Quick Overview
- 1#1: Goodshuffle Pro - Comprehensive cloud-based software for event rental businesses to manage inventory, online storefronts, scheduling, and payments.
- 2#2: Rentman - All-in-one rental management platform for event production companies handling equipment bookings, crew scheduling, and logistics.
- 3#3: Booqable - User-friendly rental software with website builder, inventory tracking, and online reservations tailored for event rentals.
- 4#4: TapGoods - Intuitive inventory and rental management tool for event companies with order processing, invoicing, and QuickBooks integration.
- 5#5: EZRentOut - Cloud-based equipment rental software featuring real-time inventory, multi-location support, and automated billing for events.
- 6#6: Current RMS - Advanced rental resource management system for AV and event hire with project tracking, CRM, and financial reporting.
- 7#7: HireHop - Feature-rich cloud rental software with stock control, job management, and asset tracking suitable for event rentals.
- 8#8: Quipli - Operations platform for rental businesses offering eCommerce storefronts, inventory sync, and delivery management for events.
- 9#9: MPPtracking - Party and event rental software focused on inventory management, route optimization, and customer reservations.
- 10#10: Texada - Enterprise asset management suite for rentals including maintenance, telematics, and scheduling applicable to event equipment.
Tools were selected based on comprehensive feature sets (including real-time inventory and scheduling), user-friendliness, reliability, and overall value, ensuring they address the diverse needs of modern event rental operations.
Comparison Table
Event rental software is critical for organizing operations, from inventory management to client bookings, and this comparison table examines top tools like Goodshuffle Pro, Rentman, Booqable, TapGoods, EZRentOut, and more, helping readers understand key features and suitability for their business needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Goodshuffle Pro Comprehensive cloud-based software for event rental businesses to manage inventory, online storefronts, scheduling, and payments. | specialized | 9.5/10 | 9.7/10 | 9.3/10 | 9.1/10 |
| 2 | Rentman All-in-one rental management platform for event production companies handling equipment bookings, crew scheduling, and logistics. | specialized | 9.1/10 | 9.5/10 | 8.7/10 | 8.9/10 |
| 3 | Booqable User-friendly rental software with website builder, inventory tracking, and online reservations tailored for event rentals. | specialized | 8.8/10 | 9.0/10 | 9.2/10 | 8.5/10 |
| 4 | TapGoods Intuitive inventory and rental management tool for event companies with order processing, invoicing, and QuickBooks integration. | specialized | 7.6/10 | 8.1/10 | 9.2/10 | 7.3/10 |
| 5 | EZRentOut Cloud-based equipment rental software featuring real-time inventory, multi-location support, and automated billing for events. | specialized | 8.3/10 | 8.7/10 | 8.0/10 | 8.1/10 |
| 6 | Current RMS Advanced rental resource management system for AV and event hire with project tracking, CRM, and financial reporting. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.4/10 |
| 7 | HireHop Feature-rich cloud rental software with stock control, job management, and asset tracking suitable for event rentals. | specialized | 8.3/10 | 8.9/10 | 7.7/10 | 9.1/10 |
| 8 | Quipli Operations platform for rental businesses offering eCommerce storefronts, inventory sync, and delivery management for events. | specialized | 8.1/10 | 8.5/10 | 7.7/10 | 7.8/10 |
| 9 | MPPtracking Party and event rental software focused on inventory management, route optimization, and customer reservations. | specialized | 8.0/10 | 8.5/10 | 7.5/10 | 8.2/10 |
| 10 | Texada Enterprise asset management suite for rentals including maintenance, telematics, and scheduling applicable to event equipment. | enterprise | 7.8/10 | 8.5/10 | 7.2/10 | 7.0/10 |
Comprehensive cloud-based software for event rental businesses to manage inventory, online storefronts, scheduling, and payments.
All-in-one rental management platform for event production companies handling equipment bookings, crew scheduling, and logistics.
User-friendly rental software with website builder, inventory tracking, and online reservations tailored for event rentals.
Intuitive inventory and rental management tool for event companies with order processing, invoicing, and QuickBooks integration.
Cloud-based equipment rental software featuring real-time inventory, multi-location support, and automated billing for events.
Advanced rental resource management system for AV and event hire with project tracking, CRM, and financial reporting.
Feature-rich cloud rental software with stock control, job management, and asset tracking suitable for event rentals.
Operations platform for rental businesses offering eCommerce storefronts, inventory sync, and delivery management for events.
Party and event rental software focused on inventory management, route optimization, and customer reservations.
Enterprise asset management suite for rentals including maintenance, telematics, and scheduling applicable to event equipment.
Goodshuffle Pro
specializedComprehensive cloud-based software for event rental businesses to manage inventory, online storefronts, scheduling, and payments.
Visual event planner with drag-and-drop quoting that simulates layouts for accurate pricing and inventory allocation
Goodshuffle Pro is a cloud-based event rentals software tailored for rental businesses managing inventory, orders, and deliveries for events like weddings and corporate functions. It offers end-to-end functionality including real-time inventory tracking, visual quoting, automated scheduling, invoicing, and a customer portal for online bookings. The platform integrates seamlessly with accounting tools like QuickBooks and provides mobile access for field operations, enabling efficient scaling for rental companies.
Pros
- Comprehensive inventory and order management with real-time visibility
- Powerful visual quoting and online customer portal for self-service bookings
- Robust integrations with QuickBooks, Xero, and GPS routing tools
Cons
- Pricing can be steep for very small operations
- Advanced customization requires higher-tier plans
- Slight learning curve for complex delivery scheduling
Best For
Mid-sized event rental companies needing a scalable all-in-one platform to handle high-volume orders and deliveries efficiently.
Pricing
Starts at $299/month for Pro plan (billed annually), with Essentials at $199/month and custom Enterprise pricing.
Rentman
specializedAll-in-one rental management platform for event production companies handling equipment bookings, crew scheduling, and logistics.
Advanced production planning with technical riders, stage plots, and automated crew sheets tailored for live events
Rentman is a cloud-based rental management software designed specifically for event production, AV, lighting, and equipment rental companies. It provides end-to-end tools for inventory tracking, project scheduling, quoting, order fulfillment, crew management, and invoicing. With real-time availability checks, barcode scanning, and mobile apps, it optimizes operations from initial quote to post-event analysis.
Pros
- Comprehensive inventory and asset management with barcode/RFID support
- Powerful project planning tools including Gantt charts and crew scheduling
- Seamless integrations with accounting software like QuickBooks and Xero
Cons
- Higher pricing tiers may be expensive for very small operations
- Initial setup and learning curve for advanced production features
- Limited free trial or demo restrictions in some regions
Best For
Mid-sized event rental companies managing complex AV, lighting, and production projects with inventory and crew coordination needs.
Pricing
Starts at €69/user/month (Essentials, billed annually), €129/user/month (Pro), with custom Enterprise plans.
Booqable
specializedUser-friendly rental software with website builder, inventory tracking, and online reservations tailored for event rentals.
Integrated website builder that instantly converts your rental catalog into a fully branded, code-free e-commerce storefront
Booqable is a cloud-based rental management software tailored for event rental businesses, providing inventory tracking, online booking, and payment processing in one platform. It includes a drag-and-drop website builder to create customizable online stores where customers can browse, configure, and reserve items seamlessly. The software supports multi-location inventory, dynamic pricing rules, and integrations with tools like QuickBooks, Stripe, and Zapier for streamlined operations.
Pros
- Intuitive drag-and-drop website builder for quick online store setup
- Robust online reservations with real-time inventory availability and payments
- Mobile app for on-the-go inventory scanning and order management
Cons
- Advanced reporting and analytics limited to higher-tier plans
- Some customizations require premium add-ons or developer help
- Customer support can be slower outside business hours
Best For
Small to medium event rental businesses seeking an easy-to-use platform for online bookings and inventory without heavy IT involvement.
Pricing
Starts at $29/month (Essential, 100 orders/mo) up to $199/month (Advanced, unlimited); annual discounts available, 14-day free trial.
TapGoods
specializedIntuitive inventory and rental management tool for event companies with order processing, invoicing, and QuickBooks integration.
Patented Tap Counter for precise keg level monitoring without manual guessing
TapGoods is a mobile-first inventory management software designed primarily for bars, restaurants, and hospitality venues, with strong capabilities for tracking beverages like kegs, bottles, and taps via barcode scanning and real-time pours. In the context of event rentals software, it excels at managing alcohol inventories for events, weddings, and pop-up bars, helping prevent shrinkage and optimize stock levels. However, it lacks broader features for general rental items such as tents, tables, or AV equipment, making it niche rather than comprehensive. Overall, it's a solid tool for beverage-centric event operations.
Pros
- Seamless mobile scanning for instant inventory updates
- Real-time pour tracking and variance reporting to minimize waste
- User-friendly interface ideal for on-site event staff
Cons
- Limited scope to beverages only, not full event rental inventory
- No built-in scheduling, contracts, or delivery management
- Reporting lacks depth for non-beverage rental analytics
Best For
Event rental companies specializing in bar setups, kegs, and beverage service at weddings, festivals, or corporate events.
Pricing
Starts at $49/month per location for basic plans, scaling to $199+/month for multi-location or high-volume usage with custom enterprise options.
EZRentOut
specializedCloud-based equipment rental software featuring real-time inventory, multi-location support, and automated billing for events.
Fully branded online storefront for self-service customer bookings, quotes, and payments
EZRentOut is a cloud-based rental management platform tailored for businesses handling equipment rentals, including event rentals like tents, tables, chairs, and AV gear. It provides end-to-end tools for inventory tracking, online reservations, scheduling, order fulfillment, invoicing, and customer management. The software supports multi-location operations and includes mobile apps for on-the-go access, making it suitable for streamlining event rental workflows.
Pros
- Comprehensive inventory management with barcode/QR support and maintenance tracking
- Customizable online booking portal for direct customer reservations and payments
- Detailed reporting and analytics for business insights
Cons
- Steeper learning curve for advanced customization and setup
- Limited native event-specific tools like floor planning or diagramming
- Pricing scales quickly for larger inventories or multiple users
Best For
Small to mid-sized event rental businesses needing robust inventory, scheduling, and online booking capabilities.
Pricing
Starts at $49/month (billed annually) for Starter plan (up to 100 items); Pro at $149/month (unlimited items), Enterprise at $299/month with advanced features.
Current RMS
enterpriseAdvanced rental resource management system for AV and event hire with project tracking, CRM, and financial reporting.
Interactive visual scheduling board for real-time, drag-and-drop resource planning and conflict resolution
Current RMS is a cloud-based rental management system designed specifically for AV, event production, lighting, staging, and equipment rental companies. It provides comprehensive tools for inventory tracking, quoting, scheduling, order fulfillment, invoicing, and financial reporting, with real-time visibility across multiple warehouses and locations. The platform supports complex multi-day events, asset maintenance scheduling, and integrations with accounting software like Xero and QuickBooks.
Pros
- Advanced visual scheduling with drag-and-drop interface for complex resource allocation
- Real-time inventory and asset tracking across multiple sites with RFID support
- Robust integrations with accounting, CRM, and production tools
Cons
- Steep learning curve due to depth of features
- Quote-based pricing lacks transparency and can be costly for small operations
- Mobile app is limited compared to desktop functionality
Best For
Mid-sized event rental and production companies handling complex, multi-location inventories and large-scale events.
Pricing
Custom quote-based pricing, typically starting at £150-£300 per user/month depending on modules, scale, and support level.
HireHop
specializedFeature-rich cloud rental software with stock control, job management, and asset tracking suitable for event rentals.
Free forever plan for small businesses, including core inventory and booking tools
HireHop is a cloud-based rental management software tailored for event hire companies, offering tools for inventory tracking, job scheduling, customer management, and invoicing. It supports the full rental lifecycle from quotes to delivery and billing, with real-time availability checks and reporting dashboards. The platform scales from small operations with a free tier to larger businesses needing advanced customization.
Pros
- Generous free plan for up to 500 inventory items
- Comprehensive rental-specific features like job sheets and asset tracking
- Strong reporting and multi-location support
Cons
- Interface feels dated and has a learning curve
- Limited native integrations with popular accounting tools
- Mobile app lacks some desktop functionality
Best For
Small to medium event rental businesses seeking cost-effective, feature-rich software without high upfront costs.
Pricing
Free for basic use (up to 500 items); paid plans from $49/month based on inventory size and users, with annual discounts.
Quipli
specializedOperations platform for rental businesses offering eCommerce storefronts, inventory sync, and delivery management for events.
Unified multi-channel commerce that syncs online reservations with in-store inventory in real-time across locations
Quipli is a unified commerce platform tailored for multi-location rental businesses, including event rentals, offering real-time inventory management, online storefronts, and order fulfillment. It streamlines the rental process from quoting and reservations to delivery scheduling and invoicing, with support for deposits and recurring rentals. Ideal for scaling operations, it integrates with accounting, shipping, and payment systems to centralize sales channels.
Pros
- Real-time multi-location inventory visibility and syncing
- Seamless online booking and storefront customization
- Strong integrations with QuickBooks, shipping carriers, and POS systems
Cons
- Steeper learning curve for non-technical users
- Custom pricing can be expensive for single-location small businesses
- Less specialized event planning tools compared to niche competitors
Best For
Multi-location event rental companies seeking to unify online and in-store sales with robust inventory control.
Pricing
Custom enterprise pricing starting around $500/month based on locations, volume, and features; free demo required for quotes.
MPPtracking
specializedParty and event rental software focused on inventory management, route optimization, and customer reservations.
GPS-enabled delivery route optimization that minimizes travel time and fuel costs
MPPtracking is a cloud-based software tailored for party and event rental businesses, offering tools for inventory tracking, order management, delivery scheduling, and invoicing. It includes route optimization, GPS equipment tracking, and QuickBooks integration to streamline operations from quoting to fulfillment. Designed for rental companies handling tents, tables, chairs, and similar items, it supports multi-location management and mobile access.
Pros
- Comprehensive inventory and scheduling tools
- GPS tracking and route optimization for deliveries
- Strong QuickBooks integration for accounting
Cons
- Dated user interface
- Steep learning curve for new users
- Limited advanced reporting options
Best For
Small to mid-sized event rental companies needing robust delivery and inventory management without enterprise-level pricing.
Pricing
Starts at $99/month for basic plan (up to 5 users), scaling to $299/month for unlimited users and advanced features; free trial available.
Texada
enterpriseEnterprise asset management suite for rentals including maintenance, telematics, and scheduling applicable to event equipment.
Integrated telematics and predictive maintenance for real-time asset health monitoring
Texada is a robust asset management platform tailored for rental businesses, including event rentals, providing end-to-end tools for inventory tracking, scheduling, reservations, maintenance, and invoicing. It offers real-time visibility into fleet utilization, mobile apps for field operations, and integrations with accounting and telematics systems to optimize asset performance. While versatile across industries, it excels in managing complex rental fleets for events like tents, tables, and equipment.
Pros
- Comprehensive asset lifecycle management including maintenance and telematics
- Scalable for multi-location operations with strong reporting
- Mobile-first tools for efficient field dispatching and inspections
Cons
- Steep learning curve due to enterprise-level complexity
- Pricing lacks transparency and can be high for smaller operations
- Less specialized for event-specific features like diagramming or guest management
Best For
Mid-to-large event rental companies with extensive inventories needing advanced fleet optimization and maintenance tracking.
Pricing
Custom quote-based pricing starting around $500-$2000+/month depending on fleet size, users, and modules; enterprise-focused.
Conclusion
Navigating the top event rentals software reveals solutions tailored to diverse operational needs, with robust tools for inventory, scheduling, and payments. The standout, Goodshuffle Pro, leads with its comprehensive cloud-based approach, while Rentman excels for production-focused tasks like crew scheduling and logistics, and Booqable impresses with a user-friendly interface and tailored online reservations—each offering distinct value to suit varied business goals.
Ready to enhance your event rental operations? Start with the top-ranked Goodshuffle Pro to optimize efficiency and unlock growth.
Tools Reviewed
All tools were independently evaluated for this comparison