Quick Overview
- 1#1: Booqable - Cloud-based rental software for managing equipment inventory, online reservations, payments, and deliveries.
- 2#2: EZRentOut - Equipment rental platform with real-time scheduling, asset tracking, barcode scanning, and maintenance alerts.
- 3#3: Rentman - All-in-one rental management software for events, including planning, scheduling, invoicing, and CRM.
- 4#4: Current RMS - Rental resource management system designed for AV, lighting, and production equipment with stock availability and job tracking.
- 5#5: Goodshuffle Pro - Event rental software with inventory management, order scheduling, event planning, and accounting integrations.
- 6#6: Point of Rental Software - Enterprise rental management solution for construction equipment with inventory, contracts, and fleet maintenance.
- 7#7: Texada - Integrated platform for rental fleet management, scheduling, telematics, and service operations.
- 8#8: TapGoods - Simple rental software for tracking inventory, reservations, deliveries, and customer orders.
- 9#9: Asset Infinity - Cloud asset management system with booking calendars, reservations, check-ins, and maintenance scheduling.
- 10#10: Snipe-IT - Open-source IT asset lifecycle management tool supporting equipment checkouts, reservations, and audits.
We evaluated tools based on core functionality (inventory management, scheduling, integrations), user-friendliness, scalability, and industry-specific relevance, ensuring the top 10 deliver actionable value for modern businesses.
Comparison Table
This comparison table examines popular equipment reservation software tools, such as Booqable, EZRentOut, Rentman, Current RMS, and Goodshuffle Pro, offering insights into their core features, usability, and operational support. Readers will discover how each tool balances scheduling, inventory tracking, and customer management, helping them identify the best fit for their specific business requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Booqable Cloud-based rental software for managing equipment inventory, online reservations, payments, and deliveries. | specialized | 9.4/10 | 9.6/10 | 9.2/10 | 9.0/10 |
| 2 | EZRentOut Equipment rental platform with real-time scheduling, asset tracking, barcode scanning, and maintenance alerts. | specialized | 9.1/10 | 9.4/10 | 8.7/10 | 8.9/10 |
| 3 | Rentman All-in-one rental management software for events, including planning, scheduling, invoicing, and CRM. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.5/10 |
| 4 | Current RMS Rental resource management system designed for AV, lighting, and production equipment with stock availability and job tracking. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.5/10 |
| 5 | Goodshuffle Pro Event rental software with inventory management, order scheduling, event planning, and accounting integrations. | specialized | 8.6/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 6 | Point of Rental Software Enterprise rental management solution for construction equipment with inventory, contracts, and fleet maintenance. | enterprise | 8.2/10 | 9.1/10 | 7.4/10 | 7.8/10 |
| 7 | Texada Integrated platform for rental fleet management, scheduling, telematics, and service operations. | enterprise | 8.2/10 | 8.7/10 | 7.5/10 | 7.9/10 |
| 8 | TapGoods Simple rental software for tracking inventory, reservations, deliveries, and customer orders. | specialized | 8.1/10 | 8.3/10 | 8.5/10 | 7.8/10 |
| 9 | Asset Infinity Cloud asset management system with booking calendars, reservations, check-ins, and maintenance scheduling. | enterprise | 8.2/10 | 8.7/10 | 7.6/10 | 8.0/10 |
| 10 | Snipe-IT Open-source IT asset lifecycle management tool supporting equipment checkouts, reservations, and audits. | other | 7.6/10 | 8.2/10 | 6.8/10 | 9.5/10 |
Cloud-based rental software for managing equipment inventory, online reservations, payments, and deliveries.
Equipment rental platform with real-time scheduling, asset tracking, barcode scanning, and maintenance alerts.
All-in-one rental management software for events, including planning, scheduling, invoicing, and CRM.
Rental resource management system designed for AV, lighting, and production equipment with stock availability and job tracking.
Event rental software with inventory management, order scheduling, event planning, and accounting integrations.
Enterprise rental management solution for construction equipment with inventory, contracts, and fleet maintenance.
Integrated platform for rental fleet management, scheduling, telematics, and service operations.
Simple rental software for tracking inventory, reservations, deliveries, and customer orders.
Cloud asset management system with booking calendars, reservations, check-ins, and maintenance scheduling.
Open-source IT asset lifecycle management tool supporting equipment checkouts, reservations, and audits.
Booqable
specializedCloud-based rental software for managing equipment inventory, online reservations, payments, and deliveries.
Drag-and-drop website builder that creates fully branded rental storefronts with embedded booking calendars
Booqable is a comprehensive cloud-based rental software tailored for equipment rental businesses, offering end-to-end management from online reservations to inventory tracking. It enables users to create customizable rental websites, process payments seamlessly, and handle multi-location operations with real-time availability syncing. The platform supports bundles, variants, and maintenance scheduling, making it ideal for diverse equipment like tools, cameras, and event gear.
Pros
- Intuitive online booking system with real-time inventory sync
- Powerful bundling and variant support for complex equipment setups
- Integrated website builder and POS for seamless customer experience
Cons
- Advanced features locked behind premium plans
- Reporting capabilities require higher tiers for full depth
- Occasional integration glitches with third-party tools
Best For
Equipment rental companies of all sizes seeking an all-in-one platform with strong online reservation and multi-channel sales capabilities.
Pricing
Starts at $29/month (Essential) up to $349/month (Premium), billed annually; includes free trial and scales by inventory size.
EZRentOut
specializedEquipment rental platform with real-time scheduling, asset tracking, barcode scanning, and maintenance alerts.
Advanced barcode and QR code scanning for rapid check-in/out and inventory audits
EZRentOut is a cloud-based rental management platform tailored for equipment rental businesses, enabling seamless handling of reservations, inventory tracking, and customer bookings. It offers tools for scheduling, maintenance management, invoicing, and online payments, supporting multi-location operations and real-time availability updates. The software integrates barcode scanning and mobile apps for efficient on-site management, making it ideal for streamlining rental workflows.
Pros
- Comprehensive inventory and asset tracking with barcode/RFID support
- Online booking portal and real-time calendar for customer self-service
- Mobile app for field operations and maintenance scheduling
Cons
- Initial setup and customization can have a learning curve
- Pricing scales up quickly for multi-user or enterprise needs
- Some advanced reporting features require higher-tier plans
Best For
Small to mid-sized equipment rental businesses needing robust reservation, inventory, and maintenance management.
Pricing
Starts at $49/month for Basic plan (1 user, core features); Standard ($99/month), Professional ($199/month), and Enterprise (custom) with free trial available.
Rentman
specializedAll-in-one rental management software for events, including planning, scheduling, invoicing, and CRM.
Integrated project planning board that visually links equipment reservations, crew assignments, transport, and timelines in one workflow
Rentman is a cloud-based rental management software tailored for equipment rental companies in events, production, and AV industries. It streamlines equipment reservations, inventory tracking, project scheduling, crew management, and financial operations like quoting and invoicing. The platform offers real-time availability checks, mobile access, and integrations to enhance operational efficiency for rental businesses.
Pros
- Comprehensive all-in-one platform for rentals, projects, and crew management
- Real-time inventory and availability tracking with mobile app support
- Strong integrations with accounting and e-commerce tools
Cons
- Steeper learning curve for new users due to extensive features
- Pricing can be high for very small operations
- Limited free trial and customization options in lower tiers
Best For
Mid-sized event production and equipment rental companies handling complex projects with multiple teams and inventory types.
Pricing
Starts at €59/month (Essential plan) up to €199+/month (Enterprise), billed annually with a 14-day free trial.
Current RMS
specializedRental resource management system designed for AV, lighting, and production equipment with stock availability and job tracking.
Real-time, multi-location inventory synchronization that prevents double-bookings instantly across all devices
Current RMS is a cloud-based rental management software tailored for equipment rental businesses, enabling efficient handling of reservations, inventory tracking, and order fulfillment. It provides real-time availability checks, automated scheduling, and comprehensive tools for managing serialized assets across multiple locations. The platform also supports invoicing, customer relationship management, and reporting to streamline operations for AV, production, and event rental companies.
Pros
- Real-time inventory synchronization across multiple locations
- Advanced serialized asset tracking and reservations
- Strong integrations with accounting and e-commerce tools
Cons
- Steeper learning curve for new users
- Custom pricing lacks transparency upfront
- Mobile app functionality is somewhat limited
Best For
Mid-to-large equipment rental companies managing complex inventories and multi-site operations.
Pricing
Custom subscription pricing based on business size and features; typically starts around $200/month with annual contracts.
Goodshuffle Pro
specializedEvent rental software with inventory management, order scheduling, event planning, and accounting integrations.
Customer-facing online storefront with real-time inventory and reservation booking
Goodshuffle Pro is a cloud-based platform tailored for event rental businesses, specializing in equipment reservation, inventory management, scheduling, and order fulfillment. It enables real-time booking visibility, automated workflows for quotes, contracts, payments, and deliveries, while integrating with accounting tools like QuickBooks. The software supports online storefronts for customer self-service reservations, making it ideal for AV, party, and production rental companies.
Pros
- Robust inventory tracking with real-time availability for reservations
- Seamless online ordering and payment processing
- Strong delivery and route optimization tools
Cons
- Steep learning curve for new users
- Pricing scales quickly for larger inventories
- Limited reporting customization options
Best For
Mid-sized event rental companies handling equipment reservations, deliveries, and customer orders at scale.
Pricing
Starts at $299/month for basic plans, with custom tiers based on annual revenue or inventory size (typically $500-$2,000+/month).
Point of Rental Software
enterpriseEnterprise rental management solution for construction equipment with inventory, contracts, and fleet maintenance.
Inventory Anywhere with wireless handheld scanners for real-time stock updates across locations
Point of Rental Software is a comprehensive rental management platform tailored for equipment rental businesses, enabling efficient handling of reservations, inventory tracking, scheduling, and billing. It supports multi-location operations with real-time data synchronization across web, mobile, and handheld devices. The software also includes customer management, maintenance tracking, and reporting tools to streamline operations for rental companies.
Pros
- Robust reservation and inventory management with real-time availability checks
- Strong multi-location support and mobile accessibility
- Comprehensive reporting and integration options for accounting systems
Cons
- Steep learning curve for new users due to extensive features
- Pricing is custom and can be high for smaller businesses
- User interface feels dated in some areas despite functionality
Best For
Mid-sized to large equipment rental companies needing scalable, all-in-one management for multiple locations.
Pricing
Custom quote-based pricing; cloud subscriptions start around $300-$1,000+/month depending on modules and users, with on-premise options available.
Texada
enterpriseIntegrated platform for rental fleet management, scheduling, telematics, and service operations.
Seamless integration of reservations with telematics for real-time asset utilization and location tracking
Texada is a cloud-based asset management platform tailored for equipment rental and fleet operations, offering robust tools for reservations, scheduling, dispatch, and inventory control. It integrates maintenance tracking, telematics, billing, and customer portals to manage the full equipment lifecycle. Ideal for industries like construction and industrial rentals, it provides real-time visibility and automation to streamline operations.
Pros
- Comprehensive end-to-end workflow from reservations to invoicing
- Strong telematics and GPS integration for asset tracking
- Customizable reporting and analytics for operational insights
Cons
- Steep learning curve due to extensive features
- Custom pricing can be expensive for smaller fleets
- Mobile app lacks some desktop functionalities
Best For
Medium to large equipment rental companies seeking integrated fleet and reservation management.
Pricing
Quote-based pricing starting around $5,000/month for mid-tier plans, scaled by modules, users, and assets.
TapGoods
specializedSimple rental software for tracking inventory, reservations, deliveries, and customer orders.
Mobile-first check-in/out with barcode and NFC scanning for rapid equipment handoffs
TapGoods is a cloud-based rental management software tailored for equipment rental businesses, enabling seamless quoting, reservations, and inventory tracking. It handles the full rental lifecycle, including scheduling deliveries, processing payments, and generating invoices, with real-time visibility into asset availability. The platform supports multi-location operations and includes a mobile app for on-site check-ins and driver dispatching.
Pros
- Intuitive interface with quick setup for reservations
- Robust mobile app for field operations and barcode scanning
- Strong real-time inventory tracking and multi-location support
Cons
- Reporting features lack advanced customization
- Integrations are solid but limited to key partners like QuickBooks
- Higher pricing tiers may not suit very small operations
Best For
Small to mid-sized equipment rental companies needing efficient reservation and inventory management without complex enterprise needs.
Pricing
Starts at $129/month for Starter (up to 5 users), $249/month for Pro, and custom Enterprise pricing.
Asset Infinity
enterpriseCloud asset management system with booking calendars, reservations, check-ins, and maintenance scheduling.
Real-time asset utilization analytics tied directly to reservation data for optimizing equipment allocation
Asset Infinity is a cloud-based asset management platform with strong equipment reservation features, enabling users to book assets via interactive calendars, manage approvals, and track utilization in real-time. It integrates reservations with maintenance scheduling, procurement, and depreciation tracking for comprehensive lifecycle management. Suitable for organizations handling equipment rentals, tools, or machinery across multiple locations.
Pros
- Robust reservation system with calendars, rules, and multi-location support
- Seamless integration of bookings with maintenance and asset tracking
- Mobile app for on-the-go check-ins and inventory scans
Cons
- Steeper learning curve for non-asset management users
- Pricing can escalate quickly for larger asset volumes
- Limited customization in reporting without add-ons
Best For
Medium to large businesses with complex equipment fleets needing integrated reservation and maintenance management.
Pricing
Custom pricing starting at around $200/month for basic plans (100 assets/users); scales with volume and features, with enterprise quotes available.
Snipe-IT
otherOpen-source IT asset lifecycle management tool supporting equipment checkouts, reservations, and audits.
Integrated reservations within a comprehensive open-source asset management system, allowing seamless tracking from procurement to check-out.
Snipe-IT is an open-source asset management platform designed primarily for tracking IT hardware, software licenses, and equipment throughout their lifecycle. It supports equipment reservations through a dedicated module that allows users to book assets in advance via a calendar interface, check them in/out, and manage availability. Additional features include custom fields, reporting, maintenance scheduling, and API integrations, making it a versatile tool for organizations handling equipment loans and reservations alongside full inventory control.
Pros
- Completely free open-source core with robust asset tracking and reservation capabilities
- Flexible reservation calendar for checking availability and booking equipment
- Strong reporting, custom fields, and API for integrations
Cons
- Self-hosting requires technical setup and server maintenance
- User interface feels dated and has a learning curve for non-IT users
- Reservation features are solid but lack advanced scheduling like recurring bookings or multi-location support
Best For
IT teams or small to medium organizations seeking a cost-free, customizable solution for equipment inventory with basic reservation needs.
Pricing
Free open-source self-hosted version; optional cloud hosting starts at $350/year for basic plans.
Conclusion
The top three tools—Booqable, EZRentOut, and Rentman—each offer unique strengths, with Booqable emerging as the leading choice for its comprehensive cloud-based solution covering inventory, reservations, payments, and deliveries. EZRentOut stands out for real-time scheduling and asset tracking, while Rentman excels in event-focused planning and CRM integration. Together, they represent the pinnacle of efficient equipment rental management.
Don’t miss out on streamlining your operations—try Booqable first to experience its seamless, all-in-one approach to inventory, reservations, and customer interactions.
Tools Reviewed
All tools were independently evaluated for this comparison