Quick Overview
- 1#1: Cvent - Comprehensive event management platform with advanced badge scanning, lead qualification, and real-time CRM integration for capturing high-quality leads at events.
- 2#2: Bizzabo - All-in-one event experience platform featuring seamless lead capture through mobile check-in, networking matches, and automated data syncing to sales tools.
- 3#3: Whova - Event management app with powerful lead scanning, QR code capture, and instant lead sharing capabilities integrated with major CRMs.
- 4#4: Captello - Dedicated trade show lead capture app using NFC, QR codes, and badge scanning with real-time lead routing and qualification scoring.
- 5#5: LeadsNearMe - Mobile-first lead capture solution for events with business card scanning, custom forms, and instant CRM exports for trade shows and conferences.
- 6#6: Eventdex LeadCapture - Multi-method lead capture tool supporting badge readers, QR/NFC scanning, and kiosks with seamless integration to Salesforce and other CRMs.
- 7#7: EventMobi - Mobile event app with built-in lead exchange, check-in scanning, and analytics for capturing and nurturing attendee leads.
- 8#8: Swapcard - Event platform emphasizing AI-matched networking and digital lead exchange via app-based scanning and profile sharing.
- 9#9: Certain - Event registration and lead management software with on-site capture, surveys, and automated follow-up workflows.
- 10#10: Gleanin - Digital business card exchange platform for events enabling quick lead capture through QR codes and contact syncing to CRMs.
Tools were selected and ranked based on key factors: robust features (including multi-method scanning, real-time CRM integration, and AI-driven workflows), on-site reliability to ensure smooth execution, user-friendliness for seamless adoption, and overall value to align with varying event goals and budgets.
Comparison Table
This comparison table simplifies evaluating event lead capture software, showcasing tools like Cvent, Bizzabo, Whova, Captello, LeadsNearMe, and more. It guides readers through key features, pricing, integration capabilities, and usability to identify the ideal solution for their event needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Cvent Comprehensive event management platform with advanced badge scanning, lead qualification, and real-time CRM integration for capturing high-quality leads at events. | enterprise | 9.4/10 | 9.8/10 | 8.2/10 | 8.9/10 |
| 2 | Bizzabo All-in-one event experience platform featuring seamless lead capture through mobile check-in, networking matches, and automated data syncing to sales tools. | enterprise | 9.1/10 | 9.4/10 | 8.7/10 | 8.2/10 |
| 3 | Whova Event management app with powerful lead scanning, QR code capture, and instant lead sharing capabilities integrated with major CRMs. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Captello Dedicated trade show lead capture app using NFC, QR codes, and badge scanning with real-time lead routing and qualification scoring. | specialized | 8.6/10 | 9.1/10 | 8.7/10 | 8.0/10 |
| 5 | LeadsNearMe Mobile-first lead capture solution for events with business card scanning, custom forms, and instant CRM exports for trade shows and conferences. | specialized | 8.4/10 | 8.5/10 | 9.1/10 | 8.0/10 |
| 6 | Eventdex LeadCapture Multi-method lead capture tool supporting badge readers, QR/NFC scanning, and kiosks with seamless integration to Salesforce and other CRMs. | specialized | 8.1/10 | 8.3/10 | 8.5/10 | 7.8/10 |
| 7 | EventMobi Mobile event app with built-in lead exchange, check-in scanning, and analytics for capturing and nurturing attendee leads. | enterprise | 8.1/10 | 8.4/10 | 7.9/10 | 7.8/10 |
| 8 | Swapcard Event platform emphasizing AI-matched networking and digital lead exchange via app-based scanning and profile sharing. | enterprise | 8.2/10 | 8.5/10 | 8.3/10 | 7.8/10 |
| 9 | Certain Event registration and lead management software with on-site capture, surveys, and automated follow-up workflows. | enterprise | 8.1/10 | 8.7/10 | 7.4/10 | 7.6/10 |
| 10 | Gleanin Digital business card exchange platform for events enabling quick lead capture through QR codes and contact syncing to CRMs. | specialized | 7.8/10 | 8.0/10 | 8.5/10 | 7.2/10 |
Comprehensive event management platform with advanced badge scanning, lead qualification, and real-time CRM integration for capturing high-quality leads at events.
All-in-one event experience platform featuring seamless lead capture through mobile check-in, networking matches, and automated data syncing to sales tools.
Event management app with powerful lead scanning, QR code capture, and instant lead sharing capabilities integrated with major CRMs.
Dedicated trade show lead capture app using NFC, QR codes, and badge scanning with real-time lead routing and qualification scoring.
Mobile-first lead capture solution for events with business card scanning, custom forms, and instant CRM exports for trade shows and conferences.
Multi-method lead capture tool supporting badge readers, QR/NFC scanning, and kiosks with seamless integration to Salesforce and other CRMs.
Mobile event app with built-in lead exchange, check-in scanning, and analytics for capturing and nurturing attendee leads.
Event platform emphasizing AI-matched networking and digital lead exchange via app-based scanning and profile sharing.
Event registration and lead management software with on-site capture, surveys, and automated follow-up workflows.
Digital business card exchange platform for events enabling quick lead capture through QR codes and contact syncing to CRMs.
Cvent
enterpriseComprehensive event management platform with advanced badge scanning, lead qualification, and real-time CRM integration for capturing high-quality leads at events.
Real-time mobile lead scanning with offline support and automatic CRM syncing across 250+ integrations
Cvent is a leading enterprise-grade event management platform with robust lead capture capabilities designed for large-scale events like conferences and trade shows. It enables seamless lead collection via mobile badge scanning, QR codes, and NFC, with real-time data syncing to CRMs such as Salesforce and Marketo. The software offers advanced lead scoring, segmentation, and analytics to help sales teams prioritize and nurture prospects effectively post-event.
Pros
- Extensive CRM integrations for instant lead syncing
- Scalable for events with thousands of attendees
- Powerful analytics and lead scoring tools
Cons
- High cost suitable only for enterprise budgets
- Steep learning curve for non-expert users
- Overly complex for small or infrequent events
Best For
Enterprise event organizers managing large conferences or trade shows that require professional-grade lead capture and deep CRM integration.
Pricing
Custom quote-based pricing; typically starts at $5,000-$10,000 per event or subscription from $99/user/month, scaling with features and attendee volume.
Bizzabo
enterpriseAll-in-one event experience platform featuring seamless lead capture through mobile check-in, networking matches, and automated data syncing to sales tools.
AI-powered matchmaking that connects attendees for targeted networking and automated lead generation
Bizzabo is a comprehensive event management platform that specializes in lead capture for in-person, virtual, and hybrid events through its mobile app, badge scanning, and check-in tools. It enables real-time lead collection, scoring, and qualification with seamless integrations to CRMs like Salesforce and HubSpot. The platform also offers post-event analytics and AI-driven matchmaking to nurture leads effectively, making it a robust solution for event-driven sales pipelines.
Pros
- Seamless real-time lead capture via mobile app and badge scanning
- Deep integrations with major CRMs for instant lead syncing
- Advanced analytics and AI matchmaking for lead qualification
Cons
- Premium pricing prohibitive for small events or startups
- Steep learning curve for advanced customization
- Setup requires significant upfront configuration
Best For
Mid-to-large enterprises and event teams managing complex, high-volume events that require end-to-end lead capture and CRM integration.
Pricing
Custom enterprise pricing starting at around $10,000 annually, scaled by event volume and features; no public tiers.
Whova
enterpriseEvent management app with powerful lead scanning, QR code capture, and instant lead sharing capabilities integrated with major CRMs.
AI-powered networking and matchmaking that pairs attendees for targeted lead generation beyond basic scanning
Whova is an all-in-one event management platform with robust lead capture capabilities integrated into its mobile app for attendees and organizers. Users can scan badges, QR codes, or use NFC for instant lead collection, with real-time syncing to a dashboard for CRM exports and analytics. It supports personalized networking matchmaking to improve lead quality during events.
Pros
- Seamless mobile app-based badge and QR code scanning for quick lead capture
- Real-time lead dashboard with CRM integrations like Salesforce and HubSpot
- AI-driven matchmaking to facilitate higher-quality leads through networking
Cons
- Pricing can be steep for small events without needing full event management suite
- Lead capture effectiveness relies heavily on attendee app adoption
- Setup requires some event planning integration, not ideal as a standalone tool
Best For
Mid-to-large event organizers seeking integrated lead capture within a comprehensive event app ecosystem.
Pricing
Custom quotes based on event size; typically $2.50-$10 per attendee, with free trials available.
Captello
specializedDedicated trade show lead capture app using NFC, QR codes, and badge scanning with real-time lead routing and qualification scoring.
NFC-enabled contactless badge scanning for the fastest lead capture at high-traffic events
Captello is a mobile-first lead capture platform tailored for events, trade shows, and conferences, allowing users to scan badges, business cards, QR codes, and NFC tags to collect attendee data instantly. It features offline mode for reliable capturing in spotty network conditions, with automatic real-time syncing and seamless integrations to CRMs like Salesforce, HubSpot, and Marketo. Customizable forms and lead dashboards help teams qualify and manage leads efficiently post-event.
Pros
- Multiple capture methods including NFC and badge scanning for speed
- Robust offline support with auto-sync
- Strong CRM integrations and real-time dashboards
Cons
- Pricing scales quickly for larger teams or high-volume events
- Limited built-in analytics compared to full marketing suites
- Customization options require some setup time
Best For
Sales and marketing teams at mid-sized trade shows and events needing fast, mobile lead capture with CRM connectivity.
Pricing
Starts at $99/month for Pro plan (unlimited events, 1 user); Team at $199/month (5 users); custom Enterprise pricing.
LeadsNearMe
specializedMobile-first lead capture solution for events with business card scanning, custom forms, and instant CRM exports for trade shows and conferences.
Smartphone badge scanning that mimics professional hardware scanners without any additional devices
LeadsNearMe is a mobile-first event lead capture software designed for trade shows and conferences, allowing sales reps to scan badges, QR codes, or NFC tags using just their smartphone. It captures attendee data instantly and syncs leads in real-time to popular CRMs like Salesforce, HubSpot, and Google Sheets. The platform emphasizes simplicity, eliminating the need for bulky hardware scanners while providing basic lead qualification and follow-up tools.
Pros
- Hardware-free scanning with any smartphone camera
- Real-time CRM integrations for immediate lead syncing
- Quick setup and intuitive mobile app interface
Cons
- Scanning accuracy depends on badge quality and lighting
- Limited advanced analytics and reporting compared to competitors
- Pricing scales quickly for teams with high event volumes
Best For
Sales teams and small businesses attending frequent trade shows who want simple, app-based lead capture without extra equipment.
Pricing
Starts at $99/month for unlimited scans (1 user), with team plans from $299/month; pay-per-event options available from $49/event.
Eventdex LeadCapture
specializedMulti-method lead capture tool supporting badge readers, QR/NFC scanning, and kiosks with seamless integration to Salesforce and other CRMs.
Lightning-fast multi-badge scanning (up to 10 per second) for high-traffic booths
Eventdex LeadCapture is a mobile app designed for capturing leads at events, trade shows, and conferences through badge scanning, QR codes, and NFC tags. It allows customization of lead forms, photo capture, note-taking, and real-time data syncing with team members. The solution integrates with CRMs like Salesforce, HubSpot, and Zapier, supports offline mode, and provides post-event reporting and analytics for efficient lead nurturing.
Pros
- Intuitive mobile interface with fast badge and QR scanning
- Strong CRM integrations and real-time lead sharing
- Offline functionality with automatic syncing when online
Cons
- Pay-per-scan pricing can become expensive for high-volume events
- Limited advanced AI lead scoring compared to top competitors
- Reporting customization could be more robust
Best For
Mid-sized event organizers and sales teams at trade shows needing reliable, mobile lead capture with CRM connectivity.
Pricing
Pay-per-lead from $0.49/scan; subscriptions start at $99/month for unlimited scans and advanced features.
EventMobi
enterpriseMobile event app with built-in lead exchange, check-in scanning, and analytics for capturing and nurturing attendee leads.
Offline-capable mobile app scanner with instant lead enrichment and gamified attendee engagement
EventMobi is an all-in-one event management platform that excels in lead capture for in-person, virtual, and hybrid events through its mobile app and badge systems. It enables organizers to scan attendee badges via QR codes, NFC, or manual entry, collecting rich data like contact info, interests, and engagement metrics in real-time. The platform integrates seamlessly with CRMs such as Salesforce and HubSpot, providing post-event analytics to qualify leads effectively.
Pros
- Multiple capture methods including app-based QR/NFC scanning and kiosks for flexible on-site use
- Strong CRM integrations and real-time lead data syncing for efficient follow-up
- Built-in analytics for lead scoring and event engagement insights
Cons
- Full lead capture power tied to broader event platform, less ideal for standalone use
- Custom pricing can be steep for small or infrequent events
- Moderate learning curve for setup and customization
Best For
Mid-to-large event organizers running in-person or hybrid events who need integrated lead capture within a comprehensive management suite.
Pricing
Custom quote-based pricing starting around $5,000 per event or $10+ per attendee, scaling with event size and features.
Swapcard
enterpriseEvent platform emphasizing AI-matched networking and digital lead exchange via app-based scanning and profile sharing.
AI-driven matchmaking that intelligently pairs attendees and prioritizes leads based on profiles and interactions
Swapcard is an all-in-one event management platform designed for conferences, trade shows, and corporate events, with strong lead capture features via its mobile app for badge scanning, QR codes, and NFC interactions. It enables real-time lead collection, scoring, and seamless integration with CRMs like Salesforce and HubSpot for efficient follow-up. The platform also includes attendee engagement tools such as AI matchmaking and analytics to enhance networking and ROI.
Pros
- Robust lead capture with NFC/QR scanning and real-time data sync
- AI-powered matchmaking for higher-quality leads
- Strong integrations with major CRMs and analytics dashboards
Cons
- Enterprise pricing may be steep for small events
- Full features require attendee app adoption
- Customization options limited in lower tiers
Best For
Mid-to-large event organizers hosting conferences or trade shows who need integrated lead capture with networking tools.
Pricing
Custom quote-based pricing; typically starts at $4,000-$10,000 per event depending on scale, with enterprise subscriptions available.
Certain
enterpriseEvent registration and lead management software with on-site capture, surveys, and automated follow-up workflows.
Real-time, bidirectional CRM syncing for instant lead delivery and updates during events
Certain is a robust event management platform specializing in lead capture for trade shows, conferences, and corporate events. It provides tools like mobile apps, badge scanners, kiosks, and web forms to collect and qualify attendee data on-site or virtually. The software emphasizes seamless integrations with CRMs such as Salesforce and Marketo, along with real-time analytics and lead scoring.
Pros
- Deep integrations with Salesforce, Marketo, and other CRMs
- Multiple lead capture methods including apps and scanners
- Advanced lead scoring and qualification tools
Cons
- Steep learning curve for setup and customization
- Pricing is enterprise-focused and opaque without a demo
- Less intuitive for small-scale or one-off events
Best For
Enterprise event marketers and sales teams managing high-volume trade shows with complex CRM workflows.
Pricing
Custom enterprise pricing starting around $5,000/year; scales with event volume and features—contact sales for quotes.
Gleanin
specializedDigital business card exchange platform for events enabling quick lead capture through QR codes and contact syncing to CRMs.
AI-driven lead qualification and scoring captured directly on the event floor for instant prioritization.
Gleanin is a mobile-first event lead capture platform tailored for trade shows, conferences, and B2B events, enabling seamless scanning of badges, QR codes, NFC tags, and business cards. It offers real-time data syncing to CRMs like Salesforce, HubSpot, and Marketo, along with lead scoring, qualification, and post-event nurturing tools. The solution supports offline mode for reliable capture in spotty network conditions and provides analytics dashboards for lead insights.
Pros
- Intuitive mobile app with quick setup for events
- Robust CRM integrations and real-time syncing
- Offline capture and automatic data enrichment
Cons
- Limited advanced customization for large-scale events
- Pricing can add up for high-volume usage
- Reporting analytics lack depth compared to top competitors
Best For
Mid-sized sales teams at B2B companies attending frequent trade shows who prioritize simple, mobile lead capture with CRM integration.
Pricing
Starts at $99/month for Starter plan (up to 500 leads), $299/month for Pro (unlimited leads, advanced features), with Enterprise custom pricing and per-event options.
Conclusion
Evaluating the best event lead capture software, Cvent rises as the top choice, boasting a comprehensive platform with advanced badge scanning and real-time CRM integration for high-quality lead capture. Bizzabo and Whova follow closely, offering exceptional alternatives: Bizzabo’s seamless mobile check-in and sales sync, and Whova’s app-based tools and CRM integration. Together, these solutions showcase the best ways to capture and nurture leads at events.
Get started with Cvent to transform your lead capture process—its all-in-one design can enhance your event success, whether you’re hosting a conference, trade show, or networking gathering.
Tools Reviewed
All tools were independently evaluated for this comparison