Quick Overview
- 1#1: Booqable - Cloud-based rental software that handles inventory management, online bookings, payments, and customer reservations for equipment rentals.
- 2#2: EZRentOut - Comprehensive cloud rental platform with asset tracking, scheduling, invoicing, and real-time availability for equipment rental businesses.
- 3#3: Rentman - All-in-one solution for rental companies managing projects, inventory, orders, and crew for equipment and event rentals.
- 4#4: Point of Rental Software - Robust rental management system with accounting, multi-location support, and contract management for heavy equipment rentals.
- 5#5: Current RMS - Powerful resource management software for equipment hire, including scheduling, stock control, and reporting.
- 6#6: Goodshuffle Pro - Event and party rental software with inventory tracking, online ordering, and delivery management for equipment.
- 7#7: TapGoods - User-friendly inventory and rental management tool with barcode scanning and mobile access for small equipment rental operations.
- 8#8: HireHop - Cloud rental software featuring real-time tracking, barcode integration, and unlimited users for equipment hire businesses.
- 9#9: Texada - Integrated asset management platform with telematics, maintenance, and rental workflow for heavy equipment fleets.
- 10#10: MCS-rm - ERP-integrated rental software for managing contracts, fleet utilization, and financials in equipment rental companies.
We ranked these tools based on comprehensive feature sets, intuitive user experience, reliable performance, and overall value, prioritizing solutions that cater to both small and large fleets while addressing unique needs like project management or telematics for heavy equipment.
Comparison Table
Compare leading equipment rental booking software tools, from Booqable and EZRentOut to Rentman, Point of Rental Software, Current RMS, and more. This table outlines key features, usability, and benefits to help readers identify the platform that aligns with their business needs. By analyzing these solutions side-by-side, you’ll gain clear insights to choose the best fit for your rental operations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Booqable Cloud-based rental software that handles inventory management, online bookings, payments, and customer reservations for equipment rentals. | specialized | 9.5/10 | 9.7/10 | 9.2/10 | 9.4/10 |
| 2 | EZRentOut Comprehensive cloud rental platform with asset tracking, scheduling, invoicing, and real-time availability for equipment rental businesses. | specialized | 9.2/10 | 9.5/10 | 8.8/10 | 8.6/10 |
| 3 | Rentman All-in-one solution for rental companies managing projects, inventory, orders, and crew for equipment and event rentals. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 4 | Point of Rental Software Robust rental management system with accounting, multi-location support, and contract management for heavy equipment rentals. | enterprise | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 5 | Current RMS Powerful resource management software for equipment hire, including scheduling, stock control, and reporting. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.4/10 |
| 6 | Goodshuffle Pro Event and party rental software with inventory tracking, online ordering, and delivery management for equipment. | specialized | 8.6/10 | 9.1/10 | 8.3/10 | 8.0/10 |
| 7 | TapGoods User-friendly inventory and rental management tool with barcode scanning and mobile access for small equipment rental operations. | specialized | 8.4/10 | 8.6/10 | 8.8/10 | 8.1/10 |
| 8 | HireHop Cloud rental software featuring real-time tracking, barcode integration, and unlimited users for equipment hire businesses. | specialized | 8.2/10 | 8.8/10 | 7.6/10 | 8.7/10 |
| 9 | Texada Integrated asset management platform with telematics, maintenance, and rental workflow for heavy equipment fleets. | enterprise | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 10 | MCS-rm ERP-integrated rental software for managing contracts, fleet utilization, and financials in equipment rental companies. | enterprise | 8.1/10 | 8.5/10 | 7.7/10 | 7.9/10 |
Cloud-based rental software that handles inventory management, online bookings, payments, and customer reservations for equipment rentals.
Comprehensive cloud rental platform with asset tracking, scheduling, invoicing, and real-time availability for equipment rental businesses.
All-in-one solution for rental companies managing projects, inventory, orders, and crew for equipment and event rentals.
Robust rental management system with accounting, multi-location support, and contract management for heavy equipment rentals.
Powerful resource management software for equipment hire, including scheduling, stock control, and reporting.
Event and party rental software with inventory tracking, online ordering, and delivery management for equipment.
User-friendly inventory and rental management tool with barcode scanning and mobile access for small equipment rental operations.
Cloud rental software featuring real-time tracking, barcode integration, and unlimited users for equipment hire businesses.
Integrated asset management platform with telematics, maintenance, and rental workflow for heavy equipment fleets.
ERP-integrated rental software for managing contracts, fleet utilization, and financials in equipment rental companies.
Booqable
specializedCloud-based rental software that handles inventory management, online bookings, payments, and customer reservations for equipment rentals.
Seamless online storefront builder that turns your inventory into a fully branded booking website in minutes
Booqable is a comprehensive cloud-based rental software designed specifically for equipment rental businesses, offering end-to-end management from inventory tracking to online bookings and payments. It features real-time availability calendars, customizable online storefronts, POS integration, and delivery scheduling to streamline operations. Users can manage multiple locations, handle customer reservations, and automate invoicing, making it ideal for rentals like cameras, tools, events, and party equipment.
Pros
- Intuitive online booking website builder with real-time inventory sync
- Robust mobile app for on-the-go management and QR check-ins
- Extensive integrations including Zapier, Google, Stripe, and QuickBooks
Cons
- Higher-tier plans required for advanced reporting and multi-location support
- Initial setup may take time for complex inventories
- Per-booking fees on payment processing can add up for high-volume users
Best For
Small to medium equipment rental businesses seeking an all-in-one solution for online bookings, inventory, and operations management.
Pricing
Essential ($29/mo), Standard ($59/mo), Premium ($119/mo) billed annually; 14-day free trial, no setup fees.
EZRentOut
specializedComprehensive cloud rental platform with asset tracking, scheduling, invoicing, and real-time availability for equipment rental businesses.
Drag-and-drop real-time scheduler with visual calendar for effortless resource allocation
EZRentOut is a cloud-based rental management software tailored for equipment rental businesses, offering tools for inventory tracking, online booking, scheduling, and maintenance management. It enables seamless customer reservations through an integrated website builder, handles payments via Stripe and PayPal, and provides mobile apps for on-the-go operations. Comprehensive reporting and multi-location support make it suitable for scaling rental operations efficiently.
Pros
- Robust drag-and-drop scheduling prevents double bookings
- Integrated website builder for direct online customer bookings
- Strong mobile app support and real-time inventory tracking
Cons
- Higher pricing tiers required for advanced features
- Steeper learning curve for complex inventory setups
- Limited customization options in lower plans
Best For
Small to medium-sized equipment rental businesses needing online booking and multi-location management.
Pricing
Lite ($49/mo, up to 100 orders), Standard ($149/mo, unlimited), Advanced ($249/mo); 15-day free trial.
Rentman
specializedAll-in-one solution for rental companies managing projects, inventory, orders, and crew for equipment and event rentals.
Nested project planning with drag-and-drop scheduling for equipment, crew, and transport across interconnected events
Rentman is a cloud-based equipment rental management software tailored for AV, lighting, sound, and event production companies. It offers end-to-end functionality including inventory tracking, drag-and-drop scheduling, quote generation, order fulfillment, invoicing, and CRM. The platform provides real-time availability checks, project-based planning, and a mobile app for on-site crew management, making it ideal for complex rental operations.
Pros
- Powerful drag-and-drop planning board for visual scheduling across projects
- Robust inventory management with real-time availability and kit bundling
- Strong mobile app for offline access and crew checklists
Cons
- Steep pricing for small businesses or single users
- Learning curve for advanced production features
- Limited flexibility for non-event rental industries
Best For
Mid-sized AV and event production rental companies handling complex projects with crew and multi-location needs.
Pricing
Starts at €59/month (Essentials, up to 3 users), €99/month (Pro), custom Enterprise plans; billed annually.
Point of Rental Software
enterpriseRobust rental management system with accounting, multi-location support, and contract management for heavy equipment rentals.
Real-time multi-location inventory optimization with automated availability checks and rate quoting
Point of Rental Software is a comprehensive rental management platform designed specifically for equipment rental businesses, handling everything from inventory tracking and reservation booking to invoicing and maintenance scheduling. It offers real-time visibility into equipment availability across multiple locations, supports online reservations, and integrates with accounting and POS systems for seamless operations. With both cloud-based and on-premise deployment options, it's built to scale with growing rental operations while providing robust reporting and analytics.
Pros
- Industry-leading rental-specific features like dynamic rate management and contract automation
- Scalable for multi-location businesses with strong inventory synchronization
- Reliable customer support and extensive customization options
Cons
- Steep learning curve due to feature depth and older interface elements
- Pricing requires custom quotes with no public tiers or free trial
- Overkill for very small rental operations with basic needs
Best For
Mid-to-large equipment rental companies needing an all-in-one solution for complex operations across multiple sites.
Pricing
Custom quote-based pricing; cloud subscriptions typically start at $200-$500/month based on users, locations, and modules, with on-premise licenses available.
Current RMS
specializedPowerful resource management software for equipment hire, including scheduling, stock control, and reporting.
Real-time collaborative scheduling with instant conflict detection across multiple users and warehouses
Current RMS is a cloud-based rental management platform tailored for equipment hire businesses, especially in AV, events, and production sectors. It offers real-time inventory tracking, advanced booking and scheduling to prevent conflicts, automated invoicing, and multi-location support. The software also includes CRM tools, asset maintenance tracking, and mobile apps for field teams to manage jobs on the go.
Pros
- Real-time stock visibility and collaborative booking prevent double-bookings across teams and sites
- Strong integrations with accounting software like QuickBooks and Xero
- Comprehensive reporting and mobile app for on-site operations
Cons
- Custom pricing lacks transparency and can be expensive for small businesses
- Steep learning curve for advanced features
- Interface feels somewhat dated compared to modern SaaS tools
Best For
Mid-sized AV, events, and production rental companies needing robust, scalable real-time inventory and booking management.
Pricing
Custom quote-based pricing starting around £150-£300/month depending on users, assets, and locations; includes a free trial.
Goodshuffle Pro
specializedEvent and party rental software with inventory tracking, online ordering, and delivery management for equipment.
Assemblies feature for managing complex bundled event items with automatic quantity calculations and substitutions
Goodshuffle Pro is a specialized software platform built for event and party rental businesses, offering end-to-end management of equipment rentals including inventory tracking, online booking, and delivery scheduling. It provides real-time availability checks, automated quoting, and route optimization to streamline operations for tents, tables, chairs, and other event gear. The tool integrates with QuickBooks and includes a mobile app for on-the-go access, making it a robust choice for rental companies focused on events.
Pros
- Highly tailored for event rentals with assemblies for bundled items like table sets
- Real-time inventory and online client booking portal reduce double-bookings
- Strong delivery scheduling with GPS route optimization and mobile app support
Cons
- Steeper learning curve for advanced features like assemblies and custom workflows
- Higher pricing may not suit very small or startup rental operations
- Limited flexibility for non-event rental types like construction equipment
Best For
Mid-sized event and party rental companies needing integrated online booking and delivery management.
Pricing
Starts at $199/month for Essential plan (up to 500 inventory items), with Pro ($399/month) and Enterprise (custom) tiers scaling by volume and features.
TapGoods
specializedUser-friendly inventory and rental management tool with barcode scanning and mobile access for small equipment rental operations.
Self-service online storefront for customer bookings, reservations, and payments
TapGoods is a cloud-based rental management software designed specifically for equipment rental businesses, such as party rentals, events, and construction tools. It provides comprehensive tools for online booking, real-time inventory tracking, order management, scheduling, and invoicing. The platform integrates with QuickBooks and offers a mobile app for on-the-go access, helping streamline operations from quote to delivery.
Pros
- User-friendly interface with drag-and-drop scheduling
- Strong inventory management with NFC tagging support
- Seamless QuickBooks integration for accounting
Cons
- Reporting features lack advanced customization
- Higher pricing tiers needed for larger inventories
- Limited third-party integrations beyond core tools
Best For
Small to medium-sized equipment rental companies seeking an intuitive online booking and inventory solution without complex setup.
Pricing
Starts at $149/month for Starter plan (up to 500 items), scales to $399+/month for Pro and Enterprise with unlimited inventory and advanced features.
HireHop
specializedCloud rental software featuring real-time tracking, barcode integration, and unlimited users for equipment hire businesses.
Fully integrated online booking portal with real-time availability and customer self-service reservations
HireHop is a cloud-based rental management software tailored for equipment rental businesses, handling everything from inventory tracking and online bookings to invoicing and maintenance scheduling. It supports multi-location operations, CRM, and asset management with features like barcode scanning and GPS integration. The platform is designed to streamline operations for tool, machinery, and event rental companies, offering both free and paid tiers for scalability.
Pros
- Comprehensive all-in-one rental tools including CRM and accounting
- Strong mobile app for on-site management
- Excellent value with a robust free plan for small operations
Cons
- Steep learning curve due to extensive features
- Limited native integrations with popular accounting software
- Customer support can be slower for free users
Best For
Small to medium equipment rental businesses seeking scalable, cost-effective management without heavy upfront costs.
Pricing
Free plan for single user/single depot; paid plans start at $49/month for multi-user, multi-depot, and advanced features.
Texada
enterpriseIntegrated asset management platform with telematics, maintenance, and rental workflow for heavy equipment fleets.
Integrated Asset360 suite for real-time fleet visibility, utilization tracking, and predictive maintenance.
Texada is a comprehensive cloud-based asset management platform tailored for equipment rental companies, offering end-to-end solutions for reservations, inventory tracking, and fleet maintenance. It enables seamless booking, scheduling, check-in/out processes, billing, and sales management within a unified system. Advanced analytics and integrations with telematics and accounting software help optimize operations and asset utilization.
Pros
- All-in-one platform covering rentals, maintenance, sales, and service
- Robust reporting and real-time analytics for data-driven decisions
- Strong mobile apps for field operations and integrations with telematics
Cons
- Steep learning curve due to extensive features
- Pricing is quote-based and opaque without demos
- Implementation can take time for full customization
Best For
Mid-to-large equipment rental businesses managing complex fleets and needing integrated lifecycle management.
Pricing
Custom quote-based pricing starting from $5,000+/month depending on fleet size, users, and modules selected.
MCS-rm
enterpriseERP-integrated rental software for managing contracts, fleet utilization, and financials in equipment rental companies.
Advanced multi-depot management with centralized dispatch and real-time synchronization across locations
MCS-rm is a cloud-based rental management software tailored for equipment rental businesses, offering real-time inventory tracking, online booking reservations, and automated scheduling. It includes customer relationship management, maintenance scheduling, and comprehensive reporting tools to optimize operations. The platform supports multi-location management and integrates with accounting systems for seamless billing and invoicing.
Pros
- Comprehensive inventory and asset tracking with real-time availability
- Robust online booking portal for customer self-service
- Strong reporting and analytics for operational insights
Cons
- Interface can feel dated and has a learning curve for new users
- Customization requires technical support or add-ons
- Pricing is opaque and scales higher for smaller operations
Best For
Mid-sized equipment rental companies with multiple locations seeking advanced inventory and scheduling capabilities.
Pricing
Custom subscription pricing starting around $500/month per location, with enterprise plans quoted individually based on users and features.
Conclusion
The tools evaluated provide diverse features to address various rental business needs, with Booqable emerging as the top choice for its robust cloud-based management, which smoothly integrates inventory tracking, online bookings, payments, and customer reservations. EZRentOut and Rentman follow closely, with EZRentOut excelling in its comprehensive platform for asset tracking and real-time availability, and Rentman impressing through its all-in-one approach to managing projects, orders, and crew. Each solution brings value, catering to different operational scales and requirements.
Don’t wait—try the top-ranked Booqable now to simplify your rental operations, boost customer satisfaction, and optimize your business workflow.
Tools Reviewed
All tools were independently evaluated for this comparison