Quick Overview
- 1#1: Rentman - All-in-one platform for event rental companies to manage inventory, scheduling, orders, and crew.
- 2#2: Goodshuffle Pro - Event rental software with CRM, inventory management, and online storefront for party and equipment rentals.
- 3#3: Current RMS - Rental resource management system designed for AV, lighting, and event equipment hire.
- 4#4: Booqable - Cloud-based rental software with website builder, payments, and inventory tracking for event gear.
- 5#5: EZRentOut - Equipment rental management software for tracking assets, reservations, and deliveries in events.
- 6#6: Point of Rental Software - Robust rental and fleet management software supporting event equipment quoting, billing, and maintenance.
- 7#7: Quipl - E-commerce enabled rental platform for managing event equipment sales, rentals, and operations.
- 8#8: MCS Rental Software - Flexible rental management system for event production with job costing and stock control.
- 9#9: HireHop - Affordable online rental software for event equipment with real-time availability and invoicing.
- 10#10: Texada - Integrated rental, fleet, and service management software suitable for event equipment operations.
These tools were ranked based on their integration of core functions—including inventory tracking, scheduling, and client management—alongside user-friendliness, feature depth, and overall value for event rental businesses.
Comparison Table
Event equipment rental businesses rely on specialized software to manage operations, and selecting the right solution can significantly impact efficiency, accuracy, and customer service. This comparison table explores key options like Rentman, Goodshuffle Pro, Current RMS, Booqable, EZRentOut, and more, comparing their core features, usability, and practical benefits for daily workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Rentman All-in-one platform for event rental companies to manage inventory, scheduling, orders, and crew. | specialized | 9.6/10 | 9.8/10 | 9.3/10 | 9.1/10 |
| 2 | Goodshuffle Pro Event rental software with CRM, inventory management, and online storefront for party and equipment rentals. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.8/10 |
| 3 | Current RMS Rental resource management system designed for AV, lighting, and event equipment hire. | specialized | 8.7/10 | 9.2/10 | 7.8/10 | 8.3/10 |
| 4 | Booqable Cloud-based rental software with website builder, payments, and inventory tracking for event gear. | specialized | 8.8/10 | 9.2/10 | 8.7/10 | 8.3/10 |
| 5 | EZRentOut Equipment rental management software for tracking assets, reservations, and deliveries in events. | specialized | 8.4/10 | 8.6/10 | 8.5/10 | 8.3/10 |
| 6 | Point of Rental Software Robust rental and fleet management software supporting event equipment quoting, billing, and maintenance. | enterprise | 8.6/10 | 9.1/10 | 7.9/10 | 8.2/10 |
| 7 | Quipl E-commerce enabled rental platform for managing event equipment sales, rentals, and operations. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 8.1/10 |
| 8 | MCS Rental Software Flexible rental management system for event production with job costing and stock control. | enterprise | 8.2/10 | 8.7/10 | 7.5/10 | 8.0/10 |
| 9 | HireHop Affordable online rental software for event equipment with real-time availability and invoicing. | specialized | 8.4/10 | 9.1/10 | 7.8/10 | 8.2/10 |
| 10 | Texada Integrated rental, fleet, and service management software suitable for event equipment operations. | enterprise | 7.2/10 | 8.1/10 | 6.4/10 | 6.9/10 |
All-in-one platform for event rental companies to manage inventory, scheduling, orders, and crew.
Event rental software with CRM, inventory management, and online storefront for party and equipment rentals.
Rental resource management system designed for AV, lighting, and event equipment hire.
Cloud-based rental software with website builder, payments, and inventory tracking for event gear.
Equipment rental management software for tracking assets, reservations, and deliveries in events.
Robust rental and fleet management software supporting event equipment quoting, billing, and maintenance.
E-commerce enabled rental platform for managing event equipment sales, rentals, and operations.
Flexible rental management system for event production with job costing and stock control.
Affordable online rental software for event equipment with real-time availability and invoicing.
Integrated rental, fleet, and service management software suitable for event equipment operations.
Rentman
specializedAll-in-one platform for event rental companies to manage inventory, scheduling, orders, and crew.
Interactive planning board for drag-and-drop scheduling and visual conflict resolution
Rentman is a cloud-based rental management software tailored for event equipment rental companies, offering end-to-end tools for inventory tracking, project scheduling, quoting, and invoicing. It excels in real-time availability management, crew scheduling, and CRM integration to streamline operations for AV, lighting, staging, and production rentals. With a mobile app and extensive API integrations, it supports scalable growth for rental businesses worldwide.
Pros
- Comprehensive inventory and scheduling tools with real-time availability checks
- Strong integrations with accounting, payment, and event software
- Excellent customer support and regular feature updates
Cons
- Higher pricing may deter very small operations
- Steep initial learning curve for advanced features
- Mobile app lacks some desktop functionalities
Best For
Mid-sized to large event equipment rental companies needing a robust, all-in-one platform for complex projects and team coordination.
Pricing
Starts at €59/user/month (Starter), €99/user/month (Pro), custom Enterprise plans; annual discounts available.
Goodshuffle Pro
specializedEvent rental software with CRM, inventory management, and online storefront for party and equipment rentals.
Visual Event Boards for drag-and-drop scheduling and real-time team collaboration
Goodshuffle Pro is a cloud-based platform designed specifically for event and party rental businesses, offering end-to-end management of inventory, scheduling, orders, and payments. It features real-time inventory tracking, customizable online storefronts for customer self-service bookings, and automated invoicing with QuickBooks integration. The software also includes CRM tools, delivery route optimization, and detailed reporting to streamline operations for rental companies.
Pros
- Comprehensive inventory and multi-location management
- Seamless online ordering and customer portal
- Strong integrations with QuickBooks and payment processors
Cons
- Higher pricing tiers may not suit very small operations
- Initial setup requires some configuration time
- Limited customization for non-standard rental workflows
Best For
Mid-sized event rental companies seeking scalable automation and online customer self-service.
Pricing
Starts at $299/month for Starter plan (up to 500 items), $499/month for Pro, with Enterprise custom pricing.
Current RMS
specializedRental resource management system designed for AV, lighting, and event equipment hire.
Drag-and-drop scheduling calendar with live multi-warehouse availability and conflict detection
Current RMS is a cloud-based rental management platform tailored for AV, lighting, staging, and event equipment rental businesses. It provides real-time inventory tracking, advanced scheduling with drag-and-drop calendars, kit building, automated invoicing, and CRM tools to manage the full rental lifecycle from quotes to returns. The software supports multi-location operations, asset tracking via barcodes/RFID, and integrations with accounting systems like Xero and QuickBooks.
Pros
- Real-time inventory visibility and multi-warehouse support
- Powerful scheduling and kit builder for complex event rentals
- Strong mobile app for on-site check-in/out and asset tracking
Cons
- Steep learning curve due to extensive features
- Higher pricing may deter small operators
- Limited out-of-box reporting customization
Best For
Mid-sized to large event equipment rental companies needing scalable, real-time inventory and scheduling across multiple locations.
Pricing
Custom quote-based pricing; starts at ~£150-£300/month for basic plans, scaling with users, modules, and locations (Essentials, Pro, Enterprise tiers).
Booqable
specializedCloud-based rental software with website builder, payments, and inventory tracking for event gear.
Drag-and-drop website builder that creates fully branded online stores with real-time inventory and payments
Booqable is a cloud-based rental management software tailored for event equipment rental businesses, handling inventory tracking for items like tables, chairs, tents, and AV gear. It enables online storefront creation, real-time availability calendars, automated payments, and delivery route optimization. The platform supports multi-location management, bundles, and integrations with tools like QuickBooks and Stripe for streamlined operations.
Pros
- Robust inventory management with bundles and variants for complex event gear
- Integrated drag-and-drop website builder for seamless online bookings
- Strong mobile app and delivery scheduling tools
Cons
- Advanced reporting requires higher-tier plans
- Per-booking fees can add up for high-volume users
- Limited native support for some industry-specific event integrations
Best For
Mid-sized event rental companies seeking an all-in-one platform with online sales capabilities.
Pricing
Starts at $29/month (Essential, billed annually) up to $229/month (Elite), with add-ons for websites and bookings.
EZRentOut
specializedEquipment rental management software for tracking assets, reservations, and deliveries in events.
Precise asset-level tracking via QR codes and barcodes, enabling real-time visibility into individual rental items across multiple locations.
EZRentOut is a cloud-based rental management software tailored for equipment rental businesses, including event gear like tents, tables, chairs, and AV equipment. It offers inventory tracking, online booking portals, scheduling calendars, invoicing, and payment processing to streamline operations. The platform supports multi-location management and integrates with tools like QuickBooks and Stripe for seamless workflows.
Pros
- Robust inventory management with QR code and barcode tracking
- User-friendly online storefront for customer self-service bookings
- Strong integrations with accounting and payment gateways
Cons
- Reporting customization is somewhat limited without higher plans
- Mobile app lacks some desktop-level functionality
- Advanced scheduling features can feel clunky for very large events
Best For
Small to medium event rental companies seeking an affordable, scalable solution for inventory and online reservations.
Pricing
Starts at $49/month (Starter plan) up to $199/month (Growth plan), with custom Enterprise pricing; 14-day free trial available.
Point of Rental Software
enterpriseRobust rental and fleet management software supporting event equipment quoting, billing, and maintenance.
Advanced dynamic pricing engine that automatically calculates rates based on rental duration, combinations, and seasonal adjustments
Point of Rental Software is a robust, industry-specific rental management platform tailored for equipment rental businesses, including event and party rentals like tents, tables, and audio-visual gear. It provides end-to-end tools for inventory tracking, online reservations, scheduling deliveries/pickups, invoicing, and maintenance management. With support for multi-location operations and mobile apps for field staff, it streamlines operations for rental companies handling complex event logistics.
Pros
- Comprehensive rental-specific features like dynamic rate scheduling and inventory bundling ideal for events
- Strong mobile and online storefront capabilities for customer self-service bookings
- Reliable integrations with accounting software like QuickBooks and robust reporting tools
Cons
- Steep learning curve due to extensive customization options
- Interface feels dated compared to modern SaaS competitors
- Pricing is opaque and can be expensive for smaller operations
Best For
Mid-sized event equipment rental businesses with complex inventory needs and multi-location operations seeking scalable, rental-focused management.
Pricing
Quote-based pricing starting around $200-500/month per location, depending on users, modules, and customizations; no public tiers.
Quipl
specializedE-commerce enabled rental platform for managing event equipment sales, rentals, and operations.
QuickQuote instant quoting engine that generates professional quotes with availability in seconds
Quipl is a cloud-based rental management software tailored for event equipment rental businesses, offering tools for inventory tracking, scheduling, quoting, and invoicing. It enables real-time visibility into availability, online customer bookings, and delivery route optimization to streamline operations. The platform also includes CRM features, reporting dashboards, and mobile access for on-the-go management.
Pros
- Real-time inventory and scheduling with drag-and-drop calendar
- QuickQuote tool for fast pricing and availability checks
- Integrated CRM and customer self-service portal
Cons
- Limited third-party integrations compared to larger competitors
- Steeper learning curve for advanced reporting features
- No free trial, requiring demo for full evaluation
Best For
Small to mid-sized event equipment rental companies needing an intuitive all-in-one platform for daily operations.
Pricing
Starts at $129/month for Basic plan (up to 500 items), $229/month for Pro, and custom Enterprise pricing; annual discounts available.
MCS Rental Software
enterpriseFlexible rental management system for event production with job costing and stock control.
Advanced delivery management with GPS tracking and automated route optimization tailored for event setups
MCS Rental Software is a robust, rental-specific platform tailored for businesses managing event equipment like tents, tables, chairs, and AV gear. It streamlines inventory tracking, online reservations, order fulfillment, delivery scheduling, and invoicing with real-time visibility. The software supports multi-location operations and integrates with accounting systems for comprehensive business management.
Pros
- Comprehensive rental management tools including inventory optimization and delivery routing
- Strong reporting and analytics for event seasonality and profitability
- Reliable customer support and proven track record in the rental industry
Cons
- Steep learning curve due to extensive feature set
- User interface feels dated compared to modern SaaS competitors
- Pricing requires custom quotes, lacking transparent tiers
Best For
Mid-sized event equipment rental companies with complex inventory and delivery needs seeking a scalable, industry-proven solution.
Pricing
Custom quote-based pricing; typically starts at $100-300/user/month for cloud version, with on-premise options and annual contracts.
HireHop
specializedAffordable online rental software for event equipment with real-time availability and invoicing.
Advanced asset lifecycle management with automated maintenance scheduling and full audit trails
HireHop is a comprehensive cloud-based rental management software tailored for equipment rental businesses, including event equipment like tents, staging, and AV gear. It streamlines operations with features for inventory tracking, job scheduling, order fulfillment, invoicing, and customer management. The platform supports multi-depot operations, barcode/QR scanning for assets, and mobile access for on-site efficiency.
Pros
- Robust inventory and asset management with serial tracking and QR/barcode support
- Powerful scheduling and job management for events
- Detailed reporting and customizable dashboards
Cons
- Interface can feel dated and overwhelming for beginners
- Steep learning curve for advanced customizations
- Limited native integrations with popular accounting tools
Best For
Mid-sized event equipment rental companies handling complex inventories and multi-location operations.
Pricing
Custom pricing starting around $99/month for small operations, scaling based on users, assets, and depots; free trial available.
Texada
enterpriseIntegrated rental, fleet, and service management software suitable for event equipment operations.
Seamless telematics integration for GPS tracking and utilization analytics on event equipment
Texada is a robust asset lifecycle management platform tailored for rental businesses, including event equipment rentals, providing end-to-end tools for inventory tracking, maintenance scheduling, quoting, contracting, and invoicing. It excels in managing diverse assets like tents, tables, staging, and AV equipment through real-time visibility, mobile apps, and telematics integrations. The software supports scalable operations with advanced reporting and analytics to optimize utilization and profitability.
Pros
- Comprehensive asset tracking and maintenance management
- Strong integrations with telematics for real-time insights
- Scalable for multi-location rental operations
Cons
- Steep learning curve for non-enterprise users
- Pricing lacks transparency and can be costly for smaller firms
- Less specialized for short-term event rentals compared to niche tools
Best For
Mid-to-large event rental companies requiring integrated fleet and maintenance management alongside rental operations.
Pricing
Custom quote-based pricing, typically starting at $5,000+ annually depending on assets/users; enterprise-focused subscriptions.
Conclusion
This review of top event equipment rental tools highlights Rentman as the clear leader, offering an all-in-one solution to manage inventory, scheduling, and operations seamlessly. In close competition, Goodshuffle Pro impresses with its CRM and online storefront, perfect for party and equipment rentals, while Current RMS excels with specialized focus on AV, lighting, and event gear. Each platform brings distinct strengths, ensuring a tailored fit for various operational needs.
Take the next step for your rental business—explore Rentman to experience its comprehensive tools and propel your operations to new heights of efficiency.
Tools Reviewed
All tools were independently evaluated for this comparison