Quick Overview
- 1#1: Tripleseat - Leading venue management software that streamlines event sales, bookings, contracts, invoicing, and operations for hospitality spaces.
- 2#2: Planning Pod - All-in-one event and venue management platform integrating rentals, bookings, floor plans, payments, and CRM for seamless operations.
- 3#3: PerfectVenue - Modern, intuitive software for event spaces handling inquiries, scheduling, BEOs, invoicing, and client communication.
- 4#4: Event Temple - Cloud-based tool tailored for venues to manage leads, tours, proposals, calendars, and event execution efficiently.
- 5#5: Ungerboeck - Enterprise-grade venue management system for complex facilities offering booking, resource allocation, reporting, and integrations.
- 6#6: Cvent - Comprehensive event platform with venue sourcing, diagramming, contracting, and management tools for spaces and planners.
- 7#7: Aventri - Event management solution supporting venue booking, registration, site selection, and operational workflows.
- 8#8: Bizzabo - Event experience platform with features for venue coordination, attendee engagement, and hybrid event space management.
- 9#9: Swoogo - Flexible event software for managing registrations, websites, payments, and basic venue scheduling needs.
- 10#10: Rezdy - Booking and reservation system optimized for venues and experiences with real-time availability, payments, and channel management.
We ranked these tools based on functionality (from BEO creation to real-time availability), usability (intuitive interfaces), integration capabilities, and overall value, ensuring they cater to diverse workflows and operational demands.
Comparison Table
Event space management software simplifies coordinating venues, vendors, and timelines, enhancing event planning efficiency. This comparison table analyzes top tools such as Tripleseat, Planning Pod, PerfectVenue, Event Temple, Ungerboeck, and others, breaking down key features, pricing, and usability to help you identify the best fit for your needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Tripleseat Leading venue management software that streamlines event sales, bookings, contracts, invoicing, and operations for hospitality spaces. | enterprise | 9.5/10 | 9.8/10 | 9.0/10 | 8.7/10 |
| 2 | Planning Pod All-in-one event and venue management platform integrating rentals, bookings, floor plans, payments, and CRM for seamless operations. | specialized | 9.1/10 | 9.5/10 | 8.7/10 | 8.9/10 |
| 3 | PerfectVenue Modern, intuitive software for event spaces handling inquiries, scheduling, BEOs, invoicing, and client communication. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 4 | Event Temple Cloud-based tool tailored for venues to manage leads, tours, proposals, calendars, and event execution efficiently. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 5 | Ungerboeck Enterprise-grade venue management system for complex facilities offering booking, resource allocation, reporting, and integrations. | enterprise | 8.2/10 | 9.1/10 | 6.8/10 | 7.4/10 |
| 6 | Cvent Comprehensive event platform with venue sourcing, diagramming, contracting, and management tools for spaces and planners. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 7 | Aventri Event management solution supporting venue booking, registration, site selection, and operational workflows. | enterprise | 8.1/10 | 8.6/10 | 7.4/10 | 7.7/10 |
| 8 | Bizzabo Event experience platform with features for venue coordination, attendee engagement, and hybrid event space management. | enterprise | 8.2/10 | 7.8/10 | 8.5/10 | 7.5/10 |
| 9 | Swoogo Flexible event software for managing registrations, websites, payments, and basic venue scheduling needs. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 7.7/10 |
| 10 | Rezdy Booking and reservation system optimized for venues and experiences with real-time availability, payments, and channel management. | specialized | 7.6/10 | 7.4/10 | 8.2/10 | 7.1/10 |
Leading venue management software that streamlines event sales, bookings, contracts, invoicing, and operations for hospitality spaces.
All-in-one event and venue management platform integrating rentals, bookings, floor plans, payments, and CRM for seamless operations.
Modern, intuitive software for event spaces handling inquiries, scheduling, BEOs, invoicing, and client communication.
Cloud-based tool tailored for venues to manage leads, tours, proposals, calendars, and event execution efficiently.
Enterprise-grade venue management system for complex facilities offering booking, resource allocation, reporting, and integrations.
Comprehensive event platform with venue sourcing, diagramming, contracting, and management tools for spaces and planners.
Event management solution supporting venue booking, registration, site selection, and operational workflows.
Event experience platform with features for venue coordination, attendee engagement, and hybrid event space management.
Flexible event software for managing registrations, websites, payments, and basic venue scheduling needs.
Booking and reservation system optimized for venues and experiences with real-time availability, payments, and channel management.
Tripleseat
enterpriseLeading venue management software that streamlines event sales, bookings, contracts, invoicing, and operations for hospitality spaces.
Integrated RFP Marketplace connecting venues directly to planners for faster lead generation and bidding
Tripleseat is a leading cloud-based event management platform tailored for venues like hotels, restaurants, country clubs, and event spaces, automating the full event lifecycle from lead capture and RFP distribution to proposals, contracts, BEOs, invoicing, and post-event analysis. It excels in streamlining sales processes, enabling venues to respond quickly to inquiries and maximize bookings through a centralized system. With seamless integrations to POS, CRM, and accounting tools, it provides real-time data insights to boost revenue and operational efficiency.
Pros
- Comprehensive end-to-end event management with automated workflows for RFPs, contracts, and payments
- Powerful integrations with over 100 systems including POS, CRM, and email marketing tools
- Advanced reporting and analytics for revenue optimization and performance tracking
Cons
- Pricing can be steep for smaller venues with lower event volumes
- Initial setup and customization may require significant time and training
- Some advanced features demand higher-tier plans
Best For
High-volume event venues such as hotels, resorts, and private clubs seeking to scale sales and operations efficiently.
Pricing
Quote-based pricing starting around $500/month for basic plans, scaling with users, events, and features; enterprise options available.
Planning Pod
specializedAll-in-one event and venue management platform integrating rentals, bookings, floor plans, payments, and CRM for seamless operations.
Interactive Venue Diagrammer for drag-and-drop floor plans, seating, and capacity management
Planning Pod is an all-in-one event management platform designed specifically for event venues, planners, and production teams to streamline space management and operations. It offers comprehensive tools for handling bookings, real-time calendars, interactive floor plans, inquiry management, contracts, and invoicing. The software also integrates guest registration, CRM, and website builders to support the full event lifecycle from lead to execution.
Pros
- Comprehensive all-in-one toolkit eliminates need for multiple apps
- Advanced interactive floor plans and seating charts for precise space management
- Robust automation for bookings, contracts, and payments
Cons
- Feature-rich interface has a learning curve for new users
- Advanced capabilities locked behind higher pricing tiers
- Mobile app is functional but lacks some desktop depth
Best For
Mid-to-large event venues and planners managing multiple spaces, complex bookings, and full event workflows.
Pricing
Starts at $59/user/month (Essentials), $99/user/month (Professional), $149/user/month (Elite); billed annually with discounts.
PerfectVenue
specializedModern, intuitive software for event spaces handling inquiries, scheduling, BEOs, invoicing, and client communication.
Instant Book & Pay widget that enables direct customer bookings and payments without needing external calendars or processors
PerfectVenue is a cloud-based venue management software tailored for event spaces, restaurants, and hospitality venues to streamline private event bookings and operations. It offers tools for online reservations, payment processing, guest management, and marketing automation to boost revenue and efficiency. The platform includes CRM features, reporting dashboards, and integrations to handle everything from inquiries to post-event follow-ups.
Pros
- Seamless online booking widget that embeds directly into venue websites
- Integrated payment processing with no extra transaction fees
- Comprehensive reporting and analytics for revenue optimization
Cons
- Higher pricing tiers may not suit very small venues
- Limited advanced customization without developer support
- Occasional glitches in mobile app functionality
Best For
Mid-sized event venues and restaurants seeking an all-in-one solution for bookings, payments, and marketing.
Pricing
Starts at $199/month for the Essentials plan, with Pro at $399/month and custom Enterprise pricing.
Event Temple
specializedCloud-based tool tailored for venues to manage leads, tours, proposals, calendars, and event execution efficiently.
Integrated booking website builder that embeds directly on venue sites for self-service reservations with real-time availability
Event Temple is a comprehensive venue management platform tailored for event spaces, hotels, and venues, offering tools for CRM, booking management, floor planning, contracts, invoicing, and client portals. It enables seamless lead capture through integrated booking websites, real-time calendar syncing, and automated workflows to streamline operations from inquiry to post-event follow-up. Designed specifically for the hospitality industry, it helps venues boost direct bookings and reduce reliance on third-party platforms.
Pros
- All-in-one solution covering CRM, bookings, and payments
- Powerful drag-and-drop floor planner with 3D previews
- Customizable client-facing booking website
Cons
- Pricing is custom and can be steep for smaller venues
- Limited native mobile app functionality
- Some advanced customizations require support team assistance
Best For
Mid-sized event venues and hotels looking to centralize booking, event management, and client communications in one platform.
Pricing
Custom pricing tiers starting at approximately $250/month per venue (Essentials, Pro, Enterprise); free demo available, no public fixed plans.
Ungerboeck
enterpriseEnterprise-grade venue management system for complex facilities offering booking, resource allocation, reporting, and integrations.
Integrated venue diagramming and real-time availability visualization for precise space allocation.
Ungerboeck is a robust enterprise-grade venue management software tailored for large event spaces, convention centers, and performing arts venues. It provides end-to-end functionality including space booking, CRM, event scheduling, catering management, billing, and advanced reporting. The platform excels in handling complex, high-volume operations to optimize revenue and streamline workflows.
Pros
- Comprehensive all-in-one suite covering booking, CRM, and financials
- Powerful reporting and analytics for revenue optimization
- Strong integrations with third-party tools like payment gateways
Cons
- Steep learning curve due to complex interface
- Dated user experience compared to modern SaaS tools
- High cost with custom pricing that may not suit smaller venues
Best For
Large-scale venues and convention centers managing high-volume, complex events with multiple stakeholders.
Pricing
Custom enterprise pricing, typically starting at $20,000+ annually based on modules, venue size, and usage.
Cvent
enterpriseComprehensive event platform with venue sourcing, diagramming, contracting, and management tools for spaces and planners.
Venue Marketplace with AI-driven recommendations and over 300,000 searchable spaces worldwide
Cvent is a comprehensive event management platform specializing in venue sourcing and space management, offering access to over 300,000 global venues through its expansive marketplace. It streamlines the process of sending RFPs, negotiating contracts, and booking spaces with integrated tools for virtual tours, floor plans, and capacity management. Beyond venues, it supports full event workflows including registration, attendee engagement, and post-event analytics, making it a one-stop solution for professional event planners.
Pros
- Massive venue database with detailed profiles and virtual tours
- Automated RFP distribution and response management
- Robust integrations with CRM, email, and payment systems
Cons
- High pricing suitable mainly for enterprises
- Steep learning curve for new users
- Limited flexibility for small-scale or one-off events
Best For
Mid-to-large enterprises and corporate event teams managing frequent, high-volume events with complex venue needs.
Pricing
Custom quote-based pricing; enterprise plans typically start at $10,000+ annually, with per-event options available.
Aventri
enterpriseEvent management solution supporting venue booking, registration, site selection, and operational workflows.
Automated RFP distribution to thousands of venues worldwide with built-in comparison tools
Aventri is a comprehensive event management platform with strong capabilities in event space management, including venue sourcing via a global database, RFP automation, and detailed floor plan and seating chart tools. It supports capacity planning, logistics coordination, and integration with registration and attendee management for seamless event execution. Ideal for corporate and hybrid events, it provides analytics to optimize space utilization across physical and virtual venues.
Pros
- Robust venue sourcing with RFP tools and a vast global database
- Advanced floor plan editor and seating management for precise space allocation
- Seamless integration with event registration, mobile apps, and analytics
Cons
- Steep learning curve for complex features
- Custom pricing can be expensive for smaller events
- User interface feels somewhat dated compared to modern competitors
Best For
Mid-to-large organizations managing corporate events that require extensive venue sourcing and detailed space logistics.
Pricing
Custom enterprise pricing, typically starting at $5,000-$10,000 per event or annual subscriptions from $15,000+ based on scale.
Bizzabo
enterpriseEvent experience platform with features for venue coordination, attendee engagement, and hybrid event space management.
AI-powered networking and matchmaking that enhances space usage through personalized attendee interactions and session recommendations
Bizzabo is a comprehensive event management platform designed to handle the full lifecycle of events, from planning and promotion to execution and analysis, with tools for registration, attendee engagement, and hybrid/virtual experiences. For event space management, it provides onsite features like check-in, badge printing, and mobile app navigation to optimize physical spaces during events. However, it is not a dedicated venue booking or floor planning tool, focusing more on the overall event experience rather than core space logistics.
Pros
- Powerful attendee engagement tools including matchmaking and mobile app navigation for space utilization
- Seamless integration for onsite check-in and badge management
- Robust analytics to measure space and event ROI
Cons
- Limited native venue sourcing, floor planning, or capacity management tools
- Premium pricing may not suit smaller events or budgets
- Steeper learning curve for advanced customization
Best For
Mid-to-large event organizers hosting conferences or corporate events who need integrated onsite space tech alongside broader management.
Pricing
Custom enterprise pricing starting around $5,000 per event or subscription plans from $499/month, based on scale and features.
Swoogo
specializedFlexible event software for managing registrations, websites, payments, and basic venue scheduling needs.
Built-in agenda builder with room assignment and real-time capacity tracking
Swoogo is a comprehensive all-in-one event management platform designed for organizing in-person, virtual, and hybrid events, with strong capabilities in registration, ticketing, and attendee management. For event space management, it offers tools like capacity controls, check-in kiosks, agenda builders for room scheduling, and basic seating arrangements. It integrates marketing automation and CRM features to streamline space utilization and event logistics from planning to execution.
Pros
- Robust registration and ticketing with capacity management for spaces
- Integrated email marketing and CRM for attendee engagement
- Supports hybrid events with virtual rooms and check-in tools
Cons
- Limited advanced floor plan and seating customization
- Interface can feel cluttered for space-specific workflows
- Pricing scales quickly for high-volume space management
Best For
Mid-sized event planners and venue coordinators managing registrations, capacities, and hybrid space logistics without needing highly specialized venue software.
Pricing
Subscription plans start at $250/month for Essentials (up to 500 registrants), $500/month for Pro, and custom Enterprise; per-event options available.
Rezdy
specializedBooking and reservation system optimized for venues and experiences with real-time availability, payments, and channel management.
Channel manager that syncs availability across 100+ OTAs and marketplaces for maximum booking exposure
Rezdy is a robust online booking and reservation platform primarily designed for tours, activities, and attractions, offering real-time availability management, automated payments, and inventory control. For event space management, it supports venue bookings through customizable calendars, group reservations, and integration with OTAs like Viator and TripAdvisor. While versatile, it lacks deep event-specific tools like floor plans or guest management, making it suitable for simpler venue scheduling needs.
Pros
- Powerful real-time booking engine with mobile app support
- Extensive channel manager for distributing listings to OTAs
- Strong integrations with payment gateways and accounting tools
Cons
- Limited event-specific features like seating charts or AV scheduling
- Pricing includes per-booking commissions that add up for high volume
- Customization options feel geared more toward tours than static venues
Best For
Small to mid-sized event venue operators focused on online bookings and multi-channel distribution rather than complex event logistics.
Pricing
Starts at $49/month for Starter plan (plus 2% per booking); scales to $99+/month with lower commissions; free Solo plan for up to 4 products.
Conclusion
After examining 10 leading event space management tools, the top three rise to the forefront—with Tripleseat leading as the ultimate choice, excelling in streamlining sales, bookings, and operational workflows. Planning Pod and PerfectVenue follow closely, offering robust solutions: the former for its all-in-one integration and the latter for intuitive client communication and BEO management, each suiting distinct operational needs.
Don’t miss the chance to elevate your venue management—start with Tripleseat to unlock seamless, efficient operations, or explore Planning Pod and PerfectVenue to find the perfect fit for your specific workflows.
Tools Reviewed
All tools were independently evaluated for this comparison