Quick Overview
- 1#1: Point of Rental - Comprehensive rental management software for equipment rental companies handling inventory, scheduling, billing, and maintenance.
- 2#2: Texada - Enterprise asset management platform for rentals, fleet tracking, maintenance, and telematics integration.
- 3#3: Booqable - Cloud-based rental software with online store, inventory management, and delivery scheduling for small to medium businesses.
- 4#4: EZRentOut - All-in-one equipment rental software featuring real-time inventory, order management, and customer self-service portals.
- 5#5: Quipli - Integrated rental platform with eCommerce, dynamic pricing, and inventory synchronization for rental businesses.
- 6#6: Rentman - Rental software designed for events and production with project planning, crew management, and financial tools.
- 7#7: HireHop - Web-based rental system offering CRM, job tracking, accounting, and multi-currency support worldwide.
- 8#8: Goodshuffle Pro - Event-focused rental software for quotes, contracts, inventory, and delivery management.
- 9#9: Current RMS - Resource management system for AV and production rentals with scheduling, quoting, and logistics tools.
- 10#10: MCS RentalWorks - Customizable rental software for hire companies with stock control, reservations, and integrated accounting.
Tools were ranked based on comprehensive feature sets (including inventory management, maintenance tracking, and customer self-service), user-friendliness, reliability, and value, ensuring a balanced selection for varied operational requirements.
Comparison Table
Equipping rental businesses with efficient tools is key, and selecting the right software requires careful comparison. This table features popular solutions like Point of Rental, Texada, Booqable, EZRentOut, Quipli, and more, examining their core features, pricing structures, and user experiences. Readers will discover which platform aligns with their operational needs, from inventory management to customer billing.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Point of Rental Comprehensive rental management software for equipment rental companies handling inventory, scheduling, billing, and maintenance. | enterprise | 9.4/10 | 9.8/10 | 8.1/10 | 8.6/10 |
| 2 | Texada Enterprise asset management platform for rentals, fleet tracking, maintenance, and telematics integration. | enterprise | 9.2/10 | 9.6/10 | 8.1/10 | 8.7/10 |
| 3 | Booqable Cloud-based rental software with online store, inventory management, and delivery scheduling for small to medium businesses. | specialized | 8.6/10 | 8.8/10 | 9.2/10 | 8.1/10 |
| 4 | EZRentOut All-in-one equipment rental software featuring real-time inventory, order management, and customer self-service portals. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 7.8/10 |
| 5 | Quipli Integrated rental platform with eCommerce, dynamic pricing, and inventory synchronization for rental businesses. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 6 | Rentman Rental software designed for events and production with project planning, crew management, and financial tools. | specialized | 8.3/10 | 8.8/10 | 8.0/10 | 7.6/10 |
| 7 | HireHop Web-based rental system offering CRM, job tracking, accounting, and multi-currency support worldwide. | specialized | 8.1/10 | 8.7/10 | 7.5/10 | 8.9/10 |
| 8 | Goodshuffle Pro Event-focused rental software for quotes, contracts, inventory, and delivery management. | specialized | 8.4/10 | 8.8/10 | 8.2/10 | 8.0/10 |
| 9 | Current RMS Resource management system for AV and production rentals with scheduling, quoting, and logistics tools. | specialized | 8.2/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 10 | MCS RentalWorks Customizable rental software for hire companies with stock control, reservations, and integrated accounting. | enterprise | 8.2/10 | 8.8/10 | 7.5/10 | 7.9/10 |
Comprehensive rental management software for equipment rental companies handling inventory, scheduling, billing, and maintenance.
Enterprise asset management platform for rentals, fleet tracking, maintenance, and telematics integration.
Cloud-based rental software with online store, inventory management, and delivery scheduling for small to medium businesses.
All-in-one equipment rental software featuring real-time inventory, order management, and customer self-service portals.
Integrated rental platform with eCommerce, dynamic pricing, and inventory synchronization for rental businesses.
Rental software designed for events and production with project planning, crew management, and financial tools.
Web-based rental system offering CRM, job tracking, accounting, and multi-currency support worldwide.
Event-focused rental software for quotes, contracts, inventory, and delivery management.
Resource management system for AV and production rentals with scheduling, quoting, and logistics tools.
Customizable rental software for hire companies with stock control, reservations, and integrated accounting.
Point of Rental
enterpriseComprehensive rental management software for equipment rental companies handling inventory, scheduling, billing, and maintenance.
Advanced equipment lifecycle tracking that manages rentals from initial quote through repairs, inspections, and disposal with automated alerts.
Point of Rental is a comprehensive equipment rental management software tailored for construction, tool, and party rental businesses, offering end-to-end control from quoting and reservations to delivery, invoicing, and maintenance. It supports both cloud-based and on-premise deployments with real-time inventory tracking, multi-location management, and integrations with accounting systems like QuickBooks. The platform excels in handling complex rental cycles, preventive maintenance scheduling, and mobile field operations via handheld devices.
Pros
- Industry-leading rental-specific features including cycle management and preventive maintenance
- Real-time inventory visibility across multiple locations and wireless devices
- Robust integrations and dedicated support for rental businesses
Cons
- Steep learning curve due to extensive customization options
- Interface feels dated compared to modern SaaS alternatives
- Pricing requires custom quotes and can be premium for smaller operations
Best For
Mid-to-large equipment rental companies with complex, multi-location operations needing full lifecycle management.
Pricing
Custom quote-based pricing for cloud or on-premise; typically starts at $150-300 per user/month depending on modules, locations, and scale.
Texada
enterpriseEnterprise asset management platform for rentals, fleet tracking, maintenance, and telematics integration.
Integrated telematics and asset intelligence for real-time GPS tracking, utilization monitoring, and predictive maintenance alerts
Texada is a comprehensive cloud-based equipment rental software platform that manages the full lifecycle of rental operations, including reservations, scheduling, dispatching, invoicing, and maintenance tracking. It integrates telematics for real-time asset location and utilization insights, enabling optimized fleet management and reduced downtime. Designed for heavy equipment and specialty rental businesses, Texada offers mobile apps, advanced reporting, and integrations with accounting systems to streamline workflows and boost profitability.
Pros
- Extensive feature set covering rentals, maintenance, and telematics integration
- Real-time fleet visibility and analytics for data-driven decisions
- Scalable for mid-to-large enterprises with strong customization options
Cons
- Steep learning curve due to depth of features
- Custom pricing can be expensive for smaller operations
- Mobile app occasionally lags with heavy usage
Best For
Mid-sized to large equipment rental companies seeking an all-in-one solution for complex fleet and operations management.
Pricing
Custom pricing based on modules, users, and fleet size; typically starts at $500-$1,000/month for basic setups, with enterprise plans exceeding $5,000/month.
Booqable
specializedCloud-based rental software with online store, inventory management, and delivery scheduling for small to medium businesses.
Built-in no-code website builder that creates a fully functional rental storefront integrated with inventory in minutes
Booqable is a cloud-based equipment rental software that streamlines inventory management, online bookings, and point-of-sale operations for rental businesses like AV equipment, tools, and party supplies. It offers real-time availability tracking across multiple locations, automated invoicing, and a customizable online storefront builder. The platform integrates with payment processors, calendars, and accounting tools to support end-to-end rental workflows.
Pros
- Intuitive interface with quick setup and mobile app support
- Strong online booking and website builder for direct reservations
- Robust inventory and multi-location management with real-time sync
Cons
- Higher-tier plans required for advanced reporting and unlimited users
- Limited native customization for complex workflows
- Per-booking fees can add up for high-volume businesses
Best For
Small to medium-sized equipment rental businesses seeking an easy-to-use, all-in-one platform with strong online booking capabilities.
Pricing
Starts at $29/month (Essential, billed annually) up to $119/month (Super); includes per-booking fees from 1.4% + $0.20, with a 14-day free trial.
EZRentOut
specializedAll-in-one equipment rental software featuring real-time inventory, order management, and customer self-service portals.
Advanced asset lifecycle management with automated maintenance scheduling and utilization reporting
EZRentOut is a cloud-based equipment rental software designed to manage inventory, reservations, orders, and maintenance for businesses renting tools, machinery, and other assets. It provides tools for online booking, scheduling, invoicing, and real-time tracking across multiple locations. The platform integrates with accounting software like QuickBooks and supports mobile access for on-the-go management.
Pros
- Comprehensive inventory and asset tracking with QR/barcode support
- Robust online booking and customer portal for self-service reservations
- Strong integrations with payment gateways and accounting tools
Cons
- Higher pricing tiers can be expensive for small operations
- Some advanced customizations require enterprise plans
- Occasional reports of slower customer support response times
Best For
Small to medium-sized equipment rental businesses needing scalable inventory and online booking capabilities.
Pricing
Starts at $49/month (Starter plan) up to $499/month (Enterprise), billed annually with a free trial available.
Quipli
specializedIntegrated rental platform with eCommerce, dynamic pricing, and inventory synchronization for rental businesses.
Multi-channel inventory synchronization that keeps availability updated across website, marketplaces, and in-store systems in real-time
Quipli is an e-commerce platform tailored for equipment rental businesses, enabling seamless online reservations, inventory management, and order fulfillment. It integrates deeply with popular rental management systems like Point of Rental and Texada to sync real-time availability and automate workflows. The software also offers built-in CRM, marketing tools, and payment processing to help rental companies scale their digital sales channels.
Pros
- Robust integrations with leading rental management software for real-time inventory sync
- Intuitive online storefront builder with dynamic pricing and multi-channel support
- Comprehensive marketing automation and customer management tools
Cons
- Pricing can be high for smaller rental operations
- Advanced customizations require technical expertise or additional support
- Reporting features are solid but lack some depth compared to dedicated analytics tools
Best For
Mid-sized equipment rental companies seeking to enhance their online booking capabilities and integrate with existing backend systems.
Pricing
Custom pricing starting around $500/month, with tiers based on transaction volume and features.
Rentman
specializedRental software designed for events and production with project planning, crew management, and financial tools.
Visual drag-and-drop planning board with real-time multi-user collaboration and project templates
Rentman is a cloud-based rental management software tailored for equipment rental businesses in events, AV, production, and lighting sectors. It provides end-to-end tools including inventory management, drag-and-drop scheduling, quoting, invoicing, CRM, and crew management. The platform emphasizes real-time collaboration, mobile accessibility, and seamless project tracking to optimize rental operations.
Pros
- Intuitive drag-and-drop planning calendar for efficient scheduling
- Robust mobile app for on-site handovers and inventory checks
- Strong integrations with accounting tools like QuickBooks and Xero
Cons
- Higher pricing tiers may not suit very small operations
- Steeper learning curve for advanced customization features
- Limited reporting flexibility in entry-level plans
Best For
Mid-sized event production and AV rental companies needing real-time project collaboration and mobile inventory management.
Pricing
Starts at €59/month (Live plan, billed annually) for basic features, €129/month (Pro) for advanced tools, and custom Enterprise pricing; 14-day free trial.
HireHop
specializedWeb-based rental system offering CRM, job tracking, accounting, and multi-currency support worldwide.
Fully integrated online customer portal for self-service reservations and real-time availability checks
HireHop is a cloud-based rental management software tailored for equipment rental businesses in industries like construction, events, and tools. It provides comprehensive tools for inventory tracking, job scheduling, online reservations, invoicing, and asset management with barcode/RFID support. The platform also includes CRM, reporting, and multi-currency/multi-language capabilities to handle global operations efficiently.
Pros
- Feature-rich with inventory, scheduling, and online booking in one platform
- Unlimited users in paid plans for cost efficiency
- Strong support for asset tracking via RFID/barcodes and GPS
Cons
- Steep learning curve due to extensive features
- User interface feels dated compared to modern competitors
- Limited native integrations with third-party tools
Best For
Small to medium equipment rental businesses needing an affordable, all-in-one solution without per-user fees.
Pricing
Free plan available with limits; paid plans start at $35/month (Standard) up to $95/month (Enterprise) for unlimited users.
Goodshuffle Pro
specializedEvent-focused rental software for quotes, contracts, inventory, and delivery management.
Visual drag-and-drop scheduler providing a calendar-based overview of inventory availability and bookings in real-time
Goodshuffle Pro is a cloud-based rental management software tailored for event and equipment rental businesses, offering tools for inventory tracking, order management, scheduling, quoting, and invoicing. It features real-time availability views, automated payments, and an online storefront for direct customer bookings. The platform integrates with accounting software like QuickBooks and includes a mobile app for on-the-go inventory checks and delivery management.
Pros
- Intuitive drag-and-drop visual scheduler for easy inventory and booking management
- Strong integrations with QuickBooks, Xero, and payment gateways
- Comprehensive mobile app supporting delivery tracking and real-time updates
Cons
- Pricing can be steep for small businesses with basic needs
- Advanced features locked behind higher-tier plans
- Occasional performance issues with large inventories reported by users
Best For
Mid-sized event rental companies needing robust scheduling and online booking capabilities to scale operations.
Pricing
Starts at $199/month for Starter plan (up to 500 inventory items), with Pro ($399/month) and Enterprise (custom) tiers scaling by inventory size and features.
Current RMS
specializedResource management system for AV and production rentals with scheduling, quoting, and logistics tools.
Real-time collaborative booking interface that allows multiple team members to view and update availability instantly across locations
Current RMS is a cloud-based rental management software tailored for equipment rental businesses, particularly in AV, events, and production industries. It offers real-time inventory tracking, advanced scheduling, order fulfillment, and invoicing to manage complex rentals efficiently. The platform supports multi-location operations, asset maintenance, and integrations with accounting tools like QuickBooks.
Pros
- Real-time multi-user collaborative scheduling prevents double-bookings
- Comprehensive inventory management with visual stock views and maintenance tracking
- Strong integrations with accounting, CRM, and e-commerce platforms
Cons
- Steep learning curve due to extensive features
- Pricing is quote-based and can be expensive for small operations
- Mobile app lacks some desktop functionalities
Best For
Mid-sized AV and production rental companies requiring robust real-time scheduling and multi-location inventory control.
Pricing
Custom quote-based pricing starting around $200-500/month depending on users, locations, and features; no public tiered plans.
MCS RentalWorks
enterpriseCustomizable rental software for hire companies with stock control, reservations, and integrated accounting.
RMx Reservation Matrix for intuitive, visual drag-and-drop scheduling and real-time availability across locations
MCS RentalWorks is a comprehensive equipment rental software solution tailored for businesses handling tools, machinery, and heavy equipment rentals. It provides end-to-end management including inventory tracking, reservation scheduling, billing, maintenance, and customer relationship tools. The platform excels in multi-location operations with real-time data synchronization and robust reporting for operational insights.
Pros
- Extensive inventory and reservation management with RMx visual matrix
- Strong multi-location and multi-warehouse support
- Seamless integrations with QuickBooks and other accounting systems
Cons
- Steep learning curve and complex initial setup
- Custom quote-based pricing lacks transparency
- Limited self-service demo; requires sales contact
Best For
Mid-sized to enterprise-level equipment rental companies requiring scalable, feature-dense management across multiple locations.
Pricing
Custom quote-based; modular perpetual licenses with annual maintenance fees, setup costs typically $5,000+ depending on scale.
Conclusion
The reviewed software options, each with distinct strengths, position Point of Rental as the top choice, excelling in comprehensive management of inventory, scheduling, billing, and maintenance. Texada stands as a standout enterprise solution, ideal for fleet tracking and telematics, while Booqable proves a strong fit for small to medium businesses with its cloud-based simplicity. Regardless of scale, these tools cater to diverse needs, ensuring effective rental operations.
Don’t miss the chance to optimize your rental processes—explore Point of Rental to experience its all-in-one capabilities and take your business to the next level.
Tools Reviewed
All tools were independently evaluated for this comparison