Quick Overview
- 1#1: Rentman - Comprehensive rental management software for equipment scheduling, inventory tracking, and crew assignments in events and production.
- 2#2: Booqable - Cloud-based rental software with real-time scheduling calendars, online bookings, and inventory management for equipment rentals.
- 3#3: Point of Rental Software - Robust enterprise rental software offering advanced scheduling, contract management, and maintenance tracking for heavy equipment.
- 4#4: EZRentOut - Equipment rental platform with dynamic scheduling, GPS tracking, and automated invoicing for efficient fleet management.
- 5#5: HireHop - Cloud rental software providing free scheduling tools, asset tracking, and job management for AV and production equipment.
- 6#6: Current RMS - Rental resource management system with calendar-based scheduling, availability checks, and order fulfillment for equipment hire.
- 7#7: Goodshuffle Pro - Event rental software focused on scheduling deliveries, inventory, and client portals for party and equipment rentals.
- 8#8: Texada - Integrated asset management suite with rental scheduling, telematics, and service workflows for construction equipment.
- 9#9: MCS Rental Software - Modular rental ERP system handling scheduling, reservations, and financials for diverse equipment rental businesses.
- 10#10: Occasion - Event planning platform with equipment rental scheduling, vendor coordination, and real-time availability management.
Tools were rigorously evaluated based on core functionality (scheduling, inventory tracking, client management), user-friendliness, and long-term value, ensuring they meet the unique needs of rental businesses across sectors.
Comparison Table
This comparison table examines leading equipment rental scheduling software, such as Rentman, Booqable, Point of Rental Software, EZRentOut, HireHop, and other platforms, to guide businesses in selecting tools that fit their operational requirements. Readers will gain clarity on key features, usability, and functional differences to make informed choices for their rental workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Rentman Comprehensive rental management software for equipment scheduling, inventory tracking, and crew assignments in events and production. | specialized | 9.6/10 | 9.8/10 | 9.2/10 | 9.3/10 |
| 2 | Booqable Cloud-based rental software with real-time scheduling calendars, online bookings, and inventory management for equipment rentals. | specialized | 9.1/10 | 9.3/10 | 8.9/10 | 8.7/10 |
| 3 | Point of Rental Software Robust enterprise rental software offering advanced scheduling, contract management, and maintenance tracking for heavy equipment. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.4/10 |
| 4 | EZRentOut Equipment rental platform with dynamic scheduling, GPS tracking, and automated invoicing for efficient fleet management. | specialized | 8.7/10 | 9.1/10 | 8.4/10 | 8.3/10 |
| 5 | HireHop Cloud rental software providing free scheduling tools, asset tracking, and job management for AV and production equipment. | specialized | 8.4/10 | 9.0/10 | 7.5/10 | 8.6/10 |
| 6 | Current RMS Rental resource management system with calendar-based scheduling, availability checks, and order fulfillment for equipment hire. | specialized | 8.5/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 7 | Goodshuffle Pro Event rental software focused on scheduling deliveries, inventory, and client portals for party and equipment rentals. | specialized | 8.6/10 | 9.1/10 | 8.4/10 | 8.0/10 |
| 8 | Texada Integrated asset management suite with rental scheduling, telematics, and service workflows for construction equipment. | enterprise | 8.2/10 | 8.7/10 | 7.9/10 | 8.0/10 |
| 9 | MCS Rental Software Modular rental ERP system handling scheduling, reservations, and financials for diverse equipment rental businesses. | enterprise | 8.1/10 | 8.5/10 | 7.4/10 | 7.9/10 |
| 10 | Occasion Event planning platform with equipment rental scheduling, vendor coordination, and real-time availability management. | specialized | 8.2/10 | 8.5/10 | 8.7/10 | 7.8/10 |
Comprehensive rental management software for equipment scheduling, inventory tracking, and crew assignments in events and production.
Cloud-based rental software with real-time scheduling calendars, online bookings, and inventory management for equipment rentals.
Robust enterprise rental software offering advanced scheduling, contract management, and maintenance tracking for heavy equipment.
Equipment rental platform with dynamic scheduling, GPS tracking, and automated invoicing for efficient fleet management.
Cloud rental software providing free scheduling tools, asset tracking, and job management for AV and production equipment.
Rental resource management system with calendar-based scheduling, availability checks, and order fulfillment for equipment hire.
Event rental software focused on scheduling deliveries, inventory, and client portals for party and equipment rentals.
Integrated asset management suite with rental scheduling, telematics, and service workflows for construction equipment.
Modular rental ERP system handling scheduling, reservations, and financials for diverse equipment rental businesses.
Event planning platform with equipment rental scheduling, vendor coordination, and real-time availability management.
Rentman
specializedComprehensive rental management software for equipment scheduling, inventory tracking, and crew assignments in events and production.
Interactive Rentman Planner with drag-and-drop Gantt charts for multi-project equipment and crew scheduling
Rentman is a cloud-based rental management software tailored for equipment rental businesses in AV, events, production, and similar industries. It centralizes inventory tracking, scheduling, project planning, quoting, invoicing, and CRM functionalities to streamline operations. With real-time availability views and mobile access, it enables efficient resource allocation and order fulfillment across teams.
Pros
- Comprehensive all-in-one platform with advanced scheduling, inventory, and financial tools
- Real-time availability planner for equipment, crew, and transport
- Strong mobile app and integrations with accounting/booking software
Cons
- Pricing scales quickly for larger teams or advanced features
- Initial learning curve for complex project setups
- No free plan; trial required for full evaluation
Best For
Medium to large rental companies in events, AV, and production sectors needing robust, visual scheduling and end-to-end management.
Pricing
Starts at €59/user/month (Essentials, annual billing), €89/user/month (Professional), with custom Enterprise plans.
Booqable
specializedCloud-based rental software with real-time scheduling calendars, online bookings, and inventory management for equipment rentals.
Built-in website builder with embedded rental storefront for seamless customer self-service bookings
Booqable is a cloud-based rental management software tailored for equipment rental businesses, offering tools for inventory tracking, online booking, scheduling, and point-of-sale operations. It enables real-time availability calendars, automated quotes, and customizable online stores to streamline reservations and reduce no-shows. The platform supports multi-location management and integrations with tools like QuickBooks and Zapier for efficient workflows.
Pros
- Robust real-time scheduling and inventory management with pickup/return buffers
- Integrated online storefront builder for direct website bookings and payments
- Strong integrations and mobile app for on-the-go order management
Cons
- Advanced reporting and multi-location features locked behind higher tiers
- Per-booking fees can add up for high-volume users
- Steeper learning curve for complex customizations
Best For
Small to medium equipment rental businesses needing an all-in-one platform for online reservations, inventory, and scheduling.
Pricing
Starts at $29/mo (Essential), $59/mo (Premium), $119/mo (Elite) billed annually; includes unlimited staff and online bookings, with optional add-ons.
Point of Rental Software
enterpriseRobust enterprise rental software offering advanced scheduling, contract management, and maintenance tracking for heavy equipment.
Conflict-free scheduling engine with real-time GPS asset tracking integration
Point of Rental Software is a robust, industry-specific solution tailored for equipment rental businesses, offering comprehensive tools for managing inventory, reservations, and scheduling. It features real-time availability tracking, drag-and-drop calendars, and automated conflict detection to prevent double bookings across multiple locations. The platform also integrates maintenance scheduling, billing, and reporting to streamline operations from quote to delivery.
Pros
- Comprehensive scheduling with visual calendars and real-time inventory sync
- Strong mobile app for on-site reservations and check-ins
- Extensive integrations with accounting, GPS, and payment systems
Cons
- Steep learning curve due to extensive features
- Pricing requires custom quotes, which can be opaque
- Interface feels dated compared to modern SaaS tools
Best For
Mid-sized to large equipment rental companies with complex multi-location operations needing advanced scheduling and inventory control.
Pricing
Custom quote-based pricing; typically starts at $5,000+ annually depending on modules, users, and deployment (cloud or on-premise).
EZRentOut
specializedEquipment rental platform with dynamic scheduling, GPS tracking, and automated invoicing for efficient fleet management.
Built-in website builder that creates a fully functional online rental storefront with live inventory and booking capabilities
EZRentOut is a cloud-based rental management software tailored for equipment rental businesses, offering tools for inventory tracking, scheduling reservations, and handling payments. It features real-time availability calendars, automated invoicing, maintenance scheduling, and customer self-service portals to streamline operations. The platform supports multi-location management and integrates with accounting tools like QuickBooks for seamless financial workflows.
Pros
- Robust scheduling with drag-and-drop calendars and real-time availability
- Strong integrations including QuickBooks, Stripe, and Xero
- Mobile app for on-the-go inventory and order management
Cons
- Higher-tier plans required for advanced multi-location features
- Steep initial setup for complex inventories
- Customer support can be slower during peak times
Best For
Small to mid-sized equipment rental businesses needing an all-in-one platform for scheduling, online bookings, and inventory control.
Pricing
Starts at $49/month (Starter, billed annually) up to $299/month (Enterprise), with tiers based on orders and inventory items; 14-day free trial available.
HireHop
specializedCloud rental software providing free scheduling tools, asset tracking, and job management for AV and production equipment.
Unlimited scalability with no caps on inventory, jobs, users, or contacts on any subscription plan
HireHop is a cloud-based rental management software designed specifically for equipment rental and event hire businesses. It provides comprehensive tools for inventory tracking, job scheduling, order management, customer reservations, and invoicing. The platform supports multi-location operations, asset tracking via barcode or RFID, and detailed reporting to optimize rental operations.
Pros
- Unlimited inventory items, jobs, contacts, and users across all plans
- Robust asset tracking with barcode, RFID, and GPS integration
- Comprehensive job costing, scheduling, and multi-depot support
Cons
- Steep learning curve due to extensive features
- Outdated user interface that feels clunky
- Limited native integrations with third-party tools
Best For
Medium-sized equipment rental companies seeking scalable scheduling and inventory management without per-item usage limits.
Pricing
Starts at around $49/month for basic plans, with tiered options up to enterprise levels based on features and support; billed annually.
Current RMS
specializedRental resource management system with calendar-based scheduling, availability checks, and order fulfillment for equipment hire.
Dynamic kit builder with derivative items for handling complex, configurable equipment assemblies across global stock pools
Current RMS is a cloud-based rental management software tailored for equipment rental businesses, especially in AV, events, lighting, and production sectors. It provides robust tools for inventory tracking, real-time scheduling, booking management, quoting, invoicing, and customer relationship management. The platform supports multi-location operations, automated workflows, and detailed reporting to optimize rental operations and minimize downtime.
Pros
- Comprehensive scheduling with drag-and-drop calendar and real-time availability across multiple sites
- Advanced inventory management including kit builds, derivatives, and serial tracking
- Strong integrations with accounting tools like Xero and QuickBooks, plus API for custom needs
Cons
- Steep learning curve for complex features and initial setup
- Pricing scales quickly with inventory size, less ideal for very small operations
- Mobile app is functional but lacks some desktop-level customization
Best For
Mid-sized equipment rental companies in events and production needing scalable scheduling and multi-warehouse inventory control.
Pricing
Custom quote-based pricing starting at around £150/month for basic plans, scaling with inventory items, users, and locations (Essential, Professional, Enterprise tiers).
Goodshuffle Pro
specializedEvent rental software focused on scheduling deliveries, inventory, and client portals for party and equipment rentals.
Visual Event Scheduler with color-coded availability and drag-and-drop grid for effortless equipment assignment
Goodshuffle Pro is a cloud-based software platform tailored for event and party rental businesses, offering end-to-end management of equipment rentals including inventory tracking, scheduling, quoting, and invoicing. It features a visual drag-and-drop calendar for real-time availability checks and route optimization for deliveries. The tool integrates seamlessly with accounting software like QuickBooks, helping users streamline operations and reduce overbooking errors.
Pros
- Intuitive visual scheduler with drag-and-drop for quick bookings
- Robust inventory management with real-time updates and photos
- Strong integrations including QuickBooks, Xero, and online marketplaces
Cons
- Pricing tiers can be expensive for very small operations
- Reporting customization is somewhat limited
- Steeper learning curve for advanced delivery routing features
Best For
Mid-sized event and party rental companies needing a specialized tool for scheduling, inventory, and delivery management.
Pricing
Starts at $129/month for Starter (1 user), $249/month for Pro (up to 5 users), with Enterprise custom pricing; additional fees for extra users.
Texada
enterpriseIntegrated asset management suite with rental scheduling, telematics, and service workflows for construction equipment.
Integrated telematics and IoT support for real-time asset tracking and predictive maintenance directly within the scheduling interface
Texada is a comprehensive cloud-based ERP platform tailored for equipment rental and fleet management businesses, enabling efficient scheduling, inventory control, and dispatch operations. It integrates rental reservations, maintenance tracking, billing, and CRM into a single system for streamlined workflows. Real-time visibility into asset utilization and availability helps rental companies minimize downtime and boost profitability.
Pros
- Robust drag-and-drop scheduling calendar with conflict detection
- Integrated maintenance and telematics for asset lifecycle management
- Advanced reporting and analytics for utilization insights
Cons
- Steep learning curve due to extensive feature set
- Custom pricing can be expensive for small operations
- Some advanced customizations require professional services
Best For
Mid-sized to large equipment rental companies with complex fleets needing an all-in-one ERP solution.
Pricing
Custom quote-based pricing; modular subscriptions typically start at $400-$600/month for mid-tier plans based on users and modules.
MCS Rental Software
enterpriseModular rental ERP system handling scheduling, reservations, and financials for diverse equipment rental businesses.
Integrated dispatch module with GPS tracking for optimized delivery routing
MCS Rental Software is a comprehensive on-premise solution designed for equipment rental businesses, providing tools for reservation scheduling, inventory tracking, and order management. It features a centralized calendar for real-time availability, automated check-in/out processes, and maintenance scheduling to optimize equipment utilization. The software also includes CRM, accounting integrations, and reporting capabilities tailored for multi-location operations.
Pros
- Robust scheduling calendar with drag-and-drop reservations
- Strong inventory and maintenance management modules
- Excellent reporting and multi-location support
Cons
- Primarily desktop-based with limited native cloud access
- Steep learning curve for customization and setup
- Pricing requires custom quotes, potentially higher upfront costs
Best For
Mid-sized equipment rental companies with multiple locations seeking a feature-rich, on-premise scheduling system.
Pricing
Custom quote-based pricing; modular perpetual licenses or subscriptions starting around $5,000+ annually depending on modules and users.
Occasion
specializedEvent planning platform with equipment rental scheduling, vendor coordination, and real-time availability management.
Customer self-service portal enabling 24/7 online browsing, reservations, and payments without staff intervention
Occasion is a cloud-based rental management software tailored for equipment rental businesses, offering real-time inventory tracking, scheduling calendars, and online booking capabilities. It streamlines operations with features like automated quoting, delivery routing, invoicing, and customer portals for self-service reservations. Ideal for managing complex rental schedules across multiple locations, it integrates with accounting tools like QuickBooks for seamless financial workflows.
Pros
- Intuitive drag-and-drop scheduling calendar for easy availability management
- Robust online booking portal that drives direct customer reservations
- Mobile app for on-the-go inventory and delivery updates
Cons
- Pricing can be steep for very small operations
- Advanced reporting requires higher-tier plans
- Limited native integrations compared to enterprise competitors
Best For
Small to mid-sized equipment rental companies seeking an user-friendly platform with strong online booking and scheduling tools.
Pricing
Starts at $99/month for Starter plan (billed annually), $199/month for Pro, and custom Enterprise pricing.
Conclusion
The top tools reviewed offer distinct strengths, with Rentman leading as the comprehensive choice for events and production, integrating scheduling, inventory, and crew assignments seamlessly. Booqable stands out for its cloud-based convenience and real-time booking tools, while Point of Rental Software excels as a robust enterprise solution for heavy equipment maintenance and management. Each option caters to specific needs, ensuring users can find the best fit for their operations.
Don’t wait—explore Rentman today to streamline your scheduling, enhance efficiency, and take your equipment rental business to the next level.
Tools Reviewed
All tools were independently evaluated for this comparison