Quick Overview
- 1#1: EZOfficeInventory - Cloud-based asset tracking software for managing equipment inventory with barcode scanning, check-in/out, and maintenance scheduling.
- 2#2: Asset Panda - Mobile-first platform for tracking and managing equipment assets with custom fields, audits, and reporting features.
- 3#3: Snipe-IT - Open-source IT asset and equipment management system with license tracking, depreciation, and API integrations.
- 4#4: Sortly - Visual inventory app for equipment tracking using photos, barcodes, and QR codes with real-time updates.
- 5#5: UpKeep - Mobile CMMS for preventive maintenance, work orders, and equipment inventory tracking.
- 6#6: MaintainX - Modern CMMS platform combining work orders, asset management, and inventory tracking for teams.
- 7#7: Fiix - Cloud CMMS software for asset management, maintenance scheduling, and parts inventory control.
- 8#8: Limble CMMS - User-friendly CMMS for equipment maintenance, asset tracking, and inventory management.
- 9#9: Hippo CMMS - Web-based CMMS for managing work orders, preventive maintenance, and equipment assets.
- 10#10: AssetTiger - Free cloud-based tool for equipment inventory tracking with check-in/out and reporting capabilities.
Tools were evaluated based on functionality (including scanning, maintenance scheduling, and integration capabilities), reliability, user-friendliness across devices, and value, ensuring a balanced mix of feature-rich and cost-effective options suitable for varied organizational scales.
Comparison Table
Efficiently manage equipment with our comparison table of top inventory tracking software, featuring EZOfficeInventory, Asset Panda, Snipe-IT, Sortly, UpKeep, and more. Here, readers will find key features, pricing details, and usability insights to choose the ideal tool for their organization's unique needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | EZOfficeInventory Cloud-based asset tracking software for managing equipment inventory with barcode scanning, check-in/out, and maintenance scheduling. | enterprise | 9.6/10 | 9.8/10 | 9.3/10 | 9.4/10 |
| 2 | Asset Panda Mobile-first platform for tracking and managing equipment assets with custom fields, audits, and reporting features. | enterprise | 9.1/10 | 9.3/10 | 8.9/10 | 8.7/10 |
| 3 | Snipe-IT Open-source IT asset and equipment management system with license tracking, depreciation, and API integrations. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 9.8/10 |
| 4 | Sortly Visual inventory app for equipment tracking using photos, barcodes, and QR codes with real-time updates. | specialized | 8.4/10 | 8.2/10 | 9.3/10 | 8.1/10 |
| 5 | UpKeep Mobile CMMS for preventive maintenance, work orders, and equipment inventory tracking. | enterprise | 8.3/10 | 8.5/10 | 9.1/10 | 7.9/10 |
| 6 | MaintainX Modern CMMS platform combining work orders, asset management, and inventory tracking for teams. | enterprise | 8.3/10 | 8.0/10 | 9.2/10 | 8.4/10 |
| 7 | Fiix Cloud CMMS software for asset management, maintenance scheduling, and parts inventory control. | enterprise | 8.3/10 | 8.7/10 | 9.0/10 | 7.9/10 |
| 8 | Limble CMMS User-friendly CMMS for equipment maintenance, asset tracking, and inventory management. | enterprise | 8.2/10 | 7.9/10 | 9.1/10 | 8.4/10 |
| 9 | Hippo CMMS Web-based CMMS for managing work orders, preventive maintenance, and equipment assets. | enterprise | 8.4/10 | 8.6/10 | 9.1/10 | 8.0/10 |
| 10 | AssetTiger Free cloud-based tool for equipment inventory tracking with check-in/out and reporting capabilities. | specialized | 7.8/10 | 7.5/10 | 8.5/10 | 9.0/10 |
Cloud-based asset tracking software for managing equipment inventory with barcode scanning, check-in/out, and maintenance scheduling.
Mobile-first platform for tracking and managing equipment assets with custom fields, audits, and reporting features.
Open-source IT asset and equipment management system with license tracking, depreciation, and API integrations.
Visual inventory app for equipment tracking using photos, barcodes, and QR codes with real-time updates.
Mobile CMMS for preventive maintenance, work orders, and equipment inventory tracking.
Modern CMMS platform combining work orders, asset management, and inventory tracking for teams.
Cloud CMMS software for asset management, maintenance scheduling, and parts inventory control.
User-friendly CMMS for equipment maintenance, asset tracking, and inventory management.
Web-based CMMS for managing work orders, preventive maintenance, and equipment assets.
Free cloud-based tool for equipment inventory tracking with check-in/out and reporting capabilities.
EZOfficeInventory
enterpriseCloud-based asset tracking software for managing equipment inventory with barcode scanning, check-in/out, and maintenance scheduling.
Real-time RFID and barcode scanning with geofencing for precise location tracking and automated inventory updates
EZOfficeInventory is a cloud-based asset and equipment tracking software designed for businesses to manage inventory, IT assets, tools, and office equipment across multiple locations. It supports cataloging items with photos, serial numbers, custom fields, and attachments, while enabling seamless check-in/check-out processes via barcode, QR code, or RFID scanning through intuitive mobile apps. The platform also offers maintenance scheduling, custom reports, dashboards, and integrations to streamline operations and ensure accountability.
Pros
- Powerful mobile app with barcode/QR/RFID scanning for quick check-ins/outs
- Comprehensive maintenance tracking and scheduling with automated alerts
- Highly customizable fields, reports, and workflows for diverse asset types
Cons
- Advanced customization may require initial setup time
- Free plan limited to 25 assets, pushing scaling businesses to paid tiers
- Integrations are solid but not as extensive as some enterprise competitors
Best For
Medium to large organizations requiring robust, multi-location equipment tracking with maintenance and accountability features.
Pricing
Free for up to 25 assets; Basic ($35/mo for 100 assets), Professional ($65/mo unlimited), Enterprise (custom).
Asset Panda
enterpriseMobile-first platform for tracking and managing equipment assets with custom fields, audits, and reporting features.
No-code customization engine for building tailored asset tracking apps and workflows
Asset Panda is a cloud-based asset management platform specializing in equipment inventory tracking, allowing users to catalog assets with photos, serial numbers, and custom fields. It supports mobile barcode/QR code scanning for check-in/out, location tracking, and maintenance scheduling, with real-time dashboards and automated audits. The software excels in no-code customization for workflows tailored to industries like IT, facilities, and manufacturing.
Pros
- Unlimited custom fields and users on most plans for scalable tracking
- Robust mobile app with offline scanning and GPS integration
- Advanced reporting and audit trails for compliance
Cons
- Pricing requires custom quotes and can escalate for large deployments
- Steeper learning curve for complex custom workflows
- Limited native integrations with some accounting software
Best For
Mid-sized businesses and departments needing highly customizable, mobile-first equipment tracking without developer resources.
Pricing
Starts at $1,500/year for Essentials (up to 250 assets), scales to Enterprise with custom quotes; unlimited users included.
Snipe-IT
specializedOpen-source IT asset and equipment management system with license tracking, depreciation, and API integrations.
QR code and barcode scanning for instant check-in/out and asset location tracking
Snipe-IT is a free, open-source IT asset and equipment inventory management system that enables organizations to track hardware, software licenses, accessories, and consumables throughout their lifecycle. It supports check-in/check-out workflows, asset audits, depreciation tracking, custom fields, and barcode/QR code scanning for efficient inventory management. The web-based platform offers reporting, alerts, and integrations with LDAP, Active Directory, and more, making it suitable for IT teams handling equipment deployment.
Pros
- Completely free and open-source with no user or asset limits
- Highly customizable with custom fields, reports, and API integrations
- Robust asset lifecycle management including check-in/out and maintenance scheduling
Cons
- Self-hosting requires server setup and technical expertise
- Responsive web interface but lacks a native mobile app
- Initial configuration and advanced features have a learning curve
Best For
IT teams and small to medium-sized businesses seeking a powerful, no-cost solution for tracking and managing equipment inventory.
Pricing
Free open-source self-hosted version; optional hosted plans start at $300/year for 50 assets.
Sortly
specializedVisual inventory app for equipment tracking using photos, barcodes, and QR codes with real-time updates.
Visual inventory interface with photo-based catalogs for effortless equipment identification and organization
Sortly is a visual inventory management platform designed for tracking equipment and assets using photos, QR codes, and barcodes. It allows users to organize items into customizable folders, add details like serial numbers, locations, and custom fields, and set up alerts for maintenance or low stock. The software supports mobile scanning and basic reporting, making it suitable for equipment inventory in warehouses, construction sites, or field services.
Pros
- Intuitive visual catalog with photo thumbnails for quick item identification
- Seamless QR/barcode scanning via mobile app
- Unlimited users per location plan structure
Cons
- Limited integrations with enterprise systems like QuickBooks or ERP
- Basic reporting lacks advanced analytics and forecasting
- Pricing scales quickly with multiple locations
Best For
Small to medium-sized businesses and field teams needing simple, visual equipment tracking without per-user fees.
Pricing
Free plan for basics; Pro at $29/month per location (annual), Premium $59/month, Enterprise custom.
UpKeep
enterpriseMobile CMMS for preventive maintenance, work orders, and equipment inventory tracking.
Seamless mobile QR/barcode scanning for instant asset check-in/out and inventory counts
UpKeep is a mobile-first CMMS platform designed for maintenance teams, offering robust equipment inventory tracking through asset management and parts inventory modules. It enables real-time tracking of equipment locations, maintenance histories, and spare parts stock levels via an intuitive app. Users can set up preventive maintenance schedules tied to inventory, reducing downtime and ensuring compliance.
Pros
- Mobile-first interface for easy field updates and scanning
- Strong asset tracking with custom fields and maintenance history
- Automated reorder points and low-stock alerts for parts inventory
Cons
- Limited advanced inventory analytics and forecasting
- Per-user pricing scales quickly for larger teams
- Fewer native integrations compared to enterprise CMMS competitors
Best For
Small to mid-sized facilities maintenance teams seeking simple, mobile equipment and parts tracking without complex setup.
Pricing
Starter at $45/user/month (annual), Professional $75/user/month, Business $110/user/month, Enterprise custom (billed annually).
MaintainX
enterpriseModern CMMS platform combining work orders, asset management, and inventory tracking for teams.
QR code-enabled mobile asset audits with real-time photo/video documentation and instant team notifications
MaintainX is a mobile-first CMMS platform that provides equipment inventory tracking through its asset management module, allowing users to catalog assets with details like serial numbers, locations, specs, and maintenance history. It supports QR code generation and scanning for quick asset identification, inventory audits, and tying parts inventory to specific equipment. While primarily focused on work orders and preventive maintenance, it enables real-time tracking and updates via a user-friendly app.
Pros
- Intuitive mobile app for quick asset check-ins, audits, and updates on the go
- Seamless integration of equipment tracking with maintenance workflows and parts inventory
- Customizable asset profiles with photos, documents, and QR codes for easy identification
Cons
- Limited advanced inventory features like RFID support or demand forecasting compared to dedicated tools
- Reporting analytics are maintenance-focused rather than pure inventory optimization
- Best suited for maintenance-heavy use cases, less ideal for standalone inventory needs
Best For
Small to mid-sized facilities, manufacturing, or field service teams needing integrated equipment tracking with preventive maintenance.
Pricing
Free plan for basic use; Essential at $16/user/month, Premium at $32/user/month (billed annually); Enterprise custom.
Fiix
enterpriseCloud CMMS software for asset management, maintenance scheduling, and parts inventory control.
Real-time inventory syncing with work orders and preventive maintenance schedules
Fiix is a cloud-based CMMS platform designed primarily for maintenance management, with robust equipment inventory tracking capabilities for assets and spare parts. It enables users to monitor equipment locations, maintenance histories, usage metrics, and stock levels in real-time, while integrating inventory with work orders and preventive maintenance schedules. The software supports barcode scanning, reorder alerts, and vendor management to streamline parts procurement and reduce downtime.
Pros
- Intuitive mobile app for on-the-go inventory scans and updates
- Automated reorder points and stock level alerts to prevent shortages
- Seamless integration of inventory data with asset maintenance tracking
Cons
- Reporting and custom analytics are somewhat limited without higher tiers
- Free plan restricts multi-location tracking and advanced features
- Pricing scales quickly for larger teams or enterprise needs
Best For
Mid-sized maintenance teams in manufacturing or facilities management seeking integrated equipment and parts inventory within a CMMS.
Pricing
Free plan for single location (limited features); Professional starts at $45/user/month (billed annually); Enterprise custom quote.
Limble CMMS
enterpriseUser-friendly CMMS for equipment maintenance, asset tracking, and inventory management.
Visual asset boards that provide interactive, map-like views of equipment locations and status for effortless inventory navigation
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) that provides comprehensive equipment inventory tracking alongside work order management and preventive maintenance tools. It enables users to catalog assets with detailed specifications, track locations, maintenance history, and associated spare parts inventory in real-time via a mobile-friendly interface. The software emphasizes ease of use, allowing quick setup and customization for tracking equipment utilization and lifecycle.
Pros
- Intuitive mobile app for on-the-go inventory checks and updates
- Seamless integration of equipment tracking with maintenance scheduling
- Customizable dashboards for real-time asset and parts visibility
Cons
- Lacks advanced inventory features like RFID/barcode scanning depth found in specialized tools
- Reporting capabilities are solid but not as customizable for complex analytics
- Higher tiers required for multi-site or enterprise-scale inventory management
Best For
Small to mid-sized maintenance teams in manufacturing, facilities, or fleet operations seeking an user-friendly CMMS with reliable equipment inventory tracking.
Pricing
Starts at $45/user/month (billed annually) for basic plans, scaling to $90+/user/month for advanced features; custom enterprise pricing available.
Hippo CMMS
enterpriseWeb-based CMMS for managing work orders, preventive maintenance, and equipment assets.
Visual asset hierarchy and mapping for organizing equipment by location and dependencies
Hippo CMMS is a cloud-based Computerized Maintenance Management System (CMMS) that provides robust equipment inventory tracking alongside work order and preventive maintenance tools. It enables users to catalog assets with detailed specifications, locations, serial numbers, and maintenance histories, while its inventory module manages spare parts stock levels, purchase orders, and vendor tracking. The software supports barcode/QR code scanning for quick asset check-ins and audits, making it suitable for facilities-focused maintenance teams.
Pros
- Intuitive, modern interface with minimal training required
- Comprehensive asset tracking with barcode support and custom fields
- Unlimited users on most plans for team scalability
Cons
- Reporting and analytics lack depth for advanced users
- Pricing is quote-based with less transparency upfront
- Limited native integrations compared to larger CMMS competitors
Best For
Small to mid-sized maintenance teams in manufacturing or facilities management seeking an easy-to-use solution for equipment and parts inventory.
Pricing
Starts at ~$350/month (billed annually) for basic plans with 5-10 users; scales with custom quotes for advanced features and larger teams.
AssetTiger
specializedFree cloud-based tool for equipment inventory tracking with check-in/out and reporting capabilities.
Unlimited users on the free plan, making it ideal for teams without per-user licensing costs
AssetTiger is a cloud-based asset management software focused on tracking equipment, IT assets, and inventory through barcode/QR code scanning, check-in/out logging, and custom fields. It supports maintenance scheduling, depreciation tracking, and detailed reporting to help businesses maintain accurate records. Designed for simplicity, it caters to small to mid-sized organizations seeking affordable inventory control without complex setups.
Pros
- Generous free plan with unlimited users for up to 250 assets
- Intuitive interface with mobile app for scanning and updates
- Strong barcode/QR code support for quick inventory audits
Cons
- Limited integrations with accounting or ERP systems
- Reporting lacks advanced customization and analytics
- Scalability issues for very large asset inventories on lower plans
Best For
Small to medium-sized businesses or departments needing straightforward, low-cost equipment tracking without enterprise-level complexity.
Pricing
Free forever for up to 250 assets and unlimited users; Professional plan at $0.05 per asset/month (min. $60); Enterprise custom pricing.
Conclusion
After evaluating all 10 tools, EZOfficeInventory emerges as the top choice, excelling with its comprehensive cloud-based tracking, barcode scanning, and maintenance scheduling. Asset Panda and Snipe-IT closely follow, offering unique strengths—Asset Panda's mobile-first design and Snipe-IT's open-source flexibility—making them strong alternatives for specific needs.
To simplify your equipment inventory management, start with EZOfficeInventory today; its intuitive features and robust capabilities make it the ideal partner for tracking and maintaining your assets.
Tools Reviewed
All tools were independently evaluated for this comparison