Quick Overview
- 1#1: CHEQROOM - Cloud-based equipment checkout software that enables teams to track, reserve, and manage asset lending with mobile check-in/out.
- 2#2: Snipe-IT - Open-source IT asset management system with robust check-in/check-out tracking for hardware and equipment.
- 3#3: EZOfficeInventory - Cloud inventory management platform featuring sign-in/sign-out workflows, QR codes, and real-time equipment tracking.
- 4#4: Asset Panda - Mobile-first asset tracking software with customizable check-out processes, audits, and user permissions for equipment loans.
- 5#5: TrackItForward - Equipment and uniform checkout system designed for organizations to manage loans, returns, and inventory with reporting.
- 6#6: Sortly - Visual inventory app that supports equipment sharing, check-in/out via QR codes, and low-stock alerts.
- 7#7: AssetTiger - Free cloud-based asset management tool with checkout logging, custom fields, and barcode scanning for equipment tracking.
- 8#8: Booqable - Rental software for equipment with online reservations, check-in/out, and inventory management for small businesses.
- 9#9: Rentman - All-in-one rental planning tool for equipment checkout, scheduling, and crew management in production industries.
- 10#10: EZRentOut - Equipment rental platform offering order management, check-in/out scanning, and real-time availability tracking.
We prioritized tools with robust core functionality, user-friendly design, technical stability, and strong value, evaluating features like mobile usability, reporting capabilities, and adaptability to diverse industries to ensure they meet both basic and advanced needs.
Comparison Table
Efficiently managing equipment check-in and check-out is essential for maintaining asset oversight and operational flow. This comparison table evaluates key features, usability, integration options, and pricing across tools like CHEQROOM, Snipe-IT, EZOfficeInventory, Asset Panda, TrackItForward, and more, guiding readers to select the right solution for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | CHEQROOM Cloud-based equipment checkout software that enables teams to track, reserve, and manage asset lending with mobile check-in/out. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | Snipe-IT Open-source IT asset management system with robust check-in/check-out tracking for hardware and equipment. | specialized | 9.2/10 | 9.5/10 | 8.0/10 | 9.8/10 |
| 3 | EZOfficeInventory Cloud inventory management platform featuring sign-in/sign-out workflows, QR codes, and real-time equipment tracking. | enterprise | 8.6/10 | 9.2/10 | 8.4/10 | 8.0/10 |
| 4 | Asset Panda Mobile-first asset tracking software with customizable check-out processes, audits, and user permissions for equipment loans. | enterprise | 8.4/10 | 9.0/10 | 8.0/10 | 7.8/10 |
| 5 | TrackItForward Equipment and uniform checkout system designed for organizations to manage loans, returns, and inventory with reporting. | specialized | 7.8/10 | 8.2/10 | 7.5/10 | 7.2/10 |
| 6 | Sortly Visual inventory app that supports equipment sharing, check-in/out via QR codes, and low-stock alerts. | specialized | 7.8/10 | 7.5/10 | 9.2/10 | 8.1/10 |
| 7 | AssetTiger Free cloud-based asset management tool with checkout logging, custom fields, and barcode scanning for equipment tracking. | other | 7.6/10 | 7.2/10 | 8.4/10 | 9.1/10 |
| 8 | Booqable Rental software for equipment with online reservations, check-in/out, and inventory management for small businesses. | enterprise | 8.5/10 | 8.7/10 | 9.0/10 | 8.2/10 |
| 9 | Rentman All-in-one rental planning tool for equipment checkout, scheduling, and crew management in production industries. | enterprise | 8.4/10 | 9.1/10 | 8.0/10 | 7.6/10 |
| 10 | EZRentOut Equipment rental platform offering order management, check-in/out scanning, and real-time availability tracking. | enterprise | 8.2/10 | 8.5/10 | 7.8/10 | 8.0/10 |
Cloud-based equipment checkout software that enables teams to track, reserve, and manage asset lending with mobile check-in/out.
Open-source IT asset management system with robust check-in/check-out tracking for hardware and equipment.
Cloud inventory management platform featuring sign-in/sign-out workflows, QR codes, and real-time equipment tracking.
Mobile-first asset tracking software with customizable check-out processes, audits, and user permissions for equipment loans.
Equipment and uniform checkout system designed for organizations to manage loans, returns, and inventory with reporting.
Visual inventory app that supports equipment sharing, check-in/out via QR codes, and low-stock alerts.
Free cloud-based asset management tool with checkout logging, custom fields, and barcode scanning for equipment tracking.
Rental software for equipment with online reservations, check-in/out, and inventory management for small businesses.
All-in-one rental planning tool for equipment checkout, scheduling, and crew management in production industries.
Equipment rental platform offering order management, check-in/out scanning, and real-time availability tracking.
CHEQROOM
specializedCloud-based equipment checkout software that enables teams to track, reserve, and manage asset lending with mobile check-in/out.
Visual reservation calendar with automated conflict detection, drag-and-drop scheduling, and photo-verified check-in/out for ultimate accountability.
CHEQROOM is a cloud-based asset management platform specializing in equipment check-in and check-out for industries like events, education, production, and rentals. It streamlines inventory tracking, reservations, maintenance scheduling, and reporting with real-time updates via web and mobile apps. Users can scan QR codes or barcodes for quick transactions, capture condition photos, and generate custom reports to prevent loss and ensure accountability.
Pros
- Robust real-time reservation system with drag-and-drop calendar
- Mobile apps with QR/barcode scanning and photo evidence capture
- Comprehensive reporting, custom fields, and multi-location support
Cons
- Pricing scales quickly for larger teams
- Steep initial setup for complex inventories
- Fewer native integrations than enterprise competitors
Best For
Mid-to-large organizations in events, education, or production managing high-volume, shared equipment with a need for mobile, real-time tracking.
Pricing
Custom tiered plans starting at ~$35/user/month (Essentials, Professional, Enterprise); free trial/demo available, billed annually.
Snipe-IT
specializedOpen-source IT asset management system with robust check-in/check-out tracking for hardware and equipment.
Unlimited free self-hosting with full check-in/check-out features and no asset or user limits
Snipe-IT is a free, open-source IT asset management platform that excels in tracking hardware, software licenses, accessories, and consumables across their lifecycle. It provides robust equipment check-in and check-out capabilities, enabling users to assign assets to employees, locations, or projects with barcode/QR code scanning, audit logs, and maintenance scheduling. The web-based system offers customizable fields, reporting, and API integration for seamless workflows in IT and facilities management.
Pros
- Completely free open-source self-hosted version with unlimited assets and users
- Powerful check-in/check-out system with barcode support and detailed audit trails
- Highly customizable with custom fields, reports, and API integrations
Cons
- Self-hosting requires technical setup and server maintenance knowledge
- User interface feels dated and less intuitive for non-technical users
- Advanced support and cloud hosting require paid plans
Best For
IT teams and mid-sized organizations seeking a cost-effective, customizable solution for equipment tracking and check-in/check-out without usage limits.
Pricing
Free open-source self-hosted; cloud hosting starts at $350/year (Basic) up to $2,500/year (Enterprise) with support.
EZOfficeInventory
enterpriseCloud inventory management platform featuring sign-in/sign-out workflows, QR codes, and real-time equipment tracking.
Customizable checkout agreements and approval workflows with digital signatures
EZOfficeInventory is a cloud-based asset management platform specializing in equipment tracking, check-in, and check-out workflows for businesses handling inventory like tools, devices, and office gear. It enables quick barcode/QR code scanning via mobile apps, customizable checkout forms, reservations, and maintenance scheduling to streamline operations. The software provides detailed reporting, audit trails, and multi-location support, making it suitable for teams managing shared equipment.
Pros
- Robust mobile scanning for fast check-in/out
- Comprehensive reporting and custom alerts
- Scalable with unlimited users on all plans
Cons
- Asset-based pricing scales quickly for large inventories
- Limited integrations compared to enterprise competitors
- Steeper learning curve for advanced customizations
Best For
Medium-sized businesses and organizations with 100-1000 assets needing mobile-friendly equipment lending and precise tracking.
Pricing
Free for up to 25 assets; Essentials ($45/mo for 100 assets), Premium ($95/mo for 500 assets), Enterprise (custom for 1000+ assets).
Asset Panda
enterpriseMobile-first asset tracking software with customizable check-out processes, audits, and user permissions for equipment loans.
No-code custom workflows that allow unlimited field creation and automated check-in/out rules
Asset Panda is a cloud-based asset management platform designed for tracking and maintaining equipment inventories with robust check-in and check-out capabilities via mobile apps and barcode/QR scanning. It supports custom workflows, fields, and reports to streamline equipment lending, maintenance scheduling, and audits. Users can manage assets offline and sync data, making it suitable for field operations in industries like events, construction, and IT.
Pros
- Highly customizable workflows and fields for tailored check-in/out processes
- Powerful mobile app with offline support and scanning
- Comprehensive reporting and audit trails for compliance
Cons
- Steeper learning curve for advanced customizations
- Pricing can escalate quickly for larger teams
- Limited built-in integrations compared to specialized rental software
Best For
Mid-sized organizations in events, IT, or facilities management needing flexible, scalable equipment tracking with check-in/out.
Pricing
Custom quote-based; starts around $1,500/year for basic plans (up to 3 users), scales with users/assets (typically $3-$5/user/month).
TrackItForward
specializedEquipment and uniform checkout system designed for organizations to manage loans, returns, and inventory with reporting.
Deep integration of equipment tracking with participant registration and program management workflows
TrackItForward is a cloud-based platform primarily for non-profits, schools, and program managers, offering an equipment check-in and check-out module to track gear for camps, clubs, and events. It enables inventory cataloging, participant assignments linked to registrations, automated due date reminders, and check-in/out logging via barcode or QR codes. Comprehensive reporting helps monitor usage, maintenance, and overdue items, integrating seamlessly with volunteer and registration tools.
Pros
- Strong integration with registration and volunteer tracking for holistic program management
- Barcode/QR scanning and automated alerts for efficient check-in/out
- Detailed reporting on equipment usage and inventory status
Cons
- Interface feels dated compared to modern standalone inventory apps
- Pricing is opaque and quote-based, potentially higher for equipment-only use
- Overkill for businesses needing simple equipment tracking without program features
Best For
Non-profits, schools, and program coordinators managing equipment loans alongside participant registrations and volunteer coordination.
Pricing
Custom quote-based pricing; free for very small groups, paid plans start around $300/year with equipment module as an add-on for larger usage.
Sortly
specializedVisual inventory app that supports equipment sharing, check-in/out via QR codes, and low-stock alerts.
Visual photo-based inventory search and organization
Sortly is a visual inventory management platform designed for tracking assets and equipment through photo-based catalogs, custom fields, and QR/barcode scanning. It includes check-in/check-out features to assign items to users, set due dates, and monitor usage in real-time. Primarily aimed at small businesses, it simplifies equipment lending for tools, gear, or office assets without requiring complex setups.
Pros
- Intuitive visual interface with photo uploads for easy item identification
- Quick QR code scanning for seamless check-in and check-out
- Strong mobile app support for field-based equipment management
Cons
- Limited advanced reporting and analytics for detailed usage insights
- Checkout lacks reservations, approvals, or robust multi-user workflows
- Scalability constraints on item limits in lower-tier plans
Best For
Small teams or businesses needing straightforward, visual equipment tracking for occasional check-ins without enterprise-level complexity.
Pricing
Free for up to 100 items; paid plans start at $29/month (500 items), $59/month (10,000 items), with Enterprise custom pricing.
AssetTiger
otherFree cloud-based asset management tool with checkout logging, custom fields, and barcode scanning for equipment tracking.
Free unlimited users and custom barcode label generation on all plans
AssetTiger is a cloud-based asset management platform that excels in tracking physical equipment through check-in and check-out workflows using barcode and QR code scanning. It enables users to assign assets to employees or users, set due dates, send reminders, and generate reports on asset utilization and history. Ideal for IT, facilities, and small operations, it supports custom fields and a mobile app for on-the-go management.
Pros
- Generous free plan supporting up to 250 assets with unlimited users
- Intuitive mobile app for quick barcode scanning and check-in/out
- Customizable fields and automated alerts for overdue assets
Cons
- Lacks advanced reservation calendars or multi-site scheduling
- Reporting is functional but lacks deep analytics for large-scale use
- Higher tiers needed for unlimited assets and premium integrations
Best For
Small to mid-sized teams or departments needing straightforward equipment tracking without complex rental scheduling.
Pricing
Free for up to 250 assets; paid plans start at $120/year (asset-based scaling from $0.05-$0.20 per asset/month).
Booqable
enterpriseRental software for equipment with online reservations, check-in/out, and inventory management for small businesses.
QR code and barcode scanning via mobile app for instant check-in/check-out without paperwork
Booqable is a cloud-based rental management platform tailored for equipment rental businesses, enabling seamless inventory tracking, online reservations, and check-in/check-out workflows. It supports barcode and QR code scanning for quick item handovers, real-time availability updates, and maintenance scheduling to keep gear in top condition. The software also includes POS functionality, customer management, and integrations for payments and deliveries, making it a versatile tool for small to medium operations.
Pros
- Intuitive mobile app with scanning for fast check-in/out
- Real-time inventory sync across online bookings and POS
- Built-in reporting and customer portals for efficient management
Cons
- Advanced customization requires higher plans
- Reporting lacks depth for large-scale analytics
- Per-order fees can add up for high-volume users
Best For
Small to medium equipment rental businesses needing an all-in-one solution for online bookings and daily check-in/out operations.
Pricing
Starts at $29/month (Essential, billed annually) up to $119/month (Super); 14-day free trial, with optional add-ons for deliveries and websites.
Rentman
enterpriseAll-in-one rental planning tool for equipment checkout, scheduling, and crew management in production industries.
Mobile-first check-in/out scanner with QR/barcode support and automatic stock deductions linked to project timelines
Rentman is a comprehensive cloud-based rental management platform tailored for event production, AV rental, and equipment hire companies. It excels in equipment check-in and check-out through a robust mobile app that supports barcode/QR scanning, real-time inventory tracking, and offline functionality. Beyond core inventory management, it integrates project planning, scheduling, crew assignments, and invoicing into a single workflow, enabling seamless operations from quote to delivery.
Pros
- Powerful mobile app for quick barcode/QR scanning during check-in/out with offline sync
- Real-time inventory visibility and availability across multiple projects
- All-in-one platform combining rentals with planning, logistics, and financials
Cons
- Pricing can be steep for small or solo operators
- Initial learning curve due to extensive features
- Limited free trial and customization options in lower tiers
Best For
Mid-sized event production and AV rental companies needing integrated equipment tracking and project management.
Pricing
Starts at €59/user/month (Solo plan) up to €199/user/month (Enterprise), billed annually with a 14-day free trial.
EZRentOut
enterpriseEquipment rental platform offering order management, check-in/out scanning, and real-time availability tracking.
QR/barcode scanning with photo capture for rapid, accurate equipment check-in/out and condition logging
EZRentOut is a cloud-based rental management platform tailored for equipment rental businesses, enabling efficient inventory tracking, reservations, and order fulfillment. It excels in streamlining check-in and check-out processes via mobile apps with QR/barcode scanning, damage inspections, and real-time asset location updates. The software also supports maintenance scheduling, customer portals, and detailed reporting to optimize operations.
Pros
- Robust mobile app for fast QR/barcode-based check-in/out and inspections
- Comprehensive inventory and maintenance tracking with automated alerts
- Strong integrations with QuickBooks, Xero, and payment gateways
Cons
- Steep learning curve for advanced customizations
- Higher-tier features locked behind premium plans
- Occasional reports of mobile app glitches during peak usage
Best For
Small to medium-sized equipment rental businesses seeking an all-in-one solution for check-in/out and inventory management.
Pricing
Starts at $49/month (Starter plan) billed annually, with Professional ($149/month) and Enterprise (custom) tiers; 14-day free trial available.
Conclusion
After comparing the top 10 tools, three stand out: CHEQROOM, Snipe-IT, and EZOfficeInventory, each offering unique value. CHEQROOM leads as the top choice, with its cloud-based design simplifying tracking and mobile check-in/out. Snipe-IT and EZOfficeInventory, meanwhile, excel in open-source flexibility and QR code integration, making them strong alternatives for diverse needs.
Ready to streamline your equipment management? Start with CHEQROOM, the top-ranked tool, to ensure seamless check-ins, check-outs, and inventory oversight for your team.
Tools Reviewed
All tools were independently evaluated for this comparison