Quick Overview
- 1#1: Microsoft SharePoint - Enterprise platform for building customizable intranets with document management, collaboration, and Microsoft 365 integration.
- 2#2: LumApps - AI-powered employee experience platform unifying communication, apps, and personalized intranet content.
- 3#3: Staffbase - Mobile-first employee communication platform for engaging intranets and internal messaging.
- 4#4: Unily - Digital workplace intranet delivering personalized experiences, news, and collaboration tools.
- 5#5: Simpplr - AI-driven intranet for employee engagement, search, and streamlined communication.
- 6#6: Workvivo - Social employee experience platform fostering culture through vibrant intranet features.
- 7#7: Igloo Software - Flexible intranet solution for knowledge sharing, announcements, and employee directories.
- 8#8: Atlassian Confluence - Collaboration workspace for creating wikis, documentation, and team intranets.
- 9#9: ThoughtFarmer - Knowledge-centric intranet software for secure collaboration and content management.
- 10#10: MangoApps - All-in-one platform combining intranet, team chat, tasks, and file sharing.
We ranked these tools by evaluating core features (like collaboration and personalization), user experience (ease of adoption), technical robustness (integration and scalability), and overall value, ensuring they meet the diverse needs of modern workplaces.
Comparison Table
Employee intranet software is a vital tool for enhancing workplace connectivity and information management, and selecting the right platform requires careful consideration of key features. This comparison table examines top tools like Microsoft SharePoint, LumApps, Staffbase, Unily, Simpplr, and more, highlighting differences in usability, collaboration capabilities, and scalability. Readers will learn to identify which solution best fits their organizational needs, goals, and team size.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Microsoft SharePoint Enterprise platform for building customizable intranets with document management, collaboration, and Microsoft 365 integration. | enterprise | 9.4/10 | 9.8/10 | 8.0/10 | 9.2/10 |
| 2 | LumApps AI-powered employee experience platform unifying communication, apps, and personalized intranet content. | enterprise | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | Staffbase Mobile-first employee communication platform for engaging intranets and internal messaging. | enterprise | 9.2/10 | 9.5/10 | 9.0/10 | 8.5/10 |
| 4 | Unily Digital workplace intranet delivering personalized experiences, news, and collaboration tools. | enterprise | 8.6/10 | 9.1/10 | 8.3/10 | 8.0/10 |
| 5 | Simpplr AI-driven intranet for employee engagement, search, and streamlined communication. | enterprise | 8.7/10 | 8.5/10 | 9.1/10 | 8.2/10 |
| 6 | Workvivo Social employee experience platform fostering culture through vibrant intranet features. | enterprise | 8.7/10 | 8.8/10 | 9.3/10 | 8.2/10 |
| 7 | Igloo Software Flexible intranet solution for knowledge sharing, announcements, and employee directories. | enterprise | 8.3/10 | 8.5/10 | 8.8/10 | 7.9/10 |
| 8 | Atlassian Confluence Collaboration workspace for creating wikis, documentation, and team intranets. | enterprise | 8.1/10 | 8.7/10 | 7.3/10 | 7.6/10 |
| 9 | ThoughtFarmer Knowledge-centric intranet software for secure collaboration and content management. | enterprise | 8.4/10 | 8.7/10 | 8.0/10 | 7.9/10 |
| 10 | MangoApps All-in-one platform combining intranet, team chat, tasks, and file sharing. | enterprise | 8.1/10 | 8.4/10 | 8.2/10 | 7.7/10 |
Enterprise platform for building customizable intranets with document management, collaboration, and Microsoft 365 integration.
AI-powered employee experience platform unifying communication, apps, and personalized intranet content.
Mobile-first employee communication platform for engaging intranets and internal messaging.
Digital workplace intranet delivering personalized experiences, news, and collaboration tools.
AI-driven intranet for employee engagement, search, and streamlined communication.
Social employee experience platform fostering culture through vibrant intranet features.
Flexible intranet solution for knowledge sharing, announcements, and employee directories.
Collaboration workspace for creating wikis, documentation, and team intranets.
Knowledge-centric intranet software for secure collaboration and content management.
All-in-one platform combining intranet, team chat, tasks, and file sharing.
Microsoft SharePoint
enterpriseEnterprise platform for building customizable intranets with document management, collaboration, and Microsoft 365 integration.
Deep Microsoft 365 ecosystem integration, enabling fluid workflows across Teams, Viva Engage, and Power Platform for dynamic intranet experiences.
Microsoft SharePoint is a powerful web-based platform integrated within Microsoft 365, designed for creating customizable employee intranets to facilitate communication, collaboration, and document management. It enables organizations to build modern intranet sites with news feeds, team collaboration spaces, and advanced search functionalities. SharePoint excels in centralizing company knowledge, streamlining workflows, and supporting secure information sharing across enterprises.
Pros
- Seamless integration with Microsoft 365 tools like Teams, OneDrive, and Power Apps
- Highly scalable with robust document management, permissions, and compliance features
- Extensive customization options via modern sites, web parts, and no-code tools
Cons
- Steep learning curve for users without technical expertise
- Can feel overwhelming for small teams due to its enterprise focus
- Performance issues with very large sites or heavy customization
Best For
Large enterprises and Microsoft 365 users seeking a scalable, feature-rich intranet for secure collaboration and knowledge management.
Pricing
Included in Microsoft 365 plans; Business Basic starts at $6/user/month, while Enterprise E3/E5 (full features) range from $23-36/user/month.
LumApps
enterpriseAI-powered employee experience platform unifying communication, apps, and personalized intranet content.
AI-powered universal search and personalized homepage that aggregates relevant content from across all integrated tools in real-time
LumApps is a comprehensive employee intranet platform that delivers personalized content, communication, and collaboration tools to enhance the employee experience in large organizations. It integrates deeply with Microsoft 365, Google Workspace, and over 100 other apps, enabling a unified hub for news, knowledge sharing, and productivity. With AI-driven personalization and robust analytics, LumApps helps foster engagement and streamline internal operations across global workforces.
Pros
- Exceptional personalization with AI-curated feeds tailored to user roles and interests
- Seamless integrations with major enterprise tools like Microsoft 365 and Slack
- Strong mobile app and analytics for measuring employee engagement
Cons
- Enterprise pricing can be steep for mid-sized or smaller organizations
- Advanced customizations require developer expertise
- Occasional performance lags with very large-scale deployments
Best For
Large enterprises with distributed teams needing a highly integrated, personalized intranet to drive communication and productivity.
Pricing
Custom enterprise pricing, typically $10-25 per user/month based on features and scale; quote-based with annual contracts.
Staffbase
enterpriseMobile-first employee communication platform for engaging intranets and internal messaging.
Mobile-first employee app with AI-driven personalization and real-time push notifications for unmatched engagement rates
Staffbase is a mobile-first employee intranet and communication platform designed to engage deskless and office workers with personalized newsfeeds, announcements, and interactive content. It supports features like push notifications, surveys, chats, and integrations with HR and productivity tools to foster a connected digital workplace. The platform excels in delivering targeted communications and analytics to boost employee engagement across large organizations.
Pros
- Superior mobile app for frontline workers with offline access
- Advanced personalization and content targeting
- Strong integrations with Microsoft 365, Slack, and HR systems
Cons
- Enterprise-level pricing can be prohibitive for small businesses
- Steep learning curve for advanced admin configurations
- Limited customization options compared to some competitors
Best For
Large enterprises with distributed or deskless workforces needing high-engagement mobile intranet solutions.
Pricing
Custom enterprise pricing, typically $6-12 per user/month based on features and scale; quote-based with no public tiers.
Unily
enterpriseDigital workplace intranet delivering personalized experiences, news, and collaboration tools.
Deep SharePoint and Microsoft Viva integration for personalized, adaptive employee portals with real-time engagement metrics
Unily is a modern, mobile-first intranet platform built on Microsoft 365 and SharePoint, designed to centralize employee communication, collaboration, and engagement. It offers customizable pages, social feeds, news publishing, document management, and personalized dashboards to create a unified digital workplace. The software emphasizes employee experience with features like push notifications, Viva Connections integration, and analytics for measuring engagement.
Pros
- Seamless integration with Microsoft 365 ecosystem including SharePoint and Viva
- Highly customizable design with drag-and-drop builders and mobile responsiveness
- Robust employee engagement tools like social feeds and analytics dashboards
Cons
- Relies heavily on Microsoft ecosystem, limiting flexibility for non-MS users
- Setup requires SharePoint expertise for advanced customizations
- Premium pricing may not suit small businesses
Best For
Mid-sized to large enterprises invested in Microsoft 365 looking for an engaging, scalable intranet.
Pricing
Custom quote-based pricing, typically $10-25 per user/month depending on features and scale, with annual contracts.
Simpplr
enterpriseAI-driven intranet for employee engagement, search, and streamlined communication.
AI-driven personalized homepage and content recommendations
Simpplr is a modern, mobile-first employee intranet platform that serves as a centralized hub for company communications, knowledge sharing, and collaboration. It offers personalized homepages, employee directories, Spaces for team-specific content, and AI-driven search to boost engagement. Designed for seamless integration with Microsoft 365, Slack, and other tools, it emphasizes ease of use and employee experience metrics.
Pros
- Intuitive, modern interface with strong mobile support
- Personalized content feeds and AI-powered search
- Robust integrations with enterprise tools like Microsoft 365
Cons
- Pricing can be steep for smaller organizations
- Admin customization requires some technical setup
- Advanced analytics need higher-tier plans
Best For
Mid-sized to large enterprises aiming to improve employee engagement through a user-friendly intranet.
Pricing
Custom enterprise pricing, typically $8-15 per user/month with annual contracts; no public tiers.
Workvivo
enterpriseSocial employee experience platform fostering culture through vibrant intranet features.
Instagram-inspired newsfeed with stories, recognition, and AI-driven content recommendations for addictive employee interaction
Workvivo is a modern employee experience platform functioning as an intranet alternative, designed to enhance engagement through a social media-style newsfeed, recognition features, and interactive tools like polls and events. It emphasizes culture-building with mobile-first access, seamless integrations with Microsoft 365, Slack, and Zoom, and analytics to measure employee sentiment. Ideal for distributed teams, it transforms traditional intranets into vibrant communication hubs that boost participation and connectivity.
Pros
- Highly engaging, social media-like interface that drives participation
- Strong mobile app and integrations with major workplace tools
- Advanced analytics for tracking engagement and sentiment
Cons
- Premium pricing may not suit small businesses
- Lighter on traditional document management and knowledge base features
- Setup and customization require dedicated admin time
Best For
Mid-to-large enterprises focused on boosting employee engagement and culture in hybrid or remote work environments.
Pricing
Custom quote-based pricing; typically $8-15 per user/month for enterprise plans with annual contracts.
Igloo Software
enterpriseFlexible intranet solution for knowledge sharing, announcements, and employee directories.
No-code visual page builder with pre-built widgets for rapid, professional intranet creation
Igloo Software is a cloud-based employee intranet platform designed to create engaging, modern digital workplaces with features like customizable pages, employee directories, news feeds, and collaboration tools. It offers a no-code drag-and-drop builder for easy customization and integrates seamlessly with tools like Microsoft 365 and SharePoint. The platform emphasizes employee engagement through social features, analytics, and mobile accessibility, making it suitable for mid-to-large organizations.
Pros
- Intuitive no-code drag-and-drop builder for quick customization
- Strong integrations with Microsoft ecosystem and mobile-first design
- Advanced analytics and employee engagement tools
Cons
- Pricing is quote-based and can be expensive for smaller teams
- Some advanced features locked behind higher-tier plans
- Initial setup may require planning for optimal use
Best For
Mid-sized to large enterprises seeking a user-friendly intranet to boost internal communication and collaboration without heavy IT involvement.
Pricing
Custom quote-based pricing; typically starts at $15-25 per user/month depending on features and scale, with Essential, Business, and Enterprise tiers.
Atlassian Confluence
enterpriseCollaboration workspace for creating wikis, documentation, and team intranets.
Advanced macro system and Jira integration for embedding live project data into intranet pages
Atlassian Confluence is a powerful collaboration platform designed for teams to create, organize, and share knowledge through wikis, pages, and spaces. It functions effectively as an employee intranet by enabling centralized documentation, project hubs, and internal communication with features like templates, macros, and integrations. While excels in knowledge management, it supports employee engagement through searchable content repositories and team collaboration tools.
Pros
- Highly customizable spaces and pages with macros for dynamic content
- Seamless integration with Jira and other Atlassian tools
- Robust permissions and enterprise-grade security features
Cons
- Steep learning curve due to wiki-style editing and complexity
- Pricing scales quickly for large teams, becoming costly
- User interface feels dated compared to modern intranet platforms
Best For
Enterprise teams heavily invested in the Atlassian ecosystem needing robust knowledge management and documentation.
Pricing
Free for up to 10 users; Standard at $5.75/user/month, Premium at $10.50/user/month (billed annually).
ThoughtFarmer
enterpriseKnowledge-centric intranet software for secure collaboration and content management.
Dynamic Spaces – fully customizable team hubs that function like mini-intranets with permissions, feeds, and workflows.
ThoughtFarmer is a robust employee intranet platform designed to enhance communication, collaboration, and knowledge sharing within organizations. It features customizable spaces for teams, social microblogging, powerful search capabilities, and integration with Microsoft 365 and other enterprise tools. The platform emphasizes employee engagement through analytics, mobile access, and community-building features, making it suitable for fostering a connected workforce.
Pros
- Highly customizable spaces and templates for tailored intranets
- Strong social tools like microblogs and expertise directories for engagement
- Advanced search and analytics to improve content discoverability
Cons
- Pricing is quote-based and can be expensive for smaller teams
- Steep learning curve for admins during initial setup
- Limited native integrations compared to some modern competitors
Best For
Mid-to-large enterprises seeking a flexible social intranet to drive employee collaboration and knowledge sharing.
Pricing
Custom quote-based pricing, typically $10-20 per user/month with annual contracts depending on features and scale.
MangoApps
enterpriseAll-in-one platform combining intranet, team chat, tasks, and file sharing.
Microfeeds: Personalized, real-time activity streams that consolidate updates, notifications, and content from across teams and apps.
MangoApps is a unified employee experience platform serving as a modern intranet solution that integrates social collaboration, communication, and productivity tools. It offers features like activity feeds, team spaces, file sharing, task management, employee directories, and engagement tools such as polls and recognition badges. Designed for mid-to-large organizations, it emphasizes mobile accessibility and customizable workspaces to foster better internal connectivity and streamline daily operations.
Pros
- Comprehensive all-in-one intranet with strong social and collaboration features
- Excellent mobile app and responsive design for on-the-go access
- Robust employee engagement tools like recognition and polls
Cons
- Pricing escalates quickly for advanced features and larger teams
- Limited out-of-the-box integrations compared to top competitors
- Customization can require admin effort for complex setups
Best For
Mid-sized businesses and enterprises looking for an engaging, social intranet to boost employee connectivity and productivity.
Pricing
Starts at $6/user/month for basic plans (billed annually), with Pro at $10/user/month and Enterprise custom pricing.
Conclusion
This review of top intranet tools showcases a diverse set of solutions, each with unique strengths to meet varying workplace needs. At the pinnacle, Microsoft SharePoint emerges as the top choice, offering a robust enterprise platform with customizable intranet features, seamless document management, and deep Microsoft 365 integration. LumApps and Staffbase follow closely, providing compelling alternatives—LumApps with AI-driven personalization and Staffbase with mobile-first engagement—ensuring there’s a strong fit for most organizations. Whether prioritizing collaboration, communication, or knowledge sharing, these tools deliver value, making modern workplaces more connected and efficient.
Ready to elevate your internal workplace? Begin with Microsoft SharePoint to leverage its enterprise capabilities and transform how your team collaborates and accesses resources.
Tools Reviewed
All tools were independently evaluated for this comparison