Quick Overview
- 1#1: Point of Rental Software - Comprehensive rental management software for equipment companies with inventory tracking, scheduling, billing, and maintenance features.
- 2#2: Texada - Enterprise asset lifecycle management platform tailored for equipment rental businesses including telematics and fleet optimization.
- 3#3: Booqable - User-friendly rental software with online booking, inventory management, and payment processing for equipment rentals.
- 4#4: EZRentOut - Cloud-based equipment rental solution offering real-time inventory, order management, and customer portals.
- 5#5: Rentman - All-in-one rental software for production and event equipment with project planning, crew management, and invoicing.
- 6#6: HireHop - Affordable web-based rental system with barcode scanning, multi-location support, and automated notifications.
- 7#7: Quipli - Omnichannel rental platform integrating e-commerce, inventory, and fulfillment for equipment rentals.
- 8#8: Morrow Systems - Rental management software focused on contracts, dispatching, and financial reporting for equipment businesses.
- 9#9: Goodshuffle Pro - Event and party rental software with delivery tracking, item-level inventory, and client portals.
- 10#10: Current RMS - Cloud rental software for AV and production equipment featuring stock control, scheduling, and resource planning.
We prioritized tools that excel in core areas like inventory management, scheduling, and client engagement, evaluating ease of use, feature depth, and value delivery to ensure the list reflects the most reliable and impactful solutions for modern rental businesses.
Comparison Table
Equipment rental businesses require robust software to optimize operations, and this comparison table explores leading tools like Point of Rental Software, Texada, Booqable, EZRentOut, Rentman, and more. It compares key features, pricing models, and usability to help companies identify the right fit. Readers will learn how these platforms streamline workflows, manage inventory, and boost customer satisfaction.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Point of Rental Software Comprehensive rental management software for equipment companies with inventory tracking, scheduling, billing, and maintenance features. | enterprise | 9.4/10 | 9.7/10 | 8.2/10 | 9.1/10 |
| 2 | Texada Enterprise asset lifecycle management platform tailored for equipment rental businesses including telematics and fleet optimization. | enterprise | 9.2/10 | 9.5/10 | 8.4/10 | 8.7/10 |
| 3 | Booqable User-friendly rental software with online booking, inventory management, and payment processing for equipment rentals. | specialized | 8.7/10 | 9.0/10 | 9.2/10 | 8.5/10 |
| 4 | EZRentOut Cloud-based equipment rental solution offering real-time inventory, order management, and customer portals. | specialized | 8.5/10 | 8.8/10 | 8.2/10 | 8.0/10 |
| 5 | Rentman All-in-one rental software for production and event equipment with project planning, crew management, and invoicing. | specialized | 8.5/10 | 9.0/10 | 8.2/10 | 8.0/10 |
| 6 | HireHop Affordable web-based rental system with barcode scanning, multi-location support, and automated notifications. | specialized | 8.2/10 | 9.0/10 | 7.5/10 | 8.0/10 |
| 7 | Quipli Omnichannel rental platform integrating e-commerce, inventory, and fulfillment for equipment rentals. | specialized | 8.2/10 | 8.7/10 | 7.9/10 | 7.8/10 |
| 8 | Morrow Systems Rental management software focused on contracts, dispatching, and financial reporting for equipment businesses. | enterprise | 8.2/10 | 8.7/10 | 7.8/10 | 8.1/10 |
| 9 | Goodshuffle Pro Event and party rental software with delivery tracking, item-level inventory, and client portals. | specialized | 8.4/10 | 8.7/10 | 9.0/10 | 7.9/10 |
| 10 | Current RMS Cloud rental software for AV and production equipment featuring stock control, scheduling, and resource planning. | specialized | 8.1/10 | 8.5/10 | 7.7/10 | 8.0/10 |
Comprehensive rental management software for equipment companies with inventory tracking, scheduling, billing, and maintenance features.
Enterprise asset lifecycle management platform tailored for equipment rental businesses including telematics and fleet optimization.
User-friendly rental software with online booking, inventory management, and payment processing for equipment rentals.
Cloud-based equipment rental solution offering real-time inventory, order management, and customer portals.
All-in-one rental software for production and event equipment with project planning, crew management, and invoicing.
Affordable web-based rental system with barcode scanning, multi-location support, and automated notifications.
Omnichannel rental platform integrating e-commerce, inventory, and fulfillment for equipment rentals.
Rental management software focused on contracts, dispatching, and financial reporting for equipment businesses.
Event and party rental software with delivery tracking, item-level inventory, and client portals.
Cloud rental software for AV and production equipment featuring stock control, scheduling, and resource planning.
Point of Rental Software
enterpriseComprehensive rental management software for equipment companies with inventory tracking, scheduling, billing, and maintenance features.
QuickTap mobile counter sales app for lightning-fast walk-up rentals and inventory updates without a full PC.
Point of Rental Software is a comprehensive, industry-leading rental management platform tailored for equipment rental companies, handling everything from inventory tracking and reservations to billing, contracts, and maintenance scheduling. It supports multi-location operations with real-time data synchronization, robust reporting, and integrations with accounting systems like QuickBooks. Available in cloud and on-premise versions, it scales from small shops to enterprise-level fleets.
Pros
- Extremely robust feature set including advanced inventory control, preventive maintenance, and GPS asset tracking
- Excellent multi-location support with real-time syncing and centralized reporting
- Strong customer support and regular updates based on industry feedback
Cons
- Steep learning curve due to depth of features and somewhat dated interface
- Pricing can be high for small businesses without modular options
- Limited out-of-box integrations with some modern e-commerce platforms
Best For
Mid-to-large equipment rental companies seeking a scalable, all-in-one solution for complex operations and fleet management.
Pricing
Custom quoted pricing starting at around $200-500/month per location (cloud); on-premise licenses from $10,000+ upfront, plus annual support.
Texada
enterpriseEnterprise asset lifecycle management platform tailored for equipment rental businesses including telematics and fleet optimization.
Visual Dispatch Board for intuitive drag-and-drop scheduling and real-time fleet optimization
Texada is a comprehensive cloud-based asset lifecycle management platform tailored for equipment rental companies, handling everything from reservations, inventory tracking, and scheduling to maintenance, billing, and customer management. It offers real-time visibility across multi-location fleets, advanced analytics for utilization optimization, and seamless integrations with accounting and telematics systems. Designed for scalability, it supports rental businesses in construction, industrial, and specialty equipment sectors to streamline operations and boost profitability.
Pros
- Comprehensive end-to-end functionality including rentals, maintenance, and financials
- Scalable for multi-location enterprises with strong real-time reporting
- Robust mobile app and integrations for field operations
Cons
- Steep learning curve due to extensive features
- Custom pricing lacks transparency and can be costly for smaller firms
- Some advanced customizations require professional services
Best For
Mid-to-large equipment rental companies with multiple branches needing scalable, feature-rich management across the asset lifecycle.
Pricing
Custom quote-based pricing starting around $500/month for basic setups, scaling with users, locations, and modules; free demo required.
Booqable
specializedUser-friendly rental software with online booking, inventory management, and payment processing for equipment rentals.
Drag-and-drop website builder that creates fully branded, SEO-optimized rental booking sites without coding
Booqable is a cloud-based rental management software tailored for equipment rental companies, streamlining inventory tracking, online bookings, and point-of-sale operations. It provides tools for managing reservations, deliveries, maintenance schedules, and customer relationships in one platform. Additionally, it features a drag-and-drop website builder for creating customizable online stores and supports integrations with payment gateways, accounting software, and delivery apps.
Pros
- Intuitive interface with quick setup and mobile app for on-the-go management
- Robust online booking and website builder for driving direct reservations
- Comprehensive inventory tools including bundles, pricing rules, and barcode scanning
Cons
- Advanced reporting and analytics limited to higher-tier plans
- Some integrations require additional setup or fees
- Delivery management lacks built-in route optimization
Best For
Small to medium equipment rental businesses seeking an user-friendly all-in-one platform with strong online booking capabilities.
Pricing
Starts at $29/month (Essential), $59/month (Pro), $119/month (Super); annual billing offers discounts, with add-ons for SMS and extra users.
EZRentOut
specializedCloud-based equipment rental solution offering real-time inventory, order management, and customer portals.
Built-in website builder and online storefront for direct customer bookings and payments without third-party tools
EZRentOut is a comprehensive cloud-based rental management software tailored for equipment rental companies, enabling efficient handling of inventory tracking, online reservations, scheduling, invoicing, and maintenance schedules. It supports multi-location operations, barcode scanning for assets, and integrations with accounting tools like QuickBooks and payment gateways. The platform also includes a customer portal and mobile app for streamlined field operations and real-time updates.
Pros
- Robust inventory management with barcode/QR support and real-time tracking
- Seamless online booking and customer self-service portal
- Strong integrations with accounting and payment systems
Cons
- Pricing scales quickly with number of assets and locations
- Learning curve for advanced customization and reporting
- Mobile app occasionally lags with large datasets
Best For
Mid-sized equipment rental businesses with multiple locations needing scalable inventory and online reservation capabilities.
Pricing
Starts at $49/month for Basic plan (billed annually), with Standard at $149/month, Advanced at $299/month, and custom Enterprise pricing; scales by assets and locations.
Rentman
specializedAll-in-one rental software for production and event equipment with project planning, crew management, and invoicing.
Dynamic multi-project calendar with real-time equipment availability across all ongoing rentals
Rentman is a cloud-based software tailored for equipment rental companies in events, AV, production, and similar industries, providing comprehensive tools for inventory management, scheduling, and operations. It enables real-time tracking of assets, project planning with drag-and-drop calendars, automated quoting, invoicing, and CRM functionalities to streamline workflows. The platform supports barcode/RFID scanning and mobile access, making it ideal for field teams handling complex rentals.
Pros
- Real-time inventory availability prevents double bookings and stockouts
- Robust project management with Gantt charts and resource allocation
- Strong integrations with accounting tools like QuickBooks and Xero
Cons
- Higher pricing tiers required for advanced reporting and customizations
- Steeper learning curve for new users due to feature depth
- Limited free trial and onboarding support for smaller teams
Best For
Mid-sized equipment rental companies in events and production needing scalable, real-time management tools.
Pricing
Starts at €59/month (Starter plan for 3 users), €99/month (Professional), up to custom Enterprise pricing.
HireHop
specializedAffordable web-based rental system with barcode scanning, multi-location support, and automated notifications.
Built-in GPS and telematics integration for real-time asset location and utilization tracking
HireHop is a cloud-based rental management software tailored for equipment rental companies, offering end-to-end tools for inventory tracking, job scheduling, reservations, invoicing, and CRM. It supports multi-location operations, asset maintenance scheduling, and integrations with accounting systems like QuickBooks. The platform is designed to handle complex rental workflows for industries like construction, events, and tools, with mobile access for field teams.
Pros
- Robust inventory and asset management with GPS tracking
- Customizable workflows and multi-currency support for global operations
- Comprehensive reporting and job management tools
Cons
- Steep learning curve due to extensive features
- Pricing requires custom quotes with limited transparency
- Support response can be slower during peak times
Best For
Mid-sized equipment rental companies with complex, multi-location operations needing advanced tracking and customization.
Pricing
Custom quote-based pricing, typically starting at $99/month for small teams, scaling with users, inventory size, and add-ons.
Quipli
specializedOmnichannel rental platform integrating e-commerce, inventory, and fulfillment for equipment rentals.
Unified rent-and-sell inventory management, allowing the same assets to be offered for rental or outright purchase dynamically
Quipli is a unified commerce platform tailored for rental and resale businesses, including equipment rental companies, offering end-to-end tools for online reservations, inventory management, and order fulfillment. It integrates e-commerce storefronts with back-office operations like dynamic pricing, asset tracking, and multi-channel sales. The solution helps rental operators streamline operations, reduce manual processes, and boost online bookings through customizable websites and APIs.
Pros
- Powerful e-commerce tools with real-time inventory availability for rentals
- Seamless integrations with ERPs, accounting software, and payment gateways
- Dynamic pricing and upsell capabilities to maximize revenue per asset
Cons
- Pricing is custom and can be expensive for smaller operations
- Steeper learning curve for non-technical users during setup
- Limited reporting customization compared to dedicated rental ERPs
Best For
Mid-sized equipment rental companies seeking to scale online sales and integrate rental operations with e-commerce.
Pricing
Custom quote-based pricing, typically starting at $1,000+/month for mid-tier plans, scaling with transaction volume and features.
Morrow Systems
enterpriseRental management software focused on contracts, dispatching, and financial reporting for equipment businesses.
Integrated dispatch board with real-time telematics for equipment location and utilization tracking
Morrow Systems' RentalWorks is a comprehensive ERP software tailored for equipment rental companies, managing everything from inventory tracking and customer reservations to billing, maintenance, and dispatch operations. It supports multi-location businesses with features like barcode scanning, contract management, and integrations with accounting systems such as QuickBooks. Designed by industry veterans, it handles complex rental cycles for heavy equipment, tools, and party rentals efficiently.
Pros
- Industry-specific features like advanced scheduling and maintenance tracking
- Reliable for multi-branch operations with strong inventory control
- Responsive customer support from rental experts
Cons
- Outdated user interface compared to modern cloud competitors
- Steep learning curve during initial setup and training
- Pricing requires custom quotes, lacking transparency
Best For
Mid-sized equipment rental companies with multiple locations needing robust, customizable rental management.
Pricing
Custom quote-based pricing; typically $500–$2,000+/month depending on modules, users, and hosting (cloud or on-premise).
Goodshuffle Pro
specializedEvent and party rental software with delivery tracking, item-level inventory, and client portals.
Visual drag-and-drop calendar with real-time inventory availability and conflict detection
Goodshuffle Pro is a cloud-based platform tailored for event and equipment rental businesses, offering tools for inventory management, order automation, scheduling, and invoicing. It provides real-time availability tracking, QuickBooks integration, and a mobile app for field operations, helping streamline rentals from quote to delivery. The software excels in visual scheduling and dynamic pricing, making it efficient for party, tent, and special event rentals.
Pros
- Intuitive drag-and-drop scheduler for easy visual planning
- Strong automation for quotes, contracts, and payments
- Robust mobile app and QuickBooks integration
Cons
- Higher pricing tiers may not suit very small operations
- Reporting customization is somewhat limited
- More optimized for event rentals than heavy industrial equipment
Best For
Mid-sized event and party rental companies seeking automated quoting and scheduling without a steep learning curve.
Pricing
Starts at $229/month (Starter), $349/month (Pro), with custom Enterprise pricing.
Current RMS
specializedCloud rental software for AV and production equipment featuring stock control, scheduling, and resource planning.
Advanced kit builder for creating and tracking complex, nested rental packages with real-time availability
Current RMS is a cloud-based rental management software tailored for equipment rental companies in the AV, lighting, camera, and production sectors. It provides comprehensive tools for inventory tracking, real-time booking and scheduling, automated invoicing, and maintenance scheduling. The platform excels in handling complex kit builds and multi-location operations, making it suitable for production-focused rental businesses.
Pros
- Robust inventory and real-time scheduling for complex production rentals
- Strong support for kit building and multi-warehouse visibility
- Comprehensive reporting and automated invoicing tools
Cons
- Steep learning curve for initial setup and advanced features
- Pricing requires custom quotes with limited transparency
- Fewer native integrations than some broader ERP competitors
Best For
Mid-sized AV, events, and film production rental companies needing specialized tools for kit management and scheduling.
Pricing
Subscription-based with custom quotes starting around £150/month for small operations, scaling with users and features.
Conclusion
Among the reviewed tools, Point of Rental Software claims the top spot, celebrated for its comprehensive features covering inventory tracking, scheduling, billing, and maintenance. Texada and Booqable shine as strong alternatives—Texada for enterprise asset lifecycle management with telematics, and Booqable for its user-friendly design and online booking tools. These three standout options offer distinct strengths, ensuring there’s a fit for various operational needs.
Ready to elevate your equipment rental management? Start with Point of Rental Software to experience streamlined, efficient operations tailored to your business.
Tools Reviewed
All tools were independently evaluated for this comparison