Quick Overview
- 1#1: Cvent - Cvent offers a comprehensive event management platform for orchestrating trade shows, including exhibitor management, attendee registration, and analytics.
- 2#2: Bizzabo - Bizzabo provides an all-in-one event experience platform with tools for expo planning, promotion, and post-event insights.
- 3#3: Whova - Whova delivers a feature-rich event app that boosts attendee engagement, networking, and exhibitor lead generation at expos.
- 4#4: Ungerboeck - Ungerboeck specializes in integrated venue and event management software optimized for exhibitions and trade shows.
- 5#5: EventMobi - EventMobi creates custom mobile apps and platforms for managing conferences, trade shows, and exhibitor interactions.
- 6#6: A2Z - A2Z delivers end-to-end trade show software handling exhibitor sales, badge printing, and attendee registration.
- 7#7: ExpoLogic - ExpoLogic provides mobile lead capture and management solutions tailored for exhibitors at trade shows.
- 8#8: Swoogo - Swoogo offers flexible event management software with built-in CRM for expos, registrations, and payments.
- 9#9: Zoho Backstage - Zoho Backstage enables cost-effective expo management with website builders, ticketing, and virtual booth features.
- 10#10: vFairs - vFairs builds immersive virtual and hybrid trade show platforms with customizable booths and analytics.
Tools were selected based on feature richness, performance quality, ease of use, and overall value, ensuring a ranked list that balances diverse needs, from small expos to large-scale events.
Comparison Table
For those seeking the right expo management software, this comparison table outlines top tools like Cvent, Bizzabo, Whova, Ungerboeck, EventMobi, and more, highlighting their unique strengths and features. Readers will discover key differentiators to make informed choices that fit their event planning needs, from attendee engagement to logistics coordination.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Cvent Cvent offers a comprehensive event management platform for orchestrating trade shows, including exhibitor management, attendee registration, and analytics. | enterprise | 9.4/10 | 9.7/10 | 8.6/10 | 8.9/10 |
| 2 | Bizzabo Bizzabo provides an all-in-one event experience platform with tools for expo planning, promotion, and post-event insights. | enterprise | 9.2/10 | 9.5/10 | 8.8/10 | 8.5/10 |
| 3 | Whova Whova delivers a feature-rich event app that boosts attendee engagement, networking, and exhibitor lead generation at expos. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Ungerboeck Ungerboeck specializes in integrated venue and event management software optimized for exhibitions and trade shows. | enterprise | 8.2/10 | 8.8/10 | 7.4/10 | 7.7/10 |
| 5 | EventMobi EventMobi creates custom mobile apps and platforms for managing conferences, trade shows, and exhibitor interactions. | enterprise | 8.3/10 | 8.7/10 | 8.2/10 | 7.9/10 |
| 6 | A2Z A2Z delivers end-to-end trade show software handling exhibitor sales, badge printing, and attendee registration. | enterprise | 8.2/10 | 8.7/10 | 7.5/10 | 8.0/10 |
| 7 | ExpoLogic ExpoLogic provides mobile lead capture and management solutions tailored for exhibitors at trade shows. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 7.8/10 |
| 8 | Swoogo Swoogo offers flexible event management software with built-in CRM for expos, registrations, and payments. | enterprise | 8.2/10 | 8.5/10 | 8.7/10 | 7.8/10 |
| 9 | Zoho Backstage Zoho Backstage enables cost-effective expo management with website builders, ticketing, and virtual booth features. | enterprise | 7.8/10 | 8.0/10 | 8.2/10 | 8.5/10 |
| 10 | vFairs vFairs builds immersive virtual and hybrid trade show platforms with customizable booths and analytics. | specialized | 7.9/10 | 8.4/10 | 7.3/10 | 7.4/10 |
Cvent offers a comprehensive event management platform for orchestrating trade shows, including exhibitor management, attendee registration, and analytics.
Bizzabo provides an all-in-one event experience platform with tools for expo planning, promotion, and post-event insights.
Whova delivers a feature-rich event app that boosts attendee engagement, networking, and exhibitor lead generation at expos.
Ungerboeck specializes in integrated venue and event management software optimized for exhibitions and trade shows.
EventMobi creates custom mobile apps and platforms for managing conferences, trade shows, and exhibitor interactions.
A2Z delivers end-to-end trade show software handling exhibitor sales, badge printing, and attendee registration.
ExpoLogic provides mobile lead capture and management solutions tailored for exhibitors at trade shows.
Swoogo offers flexible event management software with built-in CRM for expos, registrations, and payments.
Zoho Backstage enables cost-effective expo management with website builders, ticketing, and virtual booth features.
vFairs builds immersive virtual and hybrid trade show platforms with customizable booths and analytics.
Cvent
enterpriseCvent offers a comprehensive event management platform for orchestrating trade shows, including exhibitor management, attendee registration, and analytics.
Integrated exhibitor portal with automated booth sales, real-time lead scanning/retrieval, and AI-powered attendee-exhibitor matchmaking.
Cvent is a leading all-in-one event management platform specializing in expo and trade show management, offering tools for exhibitor onboarding, booth sales, floor plan design, attendee registration, and lead capture. It streamlines the entire expo lifecycle from planning and sourcing venues to on-site engagement and post-event analytics. With robust support for hybrid events, Cvent enables seamless attendee-exhibitor matchmaking and integrates deeply with CRM systems for enhanced ROI tracking.
Pros
- Comprehensive end-to-end expo tools including booth management and floor planning
- Advanced analytics and ROI reporting for exhibitors and attendees
- Extensive integrations with Salesforce, Marketo, and other enterprise tools
Cons
- Steep learning curve and requires dedicated training for full utilization
- Premium pricing makes it less accessible for small-scale expos
- Some customization options are limited without add-ons
Best For
Large enterprise event organizers hosting complex, high-volume trade shows and expos requiring scalable, integrated management.
Pricing
Custom enterprise pricing via quote; typically $5,000–$50,000+ per event based on scale, with subscription tiers starting at $10,000/month for full platform access.
Bizzabo
enterpriseBizzabo provides an all-in-one event experience platform with tools for expo planning, promotion, and post-event insights.
SmartBadge contactless lead exchange and AI-powered matchmaking for exhibitors and attendees
Bizzabo is an all-in-one event experience platform tailored for managing expos, conferences, and trade shows, handling everything from registration and promotion to on-site engagement and post-event analytics. It excels in exhibitor management, lead capture via mobile scanning, and creating interactive agendas with floor plans and networking tools. The platform supports hybrid and virtual formats, making it ideal for modern expo organizers seeking to maximize ROI through data-driven insights.
Pros
- Comprehensive exhibitor portal with lead scanning and booth management
- Powerful mobile app for attendee engagement and networking
- Advanced analytics for measuring event ROI and attendee behavior
Cons
- Premium pricing can be steep for smaller events
- Initial setup requires time for customization
- Some advanced features demand training for full utilization
Best For
Mid-to-large expo organizers hosting professional trade shows and conferences that require robust engagement, lead generation, and scalable tools.
Pricing
Custom quote-based pricing starting at $5,000-$15,000 per event depending on scale and features; annual subscriptions available for frequent users.
Whova
enterpriseWhova delivers a feature-rich event app that boosts attendee engagement, networking, and exhibitor lead generation at expos.
AI-driven matchmaking that intelligently pairs attendees with exhibitors and relevant sessions
Whova is an all-in-one event management platform tailored for conferences, trade shows, and expos, providing tools for attendee registration, interactive agendas, and exhibitor management. It excels in mobile-first experiences with features like AI matchmaking, lead capture via badge scanning, and virtual/hybrid event support. Organizers can manage booths, sessions, and sponsorships efficiently, while attendees enjoy personalized networking and real-time updates.
Pros
- Superior mobile app for high attendee engagement and networking
- Robust exhibitor tools including lead scanning and booth management
- AI-powered matchmaking for personalized connections
Cons
- Pricing scales quickly for large events and may be steep for smaller expos
- Limited advanced customization without add-ons
- Setup requires some technical familiarity for optimal use
Best For
Mid-to-large expo organizers prioritizing mobile engagement and exhibitor-attendee networking.
Pricing
Custom quotes based on event size; typically $5,000+ setup fee plus $10-50 per registrant, with tiered plans (Essential, Pro, Enterprise).
Ungerboeck
enterpriseUngerboeck specializes in integrated venue and event management software optimized for exhibitions and trade shows.
Integrated space management with dynamic floor plan diagramming and real-time booth availability for seamless expo layouts
Ungerboeck is a robust enterprise-grade venue and event management software tailored for expos, trade shows, and large-scale events. It provides end-to-end functionality including booth sales, exhibitor management, attendee registration, CRM, billing, and reporting. With over 40 years in the industry, it's widely used by convention centers and expo organizers for handling complex logistics and revenue optimization.
Pros
- Comprehensive all-in-one platform covering sales, operations, and finance
- Powerful exhibitor portal and booth management tools
- Highly scalable for large venues and high-volume events
Cons
- Steep learning curve due to complex interface
- High implementation and customization costs
- Pricing lacks transparency with custom quotes only
Best For
Enterprise-level expo organizers and convention centers managing large-scale, multi-day trade shows with complex booth layouts and exhibitor needs.
Pricing
Custom enterprise pricing based on modules and venue size, typically starting at $20,000+ annually with additional setup fees.
EventMobi
enterpriseEventMobi creates custom mobile apps and platforms for managing conferences, trade shows, and exhibitor interactions.
Real-time lead capture and CRM syncing via mobile badge scanning
EventMobi is a robust event management platform tailored for expos, trade shows, and conferences, offering mobile apps, event websites, registration, and exhibitor tools. It excels in attendee engagement through features like interactive agendas, venue maps, networking hubs, and lead capture via badge scanning. The software supports hybrid events with analytics for ROI measurement and seamless integrations with CRMs.
Pros
- Comprehensive mobile app for exhibitor directories and lead gen
- Strong analytics and reporting for event performance
- Reliable badge printing and registration management
Cons
- Pricing can be steep for smaller events
- Customization options limited without premium add-ons
- Occasional glitches in app updates during peak event times
Best For
Mid-to-large expo organizers seeking mobile-first attendee and exhibitor engagement tools.
Pricing
Quote-based pricing starting at $2,500-$5,000 per event, with tiered subscriptions for recurring users based on attendee count and features.
A2Z
enterpriseA2Z delivers end-to-end trade show software handling exhibitor sales, badge printing, and attendee registration.
Advanced lead retrieval system with real-time scanning and CRM export capabilities
A2Z (a2zinc.net) is a robust event management platform tailored for expos, trade shows, and conferences, offering end-to-end solutions from attendee registration to exhibitor management. It excels in lead capture, booth assignments, floor plan design, and real-time analytics, supporting both in-person and hybrid events. The software integrates mobile apps for seamless on-site engagement and post-event reporting.
Pros
- Comprehensive exhibitor and attendee management tools
- Powerful lead capture and retrieval system with mobile support
- Detailed analytics and customizable reporting dashboards
Cons
- Steep learning curve for new users
- Custom pricing can be expensive for smaller events
- Limited out-of-the-box integrations with some third-party tools
Best For
Mid-to-large scale expo organizers hosting trade shows or conferences that require robust lead management and on-site logistics.
Pricing
Quote-based pricing starting around $5,000-$10,000 per event depending on scale, with subscription options for recurring users.
ExpoLogic
specializedExpoLogic provides mobile lead capture and management solutions tailored for exhibitors at trade shows.
Interactive FloorPlan module with real-time 3D booth visualization and automated availability updates
ExpoLogic is a comprehensive expo management software designed specifically for trade show and event organizers, handling everything from interactive floor plan design to online booth sales and exhibitor management. It provides tools for contract automation, payment processing, real-time reporting, and exhibitor portals to streamline the entire event lifecycle. With a focus on user-friendly interfaces, it helps reduce manual work and improve efficiency for mid-to-large scale expos.
Pros
- Robust floor plan tools with drag-and-drop editing and 3D visualization
- Seamless online booth sales and automated invoicing
- Strong reporting and analytics for exhibitor and revenue insights
Cons
- Pricing is quote-based and can be expensive for smaller events
- Limited third-party integrations compared to top competitors
- Steeper learning curve for advanced customization features
Best For
Mid-sized expo organizers managing multiple annual events who need an all-in-one platform for booth sales and floor planning.
Pricing
Custom quote-based pricing starting around $1,000 per event or subscription tiers from $500/month, depending on event scale and features.
Swoogo
enterpriseSwoogo offers flexible event management software with built-in CRM for expos, registrations, and payments.
Integrated exhibitor CRM for automated booth assignments, applications, and real-time lead management
Swoogo is a comprehensive event management platform tailored for expos, trade shows, and conferences, offering tools for registration, exhibitor management, and attendee engagement. It provides customizable websites, mobile event apps, lead capture, and agenda scheduling to streamline the entire expo lifecycle. With strong CRM integrations and reporting, it supports both in-person and hybrid events effectively.
Pros
- Intuitive drag-and-drop builder for event pages
- Robust exhibitor portal with booth sales and lead scanning
- Reliable customer support and onboarding
Cons
- Pricing scales quickly for larger events
- Reporting customization could be more advanced
- Some integrations require additional setup
Best For
Mid-sized expo organizers seeking an all-in-one platform with strong exhibitor and registration management.
Pricing
Custom pricing starting around $500/month for core plans, scaling with event size and features; enterprise quotes available.
Zoho Backstage
enterpriseZoho Backstage enables cost-effective expo management with website builders, ticketing, and virtual booth features.
Immersive 3D virtual expo halls with interactive booths and real-time networking lounges
Zoho Backstage is a versatile event management platform from Zoho, specializing in virtual, hybrid, and in-person events with dedicated tools for expo and trade show management. It enables organizers to create customizable expo halls, manage exhibitor booths, handle registrations, and facilitate lead capture through integrated apps and analytics. Seamless integration with the Zoho ecosystem enhances CRM syncing and attendee engagement for streamlined workflows.
Pros
- Strong virtual and hybrid expo hall customization with 3D booths
- Affordable pricing with free tier and Zoho ecosystem integrations
- Comprehensive attendee and exhibitor portals for lead management
Cons
- Limited support for large-scale physical-only events
- Customization options can feel restrictive without developer help
- Analytics dashboard lacks depth compared to expo specialists
Best For
Small to mid-sized businesses hosting virtual or hybrid expos who benefit from Zoho's integrated CRM and affordable tools.
Pricing
Free plan for up to 100 attendees; paid plans start at $99/month or $4/attendee for premium features.
vFairs
specializedvFairs builds immersive virtual and hybrid trade show platforms with customizable booths and analytics.
Immersive 3D venue builder with interactive booth gamification and virtual wandering capabilities
vFairs is a robust virtual and hybrid event platform specializing in expo management, enabling organizers to create immersive 3D trade shows, exhibitions, and conferences with customizable booths and venues. It offers tools for attendee networking, live streaming, lead generation, and detailed analytics to streamline event operations. The software supports seamless hybrid experiences, making it suitable for both fully virtual and in-person augmented events.
Pros
- Highly customizable 3D virtual booths and venues
- Powerful lead capture, CRM integrations, and analytics
- Strong support for hybrid events and networking lounges
Cons
- Steep learning curve for advanced customizations
- Pricing can be high for smaller events
- Occasional performance issues with large-scale events
Best For
Mid-to-large organizations hosting virtual or hybrid trade shows and exhibitions that prioritize immersive 3D experiences.
Pricing
Custom quote-based pricing; typically starts at $5,000-$15,000 per event or annual subscriptions from $10,000+ depending on scale and features.
Conclusion
The reviewed expo management software succeeds in addressing diverse needs, with Cvent leading as the top choice due to its comprehensive all-in-one platform. Bizzabo and Whova follow closely, offering strong alternatives—Bizzabo for end-to-end experience and Whova for enhancing engagement and networking. Together, they highlight the best in streamlining trade show operations.
Don’t miss out on optimizing your expo—Cvent’s robust features provide a solid foundation to elevate your event management, making it a worthy starting point for planners.
Tools Reviewed
All tools were independently evaluated for this comparison