Quick Overview
- 1#1: Gusto - Cloud-based payroll and HR platform that automates payroll, taxes, benefits, and compliance for small businesses.
- 2#2: OnPay - Full-service payroll software offering unlimited payroll runs, automated tax filings, and easy employee self-service.
- 3#3: QuickBooks Payroll - Integrated payroll solution with QuickBooks accounting that handles payments, taxes, and forms seamlessly.
- 4#4: Wave Payroll - Affordable, intuitive payroll tool for small businesses with automatic tax calculations and direct deposit.
- 5#5: Patriot Software - Simple, low-cost payroll system for small businesses featuring direct deposit and tax filing automation.
- 6#6: Square Payroll - Easy payroll integrated with Square for contractors and employees, including next-day direct deposit.
- 7#7: SurePayroll - Streamlined online payroll service with expert support, tax filing, and employee portals for small businesses.
- 8#8: Rippling - All-in-one HR, payroll, and IT platform that automates employee management and global payroll.
- 9#9: ADP RUN - Scalable payroll solution for small businesses with built-in HR tools and 24/7 support.
- 10#10: Paychex - Comprehensive payroll and HR outsourcing service with expert guidance and compliance tools.
We ranked tools based on automation prowess, user-friendliness, tax filing accuracy, integration capabilities, and overall value, prioritizing solutions that blend robust features with approachable design to suit varying business sizes.
Comparison Table
Discover the leading easy payroll software options for 2026 in this comparison table, spotlighting Gusto, OnPay, QuickBooks Payroll, Wave Payroll, and Patriot Software to break down features, ease of use, and pricing for your perfect match.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Gusto Cloud-based payroll and HR platform that automates payroll, taxes, benefits, and compliance for small businesses. | specialized | 9.6/10 | 9.4/10 | 9.8/10 | 9.2/10 |
| 2 | OnPay Full-service payroll software offering unlimited payroll runs, automated tax filings, and easy employee self-service. | specialized | 9.2/10 | 9.0/10 | 9.5/10 | 9.3/10 |
| 3 | QuickBooks Payroll Integrated payroll solution with QuickBooks accounting that handles payments, taxes, and forms seamlessly. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Wave Payroll Affordable, intuitive payroll tool for small businesses with automatic tax calculations and direct deposit. | specialized | 8.3/10 | 7.8/10 | 9.5/10 | 9.2/10 |
| 5 | Patriot Software Simple, low-cost payroll system for small businesses featuring direct deposit and tax filing automation. | specialized | 8.1/10 | 7.7/10 | 9.2/10 | 8.5/10 |
| 6 | Square Payroll Easy payroll integrated with Square for contractors and employees, including next-day direct deposit. | specialized | 8.1/10 | 7.8/10 | 9.2/10 | 8.0/10 |
| 7 | SurePayroll Streamlined online payroll service with expert support, tax filing, and employee portals for small businesses. | specialized | 8.2/10 | 8.0/10 | 8.7/10 | 8.1/10 |
| 8 | Rippling All-in-one HR, payroll, and IT platform that automates employee management and global payroll. | enterprise | 8.4/10 | 9.1/10 | 8.0/10 | 7.7/10 |
| 9 | ADP RUN Scalable payroll solution for small businesses with built-in HR tools and 24/7 support. | enterprise | 8.2/10 | 9.1/10 | 7.8/10 | 7.5/10 |
| 10 | Paychex Comprehensive payroll and HR outsourcing service with expert guidance and compliance tools. | enterprise | 8.0/10 | 9.0/10 | 7.5/10 | 7.2/10 |
Cloud-based payroll and HR platform that automates payroll, taxes, benefits, and compliance for small businesses.
Full-service payroll software offering unlimited payroll runs, automated tax filings, and easy employee self-service.
Integrated payroll solution with QuickBooks accounting that handles payments, taxes, and forms seamlessly.
Affordable, intuitive payroll tool for small businesses with automatic tax calculations and direct deposit.
Simple, low-cost payroll system for small businesses featuring direct deposit and tax filing automation.
Easy payroll integrated with Square for contractors and employees, including next-day direct deposit.
Streamlined online payroll service with expert support, tax filing, and employee portals for small businesses.
All-in-one HR, payroll, and IT platform that automates employee management and global payroll.
Scalable payroll solution for small businesses with built-in HR tools and 24/7 support.
Comprehensive payroll and HR outsourcing service with expert guidance and compliance tools.
Gusto
specializedCloud-based payroll and HR platform that automates payroll, taxes, benefits, and compliance for small businesses.
End-to-end automated tax compliance, including filing and payments across all states
Gusto is an all-in-one payroll, HR, and benefits platform tailored for small to medium-sized businesses, automating payroll processing, tax calculations, filings, and direct deposits. It simplifies employee onboarding, time tracking, and compliance with multi-state payroll support, allowing users to run unlimited payruns effortlessly. With a focus on ease, Gusto integrates benefits administration like health insurance and 401(k)s directly into payroll.
Pros
- Intuitive interface with guided setup for quick onboarding
- Automated full-service tax filing and payments for compliance peace of mind
- Seamless integration of payroll, HR tools, and employee self-service portal
Cons
- Pricing increases significantly with employee count and add-ons
- Less suitable for highly complex enterprise-level payroll needs
- Occasional delays in customer support during tax season peaks
Best For
Small to medium-sized business owners who want a hassle-free, compliant payroll solution without dedicated HR expertise.
Pricing
Starts at $40 base + $6/employee/month (Simple plan); Plus at $80 + $12/employee/month; Premium is custom quote.
OnPay
specializedFull-service payroll software offering unlimited payroll runs, automated tax filings, and easy employee self-service.
Unlimited U.S.-based expert payroll support included at no extra cost
OnPay is a user-friendly payroll software tailored for small to medium-sized businesses, automating payroll processing, tax calculations, and filings across federal, state, and local levels. It includes employee self-service portals for payslips and W-2s, time tracking integrations, and HR tools like onboarding and benefits administration. With seamless integrations to accounting platforms like QuickBooks, it simplifies end-to-end payroll management without hidden fees.
Pros
- Intuitive interface with quick setup and minimal training needed
- Unlimited payroll runs and no per-run fees
- Robust compliance support with accuracy guarantee
Cons
- Limited native advanced analytics and reporting
- Time tracking requires third-party integrations
- Fewer HCM features compared to enterprise solutions
Best For
Small businesses with 1-100 employees seeking straightforward, compliant payroll without complexity.
Pricing
$40 base fee + $6 per active employee per month; no setup or support fees.
QuickBooks Payroll
enterpriseIntegrated payroll solution with QuickBooks accounting that handles payments, taxes, and forms seamlessly.
Automatic sync with QuickBooks Online that posts payroll journals instantly, eliminating double-entry errors.
QuickBooks Payroll is an intuitive payroll management solution from Intuit, designed primarily for small to medium-sized businesses to handle employee payments, tax withholdings, and compliance effortlessly. It integrates seamlessly with QuickBooks Online or Desktop, automating payroll runs, direct deposits, and tax filings for federal, state, and local requirements. The platform includes employee self-service portals for payslip access and time-off requests, plus robust reporting for HR and accounting needs.
Pros
- Seamless integration with QuickBooks for automatic accounting sync
- Automated tax calculations, filings, and payments with next-day direct deposit
- User-friendly dashboard and mobile app for quick payroll runs
Cons
- Pricing scales quickly with employee count and requires QuickBooks subscription
- Steeper learning curve for non-QuickBooks users
- Advanced HR features like benefits administration need higher-tier plans
Best For
Small to medium businesses already using QuickBooks who want simple, integrated payroll without manual accounting entries.
Pricing
Core: $50 + $6/employee/month; Premium: $80 + $6/employee; Elite: $125 + $6/employee (annual billing; requires separate QuickBooks Online subscription starting at $30/month).
Wave Payroll
specializedAffordable, intuitive payroll tool for small businesses with automatic tax calculations and direct deposit.
Automatic tax calculations, withholdings, and e-filing integrated with free accounting software
Wave Payroll is a straightforward payroll solution from Wave Apps, designed for small businesses and freelancers to handle employee payments, tax calculations, and filings effortlessly. Integrated seamlessly with Wave's free accounting and invoicing tools, it supports unlimited payroll runs, direct deposits, and automatic tax withholdings in the US, Canada, and UK. It's particularly suited for simple payroll needs without the complexity of enterprise software.
Pros
- Intuitive interface that allows payroll processing in minutes
- Affordable pay-as-you-go pricing with no long-term contracts
- Seamless integration with free Wave accounting and invoicing
Cons
- Limited to basic features; lacks advanced HR tools like benefits management
- Geographically restricted to US, Canada, and UK
- Customer support primarily via email and chat, no phone option
Best For
Freelancers, solopreneurs, and very small businesses in supported countries needing quick, hassle-free payroll without advanced complexity.
Pricing
US: $20/month base + $6 per active employee/contractor; free payroll setup and unlimited runs; pricing varies slightly by country (e.g., Canada: $25 CAD + $6 CAD per employee).
Patriot Software
specializedSimple, low-cost payroll system for small businesses featuring direct deposit and tax filing automation.
Payroll Guarantee: Covers penalties for tax filing errors if using Full Service
Patriot Software offers simple, cloud-based payroll solutions tailored for small businesses, including payroll processing, direct deposit, and automated tax calculations. It provides Basic Payroll for DIY users and Full Service Payroll where the company handles all tax filings and payments. Additional tools like time & attendance and basic HR features enhance its offerings for straightforward workforce management.
Pros
- Affordable pricing with low per-employee fees
- Quick setup and intuitive interface for payroll runs
- Guaranteed accurate tax filings in Full Service plan
Cons
- Limited advanced HR and benefits administration
- No dedicated mobile app for employees
- Customer support primarily email and phone, no live chat
Best For
Small businesses with 1-50 employees seeking simple, cost-effective payroll without complex HR needs.
Pricing
Basic Payroll: $17 base + $4/employee/month; Full Service: $37 base + $4/employee/month; free trial and setup available.
Square Payroll
specializedEasy payroll integrated with Square for contractors and employees, including next-day direct deposit.
One-click payroll directly synced with Square Shifts and POS sales data
Square Payroll is a streamlined payroll solution integrated with Square's POS ecosystem, designed for small businesses to process payroll quickly and effortlessly. It automates pay calculations, tax withholdings, direct deposits, and filings, with built-in time tracking via Square Shifts. Ideal for hourly workers in retail and hospitality, it simplifies compliance without needing payroll expertise.
Pros
- Intuitive interface for quick payroll runs in minutes
- Seamless integration with Square POS and Shifts for time tracking
- Automatic federal and state tax filing and payments
Cons
- Limited advanced HR features like benefits administration
- Best suited for Square users; less ideal as a standalone tool
- Per-employee pricing can add up for larger teams
Best For
Small retail, restaurant, or service businesses already using Square POS that need simple, integrated payroll for hourly employees.
Pricing
$35/month + $6/active employee for Core Payroll (self-service taxes); $60/month + $6/active employee for Full Service Payroll (taxes handled).
SurePayroll
specializedStreamlined online payroll service with expert support, tax filing, and employee portals for small businesses.
Guaranteed on-time, accurate tax filings with penalties covered
SurePayroll is an online payroll platform tailored for small businesses, enabling quick payroll runs, automatic tax calculations, filings, and direct deposits. It features an intuitive dashboard, employee self-service portal, and seamless integrations with accounting tools like QuickBooks. Designed for simplicity, it minimizes administrative hassle while ensuring compliance with federal, state, and local regulations.
Pros
- Quick payroll processing in minutes
- Automatic tax filing and compliance guarantees
- Strong integrations with QuickBooks and other accounting software
Cons
- Limited advanced HR tools like benefits administration
- Customer support primarily email and chat, with phone add-on fees
- Pricing can add up with per-employee fees and extras
Best For
Small businesses with fewer than 50 employees seeking simple, reliable payroll without needing full HR suites.
Pricing
Base fee of $20/month plus $5 per active employee; free trial and setup available, with add-ons for forms and support.
Rippling
enterpriseAll-in-one HR, payroll, and IT platform that automates employee management and global payroll.
One-click employee lifecycle automation syncing payroll changes with HR and IT provisioning
Rippling is a comprehensive workforce management platform that unifies HR, IT, payroll, and finance into a single system, automating employee onboarding, payroll processing, and offboarding. Its payroll solution handles multi-state and international payments, tax compliance, and direct deposits with seamless integration to HR data. Designed for growing businesses, it reduces manual work through AI-driven automations and customizable workflows.
Pros
- Deep integration across HR, IT, and payroll for end-to-end automation
- Supports global payroll in 100+ countries with automatic compliance
- Robust reporting and analytics for payroll insights
Cons
- Pricing can become expensive with add-on modules
- Overkill for businesses needing only basic payroll
- Initial setup requires configuration for complex org structures
Best For
Mid-sized companies seeking an all-in-one platform to streamline HR and payroll alongside IT management.
Pricing
Custom quotes starting at $8/user/month for core HR, plus $5-10/user/month for payroll; scales with modules and employee count.
ADP RUN
enterpriseScalable payroll solution for small businesses with built-in HR tools and 24/7 support.
On-time payroll guarantee with expert tax filing accuracy
ADP RUN is a robust payroll platform from ADP designed for small to mid-sized businesses, handling payroll processing, tax calculations, filings, and direct deposits with ease. It includes HR tools like onboarding, benefits management, and time tracking, making it a comprehensive solution for workforce management. The software scales well as businesses grow, integrating with accounting tools like QuickBooks for seamless operations.
Pros
- Automated payroll runs and tax compliance with guarantees
- Scalable plans with HR and benefits integrations
- Dedicated support from payroll experts
Cons
- Higher costs compared to basic payroll apps
- Learning curve for full feature utilization
- Less intuitive interface for absolute beginners
Best For
Small to medium businesses with 10-100 employees seeking integrated payroll and HR without needing extensive IT support.
Pricing
Tiered plans start at $59/month + $4 per employee (Essential); Enhanced at $99/month + $11/employee; Complete at $148/month + $15/employee.
Paychex
enterpriseComprehensive payroll and HR outsourcing service with expert guidance and compliance tools.
100% Tax Guarantee ensuring accurate payroll tax filings or they cover penalties
Paychex is a robust payroll and HR software platform designed to handle payroll processing, tax compliance, benefits administration, and employee management for businesses of various sizes. It automates wage calculations, direct deposits, W-2/1099 filings, and integrates with time tracking and accounting tools for streamlined operations. While feature-rich, it emphasizes compliance and scalability over ultra-simplicity, making it reliable for growing companies.
Pros
- Comprehensive tax compliance and filing with accuracy guarantee
- Integrated HR tools including onboarding and benefits management
- Strong customer support and scalability for growing businesses
Cons
- Higher pricing compared to basic payroll apps
- Steeper learning curve for full feature set
- Custom quotes required, less transparent upfront costs
Best For
Mid-sized businesses needing integrated payroll, HR, and compliance tools without managing multiple vendors.
Pricing
Custom quotes; typically starts at $60+/month base + $5/employee, with add-ons for HR features.
Conclusion
Evaluating a range of easy payroll tools reveals Gusto as the top choice, a platform that effortlessly automates payroll, taxes, benefits, and compliance for small businesses. OnPay and QuickBooks Payroll follow closely, with OnPay offering unlimited runs and QuickBooks integrating seamlessly with accounting systems—each a strong alternative for specific needs. The best tool depends on business priorities, but Gusto stands out as the most versatile option.
Begin simplifying your payroll processes by trying Gusto, where user-friendly design and comprehensive features come together to streamline tasks.
Tools Reviewed
All tools were independently evaluated for this comparison