Quick Overview
- 1#1: IBM Maximo - Enterprise asset management platform that optimizes facility asset lifecycle, predictive maintenance, and operational workflows.
- 2#2: FM:Systems - Integrated workplace management system for real-time facility asset tracking, space optimization, and maintenance management.
- 3#3: Planon - Cloud-based IWMS that manages facility assets, portfolios, sustainability, and integrated workplace services.
- 4#4: Accruent - Comprehensive facility management suite for asset lifecycle management, lease administration, and operations.
- 5#5: Fiix - Cloud CMMS software that streamlines asset maintenance, work orders, and inventory for facilities.
- 6#6: UpKeep - Mobile-first maintenance platform for managing facility assets, preventive maintenance, and work requests.
- 7#7: eMaint - Customizable CMMS for tracking facility assets, scheduling maintenance, and generating reports.
- 8#8: Limble CMMS - Intuitive CMMS tool for efficient asset management, work orders, and team collaboration in facilities.
- 9#9: MaintainX - Modern mobile app-based system for facility inspections, asset tracking, and preventive maintenance.
- 10#10: Asset Panda - Flexible asset tracking software for cataloging, auditing, and managing facility equipment and inventory.
These tools were chosen based on a blend of robust features (including lifecycle management, predictive analytics, and integration capabilities), user-centric design, proven reliability, and value, ensuring they cater to diverse organizational needs.
Comparison Table
Facility asset management software varies widely in features, scalability, and user needs—this table simplifies comparison by highlighting key tools like IBM Maximo, FM:Systems, Planon, Accruent, Fiix, and more. Readers will learn to evaluate each solution’s strengths, from maintenance tracking to reporting, to find the best fit for their organization’s operational needs. By breaking down core capabilities, the table equips teams to make data-driven decisions tailored to efficient asset management.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | IBM Maximo Enterprise asset management platform that optimizes facility asset lifecycle, predictive maintenance, and operational workflows. | enterprise | 9.2/10 | 9.5/10 | 7.8/10 | 8.7/10 |
| 2 | FM:Systems Integrated workplace management system for real-time facility asset tracking, space optimization, and maintenance management. | enterprise | 9.2/10 | 9.5/10 | 8.1/10 | 8.7/10 |
| 3 | Planon Cloud-based IWMS that manages facility assets, portfolios, sustainability, and integrated workplace services. | enterprise | 8.7/10 | 9.3/10 | 7.8/10 | 8.2/10 |
| 4 | Accruent Comprehensive facility management suite for asset lifecycle management, lease administration, and operations. | enterprise | 8.6/10 | 9.2/10 | 7.5/10 | 8.1/10 |
| 5 | Fiix Cloud CMMS software that streamlines asset maintenance, work orders, and inventory for facilities. | specialized | 8.6/10 | 8.8/10 | 9.2/10 | 8.0/10 |
| 6 | UpKeep Mobile-first maintenance platform for managing facility assets, preventive maintenance, and work requests. | specialized | 8.6/10 | 8.4/10 | 9.2/10 | 8.3/10 |
| 7 | eMaint Customizable CMMS for tracking facility assets, scheduling maintenance, and generating reports. | specialized | 8.1/10 | 8.5/10 | 7.8/10 | 7.9/10 |
| 8 | Limble CMMS Intuitive CMMS tool for efficient asset management, work orders, and team collaboration in facilities. | specialized | 8.3/10 | 8.0/10 | 9.4/10 | 9.1/10 |
| 9 | MaintainX Modern mobile app-based system for facility inspections, asset tracking, and preventive maintenance. | specialized | 8.7/10 | 8.4/10 | 9.6/10 | 9.2/10 |
| 10 | Asset Panda Flexible asset tracking software for cataloging, auditing, and managing facility equipment and inventory. | specialized | 7.6/10 | 7.4/10 | 8.2/10 | 7.8/10 |
Enterprise asset management platform that optimizes facility asset lifecycle, predictive maintenance, and operational workflows.
Integrated workplace management system for real-time facility asset tracking, space optimization, and maintenance management.
Cloud-based IWMS that manages facility assets, portfolios, sustainability, and integrated workplace services.
Comprehensive facility management suite for asset lifecycle management, lease administration, and operations.
Cloud CMMS software that streamlines asset maintenance, work orders, and inventory for facilities.
Mobile-first maintenance platform for managing facility assets, preventive maintenance, and work requests.
Customizable CMMS for tracking facility assets, scheduling maintenance, and generating reports.
Intuitive CMMS tool for efficient asset management, work orders, and team collaboration in facilities.
Modern mobile app-based system for facility inspections, asset tracking, and preventive maintenance.
Flexible asset tracking software for cataloging, auditing, and managing facility equipment and inventory.
IBM Maximo
enterpriseEnterprise asset management platform that optimizes facility asset lifecycle, predictive maintenance, and operational workflows.
Maximo Predict with AI-driven analytics for failure prediction and optimized maintenance scheduling
IBM Maximo is a comprehensive enterprise asset management (EAM) platform designed to optimize the full lifecycle of physical assets, including facility infrastructure like HVAC systems, buildings, and equipment. It provides robust capabilities for work order management, preventive and predictive maintenance, inventory tracking, and regulatory compliance. Leveraging AI and IoT integrations via IBM Watson, Maximo delivers real-time analytics and insights to minimize downtime and extend asset life in large-scale facility operations.
Pros
- Advanced AI-powered predictive maintenance and analytics for proactive facility asset management
- Seamless IoT integration and mobile accessibility for real-time monitoring and fieldwork
- Highly scalable with strong customization options for enterprise-level deployments
Cons
- Steep learning curve and complex initial setup requiring skilled implementation
- High cost, especially for smaller organizations without extensive asset portfolios
- Customization can lead to lengthy deployment timelines
Best For
Large enterprises and organizations with complex, high-value facility assets requiring enterprise-grade predictive maintenance and analytics.
Pricing
Custom enterprise pricing; typically subscription-based starting at $200+ per user/month, with additional costs for implementation and add-ons.
FM:Systems
enterpriseIntegrated workplace management system for real-time facility asset tracking, space optimization, and maintenance management.
Interactive CAD floorplans with real-time asset and occupancy visualization
FM:Systems (FMS:Fpi) is a comprehensive Integrated Workplace Management System (IWMS) designed for facility asset management, offering tools for asset tracking, preventive maintenance, space utilization, and portfolio optimization. It integrates CAD/BIM floorplans for visual asset management, enables work order automation, and provides advanced analytics for cost control and sustainability tracking. The platform supports large-scale enterprises in managing complex real estate and facility portfolios across multiple locations.
Pros
- Powerful CAD/BIM integration for interactive floorplan-based asset visualization
- Comprehensive maintenance management with predictive analytics and mobile access
- Robust reporting and dashboards for portfolio-wide insights and compliance
Cons
- Steep learning curve due to extensive customization options
- Complex implementation process requiring significant setup time
- Pricing can be prohibitive for small to mid-sized organizations
Best For
Large enterprises and organizations with complex, multi-site facility portfolios needing advanced IWMS capabilities.
Pricing
Custom enterprise pricing, quote-based; typically starts at $25-50 per user/month for SaaS deployments, with higher tiers for full IWMS features.
Planon
enterpriseCloud-based IWMS that manages facility assets, portfolios, sustainability, and integrated workplace services.
Unified IWMS platform with AI-powered predictive maintenance and sustainability analytics across facilities, real estate, and workplace services
Planon is a comprehensive Integrated Workplace Management System (IWMS) designed for facility asset management, real estate portfolio optimization, and workplace services. It enables organizations to track assets, manage maintenance schedules, optimize space utilization, and ensure compliance through modules for CAFM, lease administration, and sustainability reporting. Leveraging AI, IoT, and BIM integrations, Planon provides real-time analytics and predictive insights to streamline operations across global portfolios.
Pros
- Extensive modular functionality covering asset tracking, preventive maintenance, and space management
- Strong integrations with ERP, BIM, IoT, and AI-driven analytics
- Scalable cloud platform suitable for multinational enterprises
Cons
- Steep learning curve and complex initial implementation
- High enterprise-level pricing requires significant investment
- Customization can extend deployment timelines
Best For
Large enterprises and multinational organizations with complex, global facility and real estate portfolios requiring an all-in-one IWMS solution.
Pricing
Custom quote-based pricing; enterprise subscriptions typically start at $50,000+ annually, scaled by modules, users, and portfolio size.
Accruent
enterpriseComprehensive facility management suite for asset lifecycle management, lease administration, and operations.
Unified 360° platform combining IWMS, EAM, and sustainability tracking for holistic facility lifecycle management
Accruent offers a comprehensive Integrated Workplace Management System (IWMS) and Enterprise Asset Management (EAM) platform tailored for facility asset management, enabling organizations to track, maintain, and optimize physical assets across real estate portfolios. It includes modules for space management, preventive maintenance, work order automation, lease administration, and capital project planning, all unified in a cloud-based system. Advanced analytics and IoT integrations provide real-time insights to reduce downtime and operational costs.
Pros
- Extensive module coverage for enterprise-scale facilities and assets
- Strong integrations with ERP, BIM, and IoT systems
- Robust analytics and reporting for data-driven decisions
Cons
- Complex setup and lengthy implementation process
- Steep learning curve for non-technical users
- Premium pricing limits accessibility for smaller organizations
Best For
Large enterprises and corporations with complex, multi-site facility and asset portfolios needing integrated IWMS and EAM capabilities.
Pricing
Enterprise-level custom pricing; typically starts at $15,000+ annually per module, based on users, assets, and deployment scale—contact for quote.
Fiix
specializedCloud CMMS software that streamlines asset maintenance, work orders, and inventory for facilities.
Fiix Copilot AI assistant for predictive maintenance recommendations and conversational task automation
Fiix is a cloud-based CMMS (Computerized Maintenance Management System) tailored for facility asset management, enabling users to track assets, schedule preventive maintenance, manage work orders, and control inventory. It provides real-time insights through customizable dashboards and robust reporting tools to optimize facility operations and reduce downtime. The platform's mobile app empowers technicians to access data and complete tasks on the go, making it ideal for maintenance teams in various industries.
Pros
- Highly intuitive interface with excellent mobile app support
- Comprehensive asset tracking and preventive maintenance scheduling
- Strong integrations with ERP systems and real-time reporting
Cons
- Pricing scales quickly for larger teams or advanced features
- Limited customization in entry-level plans
- Advanced analytics require higher-tier subscriptions
Best For
Mid-sized facilities and manufacturing operations seeking straightforward, mobile-friendly asset maintenance management.
Pricing
Starts at $45/user/month (Essentials, billed annually), with Professional at $65/user/month and custom Enterprise pricing.
UpKeep
specializedMobile-first maintenance platform for managing facility assets, preventive maintenance, and work requests.
Mobile-first design with offline access and real-time collaboration for technicians
UpKeep is a cloud-based CMMS platform focused on facility maintenance and asset management, enabling users to track assets, schedule preventive maintenance, manage work orders, and handle inventory. It emphasizes a mobile-first approach, allowing technicians to access tasks, log work, and attach photos or notes directly from smartphones or tablets. The software integrates with IoT sensors and other tools to provide real-time visibility into asset health and operational efficiency.
Pros
- Intuitive mobile app for field technicians
- Strong asset tracking with QR/barcode support
- Seamless work order and preventive maintenance scheduling
Cons
- Limited advanced analytics and custom reporting
- Pricing scales quickly for larger teams
- Fewer enterprise-level integrations compared to top competitors
Best For
Small to mid-sized facilities and maintenance teams seeking a user-friendly, mobile-centric solution for daily asset management.
Pricing
Starts at $45/user/month (Starter plan, billed annually); higher tiers like Essentials ($75/user/month) and Elite ($110/user/month) unlock advanced features.
eMaint
specializedCustomizable CMMS for tracking facility assets, scheduling maintenance, and generating reports.
No-code customization engine for building tailored asset hierarchies and workflows
eMaint is a cloud-based CMMS platform specializing in facility asset management, offering tools for work order tracking, preventive maintenance scheduling, asset lifecycle management, and inventory control. It supports multi-site operations with customizable workflows and integrates with IoT sensors for real-time monitoring. Ideal for industries like manufacturing, healthcare, and public facilities, it emphasizes reliability-centered maintenance and detailed analytics.
Pros
- Highly customizable without coding via drag-and-drop tools
- Strong mobile app for on-the-go asset inspections and work orders
- Advanced reporting and KPI dashboards for maintenance insights
Cons
- Pricing can be steep for smaller facilities
- Steep learning curve for full customization
- User interface appears dated compared to modern competitors
Best For
Mid-sized facilities and industrial operations needing flexible, scalable asset management with deep customization.
Pricing
Quote-based subscription; typically starts at $75/user/month with tiers scaling by users and features.
Limble CMMS
specializedIntuitive CMMS tool for efficient asset management, work orders, and team collaboration in facilities.
Revolutionary usage-based pricing model billed by active work orders, providing flexibility and cost savings for teams with variable maintenance volumes.
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) designed for facilities and asset management, enabling efficient tracking of work orders, preventive maintenance schedules, and asset lifecycles. It supports mobile access for technicians, inventory management, and integrations with IoT sensors for condition-based maintenance. The platform emphasizes quick setup and ease of use, making it suitable for streamlining operations in small to mid-sized facilities without requiring extensive IT resources.
Pros
- Highly intuitive interface with drag-and-drop setup and minimal training needed
- Excellent mobile app for real-time work order updates and technician efficiency
- Scalable usage-based pricing that avoids per-user fees
Cons
- Limited advanced analytics and custom reporting options
- Fewer native integrations compared to enterprise-level CMMS tools
- Basic asset hierarchy features may not suit complex multi-site facilities
Best For
Small to mid-sized facility managers and maintenance teams seeking a user-friendly CMMS with quick implementation and cost-effective scaling.
Pricing
Usage-based pricing starts at $45/month for up to 40 work orders, scaling with volume (e.g., $120/month for 200 work orders); free trial available, no per-user costs.
MaintainX
specializedModern mobile app-based system for facility inspections, asset tracking, and preventive maintenance.
Conversational work orders that function like interactive chats for real-time instructions, updates, and feedback between managers and technicians
MaintainX is a mobile-first CMMS platform tailored for facility maintenance, enabling teams to create, assign, and track work orders, preventive maintenance schedules, and asset management tasks efficiently. It emphasizes real-time collaboration through conversational work orders, checklists, and instructions accessible via a intuitive mobile app. The software also supports inventory management, inspections, and basic reporting, making it ideal for streamlining day-to-day facility operations.
Pros
- Exceptionally intuitive mobile-first interface with quick setup and high user adoption
- Real-time conversational work orders for seamless technician communication
- Generous free plan and affordable scaling for small to mid-sized teams
Cons
- Limited advanced analytics and asset lifecycle management compared to enterprise tools
- Fewer native integrations with complex ERP or BIM systems
- Reporting customization lacks depth for data-heavy operations
Best For
Small to medium-sized facilities or field service teams seeking a simple, mobile-friendly solution for preventive maintenance and work order management.
Pricing
Free plan for unlimited users with core features; Professional at $16/user/month (billed annually); Enterprise custom pricing.
Asset Panda
specializedFlexible asset tracking software for cataloging, auditing, and managing facility equipment and inventory.
No-code customization engine for building tailored asset workflows and reports
Asset Panda is a cloud-based asset management platform that enables organizations to track, audit, and manage physical assets like equipment, furniture, and facility infrastructure using barcode and QR code scanning via mobile apps. It supports custom fields, workflows, depreciation tracking, and maintenance scheduling, making it suitable for facility managers overseeing asset lifecycles. The software emphasizes flexibility and reporting without requiring IT expertise, though it lacks some advanced CMMS integrations.
Pros
- Unlimited users on a flat subscription fee provides excellent scalability
- Highly customizable fields, forms, and workflows without coding
- Robust mobile app for on-site scanning and audits
Cons
- Pricing starts higher than some competitors for small teams
- Limited depth in advanced preventive maintenance and work order automation
- Integrations are functional but not as extensive as top CMMS tools
Best For
Mid-sized facilities seeking flexible, mobile-first asset tracking without per-user licensing costs.
Pricing
Starts at $1,500/year for basic plans with unlimited users; scales with asset volume and custom features (quote-based).
Conclusion
The reviewed facility asset management software provides impactful tools for optimizing operations, with IBM Maximo leading as the top choice, excelling in enterprise asset lifecycle management, predictive maintenance, and workflow optimization. FM:Systems follows, standing out for real-time tracking and space optimization, while Planon impresses with its cloud-based approach to asset management, sustainability, and integrated workplace services. Each platform offers unique strengths, ensuring tailored solutions for diverse facility needs.
Begin your journey to enhanced facility management by exploring IBM Maximo's robust capabilities, or consider FM:Systems or Planon depending on your specific priorities—whichever you select, you're investing in tools that drive efficiency and success.
Tools Reviewed
All tools were independently evaluated for this comparison