Quick Overview
- 1#1: Snipe-IT - Open-source IT asset management system that enables seamless equipment check-in, check-out, and inventory tracking.
- 2#2: EZOfficeInventory - Cloud-based inventory management software with advanced check-out, reservations, and real-time asset tracking features.
- 3#3: Asset Panda - Customizable asset tracking platform supporting equipment loans, checkouts, and mobile scanning for efficient management.
- 4#4: Sortly - Visual inventory app that simplifies equipment checkouts with QR codes, alerts, and user permissions.
- 5#5: AssetTiger - Free asset management tool offering unlimited check-ins, check-outs, and barcode tracking for equipment.
- 6#6: GLPI - Open-source IT service management suite with asset reservation and checkout modules for equipment lending.
- 7#7: Booqable - Rental software that handles equipment bookings, online reservations, and inventory checkouts for small businesses.
- 8#8: Rentman - All-in-one rental management platform for production equipment with order tracking and checkout workflows.
- 9#9: Current RMS - Cloud-based rental resource system for managing equipment hires, checkouts, and scheduling.
- 10#10: Goodshuffle Pro - Event rental software with inventory management, order fulfillment, and equipment checkout capabilities.
Tools were selected based on key metrics including core functionality, user experience, technical robustness, and value, ensuring they cater to diverse needs from small businesses to large enterprises.
Comparison Table
Effective equipment checkout management relies on comparing top software options, and this table features tools like Snipe-IT, EZOfficeInventory, Asset Panda, Sortly, AssetTiger, and more to simplify the process. Readers will gain insights into how each platform performs across key areas such as inventory tracking, user interface, and cost, helping them find the best fit for their organization's needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Snipe-IT Open-source IT asset management system that enables seamless equipment check-in, check-out, and inventory tracking. | specialized | 9.6/10 | 9.8/10 | 8.7/10 | 10/10 |
| 2 | EZOfficeInventory Cloud-based inventory management software with advanced check-out, reservations, and real-time asset tracking features. | specialized | 9.1/10 | 9.4/10 | 8.7/10 | 8.9/10 |
| 3 | Asset Panda Customizable asset tracking platform supporting equipment loans, checkouts, and mobile scanning for efficient management. | enterprise | 8.7/10 | 9.1/10 | 8.4/10 | 8.0/10 |
| 4 | Sortly Visual inventory app that simplifies equipment checkouts with QR codes, alerts, and user permissions. | specialized | 8.2/10 | 7.8/10 | 9.2/10 | 8.5/10 |
| 5 | AssetTiger Free asset management tool offering unlimited check-ins, check-outs, and barcode tracking for equipment. | other | 7.6/10 | 7.8/10 | 7.4/10 | 8.5/10 |
| 6 | GLPI Open-source IT service management suite with asset reservation and checkout modules for equipment lending. | other | 7.8/10 | 8.5/10 | 6.5/10 | 9.5/10 |
| 7 | Booqable Rental software that handles equipment bookings, online reservations, and inventory checkouts for small businesses. | specialized | 8.4/10 | 8.8/10 | 8.3/10 | 8.0/10 |
| 8 | Rentman All-in-one rental management platform for production equipment with order tracking and checkout workflows. | enterprise | 8.6/10 | 9.2/10 | 8.4/10 | 8.0/10 |
| 9 | Current RMS Cloud-based rental resource system for managing equipment hires, checkouts, and scheduling. | enterprise | 8.6/10 | 9.1/10 | 8.0/10 | 8.2/10 |
| 10 | Goodshuffle Pro Event rental software with inventory management, order fulfillment, and equipment checkout capabilities. | enterprise | 8.4/10 | 8.8/10 | 8.5/10 | 7.9/10 |
Open-source IT asset management system that enables seamless equipment check-in, check-out, and inventory tracking.
Cloud-based inventory management software with advanced check-out, reservations, and real-time asset tracking features.
Customizable asset tracking platform supporting equipment loans, checkouts, and mobile scanning for efficient management.
Visual inventory app that simplifies equipment checkouts with QR codes, alerts, and user permissions.
Free asset management tool offering unlimited check-ins, check-outs, and barcode tracking for equipment.
Open-source IT service management suite with asset reservation and checkout modules for equipment lending.
Rental software that handles equipment bookings, online reservations, and inventory checkouts for small businesses.
All-in-one rental management platform for production equipment with order tracking and checkout workflows.
Cloud-based rental resource system for managing equipment hires, checkouts, and scheduling.
Event rental software with inventory management, order fulfillment, and equipment checkout capabilities.
Snipe-IT
specializedOpen-source IT asset management system that enables seamless equipment check-in, check-out, and inventory tracking.
Self-service user portal enabling end-users to independently check out and return equipment with approval workflows.
Snipe-IT is a free, open-source asset management platform specializing in tracking IT hardware, software licenses, consumables, and equipment for organizations. It provides robust equipment checkout capabilities, including check-in/check-out workflows, barcode/QR code scanning, and a self-service user portal for streamlined lending processes. With customizable fields, multi-location support, and detailed reporting, it ensures accountability and efficient asset utilization across teams.
Pros
- Completely free open-source core with no licensing fees
- Powerful checkout/check-in system with barcode/QR scanning and self-service portal
- Highly customizable with extensive reporting and audit trails
Cons
- Self-hosting requires technical setup and server maintenance
- Initial configuration can have a learning curve for non-IT users
- Lacks native mobile app, relying on responsive web interface
Best For
Small to medium-sized businesses, schools, and IT teams needing a scalable, no-cost solution for equipment lending and asset tracking.
Pricing
Free open-source self-hosted version; optional cloud hosting starts at $350/year for 100 assets.
EZOfficeInventory
specializedCloud-based inventory management software with advanced check-out, reservations, and real-time asset tracking features.
Intelligent reservation engine that prevents double-booking and sends real-time notifications
EZOfficeInventory is a cloud-based asset management platform specializing in equipment tracking, check-in/check-out, and reservations for businesses handling physical inventories. It enables users to manage equipment lifecycles with barcode/QR scanning via mobile apps, custom checkout forms, and automated alerts for overdue items. The software also provides robust reporting, maintenance scheduling, and integrations with tools like QuickBooks and Slack.
Pros
- Seamless mobile check-in/out with barcode scanning
- Comprehensive reservation system with conflict detection
- Powerful custom reporting and analytics
Cons
- Steeper learning curve for advanced customizations
- Pricing scales with users/assets which can get expensive
- Limited free trial features
Best For
Medium-sized businesses and teams requiring scalable equipment checkout with full asset lifecycle management.
Pricing
Starts at $35/month (Essential plan for up to 100 assets), up to custom Enterprise pricing; billed annually with a 14-day free trial.
Asset Panda
enterpriseCustomizable asset tracking platform supporting equipment loans, checkouts, and mobile scanning for efficient management.
Unlimited custom fields and relational tracking for highly flexible equipment assignment and dependency management
Asset Panda is a cloud-based asset management platform designed for tracking and managing physical assets, with robust equipment checkout features including check-in/check-out workflows, barcode/QR scanning, and reservations. It supports custom fields, user permissions, and mobile apps for real-time updates, making it suitable for inventory control across departments. The software also offers reporting, maintenance scheduling, and integrations with tools like QuickBooks.
Pros
- Highly customizable workflows and unlimited custom fields for tailored equipment tracking
- Excellent mobile app with offline capabilities for on-site checkouts and scans
- Comprehensive reporting and audit trails for asset utilization insights
Cons
- Pricing is quote-based and can be expensive for small teams or startups
- Initial setup and customization require time and expertise
- Limited native integrations compared to some competitors
Best For
Mid-sized businesses and enterprises with complex equipment inventories needing detailed check-in/out tracking and reporting.
Pricing
Custom quote-based pricing; typically starts around $1,500/year for basic plans, scaling with users and features (free trial available).
Sortly
specializedVisual inventory app that simplifies equipment checkouts with QR codes, alerts, and user permissions.
Photo-based visual catalogs that make equipment identification and organization effortless at a glance
Sortly is a visual inventory management platform designed for tracking assets and equipment using photo-based catalogs, barcode/QR code scanning, and a user-friendly mobile app. It supports equipment checkout through features like assigning items to users, setting due dates, automated reminders, and check-in/check-out logs. While versatile for small-scale operations, it emphasizes simplicity over advanced scheduling or enterprise-level customization.
Pros
- Intuitive visual interface with item photos for quick identification
- Seamless mobile scanning and checkout via app
- Affordable entry-level plans with a free tier
Cons
- Item quantity limits on lower-tier plans hinder scalability
- Limited advanced reporting and analytics for checkout history
- Fewer native integrations than specialized checkout tools
Best For
Small businesses and teams needing simple, visual equipment tracking and basic check-in/check-out without complex workflows.
Pricing
Free plan (100 items); paid plans from $29/month (500 items) to $79/month (2,000 items), with Enterprise custom pricing.
AssetTiger
otherFree asset management tool offering unlimited check-ins, check-outs, and barcode tracking for equipment.
Integrated barcode and QR code scanning across web and mobile for rapid check-in/check-out processes
AssetTiger is a cloud-based asset management platform designed for tracking IT equipment, tools, and other physical assets, with built-in check-in/check-out functionality for lending to employees or users. It supports barcode and QR code scanning via mobile apps, custom fields, due date reminders, and automated alerts for overdue items. The software also provides inventory audits, depreciation calculations, and reporting tools to maintain accurate asset oversight.
Pros
- Generous free plan for up to 250 assets
- Mobile app with barcode/QR scanning for efficient checkouts
- Comprehensive reporting and audit trails
Cons
- Interface feels dated and less intuitive for complex workflows
- Limited advanced checkout features like reservations or multi-location support
- Customer support can be slow for free users
Best For
Small to mid-sized businesses or IT departments needing affordable, straightforward equipment tracking and basic lending capabilities.
Pricing
Free for up to 250 assets; Standard plan at $120/month (unlimited assets, advanced features); per-asset pricing available for larger scales.
GLPI
otherOpen-source IT service management suite with asset reservation and checkout modules for equipment lending.
Integrated reservations and loan system that ties equipment checkout directly to asset lifecycle management and user assignments
GLPI is an open-source IT Service Management (ITSM) platform that excels in asset and inventory management, including equipment tracking, reservations, and loans for items like computers, peripherals, and tools. It enables check-in/check-out workflows, assignment to users, due date tracking, and integration with ticketing for maintenance requests. While primarily designed for IT environments, its flexibility makes it adaptable for broader equipment checkout needs in organizations with technical resources.
Pros
- Completely free and open-source with no licensing costs
- Robust asset tracking, reservations, and loan management features
- Highly customizable via plugins and extensive reporting tools
Cons
- Steep learning curve and complex initial setup requiring technical expertise
- Dated, functional user interface that feels clunky for non-IT users
- Self-hosting demands server maintenance without built-in cloud option
Best For
IT departments or tech-savvy organizations needing integrated asset checkout with full ITSM capabilities like ticketing and inventory.
Pricing
Free open-source software (self-hosted); optional paid support, plugins, or appliance starting at €500/year.
Booqable
specializedRental software that handles equipment bookings, online reservations, and inventory checkouts for small businesses.
Drag-and-drop website builder specifically designed for rental storefronts
Booqable is a cloud-based rental software tailored for equipment checkout businesses, offering comprehensive inventory management, online booking, and point-of-sale capabilities. It enables users to track items, bundles, and maintenance schedules while handling reservations, payments, and customer relationships seamlessly. The platform stands out with its integrated website builder, allowing businesses to launch an online storefront quickly without technical expertise.
Pros
- Robust inventory and bundle management with maintenance tracking
- Integrated online storefront and booking system
- Mobile app for on-site check-in/out and barcode scanning
Cons
- Higher-tier plans required for advanced reporting and multi-location support
- Additional fees for website hosting and certain integrations
- Limited customization options in lower plans
Best For
Small to medium-sized equipment rental businesses seeking an all-in-one solution with strong online booking features.
Pricing
Starts at $29/month (Essential, 1 user) up to $119/month (Supercharged, unlimited users); additional website plans from $19/month and per-booking fees apply.
Rentman
enterpriseAll-in-one rental management platform for production equipment with order tracking and checkout workflows.
Interactive project planning board with real-time equipment availability visualization and drag-and-drop rescheduling
Rentman is a cloud-based rental management platform tailored for equipment rental businesses in events, AV, lighting, and production sectors. It streamlines equipment checkout through inventory tracking, real-time availability checks, scheduling calendars, and mobile apps for scanning and check-in/out processes. The software also handles quoting, invoicing, CRM, and project planning to manage the full rental lifecycle efficiently.
Pros
- Comprehensive inventory management with serial tracking and nested items
- Intuitive drag-and-drop planning calendar for scheduling checkouts across projects
- Robust mobile app supporting offline barcode scanning for field operations
Cons
- Pricing scales per user, which can be costly for small teams
- Advanced reporting and customizations locked behind higher tiers
- Steeper learning curve for complex multi-project workflows
Best For
Mid-sized equipment rental companies in events and production needing integrated scheduling and checkout tools.
Pricing
Starts at €59/user/month (Essentials), €79/user/month (Pro), with Enterprise custom pricing; annual discounts available.
Current RMS
enterpriseCloud-based rental resource system for managing equipment hires, checkouts, and scheduling.
Stock Rotas for advanced equipment scheduling, utilization forecasting, and automated conflict resolution
Current RMS is a cloud-based rental and resource management software tailored for equipment hire businesses, especially in AV, events, film, and production sectors. It provides end-to-end functionality including real-time inventory tracking, reservations, check-in/check-out processes, order fulfillment, and invoicing. The platform excels in multi-location operations with features like barcode/QR scanning, asset maintenance scheduling, and customer portals for self-service bookings.
Pros
- Comprehensive real-time inventory and booking synchronization across multiple sites
- Robust asset tracking with barcode scanning and maintenance logs
- Strong reporting and analytics for utilization and profitability
Cons
- Steep learning curve for new users due to extensive features
- Pricing can be high for small-scale operations
- Limited customization in basic plans
Best For
Mid-to-large equipment rental companies managing complex inventories and multi-location checkouts in industries like events and production.
Pricing
Quote-based subscription starting at around £99/month for basic plans, scaling up to £500+/month for enterprise with more users, assets, and support.
Goodshuffle Pro
enterpriseEvent rental software with inventory management, order fulfillment, and equipment checkout capabilities.
Visual inventory picker and customer online order builder for intuitive equipment selection and checkout.
Goodshuffle Pro is a cloud-based platform tailored for event rental and production businesses, enabling efficient equipment checkout, inventory tracking, and order fulfillment. It provides real-time availability views, automated scheduling, and customer-facing online ordering portals to streamline the rental process from quote to delivery. The software integrates with accounting tools like QuickBooks and offers mobile apps for on-the-go management.
Pros
- Comprehensive inventory and checkout management with visual selectors
- Strong integrations including QuickBooks and online payment processing
- Mobile app for field operations and real-time updates
Cons
- Pricing can be steep for small operations
- Initial setup and data migration require time
- Advanced features may overwhelm beginners
Best For
Mid-sized event rental companies handling diverse equipment inventories and needing customer self-service portals.
Pricing
Starts at $199/month (Essentials), $299/month (Pro), $499/month (Elite); annual billing with per-user add-ons.
Conclusion
Evaluating equipment checkout software reveals a standout leader and strong alternatives. Snipe-IT tops the list with its open-source flexibility, streamlining check-ins, check-outs, and inventory tracking. EZOfficeInventory follows with advanced cloud features, and Asset Panda impresses with customizable workflows, each tailored to distinct needs.
Don’t miss out—start with Snipe-IT to experience seamless equipment management, whether for small teams or larger operations, and unlock efficient check-out processes that save time and reduce errors.
Tools Reviewed
All tools were independently evaluated for this comparison