Top 10 Best Event Vendor Management Software of 2026

Planning Pod is an all-in-one event management platform designed for event professionals, with robust vendor management capabilities at its core. It enables users to build a centralized vendor database, send RFPs, manage contracts, track payments, and integrate vendor schedules into master event calendars. The software streamlines vendor coordination through dedicated portals, automated workflows, and real-time collaboration tools, making it ideal for handling complex event logistics.

Tripleseat is a leading event management platform tailored for hospitality venues, enabling efficient handling of event sales, bookings, proposals, and execution. It supports vendor management through Banquet Event Orders (BEOs), task assignments, shared calendars, and integrations with vendor systems for seamless coordination. The software streamlines communication between venues, clients, and vendors, making it ideal for managing complex events with multiple suppliers.

Cvent is an enterprise-grade event management platform with powerful vendor management capabilities, enabling users to source suppliers from a vast global network of over 300,000 venues and vendors. It streamlines RFP distribution, contract negotiation, payment tracking, and performance evaluations all within an integrated suite. This makes it ideal for coordinating complex vendor relationships across multiple events, from sourcing AV providers and caterers to hotels and transportation services.

Event Temple is a comprehensive event management platform designed primarily for venues but adaptable for event vendors to handle lead generation, bookings, and client relationships. It streamlines the event lifecycle with tools for CRM, automated proposals, contracts, invoicing, scheduling, and reporting. Vendors benefit from centralized client data and sales automation, reducing manual admin work for multi-event operations.

PerfectVenue is a cloud-based venue management software tailored for event spaces, restaurants, and hospitality venues to streamline bookings, event planning, payments, and operations. It offers tools for managing floor plans, staff scheduling, inventory, invoicing, and customer relationships in one platform. While strong in venue-centric operations, it provides limited direct support for coordinating external event vendors like caterers or entertainers.

Caterease is a specialized catering and event management software tailored for caterers and event vendors, streamlining operations from initial proposals to post-event invoicing. It excels in food costing, menu management, inventory tracking, staff scheduling, and detailed reporting to optimize profitability and efficiency. With a focus on off-premise catering, it supports high-volume event handling through customizable workflows and QuickBooks integration.

AI sle Planner is a comprehensive wedding and event planning software primarily designed for planners, featuring tools for client management, custom timelines, vendor directories, floor plans, and photo galleries. It includes a vendor portal that allows event vendors to access event schedules, upload deliverables, view galleries, and communicate with planners in real-time. While planner-centric, it supports vendor management by facilitating collaboration, payments, and resource sharing to streamline event execution.

HoneyBook is an all-in-one client management platform designed for creative professionals and small businesses, including event vendors like photographers, planners, and caterers. It streamlines the client lifecycle with tools for proposals, contracts, invoices, scheduling, payments, and automated workflows. For event vendor management, it excels in handling bookings and client communications but lacks specialized features for multi-vendor coordination or large-scale event logistics.

Dubsado is an all-in-one client management platform tailored for service-based businesses like event vendors, photographers, and planners. It automates workflows from lead intake and customizable proposals to e-sign contracts, invoicing, payments, and client portals. For event vendors, it excels in streamlining booking processes, client communication, and project tracking without per-client fees.

17hats is an all-in-one business automation platform tailored for small service-based businesses, including event vendors, offering tools for lead capture, client onboarding, scheduling, contracts, invoicing, and automated communications. It excels in streamlining vendor-client interactions through customizable workflows, online questionnaires, and integrated payments, reducing manual admin work. While versatile for general business ops, it provides foundational event vendor management but lacks deep specialization in areas like vendor procurement or event logistics.