Quick Overview
- 1#1: Calendly - Automates meeting and event scheduling by allowing users to book time slots based on your availability with calendar integrations and reminders.
- 2#2: Acuity Scheduling - Provides customizable online appointment scheduling for individuals and teams with client intake forms, payments, and automation features.
- 3#3: Doodle - Simplifies group scheduling by creating polls to find the best meeting times with real-time voting and calendar syncing.
- 4#4: YouCanBook.me - Offers a customizable booking page that syncs with calendars to prevent double-bookings and send automated confirmations.
- 5#5: SimplyBook.me - All-in-one booking system supporting appointments, classes, rentals, and events with website builder and payment integrations.
- 6#6: Setmore - Free online appointment scheduler with team calendars, SMS reminders, payments, and booking website tools.
- 7#7: Microsoft Bookings - Integrated scheduling app in Microsoft 365 for staff availability, customer self-booking, and Outlook/Teams integration.
- 8#8: Cvent - Enterprise platform for event planning, registration, virtual/hybrid events, and attendee management with robust analytics.
- 9#9: Eventbrite - Manages event creation, ticketing, promotion, and registration for in-person and online events with marketing tools.
- 10#10: SavvyCal - Modern scheduling tool with overlay calendars, time intelligence, and team coordination for efficient meeting booking.
We prioritized tools based on feature robustness, ease of use, reliability, and value, ensuring they deliver consistent performance across diverse workflows—from individual use to large-scale event planning.
Comparison Table
Event scheduling software simplifies booking management, and this comparison table explores key platforms like Calendly, Acuity Scheduling, Doodle, YouCanBook.me, SimplyBook.me, and more, helping readers evaluate features, usability, and practicality for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Calendly Automates meeting and event scheduling by allowing users to book time slots based on your availability with calendar integrations and reminders. | specialized | 9.7/10 | 9.5/10 | 9.8/10 | 9.2/10 |
| 2 | Acuity Scheduling Provides customizable online appointment scheduling for individuals and teams with client intake forms, payments, and automation features. | specialized | 9.1/10 | 9.0/10 | 9.6/10 | 8.7/10 |
| 3 | Doodle Simplifies group scheduling by creating polls to find the best meeting times with real-time voting and calendar syncing. | specialized | 8.7/10 | 8.2/10 | 9.5/10 | 9.0/10 |
| 4 | YouCanBook.me Offers a customizable booking page that syncs with calendars to prevent double-bookings and send automated confirmations. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.0/10 |
| 5 | SimplyBook.me All-in-one booking system supporting appointments, classes, rentals, and events with website builder and payment integrations. | specialized | 8.6/10 | 9.1/10 | 8.4/10 | 8.7/10 |
| 6 | Setmore Free online appointment scheduler with team calendars, SMS reminders, payments, and booking website tools. | specialized | 8.1/10 | 7.9/10 | 9.2/10 | 9.0/10 |
| 7 | Microsoft Bookings Integrated scheduling app in Microsoft 365 for staff availability, customer self-booking, and Outlook/Teams integration. | enterprise | 7.8/10 | 7.6/10 | 8.2/10 | 7.9/10 |
| 8 | Cvent Enterprise platform for event planning, registration, virtual/hybrid events, and attendee management with robust analytics. | enterprise | 8.6/10 | 9.3/10 | 7.4/10 | 7.9/10 |
| 9 | Eventbrite Manages event creation, ticketing, promotion, and registration for in-person and online events with marketing tools. | enterprise | 8.5/10 | 9.0/10 | 9.2/10 | 7.8/10 |
| 10 | SavvyCal Modern scheduling tool with overlay calendars, time intelligence, and team coordination for efficient meeting booking. | specialized | 8.7/10 | 9.0/10 | 9.5/10 | 8.0/10 |
Automates meeting and event scheduling by allowing users to book time slots based on your availability with calendar integrations and reminders.
Provides customizable online appointment scheduling for individuals and teams with client intake forms, payments, and automation features.
Simplifies group scheduling by creating polls to find the best meeting times with real-time voting and calendar syncing.
Offers a customizable booking page that syncs with calendars to prevent double-bookings and send automated confirmations.
All-in-one booking system supporting appointments, classes, rentals, and events with website builder and payment integrations.
Free online appointment scheduler with team calendars, SMS reminders, payments, and booking website tools.
Integrated scheduling app in Microsoft 365 for staff availability, customer self-booking, and Outlook/Teams integration.
Enterprise platform for event planning, registration, virtual/hybrid events, and attendee management with robust analytics.
Manages event creation, ticketing, promotion, and registration for in-person and online events with marketing tools.
Modern scheduling tool with overlay calendars, time intelligence, and team coordination for efficient meeting booking.
Calendly
specializedAutomates meeting and event scheduling by allowing users to book time slots based on your availability with calendar integrations and reminders.
Workflows for no-code automation of post-booking actions like CRM updates and custom notifications
Calendly is a premier online scheduling platform that automates appointment booking by allowing users to create personalized event types and share unique links for others to self-schedule based on real-time availability. It integrates seamlessly with calendars like Google, Outlook, and Apple, as well as video tools such as Zoom and Microsoft Teams, preventing double-bookings and reducing email back-and-forth. Advanced features include team routing, workflows for automation, and custom branding for professional booking pages.
Pros
- Intuitive setup and highly user-friendly interface
- Extensive integrations with calendars, CRMs, and video conferencing
- Powerful team features like round-robin and collective scheduling
Cons
- Free plan lacks advanced customization and team features
- Pricing scales up quickly for larger teams or enterprises
- Occasional dependency on third-party integrations can lead to minor sync issues
Best For
Busy professionals, sales teams, and support groups handling high-volume scheduling needs with seamless automation.
Pricing
Free plan for basic individual use; Essentials at $10/user/month, Professional $15/user/month, Teams $20/user/month (billed annually).
Acuity Scheduling
specializedProvides customizable online appointment scheduling for individuals and teams with client intake forms, payments, and automation features.
Highly customizable intake forms with conditional logic for tailored client experiences during booking
Acuity Scheduling is a versatile online appointment and event scheduling platform that allows users to create customizable booking pages for one-on-one appointments, group classes, workshops, and events. It automates client self-scheduling, sends reminders, processes payments, and integrates with calendars like Google and Outlook, Zoom for virtual events, and payment gateways like Stripe. Owned by Squarespace, it excels in streamlining operations for service providers while supporting recurring events and client management.
Pros
- Intuitive drag-and-drop interface for quick setup
- Robust integrations with calendars, video tools, and payments
- Advanced automation for reminders, confirmations, and client portals
Cons
- Pricing scales quickly for multiple staff or calendars
- Limited advanced reporting and analytics on lower plans
- Less suited for very large-scale ticketed events compared to dedicated platforms
Best For
Small to medium-sized businesses, coaches, fitness studios, and event organizers needing flexible scheduling for appointments, classes, and workshops.
Pricing
Starts at $16/month (Emerging, 1 calendar), $27/month (Growing, up to 6 calendars), $49/month (Powerhouse, up to 36), and custom Enterprise; 7-day free trial.
Doodle
specializedSimplifies group scheduling by creating polls to find the best meeting times with real-time voting and calendar syncing.
Interactive group polls that aggregate availability and recommend optimal times
Doodle is a web-based scheduling platform designed to coordinate group meetings and events by creating polls where participants vote on their availability, eliminating endless email threads. It automatically identifies the best time slots based on responses and supports integrations with calendars like Google, Outlook, and Apple. Additional features include one-on-one booking pages, RSVP management, and team scheduling tools in premium plans.
Pros
- Intuitive poll creation for quick group availability checks
- No account required for participants, enabling easy sharing
- Strong calendar integrations and automatic time suggestions
Cons
- Limited advanced event management like ticketing or virtual event hosting
- Some key features like branding and unlimited polls require paid plans
- Interface feels dated compared to modern competitors
Best For
Teams and groups coordinating meetings or events without back-and-forth emails.
Pricing
Free basic plan; Pro at $6.95/user/month (billed annually); Team plans from $8.95/user/month.
YouCanBook.me
specializedOffers a customizable booking page that syncs with calendars to prevent double-bookings and send automated confirmations.
Real-time multi-calendar syncing that automatically blocks unavailable times across all connected calendars
YouCanBook.me is an intuitive online scheduling platform that integrates seamlessly with calendars like Google, Outlook, and Apple to create shareable booking pages for appointments and events. It automates availability checks to prevent double-bookings, supports time zone adjustments, buffer times, and group scheduling for teams. Users can add custom forms, collect payments via Stripe, and send automated reminders, making it ideal for streamlining client interactions without endless emails.
Pros
- Seamless calendar integrations prevent double-bookings and sync in real-time
- Highly customizable booking pages with forms, payments, and branding options
- Automated email/SMS reminders and easy team scheduling capabilities
Cons
- Limited advanced analytics and reporting compared to enterprise tools
- Some features like unlimited staff or custom domains require higher-tier plans
- No native video conferencing; relies on third-party integrations
Best For
Freelancers, consultants, and small teams needing simple, professional online appointment booking without complex setup.
Pricing
Free plan available with basic features; paid plans start at $12/seat/month (Pro) up to $35/seat/month (Premium), billed annually.
SimplyBook.me
specializedAll-in-one booking system supporting appointments, classes, rentals, and events with website builder and payment integrations.
Vast plugin ecosystem enabling tailored event features like multi-attendee bookings, ticket tiers, and virtual event support without coding.
SimplyBook.me is a flexible online booking platform designed for scheduling appointments, events, classes, and rentals with customizable booking pages and widgets. It excels in event scheduling through features like group bookings, ticket sales, recurring events, waitlists, and capacity management. The system integrates with calendars, payment gateways, and marketing tools, supporting businesses in streamlining registrations and notifications.
Pros
- Highly customizable booking forms and widgets
- Extensive plugin library (over 200) for event-specific features like tickets and groups
- Strong integrations with calendars, payments, and email marketing
Cons
- Add-ons and custom features can significantly increase costs
- Steeper learning curve for advanced customizations
- Limited advanced reporting and analytics on lower-tier plans
Best For
Small to medium businesses, event organizers, and service providers needing versatile, customizable scheduling for events, classes, and group bookings.
Pricing
Free plan for basic use; paid plans from $9.90/mo (Basic, annually) to $59.90/mo (Premium), plus per-booking or add-on fees.
Setmore
specializedFree online appointment scheduler with team calendars, SMS reminders, payments, and booking website tools.
Unlimited free appointments and booking pages with no per-booking fees, ideal for high-volume event scheduling.
Setmore is a cloud-based appointment and event scheduling software designed for small to medium-sized businesses, enabling users to create customizable booking pages for individual appointments, group classes, and events. It offers features like automated reminders, payment processing, staff management, and integrations with calendars such as Google and Outlook. The platform supports both in-person and virtual events with mobile accessibility for seamless management.
Pros
- Generous free plan with unlimited appointments
- Intuitive drag-and-drop calendar interface
- Strong mobile app for iOS and Android
- Seamless integrations with Zoom, Stripe, and Google Workspace
Cons
- Advanced reporting limited to premium plans
- Customization of booking pages not as flexible as competitors
- Group event capacity management can feel basic
- Customer support slower on free tier
Best For
Small businesses, freelancers, and service providers needing simple, cost-effective scheduling for classes, workshops, and one-on-one events.
Pricing
Free plan for up to 4 users with unlimited appointments; Plus at $5/user/month (billed annually); Premium at $12/user/month (billed annually).
Microsoft Bookings
enterpriseIntegrated scheduling app in Microsoft 365 for staff availability, customer self-booking, and Outlook/Teams integration.
Native integration with Teams and Outlook for instant meeting links and calendar syncing
Microsoft Bookings is a scheduling tool within Microsoft 365 that allows businesses to create customizable online booking pages for appointments, services, and small events. It supports staff assignment, real-time availability checks, automated email reminders, and seamless integration with Outlook and Teams for virtual meetings. Primarily designed for service-based scheduling, it enables customer self-booking while managing calendars across teams.
Pros
- Deep integration with Microsoft 365 ecosystem including Outlook and Teams
- Customizable booking pages with service and staff management
- Automated notifications and reminders reduce no-shows
Cons
- Requires a Microsoft 365 subscription, no standalone option
- Limited advanced event management for large-scale events
- Reporting and analytics are basic compared to dedicated tools
Best For
Small to medium businesses already using Microsoft 365 that need straightforward appointment and staff scheduling.
Pricing
Included in Microsoft 365 Business Basic ($6/user/month) and higher plans; no standalone pricing.
Cvent
enterpriseEnterprise platform for event planning, registration, virtual/hybrid events, and attendee management with robust analytics.
Dynamic Agenda Builder with real-time mobile syncing and AI-driven session recommendations
Cvent is an enterprise-grade event management platform that provides comprehensive tools for planning, scheduling, and executing events, including agenda building, session management, and real-time attendee updates. It supports hybrid and virtual events with features like mobile apps for personalized schedules, speaker portals, and conflict-free scheduling. Beyond basic scheduling, it integrates registration, marketing automation, and analytics to manage the full event lifecycle efficiently.
Pros
- Robust scheduling tools with drag-and-drop agenda builders and auto-conflict resolution
- Seamless integration with CRM, email marketing, and virtual platforms
- Advanced analytics for attendance tracking and engagement insights
Cons
- Steep learning curve for non-expert users
- High pricing that may not suit small events
- Customization can require significant setup time
Best For
Large enterprises and event professionals managing complex, high-volume conferences and trade shows.
Pricing
Custom enterprise pricing; typically starts at $5,000+ per event or subscription tiers from $10,000/year based on features and scale.
Eventbrite
enterpriseManages event creation, ticketing, promotion, and registration for in-person and online events with marketing tools.
Integrated event discovery marketplace reaching millions of potential attendees
Eventbrite is a leading online platform for event creation, ticketing, and promotion, enabling organizers to schedule events, manage registrations, and sell tickets seamlessly. It offers tools for building event pages, handling RSVPs, processing payments, and providing analytics on attendance and sales. With integrations for email marketing, calendars, and social media, it's designed for public events ranging from workshops to large festivals.
Pros
- Massive built-in marketplace for event discovery and promotion
- Seamless ticketing with secure payment processing
- User-friendly interface with mobile apps for organizers and attendees
Cons
- Transaction fees (3.7% + $1.79 per paid ticket) reduce profits
- Limited customization on free tier
- Less ideal for purely private or recurring scheduling needs
Best For
Event organizers hosting public ticketed events who want broad visibility and easy sales.
Pricing
Free for free events; paid tickets: 3.7% + $1.79 fee (US); Pro plan $29/mo, Enterprise custom.
SavvyCal
specializedModern scheduling tool with overlay calendars, time intelligence, and team coordination for efficient meeting booking.
Multi-calendar overlay that dynamically shows real availability across all connected calendars
SavvyCal is a sleek scheduling platform that overlays multiple calendars to display accurate availability, preventing double-bookings and offering customizable booking pages. It supports one-on-one meetings, group events, collective scheduling, polls, and paid bookings via Stripe integration. Ideal for professionals seeking a modern, user-friendly alternative to tools like Calendly, it emphasizes beautiful design and seamless workflows.
Pros
- Intuitive interface with stunning, highly customizable booking pages
- Multi-calendar overlay ensures true availability and prevents overbooking
- Seamless support for paid meetings, group events, and polls
Cons
- No free plan available
- Pricing scales up quickly for larger teams
- Limited advanced integrations and automations compared to top competitors
Best For
Busy professionals and small teams who prioritize elegant design, accurate scheduling, and paid booking capabilities over extensive enterprise features.
Pricing
Solo: $12/user/month; Team: $24/user/month (billed annually); no free tier.
Conclusion
Calendly emerges as the top pick, leading with robust automation, calendar integrations, and reminders that simplify scheduling. Acuity Scheduling follows closely, offering customizable forms and payments for diverse needs, while Doodle excels in group coordination with intuitive polling tools. Together, these platforms showcase varied strengths, ensuring every user finds a standout solution.
Explore Calendly to unlock efficient, automated scheduling that saves time and reduces stress, or dive into Acuity Scheduling or Doodle for specialized needs—either way, the right tool awaits to transform your scheduling experience.
Tools Reviewed
All tools were independently evaluated for this comparison