Top 10 Best Employee Records Management Software of 2026

BambooHR is a cloud-based HR platform specializing in employee records management, offering a centralized, secure repository for all employee data including personal information, documents, employment history, and performance records. It enables easy customization of fields, e-signatures for documents, audit trails for compliance, and self-service portals for employees to update their own info. With robust reporting, mobile accessibility, and integrations, it simplifies HR admin for growing businesses while ensuring data accuracy and security.

Workday is a leading cloud-based Human Capital Management (HCM) platform that provides comprehensive employee records management, serving as a centralized repository for all employee data from hiring to retirement. It enables real-time updates, secure storage, and seamless access to records like personal information, compensation history, performance reviews, and compliance documents. With advanced analytics and AI-driven insights, Workday helps HR teams maintain accuracy, ensure regulatory compliance, and support strategic workforce decisions.

Rippling is a comprehensive workforce management platform that centralizes employee records, enabling seamless management of personal data, employment history, benefits, and compliance documents in one unified profile. It automates data syncing across HR, payroll, IT, and finance systems, reducing manual entry and errors while supporting global teams with multi-country compliance. With robust audit trails, e-signatures, and role-based access, it ensures secure and efficient records handling for growing organizations.

ADP Workforce Now is a comprehensive HCM platform that serves as a robust employee records management solution, centralizing personal data, employment history, benefits enrollment, performance records, and compliance documents in a secure, accessible repository. It automates record-keeping tasks, supports self-service portals for employees and managers, and integrates seamlessly with payroll, time tracking, and talent management modules. The software ensures regulatory compliance across multiple jurisdictions with audit trails and reporting capabilities, making it suitable for scaling organizations.

UKG Pro is a comprehensive cloud-based HCM platform designed for enterprise-level organizations, offering robust employee records management within its broader suite of HR tools. It centralizes all employee data—including personal information, employment history, benefits, and performance records—in a secure, compliant repository accessible via self-service portals. The software ensures regulatory adherence through automated workflows, audit trails, and real-time reporting, while integrating seamlessly with payroll, timekeeping, and talent management modules.

Paylocity is a cloud-based human capital management (HCM) platform that provides robust employee records management as part of its comprehensive HR suite. It centralizes employee data including personal information, employment history, benefits enrollment, performance reviews, and compliance documents in a secure, accessible repository. The software supports automated workflows for onboarding, offboarding, and record updates, with employee and manager self-service portals for efficient data management and real-time access.

Paycom is a comprehensive human capital management (HCM) platform that centralizes employee records management within a single, unified database, eliminating data silos and reducing errors across HR functions. It offers secure storage for employee documents, automated record updates, compliance tracking, and robust reporting tools tailored for mid-to-large enterprises. The employee self-service portal via the Beti® mobile app empowers workers to access and manage their own records, streamlining administrative tasks.

Gusto is an all-in-one payroll and HR platform that provides solid employee records management features, including centralized storage of personal information, employment history, tax documents, and onboarding paperwork. It enables secure document uploads, custom fields for employee data, and self-service access for employees to view and update their records. While primarily known for payroll processing, its HR tools integrate seamlessly to maintain compliant and up-to-date employee files for small to mid-sized businesses.

Zenefits is an all-in-one HR platform that excels in employee records management by providing a centralized database for storing personal information, employment history, documents, and compliance data. It enables automated updates, secure access controls, and seamless integration with payroll, benefits enrollment, and time-off tracking. The software ensures regulatory compliance through features like I-9 verification and EEO reporting, making it suitable for streamlined HR operations.

HiBob is a modern HR platform that centralizes employee records management within a comprehensive people platform, enabling secure storage and access to employee data such as personal information, contracts, documents, and compliance records. It automates key processes like onboarding, offboarding, and data updates through customizable workflows, ensuring accuracy and regulatory adherence across global teams. With strong integration capabilities and mobile accessibility, HiBob supports HR teams in maintaining up-to-date employee profiles while providing analytics for better workforce insights.