Quick Overview
- 1#1: Point of Rental Software - Comprehensive rental management software for equipment hire with inventory tracking, scheduling, and accounting integration.
- 2#2: MCS Rental Software - Full-featured ERP system designed for equipment rental businesses handling quotes, contracts, and fleet maintenance.
- 3#3: Texada - Integrated platform for rental, service, and asset management tailored to heavy equipment hire operations.
- 4#4: EZRentOut - Cloud-based equipment rental software with online booking, inventory management, and customer portals.
- 5#5: Booqable - User-friendly rental software featuring website integration, real-time inventory, and delivery tracking for equipment hire.
- 6#6: Rentman - All-in-one solution for equipment rental businesses with project planning, crew management, and invoicing.
- 7#7: HireHop - Cloud equipment rental software offering stock control, job management, and barcode scanning capabilities.
- 8#8: Current RMS - Resource management system for rental equipment with scheduling, asset tracking, and reporting tools.
- 9#9: Vermillion Software - Rental management software focused on order processing, maintenance, and financial reporting for hire companies.
- 10#10: TapGoods - Simple rental software for small equipment hire businesses with inventory, reservations, and payment processing.
We evaluated these tools based on feature depth, usability, technical quality, and alignment with diverse business needs, ensuring a balanced list of reliable, value-driven solutions.
Comparison Table
Equipment hire operations demand specialized software to manage rentals, track inventory, and optimize workflows, and this comparison table breaks down leading tools like Point of Rental Software, MCS Rental Software, Texada, EZRentOut, Booqable, and more, outlining their key features, usability, and unique selling points to guide informed decisions.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Point of Rental Software Comprehensive rental management software for equipment hire with inventory tracking, scheduling, and accounting integration. | enterprise | 9.7/10 | 9.8/10 | 8.9/10 | 9.4/10 |
| 2 | MCS Rental Software Full-featured ERP system designed for equipment rental businesses handling quotes, contracts, and fleet maintenance. | enterprise | 9.2/10 | 9.6/10 | 8.4/10 | 8.8/10 |
| 3 | Texada Integrated platform for rental, service, and asset management tailored to heavy equipment hire operations. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 4 | EZRentOut Cloud-based equipment rental software with online booking, inventory management, and customer portals. | specialized | 8.7/10 | 9.0/10 | 8.5/10 | 8.4/10 |
| 5 | Booqable User-friendly rental software featuring website integration, real-time inventory, and delivery tracking for equipment hire. | specialized | 8.7/10 | 8.8/10 | 9.1/10 | 8.5/10 |
| 6 | Rentman All-in-one solution for equipment rental businesses with project planning, crew management, and invoicing. | specialized | 8.2/10 | 8.7/10 | 7.9/10 | 7.8/10 |
| 7 | HireHop Cloud equipment rental software offering stock control, job management, and barcode scanning capabilities. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 8.7/10 |
| 8 | Current RMS Resource management system for rental equipment with scheduling, asset tracking, and reporting tools. | specialized | 8.5/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 9 | Vermillion Software Rental management software focused on order processing, maintenance, and financial reporting for hire companies. | enterprise | 7.8/10 | 8.1/10 | 7.4/10 | 7.6/10 |
| 10 | TapGoods Simple rental software for small equipment hire businesses with inventory, reservations, and payment processing. | specialized | 7.8/10 | 7.5/10 | 8.5/10 | 8.0/10 |
Comprehensive rental management software for equipment hire with inventory tracking, scheduling, and accounting integration.
Full-featured ERP system designed for equipment rental businesses handling quotes, contracts, and fleet maintenance.
Integrated platform for rental, service, and asset management tailored to heavy equipment hire operations.
Cloud-based equipment rental software with online booking, inventory management, and customer portals.
User-friendly rental software featuring website integration, real-time inventory, and delivery tracking for equipment hire.
All-in-one solution for equipment rental businesses with project planning, crew management, and invoicing.
Cloud equipment rental software offering stock control, job management, and barcode scanning capabilities.
Resource management system for rental equipment with scheduling, asset tracking, and reporting tools.
Rental management software focused on order processing, maintenance, and financial reporting for hire companies.
Simple rental software for small equipment hire businesses with inventory, reservations, and payment processing.
Point of Rental Software
enterpriseComprehensive rental management software for equipment hire with inventory tracking, scheduling, and accounting integration.
Universal Contract Designer for fully customizable rental agreements with automated rate calculations and compliance tracking
Point of Rental Software is a leading all-in-one rental management platform tailored for equipment hire businesses, offering end-to-end control over inventory, reservations, contracts, invoicing, and maintenance. It supports multi-location operations with real-time visibility, mobile access, and integrations for accounting and telematics. Available in cloud and on-premise versions, it scales from small operators to enterprise-level rental fleets.
Pros
- Comprehensive rental-specific features like dynamic pricing and inventory optimization
- Robust multi-location support with centralized reporting
- No per-user licensing fees and strong offline/online sync
Cons
- Steep learning curve for new users due to depth of customization
- Pricing requires custom quotes, potentially high for startups
- Limited out-of-box templates for non-standard rental workflows
Best For
Medium to large equipment rental companies needing scalable, industry-proven software for complex operations across multiple branches.
Pricing
Quote-based pricing with no per-user fees; cloud starts around $200/month for basics, scaling with modules and locations—contact for demo.
MCS Rental Software
enterpriseFull-featured ERP system designed for equipment rental businesses handling quotes, contracts, and fleet maintenance.
Advanced job costing engine that tracks profitability per rental contract in real-time
MCS Rental Software is a comprehensive ERP-style platform designed specifically for equipment rental and hire businesses, offering end-to-end management of inventory, reservations, contracts, and maintenance. It provides real-time visibility into asset availability across multiple locations, automated billing, and integration with accounting systems like Xero and QuickBooks. The software supports complex rental scenarios, including job costing, GPS tracking, and customer portals for online bookings.
Pros
- Extensive customization for complex rental operations
- Strong multi-location and asset tracking capabilities
- Robust reporting and analytics for profitability insights
Cons
- Steep learning curve for new users
- Higher pricing may not suit very small operations
- Initial implementation requires professional setup
Best For
Mid-to-large equipment hire companies with multiple depots needing scalable, enterprise-grade management.
Pricing
Custom quote-based pricing; typically starts at $5,000-$10,000 annually based on modules, users, and locations.
Texada
enterpriseIntegrated platform for rental, service, and asset management tailored to heavy equipment hire operations.
Integrated telematics and IoT for real-time asset location, utilization, and predictive maintenance
Texada is a robust, all-in-one ERP software tailored for equipment rental and hire businesses, managing the full lifecycle from quoting and reservations to asset maintenance, invoicing, and reporting. It offers cloud-based deployment with mobile apps for field operations, telematics integrations for real-time tracking, and tools for inventory control and customer management. Designed primarily for construction, industrial, and heavy equipment rental companies, it scales with business growth.
Pros
- Comprehensive end-to-end rental management including maintenance scheduling and telematics integration
- Strong scalability for mid-to-large fleets with customizable modules
- Excellent reporting, analytics, and mobile accessibility for field teams
Cons
- Steep learning curve due to extensive features
- Custom pricing can be expensive for smaller operations
- Occasional reports of integration glitches during updates
Best For
Mid-sized to large equipment rental companies needing a scalable ERP for complex fleet operations.
Pricing
Custom quote-based pricing starting around $500-$1,000/month depending on modules, users, and fleet size; no public tiers.
EZRentOut
specializedCloud-based equipment rental software with online booking, inventory management, and customer portals.
Customizable online rental storefront with real-time inventory sync and dynamic pricing
EZRentOut is a cloud-based rental management software tailored for equipment hire businesses, enabling efficient handling of inventory tracking, order scheduling, reservations, and maintenance. It supports online storefronts for customer self-service bookings, automated invoicing, and payment processing. The platform also includes reporting dashboards and a mobile app for on-site operations, making it suitable for tools, machinery, and event equipment rentals.
Pros
- Comprehensive inventory and scheduling tools with real-time availability
- Mobile app for drivers and field staff
- Integrations with QuickBooks, Xero, and payment gateways
Cons
- Higher pricing tiers required for advanced features
- Steeper learning curve for complex configurations
- Limited free trial period and no free plan
Best For
Small to mid-sized equipment rental companies needing robust online booking and inventory management.
Pricing
Starts at $49/user/month (Basic), $79 (Standard), $109 (Advanced), with custom Enterprise plans; annual billing discounts available.
Booqable
specializedUser-friendly rental software featuring website integration, real-time inventory, and delivery tracking for equipment hire.
One-click website builder that creates a fully functional rental storefront synced with inventory in minutes
Booqable is a cloud-based rental software tailored for equipment hire businesses, enabling seamless inventory management, online bookings, and payment processing. It provides tools for handling reservations, deliveries, maintenance tracking, and customer communications in one platform. With a built-in website builder, users can quickly launch an online store integrated with their rental operations, supporting multi-location and multi-channel sales.
Pros
- Intuitive drag-and-drop website builder for instant online booking storefronts
- Robust inventory management with bundles, variants, and real-time availability
- Seamless integrations with payment gateways, accounting software, and delivery apps
Cons
- Limited advanced reporting and analytics compared to enterprise solutions
- Higher-tier plans required for multi-location or advanced customization
- Customer support lacks 24/7 live chat availability
Best For
Small to medium-sized equipment rental businesses seeking an easy-to-use, all-in-one platform with strong online booking capabilities.
Pricing
Starts at $29/month (Essential), $59/month (Pro), $119/month (Premium); annual billing offers discounts, with add-ons for SMS and extra users.
Rentman
specializedAll-in-one solution for equipment rental businesses with project planning, crew management, and invoicing.
Visual project planner with Kanban-style boards for equipment, crew, and transport allocation
Rentman is a cloud-based rental management software tailored for equipment hire businesses, especially in event production, AV, lighting, and staging sectors. It streamlines inventory tracking, project scheduling, quoting, invoicing, and crew management with real-time availability checks. The platform supports mobile access, team collaboration, and integrations with accounting tools like QuickBooks and Xero.
Pros
- Robust project planning with drag-and-drop scheduling and Gantt views
- Real-time inventory and multi-location support
- Strong mobile app for on-site management
Cons
- Higher pricing may deter small businesses
- Learning curve for advanced production features
- Limited reporting customization in base plans
Best For
Mid-sized event production and equipment rental companies needing detailed project and crew scheduling.
Pricing
Starts at €59/user/month (Essential), €99/user/month (Professional), with custom Enterprise pricing; annual discounts available.
HireHop
specializedCloud equipment rental software offering stock control, job management, and barcode scanning capabilities.
Built-in GPS asset tracking for real-time location monitoring
HireHop is a cloud-based rental management software tailored for equipment hire companies, offering comprehensive tools for inventory tracking, job scheduling, online bookings, and invoicing. It supports asset maintenance, customer relationship management, and real-time GPS tracking to optimize operations. The platform is multilingual and multicurrency, enabling scalability for businesses in construction, events, and industrial sectors.
Pros
- Comprehensive all-in-one features without needing add-ons
- Affordable pricing with no per-user fees
- Strong multilingual and multicurrency support
Cons
- Interface feels dated compared to modern competitors
- Steeper learning curve for advanced customizations
- Limited native mobile app; relies on web access
Best For
Small to medium equipment rental businesses seeking a cost-effective, feature-rich solution without complex integrations.
Pricing
Starts at around $35/month for basic plans, scaling to $100+/month for premium tiers based on assets and users; free trial available.
Current RMS
specializedResource management system for rental equipment with scheduling, asset tracking, and reporting tools.
Visual drag-and-drop scheduling board for instant availability insights across multiple locations
Current RMS is a cloud-based rental management software tailored for equipment hire businesses in AV, events, production, and broadcast sectors. It provides end-to-end functionality including real-time inventory tracking, advanced scheduling, order management, invoicing, and asset maintenance. The platform emphasizes scalability with mobile apps for stocktakes and integrations for seamless workflows.
Pros
- Comprehensive real-time inventory and scheduling tools
- Strong mobile app for on-site barcode scanning and stock management
- Robust integrations with accounting and logistics systems
Cons
- Steep learning curve for new users
- Pricing can be high for small operations
- Limited out-of-the-box customization options
Best For
Mid-sized equipment hire companies in events, AV, and production needing scalable, real-time rental management.
Pricing
Quote-based subscription starting around £150-£500/month depending on users, assets, and modules.
Vermillion Software
enterpriseRental management software focused on order processing, maintenance, and financial reporting for hire companies.
Intelligent stock allocation engine that automatically assigns equipment to bookings while minimizing downtime
Vermillion Software provides a dedicated equipment hire management platform tailored for rental businesses in construction, events, and industrial sectors. It streamlines operations with features like real-time inventory tracking, online booking portals, automated invoicing, and maintenance scheduling. The system supports multi-location management and generates detailed reports for better decision-making.
Pros
- Robust inventory and stock allocation tools
- Strong reporting and analytics capabilities
- Customizable hire agreements and contracts
Cons
- Dated user interface requiring some training
- Limited third-party integrations
- Pricing can escalate for multi-site setups
Best For
Medium-sized equipment rental companies needing reliable core hire management without advanced e-commerce needs.
Pricing
Custom quotes starting at around $200/month per location, with add-ons for advanced features; annual contracts offer discounts.
TapGoods
specializedSimple rental software for small equipment hire businesses with inventory, reservations, and payment processing.
TapTable visual inventory grid for drag-and-drop scheduling and instant availability checks
TapGoods is a cloud-based rental management software tailored for equipment hire businesses, offering real-time inventory tracking, online booking calendars, and automated invoicing. It streamlines operations from quoting and reservations to delivery tracking and customer communications via a self-service portal. The platform includes a visual 'TapTable' for inventory management and supports multi-location operations, making it efficient for small to mid-sized rental companies.
Pros
- Intuitive interface with mobile app for on-site management
- Real-time inventory visibility and online booking capabilities
- Strong value with scalable pricing for growing businesses
Cons
- Limited advanced reporting and analytics compared to enterprise tools
- Fewer third-party integrations than top competitors
- Customization options are basic for complex workflows
Best For
Small to medium-sized equipment hire companies needing simple, reliable rental management without steep learning curves.
Pricing
Starts at $99/month for Starter plan (up to 500 items), $199/month for Pro (unlimited items, advanced features), with Enterprise custom pricing.
Conclusion
The reviewed tools showcase diverse strengths, with Point of Rental Software leading as the top choice for its comprehensive all-in-one functionality. MCS Rental Software and Texada closely follow, offering robust solutions tailored to specific operational needs—MCS for ERP-level management and Texada for heavy equipment focus. Whatever your hire business’s priorities, these top three deliver reliable, efficient tools to optimize operations.
Don’t miss out on transforming your equipment hire management: try Point of Rental Software today to experience its streamlined inventory tracking, scheduling, and accounting integration firsthand.
Tools Reviewed
All tools were independently evaluated for this comparison