
GITNUXSOFTWARE ADVICE
General KnowledgeTop 10 Best Ell Software of 2026
Top 10 Ell Software tools ranked and compared for planning, docs, and collaboration. Compare picks like Notion, Confluence, Loop.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Notion
Database views with linked records and filters drive live project tracking
Built for teams consolidating docs, wikis, and tracking dashboards in one workspace.
Confluence
Macros and templates that turn freeform pages into structured, reusable documentation
Built for teams maintaining living documentation linked to Jira work items.
Microsoft Loop
Loop components that stay linked when inserted into multiple pages
Built for teams managing shared notes, specs, and project updates in Microsoft 365.
Related reading
Comparison Table
This comparison table evaluates Ell Software tools alongside common documentation and collaborative work platforms such as Notion, Confluence, Microsoft Loop, and Google Docs. It maps key differences in real-time collaboration, page and document structure, knowledge management features, and admin controls across Google Workspace and other suites so teams can shortlist the best fit for their workflow.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Notion A workspace for building connected documents, wikis, and databases with permissions, pages, and search. | knowledge base | 9.3/10 | 9.3/10 | 9.3/10 | 9.4/10 |
| 2 | Confluence A team wiki for knowledge sharing with spaces, page permissions, and strong integrations with Atlassian tools. | team wiki | 9.0/10 | 8.9/10 | 9.1/10 | 9.1/10 |
| 3 | Microsoft Loop A component-based workspace that lets teams create and collaborate on live documents across Microsoft apps. | collaboration | 8.7/10 | 8.8/10 | 8.5/10 | 8.9/10 |
| 4 | Google Docs Online document authoring with real-time collaboration, comments, version history, and sharing controls. | document collaboration | 8.4/10 | 8.5/10 | 8.5/10 | 8.3/10 |
| 5 | Google Workspace A productivity suite that includes Gmail, Drive, Calendar, and collaborative tools for teams and organizations. | productivity suite | 8.2/10 | 8.3/10 | 7.9/10 | 8.2/10 |
| 6 | Miro An online visual collaboration platform for brainstorming, diagramming, and structured workshops with templates. | visual collaboration | 7.9/10 | 8.0/10 | 7.6/10 | 7.9/10 |
| 7 | MURAL A collaborative whiteboard tool for team workshops with sticky notes, diagrams, voting, and facilitation features. | workshop whiteboard | 7.5/10 | 7.2/10 | 7.7/10 | 7.8/10 |
| 8 | Trello A kanban board system for tracking work with cards, checklists, automation, and team collaboration. | task management | 7.2/10 | 7.1/10 | 7.1/10 | 7.5/10 |
| 9 | Monday.com A work management platform that supports customizable boards, automation, and reporting for teams. | work management | 6.9/10 | 7.2/10 | 6.7/10 | 6.8/10 |
| 10 | Asana A project and task management tool with timelines, goals, dashboards, and workflow automation. | project management | 6.6/10 | 6.6/10 | 6.9/10 | 6.3/10 |
A workspace for building connected documents, wikis, and databases with permissions, pages, and search.
A team wiki for knowledge sharing with spaces, page permissions, and strong integrations with Atlassian tools.
A component-based workspace that lets teams create and collaborate on live documents across Microsoft apps.
Online document authoring with real-time collaboration, comments, version history, and sharing controls.
A productivity suite that includes Gmail, Drive, Calendar, and collaborative tools for teams and organizations.
An online visual collaboration platform for brainstorming, diagramming, and structured workshops with templates.
A collaborative whiteboard tool for team workshops with sticky notes, diagrams, voting, and facilitation features.
A kanban board system for tracking work with cards, checklists, automation, and team collaboration.
A work management platform that supports customizable boards, automation, and reporting for teams.
A project and task management tool with timelines, goals, dashboards, and workflow automation.
Notion
knowledge baseA workspace for building connected documents, wikis, and databases with permissions, pages, and search.
Database views with linked records and filters drive live project tracking
Notion stands out for turning pages into a shared workspace where documents, databases, and dashboards use the same building blocks. Its database types support linked records, filters, and views that power project tracking, content workflows, and knowledge bases. Templates and role-based spaces help teams standardize structures across workstreams while keeping editing in one place. Built-in comments, mentions, and permission controls support collaboration without moving content into separate tools.
Pros
- Databases with linked records create flexible project and knowledge models
- Multiple database views enable kanban, table, list, and calendar workflows
- Comments, mentions, and at-mentions keep collaboration inside each page
- Permissions and spaces support structured team areas and access control
- Templates speed up repeatable docs, wikis, and operating procedures
Cons
- Complex database setups can become difficult to maintain at scale
- Advanced governance requires careful permissions design and ongoing upkeep
- Reporting across multiple databases can require manual setup
Best For
Teams consolidating docs, wikis, and tracking dashboards in one workspace
Confluence
team wikiA team wiki for knowledge sharing with spaces, page permissions, and strong integrations with Atlassian tools.
Macros and templates that turn freeform pages into structured, reusable documentation
Confluence organizes team knowledge with wiki pages, databases, and team spaces designed for searchable collaboration across projects. It supports structured content with page templates, macros, and document-ready formatting for meeting notes, specs, and reports. Real-time collaboration tools such as inline comments, mentions, and activity streams make updates traceable for distributed teams. Admin controls include permission schemes and audit trails, and integrations connect pages to Jira issues and development workflows.
Pros
- Page templates and macros standardize documentation across teams and projects
- Powerful search finds content across spaces with quick filters
- Inline comments and mentions keep discussions tied to exact page sections
- Jira integration links requirements, tickets, and progress to documentation
Cons
- Large wiki sprawl makes navigation harder without strong information architecture
- Complex macros can create heavy pages that load slowly
Best For
Teams maintaining living documentation linked to Jira work items
Microsoft Loop
collaborationA component-based workspace that lets teams create and collaborate on live documents across Microsoft apps.
Loop components that stay linked when inserted into multiple pages
Microsoft Loop centers pages and components as living building blocks that teams can reuse across apps. Loop lets users create collaborative workspaces with shared Loop pages that update in real time during co-editing sessions. Components can be inserted into pages and shared across Teams and Outlook contexts for consistent updates. The solution focuses on structured collaboration with Microsoft 365 identity and permissions integrated into daily workflows.
Pros
- Live Loop pages keep edits synchronized during collaboration
- Reusable Loop components reduce duplicated notes and specifications
- Seamless inclusion inside Microsoft Teams and Outlook contexts
- Tight Microsoft 365 identity and permission alignment
Cons
- Component reuse can be confusing without clear ownership
- Formatting options lag behind full-feature document editors
- Advanced workflow tooling is limited compared with dedicated apps
Best For
Teams managing shared notes, specs, and project updates in Microsoft 365
Google Docs
document collaborationOnline document authoring with real-time collaboration, comments, version history, and sharing controls.
Live collaboration with suggestion mode and revision history in one document
Google Docs stands out with real-time co-editing across browsers and mobile apps. It provides word processing with extensive formatting controls, comments, and revision history for trackable changes. Integration with Google Drive enables easy sharing, version management, and structured document storage. It supports add-ons and exports to common formats for collaboration and publishing workflows.
Pros
- Real-time collaboration with simultaneous cursors and change syncing
- Comment threads and suggestion mode support structured review cycles
- Revision history enables time-based rollback of document edits
- Direct Drive storage simplifies file organization and permission sharing
- Cloud-based autosave prevents local data loss during edits
Cons
- Deep desktop publishing features remain limited versus dedicated layout tools
- Complex formatting can shift when opening documents in non-Google editors
- Offline editing depends on browser capabilities and setup
- Advanced workflows require add-ons instead of built-in automation
Best For
Teams collaborating on documents with lightweight review and Drive-based sharing
Google Workspace
productivity suiteA productivity suite that includes Gmail, Drive, Calendar, and collaborative tools for teams and organizations.
Real-time co-authoring with version history across shared Drive documents
Google Workspace combines Gmail, Calendar, Drive, Docs, Sheets, and Meet into one managed suite for collaboration and communication. Centralized admin tools cover user provisioning, device management, and security controls like data loss prevention and audit reporting. Real-time co-authoring works across Docs, Sheets, Slides, and Jamboard alternatives through integrated editing and version history in Drive. For meetings, Google Meet supports scheduling, screen sharing, and recording tied to user accounts and shared calendars.
Pros
- Real-time co-authoring in Docs, Sheets, and Slides with conflict-free edits
- Centralized admin console for user, group, and permission management
- Drive version history and advanced sharing controls for document governance
- Meet scheduling and recording integrated with Calendar invitations
- Gmail search plus shared inboxes support faster support operations
Cons
- Advanced permission troubleshooting can be confusing across Drive and shared drives
- Offline editing availability depends on device and browser behavior
- Complex DLP or retention policies take careful configuration to avoid blocks
- Some desktop workflows lack native parity with Office file behaviors
- Large meeting recordings can create storage management overhead
Best For
Teams needing secure email, document collaboration, and managed video meetings
Miro
visual collaborationAn online visual collaboration platform for brainstorming, diagramming, and structured workshops with templates.
Miro templates and facilitation mode with structured workshop workflows
Miro stands out with a highly configurable infinite canvas for collaboration and planning across remote teams. Whiteboards support diagrams, sticky notes, and structured templates for workshops, roadmap reviews, and retrospectives. Real-time cursors, comments, and voting tools help teams converge on decisions during live sessions. Integrations connect boards to common work systems and allow embedding for shareable artifacts.
Pros
- Infinite canvas supports large workshops without layout constraints
- Template library covers workshops, planning, and retrospectives
- Real-time collaboration includes cursors, comments, and acknowledgments
- Powerful diagramming tools for flows, wireframes, and mind maps
Cons
- Large boards can feel slow to navigate without strong organization
- Template customization often requires manual rework of elements
- Commenting becomes noisy on big teams during active sessions
Best For
Cross-functional teams running visual planning and facilitation workshops together
MURAL
workshop whiteboardA collaborative whiteboard tool for team workshops with sticky notes, diagrams, voting, and facilitation features.
Guided facilitation templates for structured workshops on a shared canvas
MURAL stands out with an online canvas designed for structured workshops and collaborative ideation. Teams capture ideas with sticky notes, templates, and guided facilitation, then move through affinity mapping and synthesis workflows. Collaboration supports real-time co-editing, comments, and voting so groups can converge on decisions within the same workspace. Security controls include role-based access and organization-level administration for managing who can view and edit boards.
Pros
- Workshop templates accelerate kickoff for ideation, planning, and retrospectives
- Real-time co-editing keeps dispersed teams aligned on the same canvas
- Affinity mapping and voting streamline convergence on key themes
- Facilitation tools support guided sessions and structured outputs
- Role-based access helps manage board permissions for stakeholders
Cons
- Large boards can become cluttered without disciplined facilitation
- Template-driven workflows can limit flexibility for unconventional formats
- Advanced automation outside manual collaboration is limited
- Navigation between complex boards can feel slow for heavy users
Best For
Product and design teams running visual workshops and shared planning sessions
Trello
task managementA kanban board system for tracking work with cards, checklists, automation, and team collaboration.
Butler automation rules that execute card actions based on events and conditions
Trello stands out with board-based visual workflows that translate tasks into cards moving across configurable lists. It supports activity tracking, checklists, due dates, attachments, labels, and comments for clear team context. Teams can automate repetitive moves using Butler rules and trigger actions from events like card creation or status changes. Collaboration is strengthened by board permissions, mentions, and shared templates that speed up common processes.
Pros
- Drag-and-drop Kanban boards make workflows easy to understand at a glance
- Butler automation triggers rules for card moves, assignments, and notifications
- Power-ups add integrations like Jira, Calendar, and Slack without rebuilding workflows
- Templates help standardize project setup across teams and recurring work
Cons
- Complex cross-project dependencies require custom handling across multiple boards
- Reporting stays limited for portfolio-level analytics and resource forecasting
- Advanced permissions and governance can get cumbersome in large organizations
- Native time tracking and workload planning are not as robust as PM suites
Best For
Teams managing iterative work using Kanban boards and lightweight automation
Monday.com
work managementA work management platform that supports customizable boards, automation, and reporting for teams.
Board-level automations with condition and trigger rules for task updates
monday.com stands out with a highly visual work operating system that turns tasks into boards, dashboards, and automations. Teams can manage projects using customizable workflows, status views, and timeline and Gantt-style planning. The platform supports structured collaboration with comments, file attachments, mentions, and notifications tied to each item. Reporting uses board analytics and customizable dashboards to track progress across teams and projects.
Pros
- Highly customizable boards for workflows, statuses, and fields
- Powerful automation rules reduce manual task routing
- Dashboards aggregate progress across multiple boards
Cons
- Complex setups can feel heavy for simple task lists
- Advanced automation logic needs careful board design
- Reporting dashboards require consistent field usage
Best For
Teams needing visual project management with workflow automation and dashboards
Asana
project managementA project and task management tool with timelines, goals, dashboards, and workflow automation.
Automation rules that update tasks and create work from triggers and custom fields
Asana stands out for turning work intake into structured execution using projects, tasks, and shared timelines. Team coordination is supported by assignees, due dates, comments, and file attachments tied directly to tasks. Cross-team planning is strengthened by portfolios for rollups and dashboards for real-time status. Automation rules can trigger task creation, field updates, and reminders based on activity and custom fields.
Pros
- Task workflows with assignees, due dates, and comment threads stay fully context-linked.
- Dashboards and portfolios provide cross-project visibility for timelines and outcomes.
- Automation rules update tasks and notify teams based on triggers and custom fields.
Cons
- Complex workflows can become harder to maintain with many custom fields.
- Advanced reporting depends on correct tagging and disciplined project structure.
- Large project boards may feel slower during heavy collaboration.
Best For
Teams running cross-department projects needing disciplined tracking and automation
How to Choose the Right Ell Software
This buyer’s guide explains how to choose the right ell software for teams that need shared documentation, live collaboration, and work execution. It covers Notion, Confluence, Microsoft Loop, Google Docs, Google Workspace, Miro, MURAL, Trello, monday.com, and Asana. The guide translates the strengths and limitations of each tool into concrete selection criteria.
What Is Ell Software?
Ell software tools help teams create, structure, and collaborate on living work artifacts like pages, documents, boards, and tasks. These tools reduce coordination work by keeping collaboration inside the same environment, such as comments tied to specific pages in Confluence or inline collaboration inside documents in Google Docs. Many tools also model work as reusable building blocks, like components in Microsoft Loop or linked database records in Notion. Teams typically use this software for knowledge bases, project tracking, workshop facilitation, and task execution, including living Jira-linked documentation in Confluence and automated kanban workflows in Trello.
Key Features to Look For
The best ell software matches how work is actually created and reviewed inside the team.
Linked data models with filtered views
Notion’s database views with linked records and filters support live project tracking when tasks, owners, and statuses need to stay connected across multiple views. This approach also helps teams build knowledge bases where documentation and tracking share the same underlying structure.
Templates and reusable page structure
Confluence uses page templates and macros to standardize documentation so meeting notes, specs, and reports stay consistent across spaces. Notion also provides templates for wikis and operating procedures so teams can repeat structures without rebuilding layouts.
Macro-driven documentation that stays tied to context
Confluence turns freeform pages into structured, reusable documentation through macros that embed components into the wiki. This matters when documentation must align to work items and stay easy to search across spaces.
Live collaboration with built-in review workflows
Google Docs delivers real-time collaboration with suggestion mode and revision history so reviews can be time-based and reversible. It also keeps comments and threads inside the same document so approval cycles do not require moving files into separate systems.
Reusable components that stay linked across pages
Microsoft Loop keeps Loop components linked when they are inserted into multiple pages so shared specs and notes remain consistent across contexts. This feature reduces duplicated writing when Teams and Outlook-style workflows reference the same component.
Automation that triggers actions on work items
Trello’s Butler automation rules execute card actions based on events and conditions so repetitive routing stays consistent without manual movement. monday.com and Asana also provide automation rules that update task fields, create work from triggers, and notify teams when conditions are met.
How to Choose the Right Ell Software
A practical selection focuses on whether the team needs knowledge-first documentation, component-first collaboration, or workflow-first work tracking.
Match the tool to the work artifact people create every day
Notion fits teams consolidating docs, wikis, and tracking dashboards in one place because its database views and linked records connect planning to knowledge. Confluence fits teams maintaining living documentation linked to Jira work items because macros and templates turn wiki pages into structured artifacts. Microsoft Loop fits teams managing shared notes and specs in Microsoft 365 contexts because Loop pages synchronize live edits and Loop components stay linked across pages.
Decide how collaboration and approvals should behave
Google Docs supports suggestion mode and revision history so document edits can be reviewed and rolled back inside the same file. Confluence supports inline comments, mentions, and activity streams so discussions remain tied to exact page sections. These choices affect how teams run review cycles without exporting content into separate tools.
Choose the right structure for scaling and governance
Notion can become difficult to maintain at scale when database setups grow complex, so governance needs careful permissions design and ongoing upkeep. Confluence also benefits from strong information architecture because wiki sprawl makes navigation harder without disciplined organization. If governance and audit-style controls matter for documentation, Confluence’s admin controls and audit trails support that work.
Pick the automation depth that matches team discipline
Trello’s Butler automation rules are strongest for executing card actions based on status changes, card creation, and conditions. monday.com supports board-level automations with condition and trigger rules, but advanced automation logic requires careful board design. Asana automation rules can update tasks and create work from triggers and custom fields, so consistent field usage prevents automation from producing confusing outcomes.
Align the visualization style to how decisions are made
Miro fits cross-functional teams running visual planning and facilitation because its infinite canvas and template library support structured workshop workflows with real-time cursors and voting. MURAL fits product and design teams using guided facilitation templates for affinity mapping and synthesis on a shared canvas. For purely iterative task flow, Trello’s kanban cards and checklist structure often produce faster adoption than complex workshop canvases.
Who Needs Ell Software?
Ell software tools benefit teams that must coordinate knowledge, collaboration, and execution without losing context.
Teams consolidating documentation and tracking dashboards in one workspace
Notion is a strong match because databases support linked records, multiple database views, and permissions with spaces for structured access. It also keeps comments, mentions, and at-mentions inside each page so collaboration stays anchored to the right artifact.
Teams maintaining Jira-linked living documentation
Confluence fits teams that want macros and templates to standardize documentation and keep discussions tied to exact page sections. Its Jira integration links requirements and progress to documentation so engineering and product teams can update both work items and the wiki.
Teams running shared specs and notes inside Microsoft 365 workflows
Microsoft Loop fits teams because Loop pages keep edits synchronized during collaboration and Loop components stay linked when inserted into multiple pages. This reduces duplicated writing across Teams and Outlook contexts.
Teams that need real-time document collaboration with Drive-based storage
Google Docs fits teams that run lightweight review and rely on Drive for structured storage and sharing controls. Google Workspace extends this need across Gmail, Calendar, Meet, and Drive version history so document governance and meeting workflows live in one managed suite.
Common Mistakes to Avoid
Several recurring pitfalls come from mismatching work structure, governance, and automation depth to how teams operate.
Overbuilding database governance too late
Notion teams can struggle to maintain complex database setups when governance is not designed up front. Confluence also requires intentional information architecture because large wiki sprawl makes navigation harder without disciplined organization.
Treating visual canvases as task execution systems
Miro and MURAL excel at workshops and structured ideation, but their navigation can become slow when boards get large without disciplined organization. For ongoing execution with workflows and dashboards, monday.com, Asana, or Trello provide item-level tracking and automation.
Using automation without consistent field discipline
Asana automation that updates tasks and creates work from triggers and custom fields depends on disciplined tagging and consistent project structure. monday.com dashboards also require consistent field usage so board analytics reflect reality instead of incomplete data.
Expecting full desktop publishing from cloud word processors
Google Docs supports extensive formatting controls, but deep desktop publishing features remain limited compared with dedicated layout tools. Complex formatting can also shift when opening documents in non-Google editors, which can break design-sensitive outputs.
How We Selected and Ranked These Tools
we evaluated every tool on three sub-dimensions with features weighted at 0.4, ease of use weighted at 0.3, and value weighted at 0.3. The overall rating is the weighted average calculated as overall = 0.40 × features + 0.30 × ease of use + 0.30 × value. Notion separated from the lower-ranked tools primarily because its feature set combines database views with linked records and filters for live project tracking, which increases how much work can be modeled without switching systems. The same scoring approach kept tools like Confluence strong for structured documentation using macros and templates while keeping workflow-first tools like Trello and Asana grounded in their automation and task execution strengths.
Frequently Asked Questions About Ell Software
Which Ell software option best consolidates documents, databases, and dashboards in one workspace?
Notion fits best for teams that want docs and structured records in the same system. Its database views support linked records, filters, and dashboard-style tracking without moving content into a separate wiki or project tool.
How does Confluence handle structured team documentation and traceable edits compared with Google Docs?
Confluence uses wiki pages, templates, and macros to turn freeform notes into reusable documentation. Google Docs focuses on real-time co-editing with suggestion mode and revision history, while Confluence adds permission schemes and audit trails for admin control.
What Ell software supports reusable components that stay linked across multiple pages?
Microsoft Loop supports shared Loop pages and Loop components that remain linked when inserted into different pages. Teams can co-edit in real time while keeping consistent updates across Teams and Outlook contexts under Microsoft 365 identity and permissions.
Which tool is best for browser-first collaboration with trackable changes and Drive-based storage?
Google Docs delivers live co-editing across browsers and mobile apps with suggestion mode and revision history. Its integration with Google Drive ties sharing and version management to the document’s storage location.
Which Ell software suits teams that need managed security controls across email, documents, and video meetings?
Google Workspace centralizes Gmail, Calendar, Drive, Docs, Sheets, and Meet under admin provisioning and device management. It also adds security controls like data loss prevention and audit reporting alongside real-time co-authoring and meeting recordings.
When should a team choose Miro or MURAL for workshops instead of a task manager like Trello?
Miro works well for cross-functional visual planning using an infinite canvas with diagrams, sticky notes, and live voting and comments. MURAL adds guided facilitation templates that structure ideation into affinity mapping and synthesis, while Trello is optimized for Kanban task movement with checklists and due dates.
How do Trello and monday.com differ in workflow automation and progress reporting?
Trello automates board actions using Butler rules triggered by events like card creation or status changes. monday.com builds automation at the board level with condition and trigger rules and adds reporting via board analytics and customizable dashboards for cross-team progress views.
Which Ell software is better for linking work intake to execution with portfolios and dashboards?
Asana supports disciplined work tracking with projects, tasks, shared timelines, and item-level comments and attachments. It adds portfolios for rollups and dashboards for real-time status, while automation rules can create tasks and update fields from activity and custom fields.
What integration and connectivity workflows matter most when teams use Confluence with development systems?
Confluence connects wiki documentation to Jira issues so page updates map to development work items. Activity streams, mentions, and inline comments help distributed teams keep changes traceable without losing context in separate documents.
Conclusion
After evaluating 10 general knowledge, Notion stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
Tools reviewed
Referenced in the comparison table and product reviews above.
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