Quick Overview
- 1#1: FM:Systems - Delivers an integrated workplace management system for optimizing facilities, space utilization, and asset maintenance.
- 2#2: Archibus - Provides comprehensive IWMS software for managing real estate, space, and facilities operations across enterprises.
- 3#3: Planon - Offers cloud-based IWMS solutions for corporate real estate, facilities management, and sustainability tracking.
- 4#4: IBM TRIRIGA - Enterprise platform for real estate and facilities management, including space optimization and portfolio analytics.
- 5#5: ServiceNow - Facilities Service Management app streamlines workplace services, maintenance requests, and space reservations.
- 6#6: Accruent - SaaS-based facilities management suite covering CMMS, lease administration, and asset management.
- 7#7: iOffice + SpaceIQ - Workplace experience platform for space planning, room booking, and facilities maintenance coordination.
- 8#8: NetFacilities - Web-based CMMS for preventive maintenance, work orders, and asset tracking in facilities operations.
- 9#9: Facilio - AI-driven facilities operations platform for predictive maintenance and energy management.
- 10#10: UpKeep - Mobile-first CMMS for streamlining work orders, preventive maintenance, and asset management in facilities.
Solutions were selected and ranked based on comprehensive functionality, user experience, technological robustness, and value, prioritizing tools that excel in key areas like maintenance coordination, space optimization, and data-driven decision-making.
Comparison Table
This comparison table explores key facilities management software solutions, such as FM:Systems, Archibus, Planon, IBM TRIRIGA, ServiceNow, and more, to assist readers in evaluating options. It highlights features, use cases, and suitability for varied organizational needs, helping identify tools that align with efficiency, asset management, and workflow goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | FM:Systems Delivers an integrated workplace management system for optimizing facilities, space utilization, and asset maintenance. | enterprise | 9.5/10 | 9.8/10 | 8.4/10 | 9.2/10 |
| 2 | Archibus Provides comprehensive IWMS software for managing real estate, space, and facilities operations across enterprises. | enterprise | 9.2/10 | 9.8/10 | 7.5/10 | 8.5/10 |
| 3 | Planon Offers cloud-based IWMS solutions for corporate real estate, facilities management, and sustainability tracking. | enterprise | 8.8/10 | 9.3/10 | 7.9/10 | 8.4/10 |
| 4 | IBM TRIRIGA Enterprise platform for real estate and facilities management, including space optimization and portfolio analytics. | enterprise | 8.4/10 | 9.2/10 | 6.8/10 | 7.6/10 |
| 5 | ServiceNow Facilities Service Management app streamlines workplace services, maintenance requests, and space reservations. | enterprise | 8.2/10 | 9.1/10 | 6.4/10 | 7.3/10 |
| 6 | Accruent SaaS-based facilities management suite covering CMMS, lease administration, and asset management. | enterprise | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 7 | iOffice + SpaceIQ Workplace experience platform for space planning, room booking, and facilities maintenance coordination. | enterprise | 8.3/10 | 8.7/10 | 8.1/10 | 7.9/10 |
| 8 | NetFacilities Web-based CMMS for preventive maintenance, work orders, and asset tracking in facilities operations. | specialized | 8.4/10 | 8.5/10 | 9.1/10 | 8.2/10 |
| 9 | Facilio AI-driven facilities operations platform for predictive maintenance and energy management. | specialized | 8.2/10 | 8.7/10 | 7.9/10 | 7.8/10 |
| 10 | UpKeep Mobile-first CMMS for streamlining work orders, preventive maintenance, and asset management in facilities. | specialized | 8.4/10 | 8.2/10 | 9.2/10 | 8.1/10 |
Delivers an integrated workplace management system for optimizing facilities, space utilization, and asset maintenance.
Provides comprehensive IWMS software for managing real estate, space, and facilities operations across enterprises.
Offers cloud-based IWMS solutions for corporate real estate, facilities management, and sustainability tracking.
Enterprise platform for real estate and facilities management, including space optimization and portfolio analytics.
Facilities Service Management app streamlines workplace services, maintenance requests, and space reservations.
SaaS-based facilities management suite covering CMMS, lease administration, and asset management.
Workplace experience platform for space planning, room booking, and facilities maintenance coordination.
Web-based CMMS for preventive maintenance, work orders, and asset tracking in facilities operations.
AI-driven facilities operations platform for predictive maintenance and energy management.
Mobile-first CMMS for streamlining work orders, preventive maintenance, and asset management in facilities.
FM:Systems
enterpriseDelivers an integrated workplace management system for optimizing facilities, space utilization, and asset maintenance.
trinStudio CAD integration for interactive 3D space planning and real-time portfolio visualization
FM:Systems offers a comprehensive Integrated Workplace Management System (IWMS) platform designed for enterprise-level facilities management, encompassing space planning, asset tracking, maintenance operations, and real estate portfolio optimization. It leverages real-time data analytics, CAD/BIM integration, and AI-driven insights to help organizations maximize space utilization, reduce costs, and enhance sustainability across global portfolios. The software streamlines workflows from strategic planning to day-to-day operations, providing a unified view of facilities data.
Pros
- Exceptional space management with advanced CAD/BIM integration and 3D visualization
- Powerful analytics and reporting for portfolio-wide insights and sustainability tracking
- Scalable for large enterprises with seamless integrations to ERP, HR, and IoT systems
Cons
- Steep learning curve and complex initial setup requiring dedicated IT resources
- Enterprise pricing can be prohibitive for mid-sized organizations
- Customization options demand professional services, adding to implementation time
Best For
Large enterprises and multinational corporations managing complex, global facilities portfolios that require data-driven optimization.
Pricing
Custom enterprise licensing with subscription models starting at $50,000+ annually, based on portfolio size; contact sales for quotes.
Archibus
enterpriseProvides comprehensive IWMS software for managing real estate, space, and facilities operations across enterprises.
Advanced CAD/BIM integration with interactive stacking diagrams for dynamic space planning
Archibus is a comprehensive Integrated Workplace Management System (IWMS) designed for enterprise-level facilities management, offering modules for space planning, asset management, maintenance, real estate portfolio optimization, and sustainability tracking. It excels in integrating CAD/BIM data for precise space utilization analytics and supports both on-premise and cloud deployments. With robust reporting, mobile accessibility, and AI-driven insights, it streamlines operations for large-scale organizations managing complex portfolios.
Pros
- Extremely comprehensive feature set covering all FM needs from space to sustainability
- Seamless CAD/BIM integration for advanced space management
- Highly scalable and customizable for global enterprises
Cons
- Steep learning curve and complex implementation process
- User interface feels dated in some modules despite updates
- High upfront costs and long sales cycle
Best For
Large enterprises with complex, multi-site facilities requiring integrated IWMS capabilities.
Pricing
Quote-based enterprise pricing; typically $75-$150 per user/month for SaaS, plus implementation fees.
Planon
enterpriseOffers cloud-based IWMS solutions for corporate real estate, facilities management, and sustainability tracking.
Unified IWMS platform that seamlessly integrates facilities management, space planning, and lease administration with predictive analytics.
Planon is a leading Integrated Workplace Management System (IWMS) designed for real estate and facilities management, offering modules for space optimization, asset maintenance, lease administration, and sustainability reporting. It enables organizations to manage complex property portfolios with real-time data analytics and mobile accessibility. The cloud-native platform supports strategic decision-making across facilities, workplaces, and corporate real estate functions.
Pros
- Comprehensive IWMS suite covering FM, CRE, and sustainability in one platform
- Advanced analytics and AI-driven insights for portfolio optimization
- Robust integrations with ERP, BIM, and IoT systems
Cons
- Complex implementation requiring significant customization
- Steeper learning curve for non-technical users
- Premium pricing not ideal for small organizations
Best For
Large enterprises with multi-site facilities and real estate portfolios seeking an all-in-one IWMS solution.
Pricing
Enterprise custom pricing; subscription-based starting at $50,000+ annually depending on modules, users, and deployment.
IBM TRIRIGA
enterpriseEnterprise platform for real estate and facilities management, including space optimization and portfolio analytics.
AI-driven predictive analytics and IoT integration for proactive facility maintenance and space optimization
IBM TRIRIGA is a comprehensive integrated workplace management system (IWMS) designed for enterprise-level facilities management, covering real estate portfolio optimization, space utilization, capital project management, and maintenance operations. It integrates AI-powered analytics from IBM Watson to provide predictive insights, sustainability tracking, and IoT-enabled monitoring for smarter facility decisions. The platform helps large organizations reduce costs, improve occupancy rates, and ensure compliance across global portfolios.
Pros
- Extremely comprehensive feature set including space management, lease administration, and predictive maintenance
- Advanced AI and analytics for data-driven insights and ESG reporting
- Highly scalable for multinational enterprises with complex portfolios
Cons
- Steep learning curve and complex implementation requiring significant customization
- High cost with custom enterprise pricing not suitable for small businesses
- User interface feels dated compared to modern cloud-native alternatives
Best For
Large enterprises with extensive real estate and facilities portfolios needing integrated IWMS capabilities.
Pricing
Custom enterprise licensing, typically subscription-based starting at $50,000+ annually depending on modules and users; quotes required.
ServiceNow
enterpriseFacilities Service Management app streamlines workplace services, maintenance requests, and space reservations.
Unified Service Catalog that combines facilities requests with IT/HR services for a single-pane employee experience
ServiceNow's Workplace Service Management module transforms facilities operations by providing tools for space management, maintenance requests, reservations, and employee services within its broader Now Platform. It leverages AI, automation, and integrations to streamline workflows across IT, HR, and facilities. Ideal for enterprises, it offers real-time analytics and mobile access but requires significant configuration.
Pros
- Highly customizable workflows and low-code platform for tailored facilities solutions
- Seamless integration with enterprise systems like Microsoft 365 and IoT sensors
- AI-driven insights and predictive maintenance capabilities
Cons
- Steep learning curve and complex implementation requiring expert resources
- Prohibitively expensive for non-enterprise organizations
- Not a dedicated facilities tool, so out-of-box functionality is limited
Best For
Large enterprises needing an integrated platform for facilities management alongside IT service management and employee experience services.
Pricing
Custom enterprise licensing starting at ~$100/user/month for Workplace Service Management, plus high implementation fees often exceeding $100K.
Accruent
enterpriseSaaS-based facilities management suite covering CMMS, lease administration, and asset management.
Unified 360° platform connecting real estate lease management, capital projects, and day-to-day facilities operations
Accruent provides a comprehensive Integrated Workplace Management System (IWMS) suite designed for managing facilities, real estate portfolios, assets, and maintenance operations across large enterprises. Key solutions include modules for space planning, lease administration, preventive maintenance, energy management, and sustainability tracking, all unified in a cloud-based platform. It leverages AI, IoT integrations, and BIM data to optimize the built environment and support strategic decision-making.
Pros
- Comprehensive IWMS covering real estate, facilities, assets, and sustainability in one platform
- Strong integrations with ERP systems, BIM, IoT, and Microsoft tools
- Scalable analytics and AI-driven insights for enterprise-level optimization
Cons
- High implementation complexity and long setup times
- Premium pricing limits accessibility for SMBs
- User interface feels dated in some modules despite mobile apps
Best For
Large enterprises with complex, multi-site real estate and facilities portfolios requiring end-to-end management.
Pricing
Custom enterprise pricing; typically starts at $50,000+ annually for mid-sized deployments, with per-user or per-facility models—contact sales for quotes.
iOffice + SpaceIQ
enterpriseWorkplace experience platform for space planning, room booking, and facilities maintenance coordination.
AI-powered space analytics and stack planning for visualizing and optimizing real estate utilization across portfolios
iOffice + SpaceIQ is a unified workplace management platform combining facilities operations, space optimization, and employee experience tools for hybrid work environments. It offers features like desk and room booking, visitor management, maintenance work orders, and advanced analytics for real estate portfolio management. The software helps facilities teams reduce costs, improve space utilization, and enhance occupant satisfaction through data-driven insights and seamless integrations.
Pros
- Powerful space utilization analytics and interactive floor plans
- Comprehensive integrations with tools like Microsoft Teams and ServiceNow
- Strong support for hybrid workplace management including visitor and asset tracking
Cons
- Enterprise pricing can be high for smaller organizations
- Advanced customization requires technical expertise
- Less robust for traditional CMMS needs like predictive maintenance compared to specialized tools
Best For
Mid-to-large enterprises optimizing hybrid workspaces, real estate portfolios, and facilities operations in dynamic environments.
Pricing
Custom enterprise pricing based on modules and users; typically starts at $5-15 per user/month with annual contracts, often requiring quotes for full suites.
NetFacilities
specializedWeb-based CMMS for preventive maintenance, work orders, and asset tracking in facilities operations.
Interactive floor plan viewer allowing technicians to pinpoint exact issue locations on uploaded blueprints
NetFacilities is a cloud-based Computerized Maintenance Management System (CMMS) tailored for facilities management, enabling efficient handling of work orders, preventive maintenance, asset tracking, inventory, and purchasing across commercial properties, multi-family housing, schools, and government facilities. It provides mobile apps for technicians, customizable reporting, and visual floor plan integration to pinpoint maintenance issues precisely. The software scales well for mid-sized portfolios and integrates with accounting systems like QuickBooks.
Pros
- Highly intuitive interface with minimal training required
- Strong mobile app for field technicians
- Comprehensive reporting and visual floor plan tools
Cons
- Limited advanced analytics and AI features
- Fewer integrations compared to enterprise competitors
- Quote-based pricing lacks transparency
Best For
Mid-sized facilities managers in multi-family housing or commercial properties needing straightforward, user-friendly maintenance tracking.
Pricing
Quote-based, typically $0.65-$1.00 per unit/month for multi-family (with minimums around $200/month); scales by portfolio size.
Facilio
specializedAI-driven facilities operations platform for predictive maintenance and energy management.
Facility Twin: A digital replica of physical buildings for simulation, what-if scenario testing, and optimization.
Facilio is a cloud-based, AI-powered facilities management platform that unifies IoT sensors, building management systems, and operational data into a single dashboard for real-time insights. It specializes in predictive maintenance, energy optimization, space utilization, and asset management across multi-site portfolios. The platform leverages machine learning to automate workflows, reduce downtime, and drive sustainability goals.
Pros
- Seamless IoT and BMS integrations for comprehensive data unification
- AI-driven predictive analytics and Facility Twin for proactive decision-making
- Scalable for enterprise portfolios with strong sustainability reporting
Cons
- High implementation costs and dependency on IoT hardware
- Steep learning curve for advanced analytics features
- Custom pricing lacks transparency for smaller organizations
Best For
Enterprise facility managers handling large, multi-site portfolios who need AI-optimized operations.
Pricing
Custom quote-based pricing, typically starting at $5,000+/month for mid-sized portfolios; scales with assets and users.
UpKeep
specializedMobile-first CMMS for streamlining work orders, preventive maintenance, and asset management in facilities.
The robust mobile app with offline capabilities and real-time collaboration for technicians
UpKeep is a cloud-based computerized maintenance management system (CMMS) tailored for facilities management, enabling work order creation, asset tracking, preventive maintenance scheduling, and inventory management. Its mobile-first design empowers field technicians with real-time access to tasks, updates, and dashboards via intuitive iOS and Android apps. The platform supports multi-location operations and integrates with tools like QuickBooks and Slack, making it suitable for streamlining maintenance workflows in commercial and industrial settings.
Pros
- Highly intuitive mobile app for on-the-go technicians
- Quick implementation with minimal training required
- Strong asset management and preventive maintenance tools
Cons
- Reporting and analytics are somewhat basic compared to enterprise solutions
- Limited native integrations with advanced ERP systems
- Pricing scales quickly for larger teams
Best For
Small to mid-sized facilities teams needing a simple, mobile-centric CMMS for field-heavy maintenance operations.
Pricing
Starts at $45/user/month (Essentials, billed annually); Professional at $75/user/month; Business at $125/user/month; custom Enterprise pricing available.
Conclusion
Among the reviewed tools, FM:Systems emerges as the top choice, offering an integrated workplace management system that excels in optimizing space, assets, and maintenance processes. Archibus and Planon, meanwhile, stand as strong alternatives—Archibus with its comprehensive enterprise-wide capabilities, and Planon with robust cloud solutions and sustainability tracking—each catering to unique operational needs. The top 10 collectively showcases innovative options, with the trio leading the pack in meeting diverse facilities management demands.
Don’t wait—leverage FM:Systems’ leading features to enhance your facility operations and stay ahead in effective workplace management.
Tools Reviewed
All tools were independently evaluated for this comparison