Top 10 Best Facilities Scheduling Software of 2026

Skedda is a cloud-based facilities scheduling software that enables real-time booking and management of physical spaces like meeting rooms, hot desks, coworking areas, and event venues. It features interactive floor plans, seamless integrations with tools like Google Workspace and Slack, and mobile-first access for users and admins. Designed for hybrid work environments, Skedda optimizes space utilization, automates approvals, and supports payments and access control to streamline operations.

Robin (getrobin.com) is a workplace management platform designed for hybrid teams, offering intuitive booking for desks, meeting rooms, parking spots, and other facilities via interactive floor plans and mobile apps. It provides real-time availability, calendar integrations with Google Workspace and Microsoft Outlook, and analytics for space utilization insights. The software supports visitor management, wayfinding, and employee directory features to streamline office operations.

Accruent EMS is a comprehensive enterprise-grade facilities scheduling software that enables organizations to manage room bookings, desk reservations, and workspace utilization efficiently. It provides real-time availability views, mobile apps for on-the-go booking, and advanced analytics for space optimization. With strong integrations to calendars like Outlook and Google Workspace, it's tailored for large-scale deployments in corporate, education, and healthcare sectors.

Yarooms is a cloud-based room and workspace booking platform designed for facilities management, allowing users to schedule meeting rooms, hot desks, parking spots, and other spaces through an intuitive interactive floor plan. It offers real-time availability, mobile check-in, and integrations with Google Workspace, Microsoft Outlook, and Teams for seamless calendar syncing. The software also includes visitor management, analytics dashboards, and multi-location support, making it suitable for hybrid work environments.

DeskFlex is a versatile facilities scheduling software designed for booking conference rooms, hot desks, parking spaces, equipment, and other resources in hybrid work environments. It offers web, mobile, and kiosk-based reservations with features like calendar integrations (Outlook, Google), no-show detection, and touchless check-ins. The platform emphasizes space optimization through reporting and visitor management tools, making it suitable for organizations managing multiple facility assets.

Deskbird is a modern workplace management platform designed for hybrid offices, enabling users to book desks, meeting rooms, parking spots, and amenities via an intuitive mobile app and web interface. It features interactive floor plans, real-time availability checks, and AI-driven space analytics to optimize utilization and support agile working. The software integrates seamlessly with tools like Microsoft 365, Google Workspace, and Slack for effortless calendar syncing.

OfficeSpace Software is a workplace management platform specializing in facilities scheduling, enabling seamless booking of rooms, desks, parking, and other spaces via interactive floor plans and a mobile app. It integrates with tools like Microsoft Teams, Outlook, and Google Workspace for effortless calendar syncing and supports hybrid work models with real-time availability views. The software also offers analytics, reporting, and employee experience features to optimize space utilization and facilities operations.

Resource Guru is a cloud-based resource scheduling software that enables teams to book and manage shared facilities like meeting rooms, desks, equipment, and vehicles through an intuitive drag-and-drop interface. It provides real-time availability views, automated conflict alerts, and customizable booking rules to streamline facilities scheduling. The platform supports integrations with Google Workspace, Microsoft Outlook, Zoom, and more, along with reporting for utilization insights.

25Live by CollegeNET is a robust web-based scheduling platform primarily designed for higher education institutions to manage academic classes, events, facilities, and resources. It provides tools for real-time room reservations, instructor and student assignments, conflict resolution, and integration with student information systems (SIS). The software supports both internal administrative scheduling and public portals for self-service bookings, making it suitable for complex campus environments.

Planning Pod is a comprehensive all-in-one event management platform designed for venues, conference centers, and facilities managers, offering robust scheduling tools for rooms, equipment, and resources. It features drag-and-drop calendars, real-time availability checks, floor plan management, and automated booking workflows to streamline facility usage. Beyond scheduling, it integrates staff rostering, vendor coordination, invoicing, and client portals for end-to-end event operations.