Quick Overview
- 1#1: UpKeep - Mobile-first CMMS platform for managing equipment maintenance, work orders, preventive schedules, and asset tracking.
- 2#2: Fiix - Cloud-based CMMS software that streamlines equipment maintenance, inventory management, and work order tracking for teams.
- 3#3: Limble CMMS - User-friendly maintenance management system for scheduling equipment repairs, tracking assets, and generating reports.
- 4#4: MaintainX - Simple mobile app for logging equipment work orders, preventive maintenance, and real-time asset updates.
- 5#5: Asset Panda - Customizable asset tracking software for managing equipment inventory, check-ins, audits, and depreciation.
- 6#6: EZOfficeInventory - Cloud solution for equipment lifecycle management, including tracking, reservations, and maintenance scheduling.
- 7#7: Hippo CMMS - Web-based CMMS for handling equipment work requests, preventive maintenance, and asset history tracking.
- 8#8: eMaint - Flexible CMMS platform for enterprise equipment management, work orders, and analytics.
- 9#9: Fracttal One - AI-driven maintenance software for predictive equipment management, work orders, and asset performance optimization.
- 10#10: Snipe-IT - Open-source asset management tool for tracking equipment check-ins, licenses, and custom fields.
Tools were selected based on feature depth (including preventive maintenance, asset tracking, and reporting), user-friendliness, reliability, and overall value, with a focus on balancing performance and practicality for diverse business environments.
Comparison Table
Effective equipment management is key to operational efficiency, and selecting the right software—from UpKeep and Fiix to Limble CMMS, MaintainX, Asset Panda, and more—can transform maintenance and tracking. This comparison table outlines key tools, highlighting features, strengths, and ideal use cases to help readers navigate options that align with their unique needs, whether scalability, user-friendliness, or specific industry requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | UpKeep Mobile-first CMMS platform for managing equipment maintenance, work orders, preventive schedules, and asset tracking. | enterprise | 9.7/10 | 9.8/10 | 9.6/10 | 9.4/10 |
| 2 | Fiix Cloud-based CMMS software that streamlines equipment maintenance, inventory management, and work order tracking for teams. | enterprise | 9.2/10 | 9.4/10 | 9.3/10 | 8.9/10 |
| 3 | Limble CMMS User-friendly maintenance management system for scheduling equipment repairs, tracking assets, and generating reports. | specialized | 8.7/10 | 8.5/10 | 9.3/10 | 8.2/10 |
| 4 | MaintainX Simple mobile app for logging equipment work orders, preventive maintenance, and real-time asset updates. | specialized | 8.6/10 | 8.4/10 | 9.5/10 | 9.2/10 |
| 5 | Asset Panda Customizable asset tracking software for managing equipment inventory, check-ins, audits, and depreciation. | enterprise | 8.2/10 | 8.8/10 | 8.0/10 | 7.5/10 |
| 6 | EZOfficeInventory Cloud solution for equipment lifecycle management, including tracking, reservations, and maintenance scheduling. | specialized | 8.6/10 | 9.2/10 | 8.3/10 | 8.0/10 |
| 7 | Hippo CMMS Web-based CMMS for handling equipment work requests, preventive maintenance, and asset history tracking. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 8.0/10 |
| 8 | eMaint Flexible CMMS platform for enterprise equipment management, work orders, and analytics. | enterprise | 8.2/10 | 8.7/10 | 8.0/10 | 7.5/10 |
| 9 | Fracttal One AI-driven maintenance software for predictive equipment management, work orders, and asset performance optimization. | specialized | 8.4/10 | 9.0/10 | 8.2/10 | 8.0/10 |
| 10 | Snipe-IT Open-source asset management tool for tracking equipment check-ins, licenses, and custom fields. | other | 8.2/10 | 8.5/10 | 7.0/10 | 9.5/10 |
Mobile-first CMMS platform for managing equipment maintenance, work orders, preventive schedules, and asset tracking.
Cloud-based CMMS software that streamlines equipment maintenance, inventory management, and work order tracking for teams.
User-friendly maintenance management system for scheduling equipment repairs, tracking assets, and generating reports.
Simple mobile app for logging equipment work orders, preventive maintenance, and real-time asset updates.
Customizable asset tracking software for managing equipment inventory, check-ins, audits, and depreciation.
Cloud solution for equipment lifecycle management, including tracking, reservations, and maintenance scheduling.
Web-based CMMS for handling equipment work requests, preventive maintenance, and asset history tracking.
Flexible CMMS platform for enterprise equipment management, work orders, and analytics.
AI-driven maintenance software for predictive equipment management, work orders, and asset performance optimization.
Open-source asset management tool for tracking equipment check-ins, licenses, and custom fields.
UpKeep
enterpriseMobile-first CMMS platform for managing equipment maintenance, work orders, preventive schedules, and asset tracking.
UpKeep Intelligence, which uses AI and IoT data for predictive maintenance scheduling and anomaly detection to prevent equipment failures proactively.
UpKeep is a mobile-first CMMS (Computerized Maintenance Management System) platform tailored for equipment and asset management, enabling teams to track assets via QR codes, schedule preventive maintenance, and manage work orders in real-time. It streamlines inventory control, purchase orders, and technician dispatching while integrating with IoT sensors for predictive maintenance alerts. Designed for facilities, manufacturing, and field service operations, UpKeep minimizes downtime and boosts operational efficiency through its intuitive interface and robust reporting tools.
Pros
- Highly intuitive mobile app with offline capabilities for field technicians
- Comprehensive asset tracking with QR/barcode scanning and predictive maintenance via UpKeep Intelligence
- Seamless integrations with over 1,000 apps including QuickBooks, Slack, and IoT devices
Cons
- Higher-tier plans required for advanced reporting and custom workflows
- Pricing scales quickly for larger teams or enterprise needs
- Limited free trial duration and no perpetual license option
Best For
Mid-to-large facilities, manufacturing plants, and field service teams needing a scalable, mobile-centric solution for equipment maintenance and uptime optimization.
Pricing
Starter at $45/user/mo, Professional at $75/user/mo, Business at $110/user/mo (billed annually); Enterprise custom pricing with volume discounts.
Fiix
enterpriseCloud-based CMMS software that streamlines equipment maintenance, inventory management, and work order tracking for teams.
Powerful preventive maintenance automation with AI-driven insights for predictive scheduling
Fiix is a cloud-based CMMS platform specializing in equipment maintenance management, enabling users to track assets, schedule preventive maintenance, manage work orders, and control inventory. It provides real-time visibility into equipment performance through mobile apps and dashboards, helping reduce downtime and optimize operations. With robust reporting and integrations, Fiix supports industries like manufacturing, facilities, and fleet management.
Pros
- Highly intuitive mobile app for field technicians
- Unlimited assets and work orders regardless of plan
- Strong integrations with ERP, IoT, and accounting systems
Cons
- Advanced custom reporting requires higher tiers
- Pricing scales up quickly for large teams
- Limited offline functionality in the mobile app
Best For
Mid-sized manufacturing, facilities, or fleet operations teams seeking scalable equipment management with excellent mobile accessibility.
Pricing
Starts at $45/user/month (billed annually) for basic plans, up to enterprise custom pricing with advanced features.
Limble CMMS
specializedUser-friendly maintenance management system for scheduling equipment repairs, tracking assets, and generating reports.
Lightning-fast setup in under 10 minutes with guided onboarding and no IT expertise needed
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) tailored for equipment managers, offering tools for work order management, asset tracking, preventive maintenance scheduling, and inventory control. It emphasizes simplicity with an intuitive interface, mobile accessibility, and quick setup, making it suitable for streamlining maintenance operations across industries like manufacturing, facilities, and hospitality. The software provides real-time dashboards, reporting, and integrations to enhance equipment reliability and reduce downtime.
Pros
- Exceptionally user-friendly interface with minimal training required
- Robust mobile app for on-the-go maintenance
- Fast implementation and strong customer support
Cons
- Limited advanced customization for complex enterprises
- Fewer native integrations compared to larger competitors
- Pricing scales quickly with additional users
Best For
Equipment managers in small to mid-sized organizations seeking an intuitive, no-fuss CMMS for efficient maintenance without a steep learning curve.
Pricing
Starts at $60/user/month (billed annually) for the Essentials plan, with Pro at $80/user/month and custom Enterprise pricing available.
MaintainX
specializedSimple mobile app for logging equipment work orders, preventive maintenance, and real-time asset updates.
Instant reactive work order submission via any mobile device with photo and voice note support
MaintainX is a mobile-first CMMS platform that streamlines equipment maintenance through work orders, preventive maintenance scheduling, and asset tracking. It enables technicians to submit requests, complete checklists with photos, and log issues in real-time via its intuitive app. The software supports inventory management and basic reporting, making it ideal for field teams managing equipment uptime.
Pros
- Exceptionally user-friendly mobile interface
- Free plan for unlimited users with core features
- Fast setup and real-time collaboration tools
Cons
- Limited advanced reporting and analytics
- Fewer enterprise-level integrations
- Basic customization for complex workflows
Best For
Small to mid-sized maintenance teams in manufacturing, facilities, or hospitality seeking a simple, cost-effective equipment management solution.
Pricing
Free for basic features (unlimited users); Pro at $16/user/month; Enterprise custom pricing.
Asset Panda
enterpriseCustomizable asset tracking software for managing equipment inventory, check-ins, audits, and depreciation.
No-code custom app builder for creating tailored asset tracking solutions without IT support
Asset Panda is a cloud-based asset management platform designed for tracking and managing equipment, inventory, and fixed assets across various industries. It offers mobile scanning via barcodes and QR codes, custom fields and workflows, maintenance scheduling, and detailed reporting to handle the full equipment lifecycle. The no-code interface allows users to tailor the system without programming expertise, making it versatile for equipment-heavy operations.
Pros
- Highly customizable with no-code workflows and fields
- Excellent mobile app for on-the-go scanning and updates
- Robust reporting and audit trail capabilities
Cons
- Pricing is custom and can be expensive for small teams
- Steeper learning curve for complex customizations
- Limited integrations compared to some competitors
Best For
Mid-sized businesses in facilities management, IT, or manufacturing that need flexible, mobile-first equipment tracking.
Pricing
Custom pricing starting around $1,500/year for basic plans; scales with users and assets (contact sales for quote).
EZOfficeInventory
specializedCloud solution for equipment lifecycle management, including tracking, reservations, and maintenance scheduling.
Advanced check-in/out system with real-time reservations calendar and utilization analytics
EZOfficeInventory is a cloud-based asset and equipment management software that enables businesses to track, check in/out, and maintain physical assets like tools, IT equipment, and vehicles using barcodes, QR codes, or RFID. It provides real-time visibility, preventive maintenance scheduling, custom reports, and mobile accessibility for audits and updates. The platform supports reservations, user permissions, and integrations with tools like QuickBooks and Slack to streamline operations.
Pros
- Comprehensive asset lifecycle management including tracking, maintenance, and audits
- Mobile app with barcode/QR scanning for efficient field operations
- Highly customizable reports and dashboards for data-driven insights
Cons
- Pricing tiers scale steeply with asset volume
- Advanced features like custom workflows locked behind higher plans
- Slight learning curve for complex configurations
Best For
Medium-sized businesses in construction, IT, or facilities management needing robust equipment tracking and maintenance scheduling.
Pricing
Free for up to 50 assets; Starter at $35/mo (250 assets), Professional $65/mo (500 assets), up to Enterprise $250+/mo for 10,000+ assets; annual discounts available.
Hippo CMMS
specializedWeb-based CMMS for handling equipment work requests, preventive maintenance, and asset history tracking.
Drag-and-drop Kanban boards for visual work order prioritization and real-time team collaboration
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) tailored for equipment managers, enabling efficient work order tracking, asset management, and preventive maintenance scheduling. It provides tools for inventory control, customizable reporting, and mobile accessibility to support field technicians. The software excels in streamlining maintenance operations for industries like manufacturing, hospitality, and facilities management.
Pros
- Highly intuitive interface with quick setup and minimal training required
- Strong preventive maintenance scheduling and asset history tracking
- Robust mobile app for on-the-go work order management and inspections
Cons
- Limited advanced analytics and custom reporting options compared to enterprise tools
- Integrations are basic, lacking depth with major ERP systems
- Pricing scales quickly with additional users, which can impact value for larger teams
Best For
Equipment managers in small to mid-sized facilities who need a user-friendly CMMS for daily maintenance without complex setup.
Pricing
Starts at $197/month for up to 5 users (Basic plan); scales to $397/month (Pro) and custom enterprise pricing, billed annually.
eMaint
enterpriseFlexible CMMS platform for enterprise equipment management, work orders, and analytics.
No-code configuration engine allowing unlimited customization without programming expertise
eMaint is a flexible CMMS platform designed for equipment management, offering tools for asset tracking, work order management, preventive maintenance scheduling, and inventory control. It supports both cloud and on-premise deployments, with customizable workflows, mobile accessibility, and advanced reporting to minimize downtime and optimize maintenance operations. Ideal for industries like manufacturing, facilities, and fleet management, it integrates with IoT sensors for predictive maintenance insights.
Pros
- Highly customizable with no-code tools and unlimited fields
- Robust mobile app (eMaint Go) for field technicians
- Strong reporting and analytics for data-driven decisions
Cons
- Pricing is quote-based and can be costly for small teams
- Initial configuration requires time investment
- Integrations are solid but not as extensive as top competitors
Best For
Mid-sized manufacturing or facilities teams needing a scalable, customizable CMMS for equipment maintenance.
Pricing
Custom quote-based pricing; typically starts at $60-100/user/month for basic plans, scaling with users, features, and deployment type.
Fracttal One
specializedAI-driven maintenance software for predictive equipment management, work orders, and asset performance optimization.
AI-driven predictive maintenance engine that analyzes IoT sensor data to forecast failures
Fracttal One is a cloud-based CMMS platform specializing in equipment and asset management for industries like manufacturing, mining, and energy. It streamlines work order management, preventive and predictive maintenance, inventory tracking, and real-time IoT monitoring. Leveraging AI algorithms, it predicts equipment failures and optimizes maintenance schedules to reduce downtime and costs.
Pros
- AI-powered predictive maintenance with IoT integration for proactive asset management
- Robust mobile app enabling real-time field updates and technician efficiency
- Comprehensive analytics dashboards for performance insights and reporting
Cons
- Pricing scales quickly for large asset inventories
- Limited native integrations with some non-standard ERP systems
- Steeper learning curve for advanced AI features despite intuitive interface
Best For
Mid-sized industrial companies in manufacturing or energy sectors needing AI-driven predictive maintenance.
Pricing
Subscription-based starting at around $2-5 per asset/month or custom enterprise plans upon request.
Snipe-IT
otherOpen-source asset management tool for tracking equipment check-ins, licenses, and custom fields.
Fully open-source architecture allowing unlimited customization and data ownership without vendor lock-in
Snipe-IT is a free, open-source IT asset and equipment management system that enables tracking of hardware, software licenses, accessories, and consumables across organizations. It supports check-in/check-out workflows, custom fields, reporting, and integrations like LDAP/Active Directory for user management. Primarily designed for IT teams, it offers a self-hosted solution for maintaining detailed asset inventories without recurring costs.
Pros
- Completely free and open-source with no licensing fees
- Highly customizable with custom fields, reports, and API access
- Robust check-in/check-out system supporting QR codes and labels
Cons
- Self-hosting requires technical setup and server maintenance
- User interface is functional but dated and less intuitive
- Community-driven support lacks premium options
Best For
IT administrators in small to medium-sized organizations seeking a customizable, no-cost asset tracking solution.
Pricing
Free open-source (self-hosted); optional paid cloud hosting starts at $200/year.
Conclusion
The reviewed equipment manager tools showcase top-tier solutions for efficient management, with UpKeep leading as the top choice—its mobile-first focus and comprehensive maintenance tracking setting it apart. Fiix, with its streamlined cloud-based workflow, and Limble CMMS, recognized for user-friendliness, stand as strong alternatives, each catering to distinct team needs. Together, these platforms redefine equipment management, ensuring optimal performance and reduced downtime.
Don’t miss out on UpKeep’s capabilities—try it to experience simplified work order handling, preventive scheduling, and real-time asset tracking, and see how it elevates your equipment management workflow.
Tools Reviewed
All tools were independently evaluated for this comparison