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Education LearningTop 10 Best Driving Instructor Diary Software of 2026
Top 10 driving instructor diary software ranked for lesson notes and tracking. Includes SimplyBook.me, Total Drive, and TeachWorks comparisons.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
SimplyBook.me is the best fit for schools that want appointment-linked lesson notes and SMS reminders with multi-instructor scheduling, while Total Drive suits diary-first teams needing dependable record updates across instructors, and TeachWorks is the calmer standardized option if you tie booking, notes, and follow-up into one routine.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
SimplyBook.me
Appointment-linked SMS reminders that follow lesson status changes reduce missed pickups and last-minute updates.
Built for fits when a driving school needs appointment-linked notes and SMS reminders with multi-instructor staff scheduling..
Total Drive
Editor pickAutomated reminder and update flows tied to diary events, including reschedules and cancellations, drive consistent pupil communication.
Built for fits when driving schools need a single diary workflow with automated reminders and dependable record updates across instructors..
TeachWorks
Editor pickLesson diary and scheduling stay synchronized so changes to booked sessions immediately affect what instructors record.
Built for fits when driving schools need a standardized instructor diary connected to booking, notes, and pupil follow-up..
Related reading
Comparison Table
SimplyBook.me
SMBOnline booking and scheduling platform with custom services used by driving schools.
Appointment-linked SMS reminders that follow lesson status changes reduce missed pickups and last-minute updates.
SimplyBook.me connects instructor availability to booking creation, and it supports multiple staff members per account so rosters can be managed without separate spreadsheets. The diary-side workflow records lesson notes per session and keeps those notes attached to the appointment record. The automation layer sends SMS reminders tied to appointment status and time. This combination fits driving instruction diaries that need both scheduling control and durable session notes.
A common tradeoff is that driving-specific structures like DVSA syllabus mapping and ADI grade logging often require custom processes or disciplined note formatting rather than dedicated fields. SimplyBook.me is a strong fit when a school needs instructor availability calendar control plus SMS reminder coverage while storing lesson progress reports alongside each booking.
- +Appointment-linked diary notes reduce orphaned lesson records
- +Staff roster assignment supports multi-instructor diary workflows
- +Automated SMS reminders sync with appointment timing and status
- +Recurring booking templates speed up block booking operations
- –Syllabus mapping and ADI grade logging need custom note conventions
- –Complex multi-step lesson cancellation rules may require manual handling
Driving school admin teams
Batch block booking with staff assignment
Fewer scheduling errors
Instructors
Daily lesson notes tied to bookings
Cleaner lesson history
Show 2 more scenarios
Pupil support coordinators
Reminder-driven attendance management
Higher attendance rates
Coordinators trigger SMS reminders based on appointment timing and status updates.
Franchise driving businesses
Unified scheduling and diary per location
Consistent diary practices
Each location manages staff schedules and diary entries in one booking flow.
Best for: Fits when a driving school needs appointment-linked notes and SMS reminders with multi-instructor staff scheduling.
More related reading
Total Drive
vertical specialistDriving instructor app with diary management, pupil tracking, payments, and lesson reminders.
Automated reminder and update flows tied to diary events, including reschedules and cancellations, drive consistent pupil communication.
Total Drive fits instructor-led teams that need a single place for lesson scheduling, pupil record updates, and diary communications. Lesson entries can carry instructor context and notes, so lesson progress details stay attached to the session. The workflow includes reminder automation, which supports consistent pupil contact around upcoming lessons and scheduling changes. Admin tooling supports multi-instructor operations so diaries and records can be managed without duplicating processes across separate accounts.
A practical tradeoff is that diary value depends on disciplined entry structure because notes, attendance, and outcomes only become useful reports when lessons are logged consistently. Total Drive works best when the organisation runs frequent scheduling changes and needs reminders and record updates to follow those changes instead of being handled in separate spreadsheets. It is also a strong fit when instructors want to generate lesson recap information from the logged session content.
- +Lesson planning keeps pupil notes attached to the correct dated session
- +Reminder automation reduces missed follow-ups after bookings and cancellations
- +Multi-instructor diary management supports shared admin governance
- +Lesson recap output ties back to logged lesson content
- –Reporting depth depends on consistent lesson entry structure by instructors
- –Advanced workflows require careful configuration to match each organisation’s rules
- –Some niche diary variations need manual work when they do not map cleanly
Independent driving instructors
Reduce admin after frequent rebooking
Fewer missed lessons
Small driving schools
Coordinate multiple instructors’ diaries
Cleaner roster coordination
Show 2 more scenarios
Training coordinators
Generate lesson recap from logs
Faster recap production
Consistent lesson notes and outcomes allow recap output that reflects what was recorded for that session.
Schools with structured communications
Standardise pupil reminder timing
More predictable attendance
Automated reminder schedules reduce variance in when pupils receive updates around upcoming lessons.
Best for: Fits when driving schools need a single diary workflow with automated reminders and dependable record updates across instructors.
TeachWorks
SMBScheduling and business management software for tutoring and driving instruction businesses.
Lesson diary and scheduling stay synchronized so changes to booked sessions immediately affect what instructors record.
TeachWorks centralizes the instructor diary so notes, lesson duration, and outcome fields stay attached to the scheduled lesson slot. Lesson scheduling and roster changes feed the diary workflow, which reduces mismatches between what was booked and what was recorded. Pupil records can track lesson progress using structured entries rather than free text only.
A key tradeoff is that deeper customization of diary fields and reporting often needs careful setup to match each school’s recording style. TeachWorks works best when a driving school standardizes its lesson recap and note templates first, then uses the diary for day-to-day throughput.
- +Diary entries stay linked to scheduled lesson slots
- +Structured lesson progress logging supports consistent recording
- +Pupil messaging reduces separate reminder spreadsheets
- +Multi-instructor roster changes flow into instructor diaries
- –Custom diary fields require upfront standardization effort
- –Advanced reporting needs more workflow discipline than expected
- –Mock-test style scoring workflows feel less tailored than diary-first schools
- –Some automations depend on consistent lesson data entry
Driving school admin teams
Daily scheduling and lesson logging alignment
Fewer booking to diary mismatches
Independent driving instructors
Personal diary notes and lesson recaps
Cleaner progress evidence
Show 2 more scenarios
Multi-instructor driving schools
Roster and handover across instructors
Smaller handover gaps
Roster updates guide which instructor diary entries appear for each pupil and session.
Driving school support coordinators
Pupil contact around lesson completion
Reduced missed follow-ups
Coordinators trigger pupil reminders based on recorded lesson outcomes and attendance.
Best for: Fits when driving schools need a standardized instructor diary connected to booking, notes, and pupil follow-up.
MyDriveTime
vertical specialistDriving instructor scheduling and pupil management platform with mobile and web access.
Diary-linked lesson note capture that stays tied to each scheduled session for fast recall during planning.
MyDriveTime is a driving instructor diary system that centers on lesson notes and timetable-ready daily records. It supports structured pupil and lesson logging workflows, plus recurring diary entries for instruction days.
The tool focuses on practical instructor recordkeeping so progress notes and lesson history stay easy to access during lesson planning. MyDriveTime also supports reminder-style messaging linked to pupil contact details for day-to-day operations.
- +Lesson note capture stays directly tied to diary entries
- +Recurring lesson scheduling reduces repeated data entry
- +Pupil contact details can feed reminder-style messaging
- +Daily record views support quick pre-lesson planning
- –Multi-instructor roster management tools are less visible than core diary use
- –Less emphasis on mock test scoring and test route mapping workflows
- –Limited evidence of external system integration and API access
- –Automation options feel mostly diary-centric rather than rules-driven
Best for: Fits when solo or small driving instructors need a diary-first workflow for lesson notes and scheduling.
BookingKoala
SMBBooking and scheduling platform for service businesses including driving schools.
Lesson recap generation that converts diary notes into consistent, shareable summaries tied to each pupil session.
BookingKoala records driving lesson notes and schedules as a structured driving instructor diary. The workflow supports lesson recaps, pupil progress notes, and instructor availability tied to real lesson entries.
The system also handles driving test readiness tracking so ADI grade logging and readiness status can be reviewed by lesson. BookingKoala focuses on day-to-day lesson record keeping and report generation rather than separate CRM-heavy operations.
- +Lesson recap generation turns diary notes into consistent summaries
- +Pupil progress tracking keeps competency history tied to lesson dates
- +Driving test readiness tracking centralizes next steps and status
- +Instructor availability calendar aligns bookings with diary entries
- –Limited automation around lesson cancellations compared with diary-first competitors
- –Integration depth for roster sync and SMS workflows appears narrower
- –Mock test scoring workflows feel less granular than advanced scorers
- –Reporting configuration takes manual setup for DVSA syllabus mapping variations
Best for: Fits when instructors need structured lesson notes, recap output, and test readiness tracking in one diary workflow.
Acuity Scheduling
SMBAppointment scheduling tool with calendar sync, intake forms, and recurring appointments.
Acuity Scheduling API enables programmatic sync of appointment data to diary and CRM workflows.
Acuity Scheduling fits driving instructors who need appointment booking that stays tightly linked to instructor availability and lesson notes. Scheduling features include configurable appointment types, automated reminders, and rescheduling flows that reduce missed lessons.
The diary side works through appointment records plus any add-on integrations that can carry lesson context into staff workflows. For driving-instructor diaries, the match depends on how well the chosen integrations map notes, progression, and test readiness into the scheduling objects.
- +Appointment booking supports configurable lesson durations and availability rules
- +Automated email and SMS reminders reduce no shows without manual chasing
- +Rescheduling and cancellation handling stays within the appointment workflow
- +API supports appointment, customer, and schedule data synchronization
- –Lesson diary fields need external setup or integrations to become full pupil records
- –Progress reporting requires custom workflows instead of built-in DVSA-style mapping
- –Multi-instructor roster workflows can require careful account configuration
- –Admin governance for staff notes and edits is limited compared with dedicated diary systems
Best for: Fits when lesson booking needs automation and the diary depends on integrations for pupil progress notes.
Setmore
SMBOnline appointment scheduling with calendar management and reminders.
API access for scheduling and appointment records enables custom instructor diary syncing with external pupil record systems.
Setmore centers on appointment scheduling and staff management, which fits driving instructor diary workflows that depend on booking consistency. The system supports lesson note capture alongside calendar activity, and it can send automated SMS reminders tied to scheduled sessions.
Setmore also provides an API surface for syncing schedules and records into external diaries and pupil management tools. For driving instruction teams, the strongest fit is instructor availability management and lesson tracking without requiring a bespoke driving-test module.
- +Calendar first scheduling reduces missed lessons and double-booking risk
- +Automated SMS reminders attach to scheduled appointments for consistent pupil outreach
- +API supports schedule and lesson data sync with external instructor tools
- +Staff roster management supports multi-instructor diary use
- –Driving-specific structures like DVSA mapping and ADI grade logging require extra workflows
- –Lesson cancellation policy enforcement needs manual configuration and review
- –Instructor diary sync across systems can require custom integration logic
- –Deep mock test scoring and hazard score logging are not native-first
Best for: Fits when lesson scheduling and SMS reminders matter most, and driving-test logging is handled via add-ons or companion workflows.
Calendly
SMBAutomated scheduling platform for booking meetings and appointments with calendar integration.
Webhooks and a scheduling API let each booking event trigger custom diary writes and sync logic instantly.
Calendly coordinates instructor availability with lesson booking by using configurable scheduling links and event types. For driving instructor diaries, it can capture lesson details through form fields and then trigger downstream workflows via integrations and webhooks.
The strongest differentiator is its automation and event-driven API surface for syncing calendars and kicking off custom logic after each booking. It supports multi-instructor scheduling patterns through organizer and routing configurations, but it does not replace a dedicated driving-school diary system for DVSA syllabus mapping and structured pupil progress logging.
- +Event types and routing capture different lesson formats without manual scheduling
- +Form fields collect driving lesson notes inputs alongside each booking event
- +Webhooks and API enable booking-to-diary automation for custom systems
- +Organizer settings support multiple instructor calendars and time zone handling
- –No native lesson diary data model for structured ADI grade logging
- –Workflow automation relies on external systems for diary pages and reports
- –Complex rescheduling rules can require custom logic outside standard scheduling
- –Audit trail and admin governance controls are lighter than diary-focused tools
Best for: Fits when appointment scheduling needs automation, and the diary and reporting live in a separate instructor system.
Picktime
SMBAppointment scheduling software that includes support for driving schools and instructor bookings.
Lesson templates with structured progress fields keep diary entries consistent while generating recap-ready notes per pupil.
Picktime logs driving lessons and pupil diary notes with lesson templates and structured progress fields. It supports instructor diaries across multiple lessons so schedules, outcomes, and recap-style notes stay tied to each pupil record.
It also includes communication hooks like SMS reminders and tracks key readiness checkpoints through the diary workflow. Integration and automation options are practical for diary-to-record consistency, with an admin surface aimed at managing instructor activity and data access.
- +Structured lesson logging reduces missing fields across diaries
- +Templates speed up consistent notes and progress capture
- +SMS reminders support pupil contact tracking inside the workflow
- +Recap-style outputs keep lesson notes linked to pupil history
- –Advanced automation depends on careful workflow configuration
- –Reporting depth can feel limited for franchise-level governance needs
- –Route-specific mock scoring needs manual effort for nonstandard use
- –Large multi-instructor rosters require disciplined calendar hygiene
Best for: Fits when instructors need consistent diary logging with templates and reminders, and fewer bespoke workflow requirements.
Reservio
SMBBooking and calendar software with a dedicated solution page for driving schools.
Diary-first lesson note structure that turns completed sessions into reusable pupil progress records.
Reservio targets driving instructors who need a diary built around lesson notes and pupil follow-ups rather than generic scheduling. It combines a structured day view with tools for capturing lesson outcomes, maintaining contact history, and supporting routine admin like cancellations and reschedules.
The workflow centers on fast entry during or right after a lesson, then reuse of those notes for readiness and progress reporting. Reservio also supports communication touchpoints that help instructors keep pupils engaged between sessions.
- +Lesson note capture flow stays fast for in-session recording
- +Pupil follow-up history links notes to ongoing readiness work
- +Scheduling supports reschedule and cancellation workflows in one place
- +Progress views make it easier to spot patterns across weeks
- –Advanced automation needs more manual coordination than some competitors
- –Multi-instructor roster management feels limited for larger schools
- –Mock test scoring workflows are less detailed than dedicated test tools
- –Reporting exports are usable but not deeply customizable
Best for: Fits when solo or small driving instructors need a diary-first workflow for notes, scheduling, and pupil follow-ups.
Conclusion
After evaluating 10 education learning, SimplyBook.me stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right driving instructor diary software
Driving instructor diary software is the system where dated lesson notes, pupil progress notes, and diary updates stay attached to booked sessions across instructors. This guide covers SimplyBook.me, Total Drive, TeachWorks, MyDriveTime, BookingKoala, Acuity Scheduling, Setmore, Calendly, Picktime, and Reservio, focusing on how each product handles lesson status changes, reminders, and instructor recording workflows.
After individual tool reviews, the buyer checklist narrows to integration depth with scheduling and pupil record systems, the structure used to keep diary entries aligned to lesson slots, and the automation and API surface for syncing events into notes and updates. SimplyBook.me leads on appointment-linked SMS reminders tied to lesson status changes, while Total Drive prioritizes diary-linked updates for reschedules and cancellations and TeachWorks keeps diary entries synchronized with booking slot changes.
Driving instructor diary software for lesson notes, scheduling sync, and pupil progress records
Driving instructor diary software lets instructors record lesson notes against scheduled appointments and keeps those notes linked to the correct pupil session date. Many systems also generate lesson recaps from diary notes, run reminder messages after booking changes, and maintain a consistent history of readiness and competency work.
SimplyBook.me emphasizes appointment-linked diary notes that trigger SMS reminders when lesson status changes, which reduces missed pickups and last-minute updates for multi-instructor staff scheduling. Total Drive ties reminder and update flows to diary events such as reschedules and cancellations, keeping pupil communication aligned with what instructors record on dated sessions while still requiring consistent lesson-entry structure from instructors for deeper reporting.
Diary synchronization, automation, and structured record capture
Driving instructor diary software must keep dated lesson notes attached to the exact scheduled session so instructors can write during the lesson and staff can retrieve the same record later. This category also depends on event-linked automation so reschedules and cancellations update pupil communication without creating orphaned diary entries.
Appointment-linked diary entries with status-change triggers
SimplyBook.me ties diary notes to appointment status changes so SMS reminders follow missed pickups and last-minute updates. Total Drive also links reminder and update flows to diary events for reschedules and cancellations.
Booking-to-diary slot synchronization
TeachWorks keeps the lesson diary synchronized so booked session changes immediately affect what instructors record. TeachWorks also supports structured lesson progress logging for consistent recording against scheduled slots.
Structured note templates and recap generation from diary input
BookingKoala converts lesson notes into consistent lesson recap summaries tied to each pupil session for faster handover and follow-up. Picktime uses lesson templates with structured progress fields to generate recap-ready notes per pupil session.
API and integration surface for diary and appointment automation
Acuity Scheduling provides an API that enables programmatic sync of appointment data into diary and CRM workflows for automated lesson durations and availability rules. Calendly adds webhooks and a scheduling API so booking events can trigger custom diary writes and sync logic.
Recurring scheduling and diary-first note capture for throughput
MyDriveTime keeps diary-linked lesson note capture directly tied to diary entries and uses recurring lesson scheduling to reduce repeated data entry for the same pupil routes. Reservio uses a diary-first lesson note structure so completed sessions turn into reusable pupil progress records for ongoing readiness work.
Choose by integration depth, workflow coupling, and automation governance
The fastest path to fewer admin errors comes from choosing systems that couple booking changes to diary records with the same event model. That coupling determines whether reschedules generate consistent notes, recap output, and reminder follow-ups.
Different products also expect different workflow discipline. Some tools standardize diary fields and templates to protect reporting consistency, while others push more responsibility into configuration and external workflows.
Map where updates originate: booking changes versus diary entry actions
Pick TeachWorks when booked session edits must immediately change what instructors record in the diary so slot edits do not diverge from notes. Pick Total Drive or SimplyBook.me when diary-linked status changes must drive reminder and update flows so pupil communication matches the recorded lesson state.
Decide the record-output style: recap summaries versus structured progress fields
Choose BookingKoala when lesson recap generation must produce consistent shareable summaries tied to each pupil session from diary notes. Choose Picktime when structured templates must enforce consistent fields across lesson logging so recap output stays uniform across instructors.
Validate the automation surface: native flows versus API-driven sync
Choose Acuity Scheduling when appointment data must be synced programmatically into diary and CRM workflows and lesson durations and availability rules must be configurable. Choose Calendly or Setmore when event routing should trigger custom diary writes via scheduling APIs so the diary can live behind an external instructor workflow.
Check fit for multi-instructor roster handling and diary assignment
Choose SimplyBook.me when staff roster assignment must support multi-instructor diary workflows where the right instructor gets the right dated session notes. Choose TeachWorks when standardized instructor diaries must stay aligned to booking so multiple instructors record against the same synchronized lesson slots.
Plan for the configuration burden on cancellations and custom diary fields
Choose tools that already keep diary note structure aligned to cancellation logic when complex lesson cancellation rules must be enforced without manual review, since Total Drive and SimplyBook.me still require consistent lesson-entry structure. Choose Picktime or TeachWorks when custom diary fields require upfront standardization effort because reporting consistency depends on disciplined template usage.
Who benefits from diary systems tied to lesson slots and reminders
Driving schools benefit when a diary system reduces missed pickups, keeps lesson notes attached to scheduled sessions, and keeps reminders synchronized with diary status changes. Independent instructors benefit when diary-first capture stays fast during lessons and recurring scheduling reduces repeated entry without breaking the link between notes and dated sessions.
Multi-instructor driving schools needing staff roster assignment tied to dated lessons
SimplyBook.me supports multi-instructor diary workflows with staff roster assignment and appointment-linked diary notes. The appointment-linked SMS reminders follow lesson status changes to reduce missed pickups when staff shifts occur.
Schools that want booking edits to automatically update what instructors log
TeachWorks keeps diary entries synchronized with scheduling so changes to booked sessions immediately affect diary records. That reduces divergence between lesson planning and the notes written against those sessions.
Instructors who must generate consistent lesson recaps for pupil follow-up and readiness tracking
BookingKoala turns diary notes into lesson recap generation tied to each pupil session for repeatable summaries. Picktime uses lesson templates with structured progress fields to generate recap-ready notes with fewer bespoke formats.
Teams building custom automation around appointment events and diary writes
Acuity Scheduling exposes an API to sync appointment data into diary and CRM workflows for configurable automation. Calendly provides webhooks and a scheduling API so booking events can trigger custom diary writes in external systems.
Solo instructors who need diary-first capture and recurring lesson scheduling
MyDriveTime keeps lesson note capture directly tied to diary entries and uses recurring lesson scheduling to reduce repeated data entry. Reservio keeps a diary-first lesson note structure that turns completed sessions into reusable pupil progress records.
Common implementation pitfalls in driving instructor diary workflows
Diary systems fail when instructors record notes in a free-form way that breaks how scheduling, reminders, and recap outputs expect the lesson structure. Automation also creates errors when cancellation and reschedule rules are not aligned to the diary event model used to trigger messages and updates.
Using inconsistent lesson note conventions that reporting depends on
Total Drive reports depend on consistent lesson entry structure by instructors, so the lesson notes format must be standardized before relying on reporting outputs. TeachWorks also requires discipline because structured lesson progress logging becomes the foundation for diary-based reporting.
Assuming booking changes will automatically update diary records without testing the workflow coupling
Calendly and Setmore rely on event APIs so workflow logic for diary pages must be implemented outside the booking tool. TeachWorks keeps diary and scheduling synchronized by design, so it should be tested for the specific reschedule and instructor assignment paths used by the school.
Over-automating recaps while leaving cancellation logic under-specified
SimplyBook.me reduces orphaned lesson records with appointment-linked diary notes, but syllabus mapping and ADI grade logging may need custom note conventions to avoid mismatched recap content. BookingKoala has limited automation around lesson cancellations compared with diary-first competitors, so recap generation and cancellation messaging rules must be reviewed.
Expecting built-in DVSA-style mapping or ADI grade logging without additional workflow setup
Acuity Scheduling requires external setup or integrations for diary fields to become full pupil records and its progress reporting needs custom workflows instead of built-in DVSA-style mapping. Setmore and Calendly need extra workflows for driving-specific structures like DVSA mapping and ADI grade logging.
How We Selected and Ranked These Tools
We evaluated SimplyBook.me, Total Drive, TeachWorks, MyDriveTime, BookingKoala, Acuity Scheduling, Setmore, Calendly, Picktime, and Reservio on feature fit for diary-linked lesson notes and status-change communication. Features counted for 40% of the score, and ease and value each counted for 30% based on how reliably the tools keep notes attached to scheduled lessons and how quickly instructors can record.
SimplyBook.me led because appointment-linked SMS reminders follow lesson status changes and staff roster assignment supports multi-instructor diary workflows. Total Drive ranked highly because reminder and update flows are tied to diary events for reschedules and cancellations, which reduces record drift when bookings change.
Frequently Asked Questions About driving instructor diary software
How do SimplyBook.me and Total Drive keep lesson notes tied to the right booked session?
When should TeachWorks or MyDriveTime be chosen for synchronized scheduling and diary logging?
Which tools are built to generate consistent lesson recaps from stored diary content?
Which diary systems use structured test readiness fields alongside instruction notes?
How do Acuity Scheduling and Calendly differ when event-driven automation needs to write diary data?
What admin controls and multi-instructor roster management are available in Total Drive vs TeachWorks?
How do data migration and structured note models affect onboarding to BookingKoala or Reservio?
What security and access controls matter most when instructors must not see other pupils’ records?
What breaks if lesson cancellation or rescheduling events do not propagate into the diary workflow in SimplyBook.me or Total Drive?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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