Top 10 Best Education Staff Scheduling Software of 2026

Frontline Education is a leading comprehensive platform for K-12 staff scheduling, specializing in absence management, substitute teacher placement, and time tracking. It automates the process of filling absences with qualified substitutes from a vast national pool, integrates seamlessly with district HR systems, and provides real-time scheduling visibility for administrators and staff. The software ensures compliance with regulations while offering analytics to optimize staffing efficiency.

Ad Astra is a robust enterprise scheduling platform tailored for higher education institutions, specializing in optimizing staff, faculty, room, and course schedules to maximize resource efficiency. It leverages advanced algorithms and AI-driven tools like Intelliworx to automate complex scheduling tasks while integrating seamlessly with student information systems (SIS). The software provides in-depth analytics and forecasting to support data-driven decisions in academic environments.

UKG Pro is a comprehensive cloud-based HCM platform with robust workforce management tools, including advanced staff scheduling tailored for educational institutions like schools and universities. It handles complex rotas for teachers, substitutes, and support staff, incorporating features like shift optimization, absence management, and compliance with education-specific regulations. The software integrates scheduling with payroll, time tracking, and analytics for streamlined operations across large districts.

CollegeNET 25Live is a comprehensive web-based scheduling platform designed primarily for higher education institutions to manage academic timetables, room reservations, events, and faculty assignments. For education staff scheduling, it excels in assigning instructors to courses, balancing workloads, and resolving conflicts across complex academic calendars. It integrates deeply with student information systems (SIS) like Banner and PeopleSoft, providing real-time visibility into staff availability and enabling efficient resource allocation.

Ellucian is a comprehensive ERP platform tailored for higher education institutions, offering staff scheduling capabilities integrated within its HR, payroll, and academic management modules. It enables universities and colleges to coordinate faculty and staff schedules alongside class rosters, room bookings, and compliance requirements. While not a standalone scheduling tool, it excels in enterprise-scale environments where scheduling is part of a broader administrative ecosystem.

PowerSchool is a comprehensive K-12 student information system (SIS) with integrated scheduling tools primarily focused on master scheduling for students, courses, rooms, and academic staff assignments. It enables administrators to create bell schedules, assign teachers to classes, manage substitutions, and handle conflicts in large-scale educational environments. While robust for academic staff rostering tied to student timetables, it is less optimized for non-teaching staff shift scheduling like custodians or cafeteria workers.

Skyward is a comprehensive K-12 student information system (SIS) with integrated scheduling tools designed for educational institutions. It enables administrators to create master schedules that assign staff to classes, manage teacher rosters, handle substitutions, and resolve conflicts while integrating seamlessly with student data, attendance, and grading. While not a standalone staff scheduling solution, its education-specific features make it effective for school-wide timetable management.

Deputy is a versatile cloud-based workforce management platform designed for employee scheduling, time tracking, and team communication, adaptable for education settings like schools and universities. It enables admins to create rotas for teachers, substitutes, and support staff with drag-and-drop tools, shift swapping, and mobile access. The software also offers attendance tracking, compliance alerts, and reporting to streamline operations in dynamic educational environments.

When I Work is a cloud-based employee scheduling platform designed for shift-based workforces, allowing managers to create drag-and-drop schedules, manage availability, and handle shift trades. In education, it supports scheduling for substitute teachers, after-school staff, custodians, and hourly employees across multiple locations like schools or campuses. Key features include mobile apps for employees to view schedules, request time off, and clock in/out, along with automated notifications and basic time tracking integrations.

Veracross is a comprehensive ERP platform designed for independent K-12 schools, offering staff scheduling as part of its integrated employee management and HR modules. It enables administrators to create, manage, and track staff schedules, substitute assignments, and shift coverage while syncing with academic calendars and student rosters. Though not a standalone scheduling tool, it provides robust functionality within a broader school management ecosystem.