Quick Overview
- 1#1: MaintainX - Transformative CMMS platform that digitizes maintenance checklists, schedules preventive maintenance, and manages work orders for facilities.
- 2#2: UpKeep - Mobile-first CMMS for scheduling preventive maintenance, assigning work orders, and tracking assets in facilities.
- 3#3: Limble CMMS - Intuitive cloud-based CMMS that streamlines work order management, preventive maintenance scheduling, and asset tracking for facility teams.
- 4#4: Fiix - Cloud CMMS software designed for maintenance scheduling, work orders, and analytics to optimize facility operations.
- 5#5: Hippo CMMS - User-friendly web-based CMMS for creating, scheduling, and tracking maintenance work orders and preventive tasks in facilities.
- 6#6: eMaint - Flexible CMMS solution offering customizable maintenance scheduling, asset management, and work order automation for facilities.
- 7#7: FMX - Simple facilities maintenance software for scheduling work orders, managing requests, and tracking preventive maintenance.
- 8#8: MicroMain - Comprehensive CMMS platform for facility maintenance scheduling, asset management, and inventory control.
- 9#9: IBM Maximo - Enterprise-grade asset management system with advanced scheduling, predictive maintenance, and work order capabilities for large facilities.
- 10#10: Infor EAM - Enterprise asset management software providing robust scheduling, work management, and analytics for facility maintenance.
Tools were selected and ranked based on key factors including feature set (preventive scheduling, work order management, asset tracking), usability, and overall value, ensuring they cater to varied facility needs.
Comparison Table
Efficient facility maintenance scheduling is key to operational success, and the right software can transform how teams manage tasks. This comparison table features tools like MaintainX, UpKeep, Limble CMMS, Fiix, Hippo CMMS, and more, outlining their capabilities, benefits, and best-fit scenarios to help readers identify the ideal solution for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | MaintainX Transformative CMMS platform that digitizes maintenance checklists, schedules preventive maintenance, and manages work orders for facilities. | specialized | 9.5/10 | 9.6/10 | 9.8/10 | 9.4/10 |
| 2 | UpKeep Mobile-first CMMS for scheduling preventive maintenance, assigning work orders, and tracking assets in facilities. | specialized | 9.2/10 | 9.4/10 | 9.5/10 | 8.7/10 |
| 3 | Limble CMMS Intuitive cloud-based CMMS that streamlines work order management, preventive maintenance scheduling, and asset tracking for facility teams. | specialized | 8.7/10 | 8.5/10 | 9.4/10 | 8.6/10 |
| 4 | Fiix Cloud CMMS software designed for maintenance scheduling, work orders, and analytics to optimize facility operations. | specialized | 8.7/10 | 9.0/10 | 8.8/10 | 8.4/10 |
| 5 | Hippo CMMS User-friendly web-based CMMS for creating, scheduling, and tracking maintenance work orders and preventive tasks in facilities. | specialized | 8.2/10 | 8.5/10 | 8.3/10 | 7.9/10 |
| 6 | eMaint Flexible CMMS solution offering customizable maintenance scheduling, asset management, and work order automation for facilities. | enterprise | 8.1/10 | 8.7/10 | 7.8/10 | 8.0/10 |
| 7 | FMX Simple facilities maintenance software for scheduling work orders, managing requests, and tracking preventive maintenance. | specialized | 8.4/10 | 8.6/10 | 9.2/10 | 8.0/10 |
| 8 | MicroMain Comprehensive CMMS platform for facility maintenance scheduling, asset management, and inventory control. | enterprise | 8.2/10 | 8.8/10 | 7.5/10 | 7.9/10 |
| 9 | IBM Maximo Enterprise-grade asset management system with advanced scheduling, predictive maintenance, and work order capabilities for large facilities. | enterprise | 8.2/10 | 9.4/10 | 6.7/10 | 7.6/10 |
| 10 | Infor EAM Enterprise asset management software providing robust scheduling, work management, and analytics for facility maintenance. | enterprise | 8.1/10 | 8.7/10 | 7.4/10 | 7.8/10 |
Transformative CMMS platform that digitizes maintenance checklists, schedules preventive maintenance, and manages work orders for facilities.
Mobile-first CMMS for scheduling preventive maintenance, assigning work orders, and tracking assets in facilities.
Intuitive cloud-based CMMS that streamlines work order management, preventive maintenance scheduling, and asset tracking for facility teams.
Cloud CMMS software designed for maintenance scheduling, work orders, and analytics to optimize facility operations.
User-friendly web-based CMMS for creating, scheduling, and tracking maintenance work orders and preventive tasks in facilities.
Flexible CMMS solution offering customizable maintenance scheduling, asset management, and work order automation for facilities.
Simple facilities maintenance software for scheduling work orders, managing requests, and tracking preventive maintenance.
Comprehensive CMMS platform for facility maintenance scheduling, asset management, and inventory control.
Enterprise-grade asset management system with advanced scheduling, predictive maintenance, and work order capabilities for large facilities.
Enterprise asset management software providing robust scheduling, work management, and analytics for facility maintenance.
MaintainX
specializedTransformative CMMS platform that digitizes maintenance checklists, schedules preventive maintenance, and manages work orders for facilities.
Dynamic preventive maintenance scheduling that adapts to asset usage meters or custom conditions for proactive upkeep
MaintainX is a mobile-first CMMS platform designed for facility maintenance, enabling teams to create, assign, and schedule work orders seamlessly. It excels in preventive maintenance scheduling with customizable recurring tasks based on time, usage meters, or conditions. The software also supports asset tracking, inspections, and real-time reporting to minimize downtime and improve operational efficiency.
Pros
- Intuitive mobile app for on-the-go scheduling and task completion
- Robust preventive maintenance tools with meter-based and conditional triggers
- Strong collaboration features including attachments, comments, and approvals
Cons
- Advanced reporting and analytics limited to higher tiers
- Customization options can feel basic for very large enterprises
- Some integrations require Enterprise plan
Best For
Facilities managers and maintenance teams in mid-sized to large organizations seeking a simple, mobile-centric solution for scheduling preventive and reactive maintenance.
Pricing
Free plan for basic use; Pro at $16/user/month (billed annually); Enterprise custom pricing.
UpKeep
specializedMobile-first CMMS for scheduling preventive maintenance, assigning work orders, and tracking assets in facilities.
Real-time GPS-enabled mobile dispatching and updates for technicians
UpKeep is a cloud-based CMMS platform specialized in facility maintenance, offering tools for creating, scheduling, and tracking work orders and preventive maintenance tasks. It provides asset management, inventory tracking, and real-time technician dispatching via a highly rated mobile app. Ideal for facilities managers seeking to reduce downtime and improve operational efficiency through digital workflows.
Pros
- Intuitive mobile-first interface for field technicians with offline access
- Powerful preventive maintenance scheduling with automated reminders
- Seamless integrations with tools like QuickBooks and Slack
Cons
- Advanced reporting requires higher-tier plans
- Per-user pricing can become expensive for large teams
- Limited customization options in entry-level plans
Best For
Small to mid-sized facilities and teams prioritizing mobile accessibility and straightforward preventive maintenance scheduling.
Pricing
Starts at $45/user/month (Starter plan, billed annually); scales to $110+/user/month for enterprise features.
Limble CMMS
specializedIntuitive cloud-based CMMS that streamlines work order management, preventive maintenance scheduling, and asset tracking for facility teams.
Drag-and-drop preventive maintenance scheduler with visual calendars and automated recurring task generation
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) tailored for facility maintenance teams, offering robust tools for work order management, preventive maintenance scheduling, and asset tracking. It enables users to schedule recurring maintenance tasks via an intuitive calendar interface, assign work to technicians, and monitor asset health to minimize downtime. With strong mobile app support, it facilitates on-the-go updates and real-time notifications, making it efficient for facilities of various sizes.
Pros
- Highly intuitive interface with quick setup and minimal training required
- Powerful preventive maintenance scheduling with drag-and-drop calendar and automation
- Excellent mobile app for real-time work order access and updates
Cons
- Reporting and analytics lack depth compared to enterprise-level competitors
- Pricing scales up quickly for larger teams without unlimited user options
- Integrations are solid but not as extensive as some top-tier CMMS platforms
Best For
Small to mid-sized facility maintenance teams seeking an easy-to-use solution for scheduling preventive maintenance and managing work orders without complexity.
Pricing
Starts at $50/user/month (billed annually) for core plans, with custom enterprise pricing available upon request.
Fiix
specializedCloud CMMS software designed for maintenance scheduling, work orders, and analytics to optimize facility operations.
Fiix Copilot AI assistant for predictive maintenance recommendations and scheduling optimization
Fiix is a cloud-based CMMS platform tailored for facility maintenance, offering robust tools for work order creation, preventive maintenance scheduling, and asset management. It enables teams to plan and dispatch tasks efficiently via drag-and-drop calendars, track technician performance, and generate detailed reports. With mobile accessibility and integrations like QuickBooks and Microsoft Power BI, it's designed to optimize maintenance workflows for various industries.
Pros
- Comprehensive preventive maintenance scheduling with automation
- Intuitive mobile app for on-the-go task management
- Powerful reporting and analytics for performance insights
Cons
- Pricing can be steep for small teams without scaling needs
- Advanced customizations require higher-tier plans
- Occasional integration setup complexities
Best For
Mid-sized facilities and industrial operations needing scalable, automated maintenance scheduling.
Pricing
Starts at $45/user/month (billed annually) for Basic plan; Professional at $65/user/month; Enterprise custom.
Hippo CMMS
specializedUser-friendly web-based CMMS for creating, scheduling, and tracking maintenance work orders and preventive tasks in facilities.
Unlimited users on every plan, allowing scalable team access without additional costs
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) tailored for facility managers to handle work orders, preventive maintenance scheduling, asset tracking, and inventory management. It enables users to create recurring maintenance schedules, assign tasks to technicians via a mobile app, and generate reports for compliance and efficiency. The platform emphasizes simplicity and real-time updates, making it suitable for streamlining facility maintenance operations across multiple locations.
Pros
- Unlimited users across all plans, ideal for teams of any size
- Intuitive preventive maintenance scheduling with calendars and recurring tasks
- Robust mobile app for on-the-go work order management and technician assignments
Cons
- Asset and work order limits on lower-tier plans require upgrades for larger facilities
- Limited native integrations compared to enterprise-level competitors
- Reporting features lack advanced customization and data visualization options
Best For
Mid-sized facilities and property managers seeking a user-friendly CMMS with strong scheduling capabilities and no per-user fees.
Pricing
Starts at $197/month (Basic, up to 200 assets/1,000 work orders); Standard $327/month (500 assets/3,000 work orders); Pro $497/month (1,000 assets/unlimited work orders); annual discounts available.
eMaint
enterpriseFlexible CMMS solution offering customizable maintenance scheduling, asset management, and work order automation for facilities.
Drag-and-drop scheduling calendar with visual work order prioritization
eMaint is a cloud-based CMMS platform tailored for facility maintenance, offering robust tools for scheduling preventive maintenance, managing work orders, and tracking assets across multiple locations. It features intuitive calendars, recurring task automation, and technician assignment to streamline scheduling workflows. The software provides real-time dashboards for monitoring compliance and performance, with mobile access enabling on-the-go updates.
Pros
- Highly customizable scheduling calendars and automation
- Strong mobile app for field technicians
- Comprehensive reporting and asset tracking integration
Cons
- Steeper learning curve for complex customizations
- Pricing scales quickly for small teams
- Limited advanced AI-driven predictive features
Best For
Mid-sized facilities and industrial operations needing scalable, customizable maintenance scheduling.
Pricing
Starts at $69/user/month (billed annually), with custom enterprise pricing for advanced features.
FMX
specializedSimple facilities maintenance software for scheduling work orders, managing requests, and tracking preventive maintenance.
Vendor Self-Service Portal, allowing external vendors to access, bid on, and update work orders independently
FMX (gofmx.com) is a cloud-based facility maintenance software focused on work order management, preventive maintenance scheduling, and asset tracking for multi-site facilities. It enables users to create, assign, and track maintenance tasks via an intuitive dashboard and mobile app, supporting inspections, custom forms, and reporting. Designed for simplicity, it helps facilities like schools, commercial properties, and municipalities reduce downtime and improve efficiency without complex setups.
Pros
- Highly intuitive interface with quick setup and minimal training required
- Robust mobile app for on-the-go task assignment and updates
- Strong preventive maintenance scheduling with automated reminders
Cons
- Limited advanced analytics and reporting compared to enterprise tools
- Pricing scales with assets/locations, which can become costly for very large portfolios
- Fewer third-party integrations than top competitors
Best For
Mid-sized facility managers overseeing multiple properties who prioritize ease of use and mobile accessibility over deep customization.
Pricing
Custom quotes based on assets, locations, or square footage; typically starts at $0.50-$2 per unit/month with no user limits.
MicroMain
enterpriseComprehensive CMMS platform for facility maintenance scheduling, asset management, and inventory control.
Drag-and-drop scheduling calendar with automated work order generation and recurrence rules for preventive maintenance
MicroMain is a comprehensive Computerized Maintenance Management System (CMMS) tailored for facility maintenance, enabling efficient work order management, preventive maintenance scheduling, and asset tracking. It supports multi-site operations with mobile access for technicians and robust reporting for performance insights. The platform integrates inventory control and purchasing to streamline overall facility operations.
Pros
- Advanced preventive maintenance scheduling with automated calendars and notifications
- Strong asset management and inventory tracking integration
- Comprehensive reporting and analytics for maintenance KPIs
Cons
- User interface appears dated compared to modern competitors
- Steep learning curve for advanced customizations
- No transparent public pricing; requires sales quote
Best For
Mid-to-large facility managers overseeing multi-site maintenance with complex preventive scheduling needs.
Pricing
Custom quote-based pricing starting around $50-100 per user/month, scalable with modules and user count.
IBM Maximo
enterpriseEnterprise-grade asset management system with advanced scheduling, predictive maintenance, and work order capabilities for large facilities.
AI-powered Maximo Predict for machine learning-based failure predictions and automated scheduling
IBM Maximo is an enterprise asset management (EAM) platform that provides robust facility maintenance scheduling through advanced work order management, preventive maintenance automation, and predictive analytics. It enables organizations to schedule technician assignments, track asset performance via IoT integration, and optimize resource allocation across multiple sites. Designed for complex environments, it supports condition-based maintenance to minimize downtime and extend asset life.
Pros
- Powerful AI-driven predictive maintenance and analytics
- Scalable for enterprise-level facilities with multi-site support
- Deep integrations with IoT, ERP, and other enterprise systems
Cons
- Steep learning curve and extensive training required
- High implementation costs and long setup time
- Expensive licensing, less ideal for small-scale operations
Best For
Large enterprises with complex, asset-heavy facilities needing advanced predictive scheduling and analytics.
Pricing
Custom enterprise pricing; typically $150-$300+ per user/month (subscription), plus significant implementation and customization fees.
Infor EAM
enterpriseEnterprise asset management software providing robust scheduling, work management, and analytics for facility maintenance.
Advanced linear asset management for scheduling maintenance along infrastructure like pipelines and roads
Infor EAM is a comprehensive enterprise asset management platform from Infor, specializing in maintenance scheduling, work order management, and asset lifecycle tracking for facilities. It supports preventive, predictive, and condition-based maintenance scheduling with advanced planning tools, resource optimization, and mobile workforce capabilities. Ideal for large-scale operations, it integrates with ERP systems to streamline facility maintenance processes and minimize downtime.
Pros
- Powerful preventive and predictive maintenance scheduling with Gantt charts and resource allocation
- Deep integration with Infor ERP and third-party systems for seamless data flow
- Robust analytics and reporting for asset performance and cost optimization
Cons
- Steep learning curve due to extensive enterprise-level features
- High initial implementation and customization costs
- Less intuitive for small teams without dedicated IT support
Best For
Large enterprises and facilities with complex, multi-site maintenance operations requiring scalable asset management.
Pricing
Custom enterprise pricing via quote; typically subscription-based at $100-$300 per user/month, plus implementation fees.
Conclusion
Evaluating the top facility maintenance scheduling tools reveals standout options, with MaintainX, UpKeep, and Limble CMMS leading the pack. MaintainX distinguishes itself as the top choice, transforming operations through digitized checklists, preventive scheduling, and work order management. UpKeep and Limble, however, excel as mobile-first and intuitive cloud-based solutions, respectively, catering to varied facility needs. Choosing the right tool depends on specific requirements, but all three deliver significant value.
To experience the difference in streamlined maintenance workflows, start with MaintainX—its comprehensive features are poised to elevate your facility operations.
Tools Reviewed
All tools were independently evaluated for this comparison