Top 10 Best Employee Record Management Software of 2026

BambooHR is a cloud-based HRIS platform specializing in employee record management, offering a centralized, secure database for storing personal information, employment history, performance data, documents, and compliance records. It enables easy updates, searchable records, role-based permissions, and automated workflows for onboarding, offboarding, and data audits. The platform integrates self-service portals where employees can view and update their own records, ensuring accuracy and reducing HR administrative burden.

Rippling is an all-in-one workforce management platform that centralizes employee records, enabling seamless management of HR data, payroll, benefits, and IT provisioning from a single employee profile. It automates onboarding, offboarding, and data synchronization across all modules, ensuring compliance and accuracy. With support for global teams in 100+ countries, it handles complex record-keeping needs effortlessly. The platform serves as a single source of truth for employee information, reducing administrative silos.

Workday is a comprehensive cloud-based HCM platform that excels in employee record management by providing a centralized repository for all employee data, including personal information, employment history, benefits, and performance records. It automates record updates, ensures compliance with global regulations, and supports self-service portals for employees and managers. With seamless integration across HR functions like payroll and talent management, it offers real-time analytics and AI-driven insights to streamline HR operations.

ADP Workforce Now is a robust human capital management (HCM) platform designed for mid-to-large enterprises, offering comprehensive employee record management alongside payroll, benefits administration, and compliance tools. It centralizes all employee data in a secure, accessible repository, supporting document storage, history tracking, and automated updates to ensure accuracy and regulatory adherence. The software also includes employee self-service portals for personal information management and integrates seamlessly with other HR functions for a unified view of workforce data.

UKG Pro is a robust human capital management (HCM) platform from UKG that serves as a comprehensive solution for employee record management, centralizing personal data, employment history, documents, and compliance records in a secure, accessible repository. It integrates seamlessly with payroll, benefits, timekeeping, and talent management modules to provide a holistic view of employee information. Designed primarily for mid-to-large enterprises, it supports global operations with features like automated workflows, audit trails, and real-time updates to streamline HR processes.

Paycom is a comprehensive HR and payroll software platform that centralizes employee record management within a single, unified database, eliminating data silos across HR functions. It supports maintaining employee profiles, benefits enrollment, performance tracking, compliance reporting, and self-service portals for employees to update their own records. The platform integrates payroll, time tracking, and talent management, making it a robust solution for streamlining employee data lifecycle.

Paycor is a comprehensive HCM platform that provides robust employee record management through a centralized digital repository for personal data, documents, benefits, and compliance records. It streamlines onboarding, updates, and offboarding with automated workflows, e-signatures, and self-service portals for employees and managers. Integrated with payroll, time, and talent modules, it ensures data accuracy, audit trails, and regulatory adherence across the employee lifecycle.

Personio is a comprehensive HR platform that serves as a centralized hub for employee record management, enabling secure storage and easy access to employee data such as contracts, personal information, and performance records. It automates workflows for onboarding, offboarding, and updates, ensuring compliance with regulations like GDPR. The software integrates employee self-service features, allowing staff to view and manage their own records via a mobile-friendly portal.

HiBob (hibob.com) is a modern HR platform designed as an employee experience system, with strong capabilities in employee record management through a centralized, customizable database for personal details, documents, contracts, and compliance data. It enables secure self-service access for employees to view and update their records while providing HR teams with real-time analytics and audit trails. Integrated with payroll, benefits, and performance tools, it streamlines the entire employee lifecycle from onboarding to offboarding.

Gusto is a comprehensive payroll and HR platform that includes robust employee record management features, allowing businesses to store and update employee profiles, personal information, employment history, and documents in a centralized dashboard. It streamlines onboarding, offboarding, and compliance by integrating employee data with payroll, benefits, and time tracking. While not a standalone HRIS, its employee management tools are tightly coupled with core payroll functions, making it suitable for small to mid-sized businesses seeking an all-in-one solution.