Quick Overview
- 1#1: Basware - Enterprise-grade e-invoicing platform offering global compliance, automation, and integration for procure-to-pay processes.
- 2#2: Tradeshift - Cloud-based e-invoicing network that enables digital document exchange, financing, and marketplace collaboration worldwide.
- 3#3: Pagero - Global e-invoicing solution providing PEPPOL access, compliance with local regulations, and seamless integrations.
- 4#4: Sovos - Compliance-focused e-invoicing and tax software that automates reporting and digital invoicing across multiple countries.
- 5#5: Zoho Invoice - User-friendly cloud invoicing tool with e-invoicing support, multi-currency, and automation for small businesses.
- 6#6: QuickBooks Online - Comprehensive accounting software featuring e-invoicing, payments, and real-time tracking for SMBs.
- 7#7: Xero - Online accounting platform with robust e-invoicing, bank reconciliation, and app integrations.
- 8#8: FreshBooks - Intuitive invoicing software designed for freelancers and agencies with e-signing and automated reminders.
- 9#9: Wave - Free invoicing and accounting app supporting unlimited e-invoices and payments for small businesses.
- 10#10: Invoice Ninja - Open-source invoicing platform with e-invoicing, recurring billing, and client portal features.
We evaluated these tools based on core functionality, operational quality, ease of use, and overall value, ensuring they deliver robust solutions tailored to various business sizes and requirements.
Comparison Table
In today's digital business landscape, e-invoice software streamlines accounts payable and receivable processes, and selecting the right tool is critical for efficiency. This comparison table features top platforms like Basware, Tradeshift, Pagero, Sovos, Zoho Invoice, and more, breaking down their key capabilities, integration options, and user-friendly attributes. Readers will gain actionable insights to identify software that aligns with their business size, industry requirements, and operational goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Basware Enterprise-grade e-invoicing platform offering global compliance, automation, and integration for procure-to-pay processes. | enterprise | 9.7/10 | 9.9/10 | 8.7/10 | 9.2/10 |
| 2 | Tradeshift Cloud-based e-invoicing network that enables digital document exchange, financing, and marketplace collaboration worldwide. | enterprise | 9.1/10 | 9.5/10 | 8.4/10 | 8.7/10 |
| 3 | Pagero Global e-invoicing solution providing PEPPOL access, compliance with local regulations, and seamless integrations. | enterprise | 8.8/10 | 9.2/10 | 8.0/10 | 8.4/10 |
| 4 | Sovos Compliance-focused e-invoicing and tax software that automates reporting and digital invoicing across multiple countries. | enterprise | 8.7/10 | 9.3/10 | 7.9/10 | 8.2/10 |
| 5 | Zoho Invoice User-friendly cloud invoicing tool with e-invoicing support, multi-currency, and automation for small businesses. | specialized | 8.1/10 | 7.8/10 | 9.2/10 | 9.5/10 |
| 6 | QuickBooks Online Comprehensive accounting software featuring e-invoicing, payments, and real-time tracking for SMBs. | enterprise | 7.8/10 | 7.2/10 | 8.5/10 | 7.9/10 |
| 7 | Xero Online accounting platform with robust e-invoicing, bank reconciliation, and app integrations. | specialized | 7.2/10 | 6.5/10 | 8.8/10 | 7.5/10 |
| 8 | FreshBooks Intuitive invoicing software designed for freelancers and agencies with e-signing and automated reminders. | specialized | 7.8/10 | 7.5/10 | 9.2/10 | 8.0/10 |
| 9 | Wave Free invoicing and accounting app supporting unlimited e-invoices and payments for small businesses. | specialized | 7.8/10 | 7.2/10 | 9.4/10 | 9.8/10 |
| 10 | Invoice Ninja Open-source invoicing platform with e-invoicing, recurring billing, and client portal features. | specialized | 7.8/10 | 7.5/10 | 8.0/10 | 9.2/10 |
Enterprise-grade e-invoicing platform offering global compliance, automation, and integration for procure-to-pay processes.
Cloud-based e-invoicing network that enables digital document exchange, financing, and marketplace collaboration worldwide.
Global e-invoicing solution providing PEPPOL access, compliance with local regulations, and seamless integrations.
Compliance-focused e-invoicing and tax software that automates reporting and digital invoicing across multiple countries.
User-friendly cloud invoicing tool with e-invoicing support, multi-currency, and automation for small businesses.
Comprehensive accounting software featuring e-invoicing, payments, and real-time tracking for SMBs.
Online accounting platform with robust e-invoicing, bank reconciliation, and app integrations.
Intuitive invoicing software designed for freelancers and agencies with e-signing and automated reminders.
Free invoicing and accounting app supporting unlimited e-invoices and payments for small businesses.
Open-source invoicing platform with e-invoicing, recurring billing, and client portal features.
Basware
enterpriseEnterprise-grade e-invoicing platform offering global compliance, automation, and integration for procure-to-pay processes.
Basware Network: The largest open e-invoicing ecosystem connecting over 1 million companies for instant, compliant invoice exchange.
Basware is a premier e-invoicing and source-to-pay platform that automates invoice capture, validation, approval, and payment processes while ensuring compliance with global standards like PEPPOL, BIS3, and country-specific mandates. It connects businesses to the world's largest open e-invoicing network, handling millions of transactions across over 100 countries for seamless B2B and B2G exchanges. Advanced AI and analytics provide real-time insights to optimize working capital and reduce processing costs.
Pros
- Vast global network supporting 100+ countries and millions of invoices
- Superior compliance with evolving e-invoicing regulations worldwide
- Robust integrations with ERPs like SAP, Oracle, and Microsoft Dynamics
Cons
- Complex initial setup requiring significant implementation effort
- Premium pricing suited mainly for large enterprises
- Steep learning curve for non-technical users
Best For
Global enterprises and mid-to-large businesses needing scalable, compliant e-invoicing across international supply chains.
Pricing
Custom enterprise subscription pricing based on invoice volume and users, typically starting at $50,000+ annually with volume discounts.
Tradeshift
enterpriseCloud-based e-invoicing network that enables digital document exchange, financing, and marketplace collaboration worldwide.
Its proprietary global business network enabling direct, real-time invoice exchange and collaboration with trading partners without intermediaries.
Tradeshift is a comprehensive cloud-based platform specializing in e-invoicing, procurement, and digital supply chain management, connecting businesses worldwide through its vast trading network. It automates invoice creation, transmission, approval, and payment processes while ensuring compliance with global standards like PEPPOL, True2Pay, and regional regulations. Beyond basic e-invoicing, it offers analytics, financing options, and seamless integrations with ERP systems such as SAP and Oracle.
Pros
- Extensive global network with over 1.7 million companies for seamless B2B transactions
- Strong compliance support across 70+ countries and multiple e-invoice standards
- Robust integrations and automation reducing manual processing by up to 80%
Cons
- Enterprise-focused pricing can be costly for small to mid-sized businesses
- Initial setup and customization require significant IT involvement
- User interface feels complex for non-technical users despite recent improvements
Best For
Large enterprises and multinational corporations seeking scalable, compliant global e-invoicing with supply chain integration.
Pricing
Custom enterprise pricing based on transaction volume and users; typically starts at several thousand USD annually with per-document fees.
Pagero
enterpriseGlobal e-invoicing solution providing PEPPOL access, compliance with local regulations, and seamless integrations.
Universal compliance mapping that automatically adapts invoices to any country's specific e-invoicing rules without custom coding.
Pagero is a global e-invoicing platform that automates the creation, validation, transmission, and archiving of electronic invoices across over 70 countries. It ensures compliance with local tax regulations and mandates, including Peppol network support and integration with major ERPs like SAP and Oracle. The solution streamlines B2B and B2G invoicing processes, reducing manual errors and accelerating payment cycles.
Pros
- Extensive global compliance in 70+ countries with real-time validation
- Seamless ERP integrations and Peppol network access
- Scalable automation for high-volume invoicing
Cons
- Steep learning curve for initial setup and configuration
- Pricing can be high for small businesses
- Limited self-service reporting options
Best For
Mid-to-large enterprises with international operations requiring robust multi-country e-invoicing compliance.
Pricing
Custom subscription pricing based on transaction volume and modules; typically starts at €1,000/month for mid-tier plans—contact sales for quotes.
Sovos
enterpriseCompliance-focused e-invoicing and tax software that automates reporting and digital invoicing across multiple countries.
Interconnected global e-invoicing network with direct access to government platforms and Peppol, eliminating intermediaries in CTC countries
Sovos provides a robust e-invoicing platform designed for global compliance, automating the creation, validation, transmission, and archiving of electronic invoices across over 100 countries. It supports continuous transaction controls (CTC), post-audit models, and networks like Peppol, with seamless integrations to major ERPs such as SAP, Oracle, and Microsoft Dynamics. The solution ensures real-time reporting and handles complex regulatory changes, making it suitable for multinational enterprises navigating diverse e-invoicing mandates.
Pros
- Extensive global coverage with support for 100+ countries and direct government portal connections
- Seamless ERP integrations and automated compliance updates
- Advanced analytics and real-time visibility into invoice status
Cons
- High implementation costs and complexity for smaller businesses
- Steep learning curve requiring dedicated IT resources
- Custom pricing lacks transparency for mid-market users
Best For
Multinational enterprises with high-volume invoicing needs across multiple jurisdictions requiring end-to-end compliance automation.
Pricing
Custom quote-based pricing for enterprises, typically starting at $50,000+ annually based on transaction volume, countries, and integrations.
Zoho Invoice
specializedUser-friendly cloud invoicing tool with e-invoicing support, multi-currency, and automation for small businesses.
Automation rules for workflows like late payment reminders and recurring invoices
Zoho Invoice is a cloud-based invoicing platform designed for small businesses and freelancers to create, send, and manage professional invoices online. It supports automation for recurring billing, multi-currency transactions, and online payments via multiple gateways. While it excels in basic e-invoicing through customizable PDF generation and email delivery, it offers limited native support for advanced compliance standards like PEPPOL or government-mandated XML formats compared to specialized e-invoice tools.
Pros
- Generous free plan with unlimited invoices for up to 5 customers
- Intuitive interface with mobile app support
- Strong integrations with Zoho ecosystem and payment gateways
Cons
- Limited advanced e-invoicing compliance (e.g., no native PEPPOL or IRN generation)
- Basic reporting and analytics features
- Customization options are somewhat restricted for complex needs
Best For
Small businesses and freelancers seeking affordable, user-friendly invoicing with basic e-invoice capabilities.
Pricing
Free plan (unlimited invoices, 5 customers); paid plans start at $9/org/month for unlimited customers and advanced features.
QuickBooks Online
enterpriseComprehensive accounting software featuring e-invoicing, payments, and real-time tracking for SMBs.
Real-time invoice tracking with automated status updates and online payment collection
QuickBooks Online is a comprehensive cloud-based accounting software that includes robust invoicing tools for creating, sending, and managing electronic invoices digitally. It supports customizable invoice templates, automated reminders, and online payment processing, making it suitable for streamlining billing workflows. While not a dedicated E-Invoicing platform with native global compliance standards like PEPPOL, it excels in basic e-invoicing for small businesses through integrations and PDF/email delivery.
Pros
- Intuitive invoice creation and customization with templates
- Automated recurring invoices and payment reminders
- Seamless integration with payment processors like PayPal and Stripe
Cons
- Lacks native support for advanced E-Invoicing standards (e.g., PEPPOL, CTC), requiring third-party apps
- Higher pricing tiers needed for full invoicing automation
- Limited multi-currency and international compliance out-of-the-box
Best For
Small to medium-sized businesses needing integrated accounting with reliable basic e-invoicing capabilities.
Pricing
Starts at $30/month (Simple Start) up to $200/month (Advanced), with annual discounts and a 30-day free trial.
Xero
specializedOnline accounting platform with robust e-invoicing, bank reconciliation, and app integrations.
Peppol e-invoicing integration for compliant digital invoice delivery in Australia, New Zealand, and the UK.
Xero is a cloud-based accounting software with strong invoicing features, enabling users to create, customize, send, and track electronic invoices via email or client portals. It supports e-invoicing compliance through Peppol networks in regions like Australia, New Zealand, the UK, and Singapore, facilitating structured digital invoice exchange. While not a dedicated e-invoicing platform, it integrates invoicing seamlessly with broader accounting functions for small businesses.
Pros
- Intuitive interface for quick invoice creation and sending
- Seamless integration with accounting, expenses, and bank feeds
- Multi-currency and recurring invoice support
Cons
- Limited global e-invoicing compliance outside select countries
- Advanced features require higher-tier plans or third-party apps
- Not ideal for complex B2G or international mandate requirements
Best For
Small businesses in Peppol-supported regions seeking integrated accounting with basic e-invoicing.
Pricing
Starts at $20 USD/month (Early plan) for unlimited invoices; scales to $70+ USD/month for advanced features (billed annually, varies by region).
FreshBooks
specializedIntuitive invoicing software designed for freelancers and agencies with e-signing and automated reminders.
Seamless conversion of proposals to invoices with time tracking integration for accurate billing.
FreshBooks is a user-friendly cloud-based accounting platform designed primarily for small businesses, freelancers, and service providers, with strong invoicing capabilities at its core. It enables quick creation, customization, and electronic sending of professional invoices via email, complete with online payment options, automated reminders, and real-time tracking. While it integrates invoicing seamlessly with time tracking and expense management, it lacks advanced compliance features for regulated e-invoicing standards like PEPPOL or CTC.
Pros
- Highly intuitive interface for creating and sending invoices quickly
- Built-in online payments and automated late payment reminders
- Mobile app for invoicing on the go with real-time status updates
Cons
- Limited support for international e-invoicing compliance and standards
- Client limits on lower tiers restrict scalability
- Additional costs for premium integrations and advanced reporting
Best For
Freelancers and small service-based businesses seeking simple, professional electronic invoicing without complex regulatory requirements.
Pricing
Starts at $19/month (Lite, 5 clients) billed annually, up to $60/month (Premium, unlimited clients); custom Select plan available.
Wave
specializedFree invoicing and accounting app supporting unlimited e-invoices and payments for small businesses.
Unlimited free professional invoices with built-in payment collection
Wave is a free cloud-based accounting platform that offers robust invoicing tools for creating, sending, and tracking electronic invoices digitally. It supports online payments via credit card, bank transfer, and ACH, with automatic accounting integration for small businesses. While suitable for basic e-invoicing needs, it lacks advanced compliance features for complex regulatory requirements like PEPPOL or international e-invoice mandates.
Pros
- Completely free unlimited invoicing and basic accounting
- Intuitive drag-and-drop invoice builder with professional templates
- Seamless integration with payments and auto-tracking of receivables
Cons
- Payment processing incurs transaction fees (2.9% + $0.60)
- Limited advanced e-invoicing compliance (e.g., no XML/EDI support or B2G mandates)
- Fewer integrations with enterprise ERP systems
Best For
Freelancers and very small businesses seeking a no-cost, simple solution for everyday e-invoicing without complex regulatory needs.
Pricing
Free for invoicing and accounting; payments have 2.9% + $0.60 fees; Pro add-ons like payroll start at $20/user/month.
Invoice Ninja
specializedOpen-source invoicing platform with e-invoicing, recurring billing, and client portal features.
Fully open-source with self-hosting for complete data control and customization
Invoice Ninja is an open-source invoicing platform tailored for freelancers and small businesses to create, send, and track electronic invoices digitally. It supports customizable templates, online payments via gateways like Stripe and PayPal, recurring billing, and client self-service portals. While strong in basic e-invoicing workflows like PDF generation and email delivery, it lacks native support for advanced standards like PEPPOL or UBL required in regulated markets.
Pros
- Free open-source self-hosted version with unlimited usage
- Seamless integrations with payment processors and accounting tools
- Customizable invoices and client portal for streamlined e-billing
Cons
- Requires technical setup for self-hosting
- Limited compliance with enterprise e-invoicing standards (e.g., no native XML/EDI)
- User interface appears dated compared to modern SaaS competitors
Best For
Tech-savvy freelancers and small businesses needing affordable, customizable basic e-invoicing without complex regulatory compliance.
Pricing
Free self-hosted; hosted Pro plan at $10/month (billed annually), Enterprise at $30/month.
Conclusion
The reviewed e-invoicing tools cater to diverse needs, with Basware leading as the top choice due to its enterprise-grade global compliance and process automation. Tradeshift stands out for its extensive global network and marketplace collaboration, while Pagero excels with seamless local regulation alignment—both strong alternatives. Whether for large organizations or small businesses, the top tools offer unique strengths, but Basware emerges as the most versatile.
Explore Basware to unlock end-to-end efficiency, from automated workflows to global integration, and elevate your invoicing process today.
Tools Reviewed
All tools were independently evaluated for this comparison