Quick Overview
- 1#1: IntelliDealer - Comprehensive dealer management system for agriculture, construction, and forestry equipment dealerships, integrating sales, service, parts, inventory, and CRM.
- 2#2: Maximess - Specialized DMS for heavy-duty truck and equipment dealerships, streamlining parts sales, service management, warranty processing, and dealer operations.
- 3#3: Epicor - Robust ERP solution for equipment dealers, offering inventory control, order management, service tracking, and financials tailored to wholesale distribution.
- 4#4: IFS Cloud - Enterprise service management software for asset-intensive equipment dealerships, focusing on field service, maintenance, and lifecycle asset management.
- 5#5: Infor CloudSuite Distribution Enterprise - Cloud ERP platform optimizing inventory, warehouse operations, sales, and customer service for equipment distributors and dealerships.
- 6#6: Oracle NetSuite - Scalable cloud ERP with modules for inventory, CRM, financials, and order management customized for equipment dealership workflows.
- 7#7: Microsoft Dynamics 365 - Integrated ERP and CRM system supporting supply chain, service scheduling, sales, and analytics for equipment dealerships.
- 8#8: SAP Business One - Affordable ERP software handling inventory, purchasing, sales, and service for small to mid-sized equipment dealerships.
- 9#9: Fishbowl - Advanced inventory and manufacturing software integrating with accounting systems for parts management in equipment dealerships.
- 10#10: ARI Network Services - Digital dealer solutions providing e-commerce websites, inventory tools, and marketing platforms for equipment and powersports dealerships.
Tools were ranked based on their ability to address core dealership needs—including robust feature integration, user-friendly design, proven reliability, and value for money—ensuring each entry delivers tangible benefits across sales, service, and inventory management.
Comparison Table
Equipment dealerships depend on specialized software to optimize operations, manage inventory, and boost customer engagement. This comparison table examines leading tools including IntelliDealer, Maximess, Epicor, IFS Cloud, Infor CloudSuite Distribution Enterprise, and more, guiding readers to find the right solution for their business.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | IntelliDealer Comprehensive dealer management system for agriculture, construction, and forestry equipment dealerships, integrating sales, service, parts, inventory, and CRM. | specialized | 9.5/10 | 9.8/10 | 8.7/10 | 9.2/10 |
| 2 | Maximess Specialized DMS for heavy-duty truck and equipment dealerships, streamlining parts sales, service management, warranty processing, and dealer operations. | specialized | 9.1/10 | 9.4/10 | 8.7/10 | 8.9/10 |
| 3 | Epicor Robust ERP solution for equipment dealers, offering inventory control, order management, service tracking, and financials tailored to wholesale distribution. | enterprise | 8.7/10 | 9.2/10 | 7.6/10 | 8.1/10 |
| 4 | IFS Cloud Enterprise service management software for asset-intensive equipment dealerships, focusing on field service, maintenance, and lifecycle asset management. | enterprise | 8.7/10 | 9.2/10 | 7.5/10 | 8.0/10 |
| 5 | Infor CloudSuite Distribution Enterprise Cloud ERP platform optimizing inventory, warehouse operations, sales, and customer service for equipment distributors and dealerships. | enterprise | 8.2/10 | 8.9/10 | 7.1/10 | 7.8/10 |
| 6 | Oracle NetSuite Scalable cloud ERP with modules for inventory, CRM, financials, and order management customized for equipment dealership workflows. | enterprise | 8.2/10 | 9.1/10 | 6.8/10 | 7.4/10 |
| 7 | Microsoft Dynamics 365 Integrated ERP and CRM system supporting supply chain, service scheduling, sales, and analytics for equipment dealerships. | enterprise | 8.2/10 | 9.1/10 | 6.8/10 | 7.5/10 |
| 8 | SAP Business One Affordable ERP software handling inventory, purchasing, sales, and service for small to mid-sized equipment dealerships. | enterprise | 7.9/10 | 8.5/10 | 6.8/10 | 7.2/10 |
| 9 | Fishbowl Advanced inventory and manufacturing software integrating with accounting systems for parts management in equipment dealerships. | specialized | 7.6/10 | 8.2/10 | 7.0/10 | 8.0/10 |
| 10 | ARI Network Services Digital dealer solutions providing e-commerce websites, inventory tools, and marketing platforms for equipment and powersports dealerships. | specialized | 7.6/10 | 8.2/10 | 7.1/10 | 7.0/10 |
Comprehensive dealer management system for agriculture, construction, and forestry equipment dealerships, integrating sales, service, parts, inventory, and CRM.
Specialized DMS for heavy-duty truck and equipment dealerships, streamlining parts sales, service management, warranty processing, and dealer operations.
Robust ERP solution for equipment dealers, offering inventory control, order management, service tracking, and financials tailored to wholesale distribution.
Enterprise service management software for asset-intensive equipment dealerships, focusing on field service, maintenance, and lifecycle asset management.
Cloud ERP platform optimizing inventory, warehouse operations, sales, and customer service for equipment distributors and dealerships.
Scalable cloud ERP with modules for inventory, CRM, financials, and order management customized for equipment dealership workflows.
Integrated ERP and CRM system supporting supply chain, service scheduling, sales, and analytics for equipment dealerships.
Affordable ERP software handling inventory, purchasing, sales, and service for small to mid-sized equipment dealerships.
Advanced inventory and manufacturing software integrating with accounting systems for parts management in equipment dealerships.
Digital dealer solutions providing e-commerce websites, inventory tools, and marketing platforms for equipment and powersports dealerships.
IntelliDealer
specializedComprehensive dealer management system for agriculture, construction, and forestry equipment dealerships, integrating sales, service, parts, inventory, and CRM.
OEM-specific integrations enabling real-time inventory, service, and warranty synchronization across the equipment lifecycle
IntelliDealer by CDK Global is a comprehensive dealership management system (DMS) tailored for heavy equipment, agriculture, construction, and powersports dealerships. It streamlines operations across sales, service, parts inventory, finance, CRM, and warranty management with deep integrations to major OEMs like John Deere, CNH, and Kubota. The platform offers real-time analytics, mobile access, and scalable solutions for single or multi-location dealers, enhancing efficiency and profitability.
Pros
- Deep OEM integrations for seamless data flow and compliance
- Robust analytics and reporting for informed decision-making
- Scalable architecture supporting multi-store operations
Cons
- Steep learning curve for new users
- High upfront implementation and customization costs
- Pricing opacity requires custom quotes
Best For
Large and mid-sized equipment dealerships needing an all-in-one DMS with OEM-specific integrations and enterprise scalability.
Pricing
Custom enterprise pricing; typically $50,000+ annually for mid-sized dealers, based on modules, users, and locations—quotes required.
Maximess
specializedSpecialized DMS for heavy-duty truck and equipment dealerships, streamlining parts sales, service management, warranty processing, and dealer operations.
Advanced rental management with dynamic pricing, contract automation, and utilization analytics
Maximess is a comprehensive dealer management system (DMS) tailored for heavy equipment dealerships, offering end-to-end management of sales, rentals, service, parts inventory, and CRM. It provides real-time inventory tracking, automated quoting, service scheduling, and advanced reporting to optimize dealership operations. The platform integrates seamlessly with accounting and ERP systems, helping dealers streamline workflows and boost profitability.
Pros
- All-in-one platform covering sales, rentals, service, and parts
- Robust inventory management with real-time visibility and lot tracking
- Powerful CRM and reporting tools for data-driven decisions
Cons
- Steep learning curve for complex features
- Pricing can be high for smaller dealerships
- Limited native mobile app functionality
Best For
Mid-to-large heavy equipment dealerships needing a scalable, integrated DMS for rentals and service operations.
Pricing
Custom pricing starting at around $500/user/month, depending on modules, users, and deployment (cloud or on-premise); contact sales for quote.
Epicor
enterpriseRobust ERP solution for equipment dealers, offering inventory control, order management, service tracking, and financials tailored to wholesale distribution.
Integrated rental management with real-time availability, billing, and maintenance tracking across equipment fleets
Epicor offers a robust ERP solution tailored for equipment dealerships through products like Epicor Eclipse DMS and Kinetic platform, handling inventory management for parts and units, sales, service operations, rentals, CRM, warranty processing, and financials. It provides deep industry-specific features such as OEM integrations, technician scheduling, and advanced analytics for optimizing dealership performance. Designed for scalability, it supports heavy equipment, construction, agriculture, and powersports dealers with comprehensive reporting and compliance tools.
Pros
- Comprehensive all-in-one DMS covering sales, service, parts, rentals, and accounting
- Strong OEM integrations and customizable reporting for data-driven decisions
- Scalable for multi-location dealerships with mobile and cloud options
Cons
- Complex implementation requiring significant time and consulting
- Steep learning curve for non-technical users
- Higher pricing that may not suit small dealerships
Best For
Mid-to-large equipment dealerships with complex, multi-department operations needing enterprise-level ERP integration.
Pricing
Custom enterprise pricing, typically $50,000+ annually for mid-sized implementations, based on users, modules, and deployment (cloud or on-premise).
IFS Cloud
enterpriseEnterprise service management software for asset-intensive equipment dealerships, focusing on field service, maintenance, and lifecycle asset management.
AI-powered predictive maintenance and asset performance management that anticipates equipment failures across the dealership's fleet
IFS Cloud is a comprehensive cloud-based ERP platform tailored for asset-intensive industries, including equipment dealerships, providing end-to-end management of sales, inventory, service operations, parts distribution, and customer relationships. It integrates advanced asset management, field service, supply chain, and financial modules to streamline dealership workflows from procurement to after-sales support. With AI-driven analytics and predictive maintenance, it optimizes equipment uptime and operational efficiency for heavy machinery and industrial assets.
Pros
- Powerful asset lifecycle management for equipment tracking and maintenance
- Scalable cloud architecture with strong integration for CRM, ERP, and IoT data
- Industry-specific modules for service contracts, warranties, and parts inventory
Cons
- High implementation costs and lengthy deployment timelines
- Steep learning curve due to complex interface and customization needs
- Premium pricing may not suit small dealerships
Best For
Large-scale equipment dealerships managing complex inventories, field services, and multi-site operations requiring enterprise-grade ERP integration.
Pricing
Custom enterprise subscription pricing, typically starting at $100,000+ annually depending on modules, users, and deployment scale; quotes required.
Infor CloudSuite Distribution Enterprise
enterpriseCloud ERP platform optimizing inventory, warehouse operations, sales, and customer service for equipment distributors and dealerships.
Advanced rental and asset management with predictive maintenance and utilization optimization
Infor CloudSuite Distribution Enterprise is a robust cloud-based ERP platform tailored for distributors, including equipment dealerships, offering end-to-end management of inventory, sales, purchasing, and service operations. It excels in handling complex distribution needs like parts inventory, equipment rental tracking, warranty management, and multi-location logistics. The solution integrates financials, CRM, and analytics to drive efficiency in heavy equipment sales and service environments.
Pros
- Comprehensive industry-specific modules for rental, service, and parts management
- Scalable cloud architecture supporting multi-location dealership operations
- Strong integration with financials and analytics for real-time decision-making
Cons
- High implementation costs and lengthy setup process
- Steep learning curve due to complex interface and customization needs
- Less ideal for small dealerships due to enterprise-scale pricing
Best For
Mid-to-large equipment dealerships requiring a full-featured ERP for integrated distribution, rental, and service management across multiple sites.
Pricing
Custom enterprise subscription pricing, typically starting at $50,000+ annually based on users, modules, and deployment scale.
Oracle NetSuite
enterpriseScalable cloud ERP with modules for inventory, CRM, financials, and order management customized for equipment dealership workflows.
Unified SuiteAnalytics with advanced equipment lifecycle tracking from procurement to service and resale
Oracle NetSuite is a comprehensive cloud-based ERP platform designed for equipment dealerships, integrating inventory management, sales, service, CRM, and financials into a single system. It supports specialized needs like equipment rental tracking, warranty management, parts inventory with serial/lot control, and service contracts. With customizable workflows and real-time analytics, it scales for multi-location dealerships handling heavy machinery sales and service.
Pros
- Highly scalable for enterprise-level dealerships with multi-location support
- Deep inventory and service management including serial tracking and rentals
- Robust financials and reporting with real-time dashboards
Cons
- Steep learning curve and complex implementation
- High cost not ideal for small dealerships
- Requires customization for niche equipment-specific workflows
Best For
Mid-to-large equipment dealerships needing a full ERP suite for complex operations across sales, service, and finance.
Pricing
Quote-based subscription starting at ~$1,000/month base + $99/user/month, often $20K+ annually for full equipment dealership setups.
Microsoft Dynamics 365
enterpriseIntegrated ERP and CRM system supporting supply chain, service scheduling, sales, and analytics for equipment dealerships.
Field Service module with IoT integration for real-time equipment telematics, predictive maintenance, and mobile technician dispatching
Microsoft Dynamics 365 is a comprehensive cloud-based ERP and CRM platform that enables equipment dealerships to manage inventory, sales, service contracts, finance, and supply chain operations in one unified system. It supports complex dealership workflows like equipment leasing, warranty tracking, parts management, and customer service through modular apps such as Finance, Supply Chain Management, and Field Service. Highly customizable via the Power Platform, it integrates seamlessly with Microsoft tools for analytics, AI-driven insights, and automation tailored to heavy equipment dealers.
Pros
- Extremely scalable with robust modules for inventory, service, and finance tailored to dealership needs
- Deep Microsoft ecosystem integration including Power BI for analytics and AI predictions
- Advanced customization via low-code Power Apps for equipment-specific workflows
Cons
- Steep learning curve and complex initial setup requiring certified partners
- High licensing and implementation costs not ideal for small dealerships
- Overkill for basic operations with less intuitive interface than niche tools
Best For
Large-scale equipment dealerships with complex, multi-location operations needing enterprise-grade ERP/CRM integration.
Pricing
Subscription-based starting at $110/user/month for core apps, up to $210+/user/month for full Finance & Operations; custom implementation fees apply.
SAP Business One
enterpriseAffordable ERP software handling inventory, purchasing, sales, and service for small to mid-sized equipment dealerships.
Service Management module with mobile app for field technicians handling equipment repairs and contracts
SAP Business One is a robust ERP solution for small and medium-sized businesses, offering integrated modules for financials, inventory, sales, purchasing, CRM, and service management. For equipment dealerships, it supports serial and batch tracking for heavy machinery inventory, sales order processing, and service contracts with mobile technician access. It enables real-time visibility into operations, helping streamline dealership workflows from procurement to after-sales support.
Pros
- Comprehensive ERP with strong inventory and serial tracking for equipment
- Integrated service management for maintenance and warranties
- Scalable with customizable add-ons and global support
Cons
- Steep learning curve and complex implementation
- High upfront costs including customization for dealership specifics
- Less intuitive interface compared to niche dealership software
Best For
Mid-sized equipment dealerships needing scalable ERP capabilities and willing to invest in setup for long-term growth.
Pricing
Perpetual licenses start at ~$3,000 per user plus 18-22% annual maintenance; cloud SaaS from $99/user/month; significant implementation fees.
Fishbowl
specializedAdvanced inventory and manufacturing software integrating with accounting systems for parts management in equipment dealerships.
Native, bidirectional QuickBooks synchronization for effortless accounting and inventory syncing
Fishbowl Inventory is a robust inventory management software that integrates natively with QuickBooks, enabling real-time tracking of stock levels, serial numbers, lots, and multi-location warehouses essential for equipment dealerships. It supports sales orders, purchase orders, barcode scanning, and light manufacturing, helping dealers manage high-value equipment inventory efficiently. While powerful for core inventory needs, it requires integrations for comprehensive dealership functions like service management or CRM.
Pros
- Seamless, real-time two-way integration with QuickBooks
- Advanced tracking for serial numbers, lots, and assemblies ideal for equipment
- Multi-location inventory and barcode support for scalable operations
Cons
- Lacks built-in dealership-specific tools like service scheduling or warranty management
- Steep learning curve and complex initial setup
- Requires add-ons or third-party integrations for full CRM/sales functionality
Best For
Small to mid-sized equipment dealerships using QuickBooks that prioritize inventory accuracy over full dealership management systems.
Pricing
Perpetual license starts at $4,395 for Standard edition (5 users), plus ~20% annual maintenance; Warehouse edition ~$13,195; subscription options from $449/month.
ARI Network Services
specializedDigital dealer solutions providing e-commerce websites, inventory tools, and marketing platforms for equipment and powersports dealerships.
Direct OEM data integration for real-time parts matrices and service information
ARI Network Services (ari.network) offers a comprehensive digital platform designed specifically for equipment dealerships in powersports, outdoor power, marine, RV, and appliance industries. It provides tools for building dealer websites, managing inventory with OEM integrations, parts lookup, service scheduling, and digital marketing to drive online sales and leads. The solution emphasizes seamless connectivity with manufacturers for accurate data, helping dealers streamline operations and enhance their online presence.
Pros
- Strong OEM integrations for accurate parts catalogs and inventory data
- Customizable dealer websites with built-in SEO and lead generation
- Comprehensive suite covering inventory, service, and CRM needs
Cons
- Higher pricing that may strain smaller dealerships
- Steeper learning curve for full feature utilization
- Limited standalone mobile app; relies on web access
Best For
Mid-sized equipment dealerships in powersports or outdoor industries needing manufacturer-integrated digital tools for online sales and operations.
Pricing
Quote-based subscription starting at $500-$2,000/month depending on modules, dealer size, and OEM integrations.
Conclusion
The top tools in equipment dealership software showcase diverse strengths, with IntelliDealer leading as the comprehensive choice, integrating sales, service, parts, inventory, and CRM across agriculture, construction, and forestry. Maximess stands out for heavy-duty truck and equipment operations, streamlining parts sales, service, and warranty, while Epicor impresses with its robust, wholesale-focused ERP for inventory and financials. All top options address key needs, but IntelliDealer excels in holistic integration.
Start by exploring IntelliDealer to unlock seamless management and drive efficiency in your dealership operations.
Tools Reviewed
All tools were independently evaluated for this comparison