Quick Overview
- 1#1: UpKeep - Mobile-first CMMS that streamlines work orders, preventive maintenance, and asset management for facilities.
- 2#2: MaintainX - User-friendly mobile platform for creating, assigning, and tracking maintenance work orders and inspections.
- 3#3: Hippo CMMS - Cloud-based system for managing work orders, assets, inventory, and preventive maintenance in facilities.
- 4#4: Limble CMMS - Intuitive software for scheduling preventive maintenance, tracking work orders, and managing assets.
- 5#5: eMaint - Customizable CMMS offering work order management, asset tracking, and reporting for facilities.
- 6#6: Fiix - AI-powered CMMS with modern work orders, analytics, and integrations for maintenance optimization.
- 7#7: Maintenance Care - Comprehensive platform for work orders, asset management, inventory, and vendor tracking.
- 8#8: Fracttal One - AI and IoT-enabled CMMS for predictive maintenance, work orders, and asset performance.
- 9#9: MicroMain - Facility maintenance software for work orders, preventive maintenance, and space management.
- 10#10: IBM Maximo - Enterprise-grade asset management system with advanced analytics for facility maintenance.
We evaluated these tools based on key metrics including feature depth, user experience, reliability, and overall value, prioritizing those that deliver robust functionality and practicality for day-to-day maintenance operations.
Comparison Table
This comparison table examines top facility maintenance software, featuring tools like UpKeep, MaintainX, Hippo CMMS, Limble CMMS, eMaint, and more. It outlines key attributes, usability, and practical fit to guide readers in selecting the right solution for their operations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | UpKeep Mobile-first CMMS that streamlines work orders, preventive maintenance, and asset management for facilities. | specialized | 9.6/10 | 9.7/10 | 9.8/10 | 9.3/10 |
| 2 | MaintainX User-friendly mobile platform for creating, assigning, and tracking maintenance work orders and inspections. | specialized | 9.4/10 | 9.0/10 | 9.7/10 | 9.5/10 |
| 3 | Hippo CMMS Cloud-based system for managing work orders, assets, inventory, and preventive maintenance in facilities. | specialized | 8.8/10 | 9.2/10 | 8.7/10 | 8.3/10 |
| 4 | Limble CMMS Intuitive software for scheduling preventive maintenance, tracking work orders, and managing assets. | specialized | 8.7/10 | 8.4/10 | 9.2/10 | 8.6/10 |
| 5 | eMaint Customizable CMMS offering work order management, asset tracking, and reporting for facilities. | enterprise | 8.2/10 | 8.5/10 | 7.8/10 | 8.0/10 |
| 6 | Fiix AI-powered CMMS with modern work orders, analytics, and integrations for maintenance optimization. | enterprise | 8.4/10 | 8.5/10 | 9.1/10 | 7.9/10 |
| 7 | Maintenance Care Comprehensive platform for work orders, asset management, inventory, and vendor tracking. | specialized | 8.2/10 | 8.0/10 | 9.0/10 | 8.3/10 |
| 8 | Fracttal One AI and IoT-enabled CMMS for predictive maintenance, work orders, and asset performance. | specialized | 8.1/10 | 8.7/10 | 7.9/10 | 7.6/10 |
| 9 | MicroMain Facility maintenance software for work orders, preventive maintenance, and space management. | enterprise | 8.1/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 10 | IBM Maximo Enterprise-grade asset management system with advanced analytics for facility maintenance. | enterprise | 8.6/10 | 9.4/10 | 7.1/10 | 7.8/10 |
Mobile-first CMMS that streamlines work orders, preventive maintenance, and asset management for facilities.
User-friendly mobile platform for creating, assigning, and tracking maintenance work orders and inspections.
Cloud-based system for managing work orders, assets, inventory, and preventive maintenance in facilities.
Intuitive software for scheduling preventive maintenance, tracking work orders, and managing assets.
Customizable CMMS offering work order management, asset tracking, and reporting for facilities.
AI-powered CMMS with modern work orders, analytics, and integrations for maintenance optimization.
Comprehensive platform for work orders, asset management, inventory, and vendor tracking.
AI and IoT-enabled CMMS for predictive maintenance, work orders, and asset performance.
Facility maintenance software for work orders, preventive maintenance, and space management.
Enterprise-grade asset management system with advanced analytics for facility maintenance.
UpKeep
specializedMobile-first CMMS that streamlines work orders, preventive maintenance, and asset management for facilities.
The GPS-enabled mobile app that provides turn-by-turn directions to work sites and real-time collaboration.
UpKeep is a cloud-based computerized maintenance management system (CMMS) designed for facilities maintenance, enabling users to manage work orders, schedule preventive maintenance, track assets, and handle inventory in real-time. Its mobile-first approach empowers technicians to update tasks, attach photos, and receive GPS-directed assignments directly from their smartphones. The platform supports multi-location operations and integrates with tools like QuickBooks and Slack for seamless workflows.
Pros
- Highly intuitive mobile app for field technicians
- Comprehensive asset management and preventive maintenance tools
- Strong integrations with accounting and automation platforms
Cons
- Pricing scales quickly for larger teams
- Advanced reporting requires higher-tier plans
- Occasional delays in customer support response
Best For
Mid-sized facilities managers and multi-site operations needing robust mobile access for maintenance teams.
Pricing
Starts at $45/user/month (billed annually) for Starter, $75 for Essentials, $105 for Elite, with Enterprise custom pricing.
MaintainX
specializedUser-friendly mobile platform for creating, assigning, and tracking maintenance work orders and inspections.
Digital Procedures that convert PDFs into interactive, step-by-step checklists with photos, videos, and signatures
MaintainX is a mobile-first CMMS platform that simplifies facility maintenance by digitizing work orders, preventive maintenance schedules, asset tracking, and inspections. It allows teams to assign tasks, log completions with photos and notes, and collaborate in real-time via an intuitive app, reducing downtime and paperwork. Ideal for frontline workers, it supports inventory management and compliance, making maintenance operations more efficient across industries like manufacturing, hospitality, and food service.
Pros
- Highly intuitive mobile app with offline access for field teams
- Quick setup and minimal training required
- Robust work order and preventive maintenance tools with real-time updates
Cons
- Reporting and analytics are somewhat basic for complex needs
- Limited advanced customization and automation options
- Integrations are growing but not as extensive as some competitors
Best For
Small to mid-sized facility maintenance teams seeking a simple, mobile-centric solution to streamline daily operations without a steep learning curve.
Pricing
Free plan for basic use; Premium at $16/user/month (billed annually); Enterprise custom pricing.
Hippo CMMS
specializedCloud-based system for managing work orders, assets, inventory, and preventive maintenance in facilities.
Drag-and-drop preventive maintenance calendar for effortless scheduling and visualization
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) designed to optimize facility maintenance operations. It provides comprehensive tools for work order management, preventive maintenance scheduling, asset tracking, inventory control, and customizable reporting. The platform emphasizes mobile accessibility and user-friendly interfaces to help maintenance teams reduce downtime and improve efficiency across commercial, industrial, and multi-site facilities.
Pros
- Intuitive interface with quick setup and minimal training required
- Strong preventive maintenance scheduling and mobile app for field technicians
- Robust asset management and inventory tracking with real-time updates
Cons
- Pricing can be steep for very small teams or startups
- Limited native integrations with some enterprise systems
- Advanced reporting features locked behind higher-tier plans
Best For
Mid-sized facilities, property managers, and multi-site operations needing a reliable, mobile-first CMMS without excessive complexity.
Pricing
Starts at around $195/month for basic plans (up to 5 users), scaling to $500+/month for enterprise features; custom quotes available.
Limble CMMS
specializedIntuitive software for scheduling preventive maintenance, tracking work orders, and managing assets.
Lightning-fast setup – fully operational in days with guided onboarding and no IT required
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) designed for facilities maintenance, offering tools for work order management, preventive maintenance scheduling, asset tracking, and inventory control. It provides a mobile-first app for technicians to log work in real-time, along with customizable dashboards and reporting. The platform stands out for its emphasis on simplicity and rapid deployment, helping teams reduce downtime without extensive training.
Pros
- Highly intuitive interface with minimal learning curve
- Excellent mobile app for on-the-go work order updates
- Fast implementation and responsive customer support
Cons
- Limited advanced customization and automation options
- Reporting lacks depth compared to enterprise competitors
- Per-user pricing can become costly for larger teams
Best For
Small to mid-sized facilities managers seeking a simple, quick-to-deploy CMMS for efficient daily maintenance operations.
Pricing
Quote-based pricing starts at around $50/user/month (billed annually); tiers include Essentials, Plus, and Enterprise with features scaling by needs.
eMaint
enterpriseCustomizable CMMS offering work order management, asset tracking, and reporting for facilities.
No-code drag-and-drop builder for fully customizable workflows and forms
eMaint is a cloud-based CMMS (Computerized Maintenance Management System) tailored for facility maintenance, enabling efficient work order management, asset tracking, preventive maintenance scheduling, and inventory control. It offers customizable forms, dashboards, and workflows, along with mobile apps for iOS and Android to support field technicians. With robust reporting and analytics, eMaint helps organizations reduce downtime and optimize maintenance operations across industries like manufacturing, healthcare, and education.
Pros
- Highly customizable without coding, allowing tailored workflows and forms
- Strong mobile app for real-time work orders and asset access
- Comprehensive reporting and analytics for data-driven decisions
Cons
- Steep initial setup and configuration learning curve
- Pricing is quote-based and can be expensive for small teams
- Some advanced integrations require additional modules
Best For
Mid-sized facilities in manufacturing, healthcare, or education needing a flexible, scalable CMMS with deep customization.
Pricing
Quote-based pricing, typically starting at $60-$100 per user/month, with options scaled by assets/users and enterprise plans available.
Fiix
enterpriseAI-powered CMMS with modern work orders, analytics, and integrations for maintenance optimization.
Mobile-first design with offline capabilities and real-time work order updates for field technicians
Fiix is a cloud-based CMMS platform designed specifically for facility maintenance, enabling teams to manage work orders, track assets, schedule preventive maintenance, and control inventory. It offers a mobile-first approach with real-time updates, customizable dashboards, and integrations with IoT sensors and ERP systems. Ideal for streamlining operations across manufacturing, hospitality, and other asset-heavy industries, Fiix emphasizes simplicity and scalability.
Pros
- Highly intuitive interface with excellent mobile app for on-the-go access
- Strong asset management and preventive maintenance scheduling tools
- Robust integrations with over 100 apps including ERP and IoT platforms
Cons
- Pricing can escalate quickly for larger teams or advanced features
- Limited advanced analytics compared to enterprise competitors
- Customization options are somewhat restricted for complex workflows
Best For
Small to mid-sized maintenance teams in facilities needing an easy-to-deploy, mobile-centric CMMS without steep learning curves.
Pricing
Quote-based pricing starting around $45/user/month for Essentials tier, scaling to $100+/user/month for Premium and Enterprise plans with custom options.
Maintenance Care
specializedComprehensive platform for work orders, asset management, inventory, and vendor tracking.
Seamless photo and video attachments directly in work orders for visual proof of completion and issue documentation
Maintenance Care is a cloud-based CMMS platform designed for facility maintenance, offering tools for work order management, preventive maintenance scheduling, asset tracking, and inventory control. It enables maintenance teams to handle requests via a user-friendly mobile app, attach photos/videos to tasks, and generate reports for performance insights. The software supports multi-location facilities with real-time updates and customizable dashboards to streamline operations.
Pros
- Intuitive interface with quick setup and minimal training required
- Robust mobile app for on-the-go work order access and photo documentation
- Strong preventive maintenance scheduling and multi-location support
Cons
- Limited advanced analytics and custom reporting options
- No offline functionality in the mobile app
- Integrations with third-party tools are somewhat basic
Best For
Small to mid-sized facilities or multi-location businesses needing straightforward, mobile-first maintenance management without steep learning curves.
Pricing
Starts at $75/month for one facility (Starter plan), scales to $175+/month for Pro/Enterprise with more users and features; custom quotes available.
Fracttal One
specializedAI and IoT-enabled CMMS for predictive maintenance, work orders, and asset performance.
AI-driven predictive maintenance that forecasts asset failures using IoT data and machine learning.
Fracttal One is a cloud-based CMMS platform specializing in facility maintenance, offering AI-driven predictive maintenance, work order management, and asset tracking for industrial and commercial facilities. It integrates IoT sensors for real-time monitoring, enables preventive scheduling, and provides analytics dashboards to optimize maintenance operations and reduce downtime. The mobile-first design supports field technicians with offline capabilities and quick updates, making it suitable for distributed teams.
Pros
- AI-powered predictive maintenance with IoT integration
- Intuitive mobile app for field operations
- Comprehensive reporting and analytics tools
Cons
- Higher pricing for small teams
- Learning curve for advanced AI features
- Limited integrations with non-standard systems
Best For
Mid-sized facilities in manufacturing or utilities with distributed teams needing predictive maintenance.
Pricing
Subscription-based starting at ~$25/user/month for basic plans, with Pro and Enterprise tiers up to $100+/user/month including advanced AI features.
MicroMain
enterpriseFacility maintenance software for work orders, preventive maintenance, and space management.
GIS integration for interactive facility mapping and asset location visualization
MicroMain is a robust CMMS platform tailored for facility maintenance, offering comprehensive tools for work order management, preventive maintenance scheduling, and asset tracking across multiple sites. It includes inventory control, vendor management, and advanced reporting with analytics to optimize maintenance operations and reduce downtime. The software supports mobile access for field technicians and integrates with GIS for spatial asset visualization, making it suitable for enterprise-level facility management.
Pros
- Powerful asset and inventory management with barcode support
- Strong preventive maintenance and scheduling capabilities
- Detailed reporting and GIS integration for multi-site facilities
Cons
- Dated user interface requiring adaptation
- Steep learning curve for initial setup and customization
- Custom quote-based pricing with limited transparency
Best For
Mid-to-large enterprises with complex, multi-location facilities needing scalable maintenance management.
Pricing
Custom quote-based; modular enterprise plans typically start at $60-100 per user per month depending on features and scale.
IBM Maximo
enterpriseEnterprise-grade asset management system with advanced analytics for facility maintenance.
AI-driven predictive maintenance powered by IBM Watson, enabling failure prediction from IoT sensor data.
IBM Maximo is a robust enterprise asset management (EAM) platform designed for facility maintenance, offering comprehensive tools for work order management, asset lifecycle tracking, preventive maintenance scheduling, and inventory control. It integrates AI-powered predictive analytics via IBM Watson and IoT capabilities to anticipate equipment failures and optimize operations. This solution is particularly suited for managing large-scale facilities with complex asset portfolios across industries like manufacturing, utilities, and transportation.
Pros
- Highly scalable for enterprise-level deployments with strong asset management and analytics
- AI and IoT integration for predictive maintenance and automation
- Extensive customization and integration options with ERP systems
Cons
- Steep learning curve and complex initial setup requiring IT expertise
- High implementation and licensing costs
- Interface can feel dated compared to modern SaaS alternatives
Best For
Large enterprises with extensive facility assets needing advanced predictive maintenance and enterprise-wide integration.
Pricing
Custom enterprise pricing via quote, typically $150-$300 per user/month or asset-based, with high upfront implementation fees.
Conclusion
After evaluating all ten tools, the top three stand out distinctly, with UpKeep leading as the clear choice due to its mobile-first design that effortlessly streamlines work orders, preventive maintenance, and asset management. MaintainX, a close second, impresses with its user-friendly platform for simple work order creation and tracking, while Hippo CMMS rounds out the top three with robust cloud-based capabilities for managing assets, inventory, and maintenance tasks. For those seeking efficiency, UpKeep is unmatched, yet MaintainX and Hippo CMMS remain strong alternatives, catering to different operational needs.
Don’t wait to optimize your facility maintenance—dive into UpKeep, the top-ranked solution, and discover how it can simplify your workflows, reduce downtime, and keep your operations running smoothly.
Tools Reviewed
All tools were independently evaluated for this comparison