Quick Overview
- 1#1: IBM Maximo - Delivers comprehensive enterprise asset management with AI-driven predictive maintenance and IoT integration for large-scale facilities.
- 2#2: UpKeep - Provides a mobile-first CMMS for streamlined work orders, preventive maintenance, and asset tracking in facilities.
- 3#3: Limble CMMS - Offers intuitive asset management, work order automation, and customizable reporting for efficient facilities maintenance.
- 4#4: MaintainX - Enables real-time asset tracking, inspections, and work orders through a modern mobile-first CMMS platform.
- 5#5: Fiix - Cloud-based CMMS that integrates asset management, analytics, and preventive maintenance for facilities teams.
- 6#6: eMaint - Flexible CMMS software for asset lifecycle management, inventory control, and maintenance scheduling.
- 7#7: Hippo CMMS - Web-based system for managing facilities assets, work orders, and preventive maintenance online.
- 8#8: Facilio - AI-powered facilities management platform optimizing asset performance, energy use, and operations.
- 9#9: Infor EAM - Enterprise solution for asset-intensive facilities with mobile capabilities and advanced analytics.
- 10#10: Asset Panda - Customizable platform for tracking, managing, and auditing facilities assets and equipment.
Tools were selected and ranked based on core functionality, user-friendly design, reliability, and overall value, ensuring a balanced mix of advanced features and practical application for facilities teams.
Comparison Table
This comparison table examines top facilities asset management software tools, such as IBM Maximo, UpKeep, Limble CMMS, MaintainX, Fiix, and more, to guide readers in discovering solutions that fit their operational needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | IBM Maximo Delivers comprehensive enterprise asset management with AI-driven predictive maintenance and IoT integration for large-scale facilities. | enterprise | 9.7/10 | 9.9/10 | 8.2/10 | 9.0/10 |
| 2 | UpKeep Provides a mobile-first CMMS for streamlined work orders, preventive maintenance, and asset tracking in facilities. | specialized | 9.2/10 | 9.5/10 | 9.4/10 | 8.9/10 |
| 3 | Limble CMMS Offers intuitive asset management, work order automation, and customizable reporting for efficient facilities maintenance. | specialized | 9.2/10 | 8.8/10 | 9.8/10 | 9.4/10 |
| 4 | MaintainX Enables real-time asset tracking, inspections, and work orders through a modern mobile-first CMMS platform. | specialized | 8.7/10 | 8.4/10 | 9.6/10 | 9.1/10 |
| 5 | Fiix Cloud-based CMMS that integrates asset management, analytics, and preventive maintenance for facilities teams. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 7.9/10 |
| 6 | eMaint Flexible CMMS software for asset lifecycle management, inventory control, and maintenance scheduling. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 8.0/10 |
| 7 | Hippo CMMS Web-based system for managing facilities assets, work orders, and preventive maintenance online. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 8.2/10 |
| 8 | Facilio AI-powered facilities management platform optimizing asset performance, energy use, and operations. | specialized | 8.1/10 | 8.5/10 | 7.9/10 | 7.7/10 |
| 9 | Infor EAM Enterprise solution for asset-intensive facilities with mobile capabilities and advanced analytics. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 10 | Asset Panda Customizable platform for tracking, managing, and auditing facilities assets and equipment. | specialized | 7.8/10 | 8.5/10 | 7.2/10 | 7.0/10 |
Delivers comprehensive enterprise asset management with AI-driven predictive maintenance and IoT integration for large-scale facilities.
Provides a mobile-first CMMS for streamlined work orders, preventive maintenance, and asset tracking in facilities.
Offers intuitive asset management, work order automation, and customizable reporting for efficient facilities maintenance.
Enables real-time asset tracking, inspections, and work orders through a modern mobile-first CMMS platform.
Cloud-based CMMS that integrates asset management, analytics, and preventive maintenance for facilities teams.
Flexible CMMS software for asset lifecycle management, inventory control, and maintenance scheduling.
Web-based system for managing facilities assets, work orders, and preventive maintenance online.
AI-powered facilities management platform optimizing asset performance, energy use, and operations.
Enterprise solution for asset-intensive facilities with mobile capabilities and advanced analytics.
Customizable platform for tracking, managing, and auditing facilities assets and equipment.
IBM Maximo
enterpriseDelivers comprehensive enterprise asset management with AI-driven predictive maintenance and IoT integration for large-scale facilities.
Maximo Predict with AI-driven analytics for proactive asset failure prediction using IoT sensor data
IBM Maximo is a leading enterprise asset management (EAM) platform designed to optimize the full lifecycle of physical assets, including facilities management through work orders, preventive maintenance, inventory tracking, and spatial asset visualization. It leverages AI, IoT, and analytics for predictive maintenance, reducing downtime and operational costs in large-scale environments. As part of the IBM Maximo Application Suite, it offers modular flexibility for industries like manufacturing, utilities, and real estate facilities.
Pros
- Comprehensive asset lifecycle management with advanced work order and preventive maintenance tools
- AI-powered predictive analytics and IoT integration for real-time monitoring and failure prediction
- Highly scalable and customizable with strong integration capabilities for enterprise systems
Cons
- High initial implementation costs and complexity requiring expert consultants
- Steep learning curve despite modern UI improvements
- Premium pricing not ideal for small or mid-sized organizations
Best For
Large enterprises and facilities managers handling complex, high-value asset portfolios that demand predictive maintenance and scalable EAM solutions.
Pricing
Enterprise subscription licensing; custom quotes typically range from $150-$300 per user/month depending on modules, assets managed, and deployment scale (contact IBM for details).
UpKeep
specializedProvides a mobile-first CMMS for streamlined work orders, preventive maintenance, and asset tracking in facilities.
QR code and barcode scanning for instant asset check-in/out and location tracking via mobile app
UpKeep is a mobile-first CMMS (Computerized Maintenance Management System) platform tailored for facilities asset management, enabling real-time tracking of assets, equipment, and inventory across multiple locations. It streamlines work order creation, preventive maintenance scheduling, and technician dispatching with intuitive tools for facilities managers. The software emphasizes accessibility via its robust mobile app, supporting barcode/QR scanning for quick asset identification and updates.
Pros
- Powerful mobile app for field technicians with offline capabilities
- Comprehensive asset tracking including preventive maintenance and inventory management
- Real-time dashboards and customizable reports for better decision-making
Cons
- Limited advanced automation and AI features compared to enterprise competitors
- Integrations may require higher-tier plans
- Customization options can feel restrictive for complex workflows
Best For
Mid-sized facilities managers and maintenance teams needing a mobile-centric solution for asset tracking and work order management across multiple sites.
Pricing
Starts at $45/user/month (billed annually) for Essentials plan; scales to $90+/user/month for Enterprise with custom features; free trial available.
Limble CMMS
specializedOffers intuitive asset management, work order automation, and customizable reporting for efficient facilities maintenance.
Unique pricing model charging only for technicians while providing unlimited access for admins, managers, and viewers
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) tailored for facilities asset management, enabling teams to track assets, schedule preventive maintenance, manage work orders, and handle inventory efficiently. Its modern, intuitive interface supports quick setup in under 30 minutes, with robust mobile apps for on-the-go technicians. The platform excels in streamlining operations for small to mid-sized facilities, offering real-time reporting and asset history to minimize downtime and extend equipment life.
Pros
- Extremely intuitive interface with rapid onboarding and drag-and-drop scheduling
- Unlimited admins and viewers with pricing only for technicians
- Powerful mobile app with offline capabilities and asset scanning
Cons
- Reporting and analytics lack depth compared to enterprise solutions
- Limited native integrations with advanced ERP or IoT systems
- Pricing scales quickly for very large asset bases
Best For
Small to mid-sized facilities managers seeking a user-friendly CMMS for asset tracking and maintenance without complex setup or per-user fees.
Pricing
Starts at $90/month for up to 5 technicians (unlimited users), with Pro at $290/month for 10 technicians and Enterprise custom; 30-day free trial.
MaintainX
specializedEnables real-time asset tracking, inspections, and work orders through a modern mobile-first CMMS platform.
Conversational work orders that mimic messaging apps for seamless technician communication and updates
MaintainX is a mobile-first computerized maintenance management system (CMMS) focused on streamlining work orders, preventive maintenance, and asset management for facilities teams. It enables technicians to perform inspections, log issues, and track assets via intuitive mobile checklists and forms, reducing downtime and paperwork. The platform supports real-time communication, custom workflows, and basic inventory tracking to optimize facility operations.
Pros
- Exceptional mobile app with offline access and photo uploads
- Quick setup and intuitive interface for non-technical users
- Strong focus on preventive maintenance and audits
Cons
- Limited advanced analytics and reporting depth
- Basic asset hierarchy lacks complexity for large-scale facilities
- Fewer native integrations than enterprise competitors
Best For
Small to mid-sized facilities teams seeking a simple, mobile-centric tool for daily maintenance and inspections.
Pricing
Free Basic plan; Pro at $16/user/month (billed annually); Enterprise custom pricing.
Fiix
specializedCloud-based CMMS that integrates asset management, analytics, and preventive maintenance for facilities teams.
Mobile-first design with offline functionality, allowing technicians to manage work orders and assets seamlessly in the field.
Fiix is a cloud-based CMMS (Computerized Maintenance Management System) tailored for facilities and asset management, enabling users to track assets, schedule preventive maintenance, manage work orders, and monitor inventory in real-time. It supports facilities managers in reducing downtime, optimizing asset lifecycles, and generating actionable insights through customizable reports and dashboards. Acquired by Rockwell Automation, Fiix emphasizes ease of implementation and scalability for small to mid-sized operations.
Pros
- Highly intuitive interface with quick setup and minimal training required
- Robust mobile app for offline access and real-time updates
- Strong integration capabilities with IoT sensors and ERP systems
Cons
- Pricing lacks transparency and can escalate for advanced features
- Limited advanced analytics compared to enterprise competitors
- Customization options are somewhat restricted for complex workflows
Best For
Small to mid-sized facilities managers seeking an user-friendly CMMS for streamlined maintenance without steep learning curves.
Pricing
Starts at ~$45/user/month (billed annually) for basic plans; custom enterprise pricing upon request, scaling with users and features.
eMaint
specializedFlexible CMMS software for asset lifecycle management, inventory control, and maintenance scheduling.
Drag-and-drop report builder with unlimited custom fields for tailored asset insights
eMaint is a cloud-based CMMS platform specializing in maintenance and asset management for facilities, enabling users to track assets, schedule preventive maintenance, manage work orders, and handle inventory. It provides real-time dashboards, mobile accessibility, and integrations with IoT sensors for predictive maintenance insights. Ideal for facilities teams seeking scalable solutions to minimize downtime and optimize asset lifecycles.
Pros
- Highly customizable with unlimited fields and no-code configuration
- Robust mobile app for on-the-go work order management
- Advanced reporting and analytics for asset performance tracking
Cons
- Steep initial setup and learning curve due to extensive customization options
- Pricing can escalate for larger deployments or advanced modules
- Interface feels dated compared to newer competitors
Best For
Mid-sized facilities managers requiring flexible, scalable asset tracking and maintenance scheduling without heavy IT involvement.
Pricing
Custom quote-based pricing, typically starting at $69/user/month for basic plans, with enterprise tiers scaling up annually.
Hippo CMMS
specializedWeb-based system for managing facilities assets, work orders, and preventive maintenance online.
Visual asset dashboards providing real-time health scores, maintenance history, and predictive alerts for proactive facility management.
Hippo CMMS is a cloud-based Computerized Maintenance Management System (CMMS) tailored for facilities asset management, enabling efficient work order tracking, preventive maintenance scheduling, and asset lifecycle monitoring. It supports inventory management, technician dispatching via mobile apps, and customizable reporting to optimize facility operations. Designed for small to mid-sized organizations, it emphasizes ease of implementation with minimal training required.
Pros
- Intuitive interface with quick setup and no steep learning curve
- Robust mobile app for on-the-go work order management and asset inspections
- Strong preventive maintenance tools with automated scheduling and alerts
Cons
- Limited advanced analytics and custom reporting options
- Fewer native integrations compared to enterprise competitors
- Pricing scales up quickly for larger teams beyond 25 users
Best For
Small to mid-sized facilities managers and property owners seeking a user-friendly CMMS for streamlined asset maintenance without complex configurations.
Pricing
Starts at $197/month (Basic, up to 5 users), $347/month (Standard, 10 users), $597/month (Pro, 25 users); custom Enterprise plans available.
Facilio
specializedAI-powered facilities management platform optimizing asset performance, energy use, and operations.
AI-powered fault detection and predictive maintenance using IoT data for proactive asset management
Facilio is an AI-powered facilities management platform that unifies asset performance, work orders, space utilization, and sustainability tracking for commercial real estate portfolios. It leverages IoT sensors and machine learning for real-time monitoring, predictive maintenance, and operational optimization across buildings. The software provides a centralized dashboard to streamline facilities operations and reduce downtime.
Pros
- Strong AI-driven predictive maintenance and analytics
- Native IoT integration for real-time asset monitoring
- Unified platform reducing need for multiple tools
Cons
- Pricing is quote-based and opaque
- Steeper learning curve for non-technical users
- Limited public case studies for very large enterprises
Best For
Mid-to-large commercial real estate owners and facilities managers focused on data-driven asset optimization.
Pricing
Custom enterprise pricing based on portfolio size and modules; typically starts at $10K+ annually; contact sales for quotes.
Infor EAM
enterpriseEnterprise solution for asset-intensive facilities with mobile capabilities and advanced analytics.
Configurable industry-specific applets that allow tailored workflows for facilities management without extensive coding
Infor EAM is a comprehensive enterprise asset management solution tailored for optimizing the maintenance and lifecycle of physical assets in facilities, including equipment, buildings, and infrastructure. It offers robust work order management, preventive and predictive maintenance scheduling, inventory tracking, and advanced analytics to minimize downtime and costs. With strong integration capabilities into ERP systems and support for mobile access, it's designed for large-scale facility operations across industries like manufacturing, utilities, and public sector.
Pros
- Extensive feature set for asset tracking, maintenance planning, and analytics
- Scalable for enterprise-level facilities with multi-site support
- Strong mobile app with offline capabilities for field technicians
Cons
- Steep learning curve and complex initial setup
- High cost and lengthy implementation for smaller organizations
- Interface feels dated compared to modern SaaS alternatives
Best For
Large enterprises managing complex, multi-site facility portfolios that need deep integration with ERP systems.
Pricing
Quote-based pricing, typically $150-$400 per user/month for cloud deployments, with additional costs for implementation and customizations.
Asset Panda
specializedCustomizable platform for tracking, managing, and auditing facilities assets and equipment.
No-code customization engine allowing unlimited custom fields, forms, and automated workflows tailored to specific facilities assets.
Asset Panda is a cloud-based asset management platform that enables organizations to track, manage, and maintain physical assets like equipment, furniture, and infrastructure in facilities. It supports barcode/QR scanning via mobile apps, custom fields for detailed asset profiles, and automated workflows for maintenance scheduling and audits. The software is highly customizable without coding, making it adaptable for facilities teams handling inventory, depreciation, and compliance.
Pros
- Highly customizable with unlimited no-code fields and workflows
- Robust mobile app for on-site scanning and updates
- Strong asset lifecycle tracking including maintenance and depreciation
Cons
- Pricing can be steep for small facilities teams
- Customization requires initial setup time and learning curve
- Reporting tools lack advanced analytics compared to top competitors
Best For
Mid-sized facilities management teams needing flexible, mobile-friendly asset tracking without IT development resources.
Pricing
Quote-based pricing starts around $1,500/year for small teams (up to 3 users), scales to $5,000+ annually for larger deployments with more users and features.
Conclusion
This review of top facilities asset management tools highlights software that caters to diverse needs, from large-scale enterprise requirements to mobile-first efficiency. Leading the rankings, IBM Maximo stands out with its AI-driven predictive maintenance and IoT integration, making it a standout for comprehensive asset oversight. Close behind, UpKeep excels in streamlined mobile work order management, and Limble CMMS impresses with intuitive automation and customizable reporting, offering strong alternatives tailored to specific priorities.
Explore IBM Maximo to leverage its enterprise capabilities and elevate your facilities management, or consider UpKeep or Limble for solutions aligned with your unique operational needs.
Tools Reviewed
All tools were independently evaluated for this comparison