Quick Overview
- 1#1: Goodshuffle Pro - Comprehensive platform for event rental businesses to manage inventory, automate scheduling, and streamline orders and deliveries.
- 2#2: Rentman - Cloud-based rental software designed for event production companies to track inventory, handle projects, and manage crews.
- 3#3: Current RMS - Powerful rental management system for events and production with real-time inventory tracking and resource scheduling.
- 4#4: Booqable - User-friendly rental software that handles event inventory, online reservations, and payments seamlessly.
- 5#5: EZRentOut - Equipment rental solution with robust inventory management, barcode scanning, and maintenance tracking for events.
- 6#6: TapGoods - Inventory management tool tailored for party and event rental companies with mobile scanning and order fulfillment.
- 7#7: HireHop - Rental software with asset-level tracking, GPS integration, and customizable workflows for event inventory.
- 8#8: Planning Pod - All-in-one event management platform featuring inventory control, vendor coordination, and floor planning.
- 9#9: Sommo - Event rental CRM with inventory management, sales automation, and real-time availability for rental pros.
- 10#10: EventPro - Event management software including inventory tracking, resource booking, and reporting for venues and planners.
Tools were selected and ranked based on features like real-time tracking and automation, ease of deployment and use, adaptability to diverse event types, and overall value, ensuring a guide that balances functionality and practicality.
Comparison Table
Efficient event inventory management is key to smooth operations, and tools like Goodshuffle Pro, Rentman, and Booqable each bring unique solutions for tracking, rental, and logistics. This comparison table outlines their key features, strengths, and suitability, helping readers find the best fit for their event needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Goodshuffle Pro Comprehensive platform for event rental businesses to manage inventory, automate scheduling, and streamline orders and deliveries. | specialized | 9.5/10 | 9.8/10 | 9.2/10 | 9.1/10 |
| 2 | Rentman Cloud-based rental software designed for event production companies to track inventory, handle projects, and manage crews. | specialized | 9.2/10 | 9.5/10 | 8.8/10 | 8.9/10 |
| 3 | Current RMS Powerful rental management system for events and production with real-time inventory tracking and resource scheduling. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 4 | Booqable User-friendly rental software that handles event inventory, online reservations, and payments seamlessly. | specialized | 8.6/10 | 8.7/10 | 9.1/10 | 8.3/10 |
| 5 | EZRentOut Equipment rental solution with robust inventory management, barcode scanning, and maintenance tracking for events. | specialized | 8.1/10 | 8.5/10 | 7.8/10 | 7.9/10 |
| 6 | TapGoods Inventory management tool tailored for party and event rental companies with mobile scanning and order fulfillment. | specialized | 7.3/10 | 7.1/10 | 8.6/10 | 6.9/10 |
| 7 | HireHop Rental software with asset-level tracking, GPS integration, and customizable workflows for event inventory. | specialized | 8.0/10 | 8.5/10 | 7.8/10 | 8.7/10 |
| 8 | Planning Pod All-in-one event management platform featuring inventory control, vendor coordination, and floor planning. | enterprise | 8.2/10 | 8.7/10 | 7.9/10 | 8.0/10 |
| 9 | Sommo Event rental CRM with inventory management, sales automation, and real-time availability for rental pros. | specialized | 8.2/10 | 8.5/10 | 7.9/10 | 7.8/10 |
| 10 | EventPro Event management software including inventory tracking, resource booking, and reporting for venues and planners. | enterprise | 8.2/10 | 9.0/10 | 7.5/10 | 7.8/10 |
Comprehensive platform for event rental businesses to manage inventory, automate scheduling, and streamline orders and deliveries.
Cloud-based rental software designed for event production companies to track inventory, handle projects, and manage crews.
Powerful rental management system for events and production with real-time inventory tracking and resource scheduling.
User-friendly rental software that handles event inventory, online reservations, and payments seamlessly.
Equipment rental solution with robust inventory management, barcode scanning, and maintenance tracking for events.
Inventory management tool tailored for party and event rental companies with mobile scanning and order fulfillment.
Rental software with asset-level tracking, GPS integration, and customizable workflows for event inventory.
All-in-one event management platform featuring inventory control, vendor coordination, and floor planning.
Event rental CRM with inventory management, sales automation, and real-time availability for rental pros.
Event management software including inventory tracking, resource booking, and reporting for venues and planners.
Goodshuffle Pro
specializedComprehensive platform for event rental businesses to manage inventory, automate scheduling, and streamline orders and deliveries.
Visual drag-and-drop scheduler with real-time inventory sync and automated route optimization
Goodshuffle Pro is a comprehensive cloud-based platform designed specifically for event rental and production businesses to manage inventory, orders, and logistics seamlessly. It provides real-time inventory tracking at the line-item level, preventing overselling, and features a drag-and-drop scheduler for optimizing deliveries and pickups. The software includes client portals for online ordering, QuickBooks integration, mobile apps for warehouse and field teams, and advanced reporting for business insights.
Pros
- Real-time inventory visibility and line-item tracking eliminate overselling
- Intuitive drag-and-drop scheduling and route optimization save time on logistics
- Robust integrations with QuickBooks, Xero, and client CRM tools streamline operations
Cons
- Higher pricing tiers may be steep for very small rental businesses
- Initial setup and data migration can require significant time and support
- Mobile app occasionally experiences sync delays during peak usage
Best For
Mid-sized to large event rental companies seeking an all-in-one solution to scale inventory management, client orders, and delivery operations efficiently.
Pricing
Starts at $199/month for Starter plan (up to 5 users), $399/month for Pro, $799+/month for Enterprise; custom quotes available based on inventory volume and users.
Rentman
specializedCloud-based rental software designed for event production companies to track inventory, handle projects, and manage crews.
Real-time project scheduler with drag-and-drop calendar that prevents double-bookings and visualizes inventory across all active events
Rentman is a cloud-based rental management software tailored for event production companies, AV rentals, and equipment hire businesses. It centralizes inventory tracking, project scheduling, order management, crew assignments, and invoicing in one platform. The tool excels in real-time availability checks, maintenance scheduling, and reporting to optimize operations for event inventory management.
Pros
- Comprehensive all-in-one solution for inventory, scheduling, and financials
- Mobile app for on-site inventory checks and updates
- Robust integrations with accounting tools like QuickBooks and payment gateways
Cons
- Higher pricing tiers may not suit very small operations
- Initial setup and customization require time
- Some advanced reporting features need higher plans
Best For
Medium to large event rental companies managing complex inventory and multi-project schedules.
Pricing
Starts at €59/user/month for Essentials (up to 5 users), €89/user/month for Professional, with custom Enterprise pricing.
Current RMS
specializedPowerful rental management system for events and production with real-time inventory tracking and resource scheduling.
Visual drag-and-drop scheduler with real-time conflict detection for efficient resource allocation
Current RMS is a cloud-based rental management system tailored for AV, lighting, staging, and event production companies. It excels in inventory tracking, real-time scheduling, quoting, invoicing, and asset maintenance to optimize rental operations. The platform provides mobile access and integrations for seamless workflow management in the event industry.
Pros
- Comprehensive inventory and asset tracking with barcode/QR support
- Real-time visual scheduler for bookings and availability
- Strong reporting and analytics for business insights
Cons
- Steep learning curve for new users
- Pricing lacks transparency and can be high for small operations
- Limited customization options without add-ons
Best For
Mid-sized AV and event rental companies requiring robust inventory management and scheduling for production equipment.
Pricing
Custom subscription pricing starting around $150/month based on users, assets, and modules; annual contracts common.
Booqable
specializedUser-friendly rental software that handles event inventory, online reservations, and payments seamlessly.
Integrated website builder that creates a fully branded online rental storefront with real-time availability.
Booqable is a cloud-based rental management software designed for businesses handling event inventory, equipment rentals, and reservations. It offers real-time inventory tracking, online booking calendars, payment processing, and delivery management to streamline operations for event planners and AV rental companies. Additional tools include bundle creation, multi-location support, and integrations with platforms like QuickBooks and Zapier, making it suitable for scaling rental operations.
Pros
- Intuitive drag-and-drop interface for quick setup
- Seamless online booking and real-time inventory sync
- Strong mobile app for on-site management
Cons
- Advanced reporting and automations locked behind higher tiers
- Per-booking fees on lower plans can increase costs
- Limited native customization for complex workflows
Best For
Small to medium-sized event rental businesses needing an all-in-one platform for inventory, bookings, and online sales.
Pricing
Starts at $35/month (Essential, annual billing) up to $159/month (Elite); includes online store, payments, and scales with features/transactions.
EZRentOut
specializedEquipment rental solution with robust inventory management, barcode scanning, and maintenance tracking for events.
Online storefront builder with real-time availability calendars and dynamic pricing for event packages
EZRentOut is a cloud-based rental management software tailored for businesses handling equipment rentals, including event inventory like tents, chairs, AV gear, and decor. It provides comprehensive tools for inventory tracking, real-time scheduling, online bookings, and automated invoicing to streamline operations. The platform supports maintenance scheduling, bundle creation for event packages, and integrations with accounting software, making it suitable for event rental companies.
Pros
- Robust inventory tracking with barcode/QR support and maintenance alerts
- Integrated online storefront for customer self-service bookings
- Strong reporting and analytics for rental utilization and profitability
Cons
- Interface can feel cluttered for new users
- Advanced features like multi-location support require higher-tier plans
- Customer support can have variable response times
Best For
Small to mid-sized event rental businesses needing an all-in-one solution for inventory management, online reservations, and payments.
Pricing
Starts at $49/month (Starter, billed annually) for basic features; Professional at $149/month; Enterprise custom pricing.
TapGoods
specializedInventory management tool tailored for party and event rental companies with mobile scanning and order fulfillment.
Ultra-fast mobile inventory audits that allow full bar counts in under 5 minutes
TapGoods is a mobile-first inventory management software primarily designed for bars, restaurants, and dispensaries, focusing on tracking beverages like liquor, beer, wine, and cannabis through barcode scanning and real-time updates. In the context of event inventory management, it supports on-site stock counts, waste tracking, and ordering to ensure smooth beverage service at events. While effective for consumables, it lacks robust features for rental equipment or broad event asset tracking. Its recipe costing and par level tools help optimize costs for event catering.
Pros
- Highly intuitive mobile app for quick on-site inventory counts
- Accurate barcode/QR scanning reduces errors
- Real-time reporting and integrations with POS systems
Cons
- Limited to beverages and perishables, not ideal for equipment rentals
- No built-in event scheduling or booking calendar
- Pricing can be steep for small-scale event users
Best For
Event caterers and mobile bar services needing precise beverage inventory tracking during events.
Pricing
Starts at $149/month for Starter plan (1 location), up to $499+/month for enterprise with multiple locations and advanced features.
HireHop
specializedRental software with asset-level tracking, GPS integration, and customizable workflows for event inventory.
The integrated online client portal enabling self-service bookings, quotes, and payments directly from the platform
HireHop is a cloud-based rental management software tailored for equipment hire businesses, including event inventory like AV gear, tents, and staging. It provides comprehensive tools for inventory tracking, order management, scheduling, invoicing, and asset maintenance. The platform supports multi-location operations and includes a client portal for online bookings, making it suitable for event rental companies streamlining their workflows.
Pros
- Comprehensive inventory and asset tracking with barcode/RFID support
- Integrated CRM, invoicing, and online client booking portal
- Mobile app for on-site management and free tier for small operations
Cons
- Steep learning curve for complex setups and customizations
- Dated user interface that feels less modern
- Reporting tools lack advanced customization options
Best For
Small to medium-sized event rental companies managing equipment inventory and needing affordable end-to-end rental operations.
Pricing
Free for up to 100 assets; paid plans start at $29/month (Solo) up to enterprise tiers based on assets/users.
Planning Pod
enterpriseAll-in-one event management platform featuring inventory control, vendor coordination, and floor planning.
Built-in rental website builder that creates customizable online storefronts for inventory browsing and self-service bookings
Planning Pod is a comprehensive all-in-one event management platform with robust tools for event inventory management, particularly suited for rental businesses tracking items like tables, chairs, tents, and AV equipment. It offers real-time inventory tracking, availability calendars, reservation management, pricing rules, and photo-rich catalogs. Users can integrate inventory with client portals, online booking, floor plans, and payments for streamlined event operations.
Pros
- Real-time inventory tracking with availability calendars and multi-location support
- Integrated rental catalogs and online booking for direct client reservations
- Strong reporting, custom pricing rules, and mobile app for on-site management
Cons
- Steep learning curve due to extensive feature set beyond basic inventory
- Pricing scales with users and can become costly for larger teams
- Occasional reports of slower support response times
Best For
Small to mid-sized event rental companies seeking an all-in-one solution for inventory management integrated with full event planning workflows.
Pricing
Starts at $59/user/month (Essentials, billed annually), $99/user/month (Professional), with custom Enterprise plans.
Sommo
specializedEvent rental CRM with inventory management, sales automation, and real-time availability for rental pros.
Visual inventory builder with 3D warehouse mapping for intuitive item location and availability checks
Sommo (sommo.io) is a cloud-based event rental management platform tailored for inventory-heavy event businesses, enabling seamless tracking of equipment like tents, tables, AV gear, and more. It streamlines quoting, scheduling, order fulfillment, and invoicing with real-time inventory visibility and automated workflows. The software supports multi-location operations and integrates with accounting tools to reduce manual errors in event logistics.
Pros
- Robust real-time inventory tracking with visual warehouse layouts
- Drag-and-drop scheduling for efficient resource allocation
- Strong mobile app for on-site inventory checks and updates
Cons
- Steeper learning curve for advanced customization
- Limited free trial and higher pricing for larger inventories
- Fewer native integrations compared to top competitors
Best For
Small to mid-sized event rental companies needing reliable inventory and order management without enterprise-level complexity.
Pricing
Starts at $149/month for up to 500 inventory items (billed annually); scales to $499+/month for unlimited items and advanced features.
EventPro
enterpriseEvent management software including inventory tracking, resource booking, and reporting for venues and planners.
Real-time multi-location inventory visibility with automated reservations and conflict detection
EventPro is a comprehensive web-based event management software that includes dedicated inventory management tools for tracking event equipment, furniture, AV gear, and supplies across multiple locations. It enables real-time reservations, check-in/check-out processes, barcode scanning, and detailed usage reporting to prevent overbooking and optimize asset utilization. The platform integrates inventory seamlessly with other modules like event booking, catering, and staff scheduling for end-to-end event operations.
Pros
- Robust real-time inventory tracking with barcode and RFID support
- Comprehensive reporting and analytics for asset utilization
- Seamless integration with full event management suite
Cons
- Steep learning curve for complex features
- Pricing lacks transparency and is quote-based for enterprises
- Interface feels dated compared to modern competitors
Best For
Mid-to-large event venues, convention centers, and hotels requiring integrated inventory management within a broader event operations platform.
Pricing
Custom quote-based pricing starting around $5,000-$10,000 annually depending on modules, users, and venue size; no public tiers available.
Conclusion
The reviewed tools offer robust solutions for event inventory management, with Goodshuffle Pro leading as the top choice, boasting a comprehensive platform tailored for rental businesses. Rentman and Current RMS stand out as strong alternatives, excelling in project tracking and real-time resource scheduling, respectively. Each tool caters to unique needs, ensuring there’s a fit for every event operation.
Ready to elevate your event management? Dive into Goodshuffle Pro to experience streamlined inventory, automated scheduling, and efficient order handling—your next successful event starts here.
Tools Reviewed
All tools were independently evaluated for this comparison