Quick Overview
- 1#1: Cvent - Cvent delivers comprehensive exhibitor management with registration, booth assignment, payments, and lead capture for large-scale events.
- 2#2: Aventri - Aventri provides robust exhibitor portals for managing applications, contracts, payments, and reporting in event planning.
- 3#3: Certain - Certain offers specialized exhibitor registration, approval workflows, and integration for seamless trade show management.
- 4#4: Tripleseat - Tripleseat (formerly Ungerboeck) manages exhibitor spaces, CRM data, and venue-based booth assignments with advanced analytics.
- 5#5: Bizzabo - Bizzabo's all-in-one platform includes exhibitor hubs for lead generation, matchmaking, and performance tracking.
- 6#6: EventMobi - EventMobi integrates exhibitor management into its event app for digital booth promotion and attendee engagement.
- 7#7: Swapcard - Swapcard uses AI-driven exhibitor matchmaking, virtual booths, and lead exchange for hybrid events.
- 8#8: Whova - Whova streamlines exhibitor setup, networking tools, and analytics within its event management app.
- 9#9: ExpoLogic - ExpoLogic specializes in trade show exhibitor registration, badge printing, and on-site management.
- 10#10: ExhibitDay - ExhibitDay automates exhibitor booth sales, contracts, payments, and inventory tracking for organizers.
These tools were chosen based on a focus on robust feature sets, user-friendly design, reliable performance, and overall value, ensuring they cater to both small-scale gatherings and large, complex events.
Comparison Table
This comparison table breaks down key exhibitor management software tools, including Cvent, Aventri, Certain, Tripleseat, and Bizzabo, to help readers identify the right fit for their event management needs by comparing essential features, usability, and more.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Cvent Cvent delivers comprehensive exhibitor management with registration, booth assignment, payments, and lead capture for large-scale events. | enterprise | 9.4/10 | 9.6/10 | 8.7/10 | 8.9/10 |
| 2 | Aventri Aventri provides robust exhibitor portals for managing applications, contracts, payments, and reporting in event planning. | enterprise | 8.9/10 | 9.3/10 | 8.4/10 | 8.2/10 |
| 3 | Certain Certain offers specialized exhibitor registration, approval workflows, and integration for seamless trade show management. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 4 | Tripleseat Tripleseat (formerly Ungerboeck) manages exhibitor spaces, CRM data, and venue-based booth assignments with advanced analytics. | enterprise | 6.8/10 | 7.2/10 | 8.1/10 | 6.2/10 |
| 5 | Bizzabo Bizzabo's all-in-one platform includes exhibitor hubs for lead generation, matchmaking, and performance tracking. | enterprise | 8.2/10 | 8.5/10 | 8.3/10 | 7.6/10 |
| 6 | EventMobi EventMobi integrates exhibitor management into its event app for digital booth promotion and attendee engagement. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 7.8/10 |
| 7 | Swapcard Swapcard uses AI-driven exhibitor matchmaking, virtual booths, and lead exchange for hybrid events. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 7.7/10 |
| 8 | Whova Whova streamlines exhibitor setup, networking tools, and analytics within its event management app. | specialized | 7.8/10 | 8.2/10 | 8.5/10 | 7.0/10 |
| 9 | ExpoLogic ExpoLogic specializes in trade show exhibitor registration, badge printing, and on-site management. | specialized | 7.8/10 | 8.2/10 | 7.5/10 | 7.4/10 |
| 10 | ExhibitDay ExhibitDay automates exhibitor booth sales, contracts, payments, and inventory tracking for organizers. | specialized | 7.8/10 | 8.0/10 | 8.5/10 | 9.2/10 |
Cvent delivers comprehensive exhibitor management with registration, booth assignment, payments, and lead capture for large-scale events.
Aventri provides robust exhibitor portals for managing applications, contracts, payments, and reporting in event planning.
Certain offers specialized exhibitor registration, approval workflows, and integration for seamless trade show management.
Tripleseat (formerly Ungerboeck) manages exhibitor spaces, CRM data, and venue-based booth assignments with advanced analytics.
Bizzabo's all-in-one platform includes exhibitor hubs for lead generation, matchmaking, and performance tracking.
EventMobi integrates exhibitor management into its event app for digital booth promotion and attendee engagement.
Swapcard uses AI-driven exhibitor matchmaking, virtual booths, and lead exchange for hybrid events.
Whova streamlines exhibitor setup, networking tools, and analytics within its event management app.
ExpoLogic specializes in trade show exhibitor registration, badge printing, and on-site management.
ExhibitDay automates exhibitor booth sales, contracts, payments, and inventory tracking for organizers.
Cvent
enterpriseCvent delivers comprehensive exhibitor management with registration, booth assignment, payments, and lead capture for large-scale events.
AI-powered attendee-exhibitor matchmaking that optimizes booth traffic and lead generation
Cvent is a leading enterprise-grade event management platform with comprehensive exhibitor management tools designed for trade shows, conferences, and large-scale events. It enables exhibitors to handle booth assignments, sponsorships, registrations, and payments through a centralized portal, while providing advanced lead capture via mobile apps and badge scanners. Organizers benefit from real-time reporting, floor plan management, and seamless integration with CRMs for post-event ROI tracking.
Pros
- Robust lead capture and management with CRM integrations like Salesforce
- Scalable for enterprise events with customizable exhibitor portals and floor plans
- Advanced analytics and reporting for exhibitor ROI measurement
Cons
- Steep learning curve for non-technical users
- High cost suitable mainly for large organizations
- Limited flexibility in out-of-the-box customizations
Best For
Enterprise event organizers and trade show managers hosting high-volume, complex events requiring seamless exhibitor coordination and data insights.
Pricing
Quote-based enterprise pricing; typically starts at $10,000+ per event or annual subscriptions from $25,000+ depending on scale and features.
Aventri
enterpriseAventri provides robust exhibitor portals for managing applications, contracts, payments, and reporting in event planning.
Integrated mobile lead capture app with real-time data sync and exhibitor-specific analytics dashboard
Aventri is a comprehensive event management platform that provides robust exhibitor management tools, including booth assignment, contract handling, and a self-service exhibitor portal for managing sponsorships and materials. It enables real-time lead capture via a mobile app, seamless integration with attendee registration, and detailed reporting on exhibitor performance. Designed for mid-to-large events, it supports hybrid and virtual formats while streamlining the entire exhibitor lifecycle from sales to post-event analysis.
Pros
- Powerful exhibitor portal with self-service booth customization and material uploads
- Mobile lead scanning and capture app with instant CRM integration
- Advanced analytics and reporting for exhibitor ROI tracking
Cons
- Enterprise-level pricing may be steep for smaller events
- Initial setup and customization require dedicated support
- Advanced features have a moderate learning curve
Best For
Mid-to-large event organizers hosting trade shows or conferences needing integrated exhibitor sales, management, and lead generation tools.
Pricing
Custom enterprise pricing based on event scale; typically starts at $5,000+ per event with per-registrant fees—contact for quote.
Certain
specializedCertain offers specialized exhibitor registration, approval workflows, and integration for seamless trade show management.
Exhibitor Marketplace for dynamic booth sales, upsells, and real-time availability management
Certain is a comprehensive event management platform with robust exhibitor management tools, allowing organizers to sell booths, manage sponsorships, contracts, and payments through an intuitive dashboard. Exhibitors access a self-service portal to customize profiles, order add-ons, upload materials, and capture leads via integrated mobile apps. It excels in streamlining the entire exhibitor lifecycle from prospecting to post-event reporting, making it ideal for trade shows and conferences.
Pros
- Self-service exhibitor portal for easy management
- Automated booth assignments and payment processing
- Seamless integrations with CRMs and lead capture apps
Cons
- Higher pricing for smaller events
- Steep learning curve for custom configurations
- Limited out-of-box templates for niche industries
Best For
Mid-to-large event organizers running trade shows and conferences needing integrated exhibitor sales and management.
Pricing
Custom quote-based pricing starting around $5,000 per event, scaling with attendee count and features.
Tripleseat
enterpriseTripleseat (formerly Ungerboeck) manages exhibitor spaces, CRM data, and venue-based booth assignments with advanced analytics.
Interactive floor plan builder for visualizing and assigning exhibitor booths
Tripleseat is a cloud-based event management platform primarily designed for hospitality venues like hotels, restaurants, and event spaces to handle catering sales, proposals, bookings, and logistics. It features tools for creating interactive floor plans, managing menus, generating contracts, and tracking payments, which can be adapted for basic exhibitor space assignments at events. However, it lacks dedicated exhibitor portals, lead capture, or sponsorship management typically expected in specialized exhibitor software.
Pros
- Intuitive proposal and contract automation speeds up exhibitor agreements
- Interactive floor plans useful for booth layouts and space management
- Strong integrations with POS, CRM, and accounting systems
Cons
- No dedicated exhibitor portal or self-service registration tools
- Limited reporting and analytics focused on exhibitors rather than catering
- Hospitality-centric design not optimized for large trade shows or expos
Best For
Hospitality venues hosting smaller events or conferences with exhibitors who need integrated catering and basic space booking.
Pricing
Custom pricing starting around $400-$600/month based on users and event volume; requires sales quote.
Bizzabo
enterpriseBizzabo's all-in-one platform includes exhibitor hubs for lead generation, matchmaking, and performance tracking.
SmartMatch AI-driven exhibitor-attendee matchmaking for personalized networking
Bizzabo is an all-in-one event management platform that offers exhibitor management capabilities within its broader suite for planning hybrid, virtual, and in-person events. Exhibitors can access a dedicated portal to manage booths, upload promotional content, schedule meetings, and capture leads via mobile app integration. It provides analytics and reporting to track ROI, making it suitable for trade shows and conferences where exhibitor engagement is key.
Pros
- Robust lead capture and management with NFC badge scanning and CRM integrations
- Customizable exhibitor portals for content upload and attendee matchmaking
- Comprehensive analytics dashboard for exhibitor performance tracking
Cons
- Exhibitor tools are part of a larger event platform, lacking deep specialization
- Pricing is premium and scales with event size, potentially overkill for small expos
- Customization requires technical setup for advanced integrations
Best For
Mid-to-large event organizers hosting multi-day conferences or trade shows who need integrated exhibitor tools alongside full event management.
Pricing
Custom enterprise pricing starting at around $5,000 per event or subscription tiers from $499/month; quotes required based on attendee count and features.
EventMobi
specializedEventMobi integrates exhibitor management into its event app for digital booth promotion and attendee engagement.
Fully branded mobile app with built-in exhibitor lead scanning and real-time attendee matching
EventMobi is a comprehensive event management platform that offers dedicated exhibitor management tools, including booth sales, exhibitor directories, and personalized portals for lead capture and attendee engagement. It integrates seamlessly with its mobile app ecosystem, enabling exhibitors to scan badges, manage interactions, and access real-time analytics. The software streamlines the entire exhibitor lifecycle from registration to post-event reporting, making it suitable for hybrid and in-person events.
Pros
- Robust integration with mobile apps for seamless lead capture and exhibitor networking
- Customizable exhibitor portals and detailed analytics dashboards
- Scalable for mid-to-large events with strong automation for booth assignments
Cons
- Pricing can be steep for smaller events or budgets
- Some advanced customizations require additional support
- Learning curve for non-tech-savvy exhibitors
Best For
Mid-to-large event organizers seeking an all-in-one platform with strong mobile exhibitor engagement tools.
Pricing
Custom pricing starting at around $5,000 per event, with subscription tiers from $10,000+/year based on attendee volume and features.
Swapcard
specializedSwapcard uses AI-driven exhibitor matchmaking, virtual booths, and lead exchange for hybrid events.
AI-powered SmartMatch for personalized exhibitor-attendee connections
Swapcard is a comprehensive event engagement platform that provides exhibitors with tools for digital booth creation, lead capture via mobile scanning, and real-time attendee interactions. It excels in hybrid and in-person events by offering AI-driven matchmaking, analytics dashboards, and seamless CRM integrations to streamline exhibitor workflows. As a mobile-first solution, it helps exhibitors maximize ROI through personalized networking and post-event follow-ups.
Pros
- Robust AI matchmaking connects exhibitors with high-potential leads
- Powerful analytics for tracking booth performance and engagement metrics
- Mobile-first lead capture with NFC and QR code scanning
Cons
- Pricing can be steep for smaller events or budgets
- Booth customization options feel limited compared to dedicated platforms
- Steeper learning curve for non-tech-savvy exhibitor teams
Best For
Mid-to-large exhibitors at conferences and trade shows needing integrated networking and lead gen in a mobile app.
Pricing
Custom pricing per event, typically starting at $5,000+ based on attendee size and features; enterprise plans available.
Whova
specializedWhova streamlines exhibitor setup, networking tools, and analytics within its event management app.
Deep integration of exhibitor booths directly into the attendee mobile app for effortless discovery and lead generation
Whova is an all-in-one event management platform that provides exhibitor management tools integrated into its mobile app for conferences and trade shows. Exhibitors can set up digital booths, capture leads through QR scans and badge interactions, and gain insights from real-time analytics on booth traffic and engagement. It streamlines exhibitor onboarding, payments, and reporting while enhancing visibility via the attendee app.
Pros
- Seamless integration with event attendee app for booth discovery
- Mobile-first lead capture and CRM export capabilities
- Comprehensive analytics on exhibitor performance and ROI
Cons
- Less specialized for massive trade shows compared to dedicated tools
- Pricing scales with total attendees, increasing costs for large events
- Booth customization options are somewhat limited
Best For
Mid-sized conference and hybrid event organizers seeking integrated exhibitor tools within a full event app ecosystem.
Pricing
Custom quotes based on attendee count; starts around $1.50-$3 per attendee with add-ons for premium exhibitor features.
ExpoLogic
specializedExpoLogic specializes in trade show exhibitor registration, badge printing, and on-site management.
ExpoHub self-service portal enabling exhibitors to independently handle orders, payments, and updates 24/7
ExpoLogic is a cloud-based exhibitor management software tailored for trade show and event organizers, facilitating booth sales, contract management, and payment processing. It features a self-service exhibitor portal where participants can manage orders, update information, and access event details in real-time. The platform also provides comprehensive reporting, analytics, and integrations with CRM and payment systems to optimize event workflows.
Pros
- Robust exhibitor self-service portal reduces administrative workload
- Strong reporting and analytics for data-driven decisions
- Seamless integrations with popular payment and CRM tools
Cons
- Customization options are somewhat limited for unique event needs
- Pricing can be steep for smaller or infrequent events
- Initial setup requires moderate training for full utilization
Best For
Mid-sized event organizers handling multiple trade shows annually who prioritize exhibitor self-management and streamlined booth sales.
Pricing
Custom quote-based pricing starting at around $5,000 per event or subscription tiers from $99/month, depending on event scale and features.
ExhibitDay
specializedExhibitDay automates exhibitor booth sales, contracts, payments, and inventory tracking for organizers.
Mobile-first exhibitor portal with checklists and real-time updates accessible to all staff without needing logins
ExhibitDay is a comprehensive exhibitor management software that simplifies trade show preparation by centralizing booth planning, staff scheduling, equipment tracking, shipping logistics, and on-site checklists. It features a user-friendly mobile app for real-time access, enabling teams to collaborate seamlessly before, during, and after events. The platform supports unlimited events on its free plan, making it accessible for frequent exhibitors.
Pros
- Affordable with a robust free plan for unlimited events
- Intuitive mobile app for on-site staff management
- All-in-one toolkit covering planning, logistics, and execution
Cons
- Limited third-party integrations compared to enterprise tools
- Advanced reporting features require paid upgrade
- Customization options are basic for complex booth setups
Best For
Small to mid-sized exhibitors managing multiple trade shows annually who need an affordable, straightforward solution without steep learning curves.
Pricing
Free plan for basic features and unlimited events; Pro plan at $99/month or $49 per event for advanced tools like custom branding and enhanced reporting.
Conclusion
Cvent leads as the top exhibitor management software, offering comprehensive tools for registration, booth assignment, payments, and lead capture across large-scale events. Aventri follows with robust exhibitor portals for application and contract management, while Certain stands out through specialized registration, approval workflows, and integration. Each tool caters to unique needs, providing strong options for organizers. Ultimately, Cvent’s all-encompassing approach makes it the top choice.
Explore Cvent’s features to streamline your exhibitor management, boost efficiency, and maximize event success.
Tools Reviewed
All tools were independently evaluated for this comparison