Quick Overview
- 1#1: EZRentOut - Cloud-based equipment rental software that handles inventory tracking, online bookings, scheduling, and payments for businesses.
- 2#2: Booqable - User-friendly rental software for managing equipment inventory, reservations, orders, and website integrations.
- 3#3: Rentman - Comprehensive rental management platform for event equipment with project planning, scheduling, and invoicing features.
- 4#4: Current RMS - Resource management system for scheduling equipment rentals, crew, and logistics with real-time availability.
- 5#5: Goodshuffle Pro - Event rental software that streamlines equipment bookings, inventory, delivery, and client portals.
- 6#6: Quipl - Modern equipment rental platform with online storefronts, inventory management, and automated scheduling.
- 7#7: Point of Rental Software - Robust rental management system for equipment tracking, contracts, and multi-location operations.
- 8#8: TapGoods - Asset tracking and checkout software for booking and managing equipment loans with barcode scanning.
- 9#9: Texada - Enterprise asset management suite for equipment rental scheduling, maintenance, and fleet telematics.
- 10#10: YoRent - Multi-vendor rental marketplace software supporting equipment bookings, commissions, and inventory sync.
Tools were ranked based on a blend of robust feature sets, user-friendly design, technical reliability, and value proposition, ensuring suitability for small-scale rental operations to enterprise fleets.
Comparison Table
This comparison table simplifies evaluating equipment booking software by pitting tools like EZRentOut, Booqable, Rentman, Current RMS, Goodshuffle Pro, and more against one another. Readers will gain insights into key features, usability, and practical fit, helping them choose the best platform for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | EZRentOut Cloud-based equipment rental software that handles inventory tracking, online bookings, scheduling, and payments for businesses. | specialized | 9.4/10 | 9.6/10 | 9.2/10 | 9.1/10 |
| 2 | Booqable User-friendly rental software for managing equipment inventory, reservations, orders, and website integrations. | specialized | 9.1/10 | 9.3/10 | 9.0/10 | 8.8/10 |
| 3 | Rentman Comprehensive rental management platform for event equipment with project planning, scheduling, and invoicing features. | specialized | 8.6/10 | 9.2/10 | 8.1/10 | 8.3/10 |
| 4 | Current RMS Resource management system for scheduling equipment rentals, crew, and logistics with real-time availability. | enterprise | 8.5/10 | 9.2/10 | 7.6/10 | 8.0/10 |
| 5 | Goodshuffle Pro Event rental software that streamlines equipment bookings, inventory, delivery, and client portals. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 6 | Quipl Modern equipment rental platform with online storefronts, inventory management, and automated scheduling. | specialized | 8.1/10 | 7.7/10 | 9.2/10 | 8.4/10 |
| 7 | Point of Rental Software Robust rental management system for equipment tracking, contracts, and multi-location operations. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.2/10 |
| 8 | TapGoods Asset tracking and checkout software for booking and managing equipment loans with barcode scanning. | specialized | 8.1/10 | 8.3/10 | 8.5/10 | 7.8/10 |
| 9 | Texada Enterprise asset management suite for equipment rental scheduling, maintenance, and fleet telematics. | enterprise | 8.2/10 | 8.7/10 | 7.9/10 | 8.0/10 |
| 10 | YoRent Multi-vendor rental marketplace software supporting equipment bookings, commissions, and inventory sync. | specialized | 8.1/10 | 8.5/10 | 7.7/10 | 8.0/10 |
Cloud-based equipment rental software that handles inventory tracking, online bookings, scheduling, and payments for businesses.
User-friendly rental software for managing equipment inventory, reservations, orders, and website integrations.
Comprehensive rental management platform for event equipment with project planning, scheduling, and invoicing features.
Resource management system for scheduling equipment rentals, crew, and logistics with real-time availability.
Event rental software that streamlines equipment bookings, inventory, delivery, and client portals.
Modern equipment rental platform with online storefronts, inventory management, and automated scheduling.
Robust rental management system for equipment tracking, contracts, and multi-location operations.
Asset tracking and checkout software for booking and managing equipment loans with barcode scanning.
Enterprise asset management suite for equipment rental scheduling, maintenance, and fleet telematics.
Multi-vendor rental marketplace software supporting equipment bookings, commissions, and inventory sync.
EZRentOut
specializedCloud-based equipment rental software that handles inventory tracking, online bookings, scheduling, and payments for businesses.
Real-time asset tracking with GPS, QR codes, and maintenance alerts for precise equipment lifecycle management
EZRentOut is a cloud-based rental management software tailored for equipment rental businesses, offering end-to-end solutions for inventory tracking, online bookings, and order fulfillment. It enables real-time availability checks, automated invoicing, and maintenance scheduling to streamline operations. With mobile apps for iOS and Android, plus integrations with accounting tools like QuickBooks, it supports scalable growth for rental fleets.
Pros
- Robust inventory and asset management with QR/barcode scanning
- Seamless online booking portal and payment integrations (Stripe, PayPal)
- Comprehensive reporting, maintenance tracking, and multi-location support
Cons
- Higher pricing tiers can be costly for very small operations
- Initial setup requires some configuration for custom workflows
- Limited built-in marketing tools compared to CRM-focused platforms
Best For
Medium to large equipment rental companies needing a scalable, all-in-one platform for fleet management and customer bookings.
Pricing
Starts at $49/month for Starter plan (1 user, basic features); Pro at $149/month (unlimited users, advanced tools); Enterprise custom pricing.
Booqable
specializedUser-friendly rental software for managing equipment inventory, reservations, orders, and website integrations.
Drag-and-drop website builder that creates fully customizable, mobile-optimized online booking stores in minutes
Booqable is a comprehensive cloud-based rental management software tailored for equipment rental businesses, enabling inventory tracking, online bookings, and payment processing. It features real-time availability calendars, asset maintenance scheduling, delivery management, and a drag-and-drop website builder for creating branded online stores. The platform supports multi-location operations, mobile apps for staff, and integrations with tools like QuickBooks and Zapier, streamlining end-to-end rental workflows.
Pros
- Robust inventory management with bundles, variants, and maintenance tracking
- User-friendly drag-and-drop website builder for online bookings
- Excellent integrations and multi-channel sync for sales efficiency
Cons
- Advanced reporting requires higher-tier plans
- Delivery routing features are basic compared to specialized logistics tools
- Setup of complex bundles can have a learning curve
Best For
Small to medium-sized equipment rental businesses seeking an all-in-one platform for online reservations and inventory control.
Pricing
Starts at $29/month (Essential plan) with tiers up to $129/month (Elite), plus custom enterprise options; 14-day free trial available.
Rentman
specializedComprehensive rental management platform for event equipment with project planning, scheduling, and invoicing features.
Interactive Gantt-style planning board for real-time visual resource and project management
Rentman is a cloud-based rental management platform tailored for equipment rental businesses in events, production, and AV sectors, handling everything from inventory tracking and booking to scheduling, invoicing, and crew management. It provides real-time availability checks, automated workflows, and a mobile app for field operations. The software integrates with accounting tools like QuickBooks and emphasizes visual planning for efficient resource allocation.
Pros
- Comprehensive end-to-end rental workflow automation
- Visual drag-and-drop planning board for scheduling
- Strong mobile app and integrations with accounting software
Cons
- Pricing can be steep for small businesses or single users
- Learning curve for advanced customization and reporting
- Limited free trial and onboarding support for new users
Best For
Mid-sized equipment rental companies managing complex projects with teams and needing robust scheduling tools.
Pricing
Starts at €59/month (Essentials, 1 user), €99/month (Pro, unlimited users), custom Enterprise plans.
Current RMS
enterpriseResource management system for scheduling equipment rentals, crew, and logistics with real-time availability.
Advanced kit builder for hierarchical equipment bundles and sub-components with automatic stock level propagation
Current RMS is a cloud-based rental management platform tailored for equipment hire businesses in events, AV, production, and broadcast sectors. It provides real-time inventory tracking, advanced booking and scheduling with conflict detection, automated invoicing, and comprehensive reporting tools. The software excels in managing complex kit hierarchies, multi-warehouse operations, and job workflows to streamline rental operations.
Pros
- Powerful inventory management with kit breakdowns and derivatives
- Real-time availability and scheduling across multiple locations
- Robust integrations with accounting and CRM systems
Cons
- Steep learning curve for complex features
- Custom pricing can be expensive for small operations
- Mobile app lacks full desktop functionality
Best For
Mid-to-large equipment rental companies managing complex inventories and high-volume bookings in events or production.
Pricing
Quote-based subscription starting around £150/month, scaling with users, inventory size, and modules.
Goodshuffle Pro
specializedEvent rental software that streamlines equipment bookings, inventory, delivery, and client portals.
Visual drag-and-drop scheduler with automatic conflict detection and real-time inventory syncing across all bookings
Goodshuffle Pro is a cloud-based software platform tailored for event rental and equipment booking businesses, offering tools for inventory management, online reservations, scheduling, and delivery coordination. It enables real-time tracking of equipment availability, automated quoting and invoicing, and seamless integrations with accounting software like QuickBooks. The solution also includes a customizable online storefront for direct customer bookings, making it ideal for streamlining operations in the rental industry.
Pros
- Comprehensive inventory management with real-time availability and visual scheduling
- User-friendly online booking portal and mobile app for field operations
- Strong integrations including QuickBooks, Stripe, and delivery tools like Route4Me
Cons
- Pricing can be steep for smaller businesses without scaling needs
- Reporting and customization options are somewhat limited compared to enterprise alternatives
- Initial setup and learning curve for advanced features
Best For
Small to mid-sized event rental companies needing an all-in-one platform for equipment booking, inventory, and customer management.
Pricing
Starts at $129/month (Essentials), $229/month (Pro), $429/month (Advanced), with custom Enterprise pricing; annual billing offers discounts.
Quipl
specializedModern equipment rental platform with online storefronts, inventory management, and automated scheduling.
QR code-powered one-scan check-in/out for frictionless equipment access
Quipl is a mobile-first equipment booking software that uses QR codes for seamless check-in, check-out, and tracking of tools, gear, and assets. It offers inventory management, availability calendars, maintenance scheduling, and basic reporting to streamline operations for teams handling physical equipment. Primarily targeted at workshops, makerspaces, construction sites, and event rentals, it emphasizes simplicity over complex enterprise features.
Pros
- QR code scanning for instant bookings and tracking
- Intuitive mobile app with offline capabilities
- Straightforward setup for small teams
Cons
- Limited third-party integrations
- Basic analytics and reporting tools
- Scalability challenges for large inventories
Best For
Small to medium-sized workshops, makerspaces, or field teams needing quick, mobile equipment booking without steep learning curves.
Pricing
Starts at $29/month for Basic (up to 50 items), $79/month for Pro (unlimited items, advanced features), with Enterprise custom pricing.
Point of Rental Software
enterpriseRobust rental management system for equipment tracking, contracts, and multi-location operations.
Advanced delivery and pickup scheduling with GPS integration for efficient fleet management
Point of Rental Software is a comprehensive rental management platform designed specifically for equipment rental businesses, handling everything from inventory tracking and reservations to billing, contracts, and maintenance scheduling. It supports multi-location operations with real-time visibility and includes mobile apps for on-the-go access by field staff. The software integrates with accounting systems like QuickBooks and offers robust reporting for operational insights.
Pros
- Highly specialized rental workflows including delivery dispatching and contract automation
- Real-time inventory management across multiple locations
- Strong integrations with accounting and payment systems
Cons
- Steep learning curve for new users due to feature depth
- Dated user interface in some areas
- Pricing requires custom quotes and can be expensive for small operations
Best For
Mid-sized to large equipment rental companies with complex inventory and multi-location needs.
Pricing
Custom quote-based pricing starting around $250/month for basic setups, scaling with users, locations, and modules.
TapGoods
specializedAsset tracking and checkout software for booking and managing equipment loans with barcode scanning.
TapTable visual dashboard for real-time, interactive inventory and booking overviews
TapGoods is a cloud-based equipment rental software designed for managing bookings, inventory, and operations in rental businesses like tools, events, and AV equipment. It provides real-time availability calendars, online booking portals for customers, and mobile apps for check-in/out processes. The platform automates invoicing, payments, and reporting to streamline workflows for rental operators.
Pros
- Intuitive drag-and-drop scheduling calendar
- Robust mobile app for field operations
- Seamless integrations with QuickBooks and Stripe
Cons
- Limited advanced analytics and custom reporting
- Fewer third-party integrations compared to competitors
- Pricing scales quickly for large inventories
Best For
Small to mid-sized equipment rental businesses needing simple, visual booking and inventory management.
Pricing
Starts at $99/month for up to 100 inventory items, with tiers up to $299/month for 1,000+ items; custom enterprise pricing available.
Texada
enterpriseEnterprise asset management suite for equipment rental scheduling, maintenance, and fleet telematics.
Unified 'One Platform' architecture that combines rental booking, service management, and asset lifecycle tracking without silos.
Texada is a comprehensive asset management and rental software platform tailored for equipment rental companies, enabling seamless booking, scheduling, inventory tracking, and maintenance management. It supports the full rental lifecycle from quoting and reservations to invoicing, dispatch, and reporting, with mobile accessibility for field teams. The platform integrates with accounting systems, telematics, and CRM tools to provide real-time visibility into fleet utilization and operations.
Pros
- Powerful integrated rental booking and scheduling with real-time availability
- Strong asset maintenance and telematics integration for predictive scheduling
- Customizable dashboards and reporting for operational insights
Cons
- Steep learning curve for new users due to extensive features
- Pricing is quote-based and can be costly for smaller operations
- User interface feels somewhat dated compared to modern SaaS tools
Best For
Mid-sized equipment rental companies managing complex fleets that need an all-in-one solution for bookings, maintenance, and billing.
Pricing
Custom quote-based pricing starting at around $5,000/month for mid-tier plans, with modular add-ons for advanced features like telematics.
YoRent
specializedMulti-vendor rental marketplace software supporting equipment bookings, commissions, and inventory sync.
Multi-vendor marketplace functionality that allows multiple equipment owners to list and manage rentals on a single branded platform
YoRent is a comprehensive rental marketplace software that enables businesses to create online platforms for booking equipment, vehicles, properties, and more. It supports multi-vendor operations, inventory management, real-time booking calendars, and integrated payment gateways for seamless transactions. The platform is highly customizable, allowing white-label branding and scalability for growing rental businesses focused on equipment hiring.
Pros
- Robust multi-vendor marketplace support ideal for equipment rental networks
- Extensive customization and white-label options
- Strong inventory and booking management with payment integrations
Cons
- Steeper learning curve for initial setup and configuration
- Lacks deep specialization in equipment-specific features like maintenance tracking
- Higher pricing for advanced licenses and add-ons
Best For
Multi-vendor equipment rental businesses seeking a scalable marketplace platform rather than simple single-owner booking tools.
Pricing
One-time script licenses start at $499 (Regular) up to $1499 (Extended); SaaS hosting from $49/month with tiered plans based on vendors and features.
Conclusion
After thoroughly reviewing the top 10 equipment booking tools, EZRentOut rises as the clear leader, offering a robust cloud-based solution that seamlessly handles inventory, bookings, payments, and scheduling. Booqable stands out for its user-friendly design, perfect for those prioritizing simplicity, while Rentman excels with comprehensive event equipment management features. Together, these three tools showcase the best in the industry, ensuring businesses of all types can find a tailored fit for their operations.
Don’t miss out on streamlined efficiency—try EZRentOut today to transform how you manage bookings, track inventory, and grow your rental business.
Tools Reviewed
All tools were independently evaluated for this comparison