Quick Overview
- 1#1: UpKeep - Mobile-first CMMS for creating, assigning, and tracking facilities work orders with preventive maintenance and asset tracking.
- 2#2: MaintainX - Modern digital work order platform enabling real-time communication, inspections, and preventive maintenance for facilities teams.
- 3#3: Fiix - Cloud-based CMMS that streamlines work order management, inventory, and asset maintenance for facilities operations.
- 4#4: Limble CMMS - User-friendly CMMS focused on simple work order tracking, asset management, and preventive maintenance scheduling.
- 5#5: Hippo CMMS - Web-based CMMS for managing work orders, preventive maintenance, and inventory in facilities environments.
- 6#6: eMaint - Flexible CMMS offering customizable work order workflows, reporting, and mobile access for facilities maintenance.
- 7#7: MicroMain - Comprehensive CMMS with work order automation, asset tracking, and analytics for facilities management.
- 8#8: FMX - Facilities maintenance software for scheduling work orders, managing requests, and tracking technician performance.
- 9#9: Facilio - AI-powered facilities operations platform for work order management, energy monitoring, and space optimization.
- 10#10: ServiceChannel - Service procurement platform automating vendor work orders and service tracking for multi-site facilities.
These tools were selected based on key factors like functionality, user-friendliness, reliability, and long-term value, ensuring they represent the most effective options for facilities management teams.
Comparison Table
Facilities work order software streamlines maintenance tasks, and selecting the ideal tool hinges on specific operational needs. This comparison table examines key options like UpKeep, MaintainX, Fiix, Limble CMMS, Hippo CMMS, and more, outlining features, usability, and practical fit. Readers will gain insights to identify software that aligns with their workflow and maintenance objectives.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | UpKeep Mobile-first CMMS for creating, assigning, and tracking facilities work orders with preventive maintenance and asset tracking. | enterprise | 9.5/10 | 9.6/10 | 9.8/10 | 9.2/10 |
| 2 | MaintainX Modern digital work order platform enabling real-time communication, inspections, and preventive maintenance for facilities teams. | specialized | 9.1/10 | 8.7/10 | 9.6/10 | 9.2/10 |
| 3 | Fiix Cloud-based CMMS that streamlines work order management, inventory, and asset maintenance for facilities operations. | enterprise | 8.7/10 | 9.1/10 | 8.5/10 | 8.3/10 |
| 4 | Limble CMMS User-friendly CMMS focused on simple work order tracking, asset management, and preventive maintenance scheduling. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.8/10 |
| 5 | Hippo CMMS Web-based CMMS for managing work orders, preventive maintenance, and inventory in facilities environments. | enterprise | 8.2/10 | 8.4/10 | 9.1/10 | 7.9/10 |
| 6 | eMaint Flexible CMMS offering customizable work order workflows, reporting, and mobile access for facilities maintenance. | enterprise | 8.6/10 | 9.1/10 | 8.0/10 | 8.3/10 |
| 7 | MicroMain Comprehensive CMMS with work order automation, asset tracking, and analytics for facilities management. | enterprise | 7.6/10 | 8.2/10 | 6.9/10 | 7.1/10 |
| 8 | FMX Facilities maintenance software for scheduling work orders, managing requests, and tracking technician performance. | specialized | 8.3/10 | 8.4/10 | 8.8/10 | 8.0/10 |
| 9 | Facilio AI-powered facilities operations platform for work order management, energy monitoring, and space optimization. | enterprise | 8.2/10 | 8.7/10 | 8.0/10 | 7.8/10 |
| 10 | ServiceChannel Service procurement platform automating vendor work orders and service tracking for multi-site facilities. | enterprise | 8.1/10 | 8.7/10 | 7.4/10 | 7.8/10 |
Mobile-first CMMS for creating, assigning, and tracking facilities work orders with preventive maintenance and asset tracking.
Modern digital work order platform enabling real-time communication, inspections, and preventive maintenance for facilities teams.
Cloud-based CMMS that streamlines work order management, inventory, and asset maintenance for facilities operations.
User-friendly CMMS focused on simple work order tracking, asset management, and preventive maintenance scheduling.
Web-based CMMS for managing work orders, preventive maintenance, and inventory in facilities environments.
Flexible CMMS offering customizable work order workflows, reporting, and mobile access for facilities maintenance.
Comprehensive CMMS with work order automation, asset tracking, and analytics for facilities management.
Facilities maintenance software for scheduling work orders, managing requests, and tracking technician performance.
AI-powered facilities operations platform for work order management, energy monitoring, and space optimization.
Service procurement platform automating vendor work orders and service tracking for multi-site facilities.
UpKeep
enterpriseMobile-first CMMS for creating, assigning, and tracking facilities work orders with preventive maintenance and asset tracking.
Drag-and-drop Kanban boards for real-time work order visualization and prioritization
UpKeep is a cloud-based computerized maintenance management system (CMMS) tailored for facilities teams to streamline work order creation, assignment, tracking, and completion. It excels in asset management, preventive maintenance scheduling, and inventory tracking, all accessible via a highly intuitive mobile app. The platform provides real-time dashboards, customizable workflows, and integrations with tools like QuickBooks and Slack for comprehensive facilities oversight.
Pros
- Exceptional mobile-first app with offline access for field technicians
- Rapid setup and intuitive interface requiring minimal training
- Robust preventive maintenance and asset tracking capabilities
Cons
- Advanced reporting limited to higher-tier plans
- Pricing can escalate quickly for large teams
- Customization options somewhat restricted compared to enterprise competitors
Best For
Small to mid-sized facilities maintenance teams seeking a mobile-centric, user-friendly work order solution without complex implementation.
Pricing
Starts at $45/user/month (Starter, billed annually); Professional ($75), Business ($110), Enterprise (custom).
MaintainX
specializedModern digital work order platform enabling real-time communication, inspections, and preventive maintenance for facilities teams.
Conversational work order interface that mimics messaging apps for instant instructions and feedback
MaintainX is a mobile-first work order and preventive maintenance software designed for facilities maintenance teams, enabling quick creation, assignment, and tracking of work orders via an intuitive app. It supports asset management, digital inspections, custom checklists, and real-time communication with photo attachments for efficient fieldwork. The platform emphasizes simplicity and speed, helping teams reduce downtime and improve response times in commercial buildings, schools, and industrial sites.
Pros
- Exceptional mobile app for field technicians with real-time updates and chat-like communication
- Quick setup and customizable preventive maintenance scheduling
- Strong asset tracking and inspection tools with photo integration
Cons
- Advanced reporting and analytics are limited compared to enterprise competitors
- Some integrations and custom fields require higher-tier plans
- Scalability challenges for very large organizations with complex workflows
Best For
Small to mid-sized facilities teams seeking a simple, mobile-centric solution for daily work orders and preventive maintenance.
Pricing
Free basic plan; Pro at $16/user/month (billed annually); Enterprise custom pricing with advanced features.
Fiix
enterpriseCloud-based CMMS that streamlines work order management, inventory, and asset maintenance for facilities operations.
AI-driven preventive maintenance recommendations based on asset usage and historical data
Fiix is a cloud-based CMMS (Computerized Maintenance Management System) tailored for facilities maintenance, enabling efficient creation, assignment, tracking, and completion of work orders. It supports asset management, preventive maintenance scheduling, inventory control, and technician dispatching through an intuitive web and mobile interface. Facilities teams benefit from real-time visibility, customizable workflows, and analytics to reduce downtime and improve operational efficiency.
Pros
- Comprehensive work order management with mobile access for technicians
- Strong preventive maintenance and asset tracking capabilities
- Robust reporting and analytics for performance insights
Cons
- Pricing can escalate quickly for larger teams or advanced features
- Steeper learning curve for complex customizations
- Limited free trial and onboarding support for smaller users
Best For
Mid-sized facilities managers and maintenance teams seeking scalable CMMS with mobile-first work order handling.
Pricing
Starts at $45/user/month (billed annually) for Starter plan; Professional and Enterprise tiers are custom-quoted, typically $70+/user/month.
Limble CMMS
specializedUser-friendly CMMS focused on simple work order tracking, asset management, and preventive maintenance scheduling.
The '5-minute setup' process that allows immediate use without training or IT involvement
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) tailored for facilities teams to handle work orders, asset management, preventive maintenance scheduling, and inventory tracking. It emphasizes simplicity and speed, enabling users to set up and start using the platform in minutes without IT support or extensive training. The software provides mobile access for technicians, customizable dashboards, and basic reporting to streamline day-to-day maintenance operations in facilities environments.
Pros
- Intuitive interface with minimal learning curve
- Rapid setup in under 5 minutes
- Robust mobile app for on-the-go work order management
Cons
- Reporting lacks advanced analytics
- Limited third-party integrations
- Customization options are somewhat basic
Best For
Small to mid-sized facilities maintenance teams needing a simple, quick-to-deploy work order solution without complex configurations.
Pricing
Quote-based pricing starting at around $50/user/month for Essentials plan, with unlimited users, scalable tiers up to Enterprise, and a free trial available.
Hippo CMMS
enterpriseWeb-based CMMS for managing work orders, preventive maintenance, and inventory in facilities environments.
Drag-and-drop Kanban boards for visual work order prioritization and status tracking
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) tailored for facilities management, focusing on work order creation, assignment, tracking, and preventive maintenance scheduling. It provides tools for asset management, inventory control, and detailed reporting, all accessible through an intuitive web dashboard and mobile app. Designed for small to mid-sized facilities, it emphasizes ease of use and quick deployment to minimize downtime and streamline maintenance operations.
Pros
- Highly intuitive interface with minimal training required
- Unlimited users included in all plans
- Strong mobile app for on-the-go work order management
Cons
- Limited advanced reporting and analytics compared to enterprise solutions
- Integrations are basic and may require custom work
- Pricing scales with asset count, which can increase costs for larger facilities
Best For
Small to medium-sized facilities teams seeking a user-friendly CMMS for efficient work order handling without steep learning curves.
Pricing
Starts at $197/month (Basic, up to 50 assets), $347/month (Pro, unlimited assets), Enterprise custom pricing; unlimited users and free trial available.
eMaint
enterpriseFlexible CMMS offering customizable work order workflows, reporting, and mobile access for facilities maintenance.
Unlimited configurability of forms, fields, and workflows without coding
eMaint is a cloud-based CMMS platform specializing in facilities maintenance, offering robust work order management, preventive maintenance scheduling, asset tracking, and inventory control. It enables facilities teams to handle work requests, assign tasks to technicians, monitor equipment performance, and generate detailed reports for compliance and optimization. With mobile accessibility and extensive customization options, it's designed to streamline operations across manufacturing, healthcare, and commercial facilities.
Pros
- Highly customizable workflows and dashboards
- Strong mobile app for on-the-go work order management
- Comprehensive reporting and analytics tools
Cons
- Steep learning curve for advanced configurations
- Pricing requires custom quotes, lacking transparency
- Interface feels dated compared to newer competitors
Best For
Mid-to-large facilities teams needing a flexible, enterprise-grade CMMS for complex maintenance workflows.
Pricing
Custom quote-based pricing; typically starts at $50-75 per user/month depending on modules and scale.
MicroMain
enterpriseComprehensive CMMS with work order automation, asset tracking, and analytics for facilities management.
Advanced inventory management integrated directly with work orders for real-time parts tracking and replenishment
MicroMain is a robust CMMS platform designed for facilities management, specializing in work order creation, dispatching, tracking, and completion to streamline maintenance operations. It supports asset management, preventive maintenance scheduling, inventory control, and detailed reporting, available in both on-premise and cloud deployments. The software caters to organizations needing scalable solutions for handling complex facilities maintenance workflows.
Pros
- Comprehensive work order management with automation and dispatching
- Strong asset tracking and preventive maintenance tools
- Customizable reporting and analytics for facilities insights
Cons
- Outdated user interface that feels clunky
- Steep learning curve for setup and customization
- Higher pricing without transparent tiers
Best For
Mid-to-large facilities teams in enterprises requiring customizable, feature-rich work order management.
Pricing
Quote-based pricing; cloud starts around $60/user/month, on-premise perpetual licenses from $10,000+ with annual maintenance.
FMX
specializedFacilities maintenance software for scheduling work orders, managing requests, and tracking technician performance.
Real-time collaborative work order updates with photo attachments and location tracking via mobile app
FMX (fmx.io) is a cloud-based CMMS platform tailored for facilities management, enabling efficient creation, assignment, and tracking of work orders across multiple locations. It supports preventive maintenance scheduling, asset management, inventory tracking, and inspections with real-time updates via a mobile app. The software provides customizable dashboards and reporting tools to help facilities teams optimize operations and reduce downtime.
Pros
- Intuitive mobile app for field technicians with photo and GPS support
- Strong preventive maintenance and scheduling capabilities
- Customizable dashboards and user permissions
Cons
- Limited native integrations with other enterprise tools
- Advanced reporting requires higher-tier plans
- Pricing can escalate quickly for larger teams
Best For
Mid-sized facilities managers handling multi-location properties who prioritize ease of use and mobile accessibility for work order management.
Pricing
Starts at $45/user/month (billed annually) for Essentials plan; scales to $85+/user/month for Professional and custom Enterprise pricing.
Facilio
enterpriseAI-powered facilities operations platform for work order management, energy monitoring, and space optimization.
AI-powered predictive maintenance engine that uses IoT data to forecast issues and automate work orders
Facilio is an AI-powered facilities operations platform designed for commercial real estate, focusing on work order management, preventive maintenance, and asset optimization. It centralizes task assignment, tracking, and execution while integrating IoT sensors for real-time monitoring and predictive analytics to minimize downtime. The software provides intuitive dashboards for performance insights, helping facility managers reduce costs and improve efficiency across multi-site portfolios.
Pros
- AI-driven predictive maintenance reduces reactive repairs
- Seamless IoT integration for real-time asset monitoring
- Robust analytics and customizable dashboards for multi-site management
Cons
- Enterprise-level pricing may deter smaller teams
- Initial setup and IoT integration can be complex
- Limited public details on third-party integrations
Best For
Large commercial real estate managers handling multi-site facilities who need AI and IoT for proactive work order management.
Pricing
Custom enterprise pricing based on portfolio size; contact sales for demos and quotes (no public tiers).
ServiceChannel
enterpriseService procurement platform automating vendor work orders and service tracking for multi-site facilities.
Proprietary VendorSync network with AI-driven matching to 65,000+ pre-qualified providers for optimal service selection
ServiceChannel is a robust facilities service procurement platform designed for multi-location enterprises, automating the entire work order lifecycle from service requests to invoice payments. It connects users to a vast network of over 65,000 pre-vetted vendors, enabling intelligent vendor matching, real-time tracking, and performance analytics. The software excels in optimizing maintenance costs through automated bidding, SLA enforcement, and invoice auditing, making it ideal for facilities teams managing high-volume repairs across dispersed sites.
Pros
- Extensive network of 65,000+ vetted vendors for quick service fulfillment
- Advanced automation for work orders, bidding, and invoice processing
- Comprehensive analytics and reporting for cost savings and vendor performance
Cons
- Enterprise-focused pricing may be prohibitive for small to mid-sized businesses
- Steep learning curve and complex setup for initial implementation
- Limited flexibility for highly customized workflows compared to more modular tools
Best For
Large multi-site enterprises with complex facilities maintenance needs requiring vendor orchestration and procurement automation.
Pricing
Custom quote-based pricing, typically starting at $5,000+ annually per location depending on volume and features; requires demo.
Conclusion
The reviewed tools demonstrate the evolution of facilities work order software, with UpKeep emerging as the top choice—its mobile-first approach and integrated preventive maintenance capabilities setting a new standard. Close behind, MaintainX excels in real-time collaboration, while Fiix streamlines inventory and asset management, offering strong alternatives to suit varied operational needs. Each tool showcases unique strengths, ensuring facilities teams can find a solution tailored to their workflows.
Don’t wait—explore UpKeep to experience how its intuitive platform can transform work order management, boost team efficiency, and elevate overall facilities maintenance performance, or consider MaintainX or Fiix for specialized needs.
Tools Reviewed
All tools were independently evaluated for this comparison