Top 10 Best Document Archiving Software of 2026

DocuWare is a comprehensive document management and archiving solution that enables organizations to securely store, index, and retrieve digital documents with advanced OCR and full-text search capabilities. It automates workflows, ensures compliance with features like audit trails and digital signatures, and integrates seamlessly with ERP systems such as SAP and QuickBooks. As a scalable platform available in cloud, on-premise, or hybrid deployments, it supports high-volume archiving for enterprises while reducing paper usage and manual processes.

Laserfiche is a robust enterprise content management (ECM) platform designed for document capture, storage, archiving, and retrieval, enabling organizations to digitize and manage vast repositories of records securely. It excels in compliance with standards like DoD 5015.2, featuring advanced OCR, workflow automation, and audit trails for long-term preservation. The software supports both on-premises and cloud deployments, making it suitable for industries requiring regulatory adherence and efficient document lifecycle management.

M-Files is a metadata-driven document management platform designed for intelligent archiving, organizing files by properties and content rather than traditional folders for superior search and retrieval. It provides enterprise-grade features like version control, automated workflows, compliance tools, and AI-powered automation to ensure secure long-term storage and easy access. The system integrates seamlessly with Microsoft Office, email clients, and other business tools, making it suitable for regulated industries needing robust archiving solutions.

OnBase by Hyland is a robust enterprise content management (ECM) platform specializing in document capture, storage, retrieval, and archiving for large organizations. It offers advanced features like automated workflows, records retention policies, audit trails, and compliance tools to manage high-volume document lifecycles securely. Supporting on-premises, cloud, and hybrid deployments, OnBase integrates seamlessly with ERP, CRM, and other business systems to streamline operations.

OpenText Documentum is a robust enterprise content management (ECM) platform specializing in document archiving, records management, and compliance for large-scale organizations. It enables secure, long-term storage of massive document volumes with automated retention policies, audit trails, and regulatory adherence features like FDA 21 CFR Part 11 support. The system integrates deeply with business applications, facilitating efficient retrieval and disposition of archived content while ensuring data integrity and accessibility.

SharePoint, from Microsoft, is a versatile cloud-based platform primarily for team collaboration, document management, and intranet sites, but it serves well as document archiving software through features like version history, metadata tagging, and retention policies. It enables secure storage, advanced search across vast libraries, and compliance tools for long-term record-keeping. Integrated with Microsoft 365, it supports automated workflows and legal holds, making it suitable for enterprise-scale archiving needs.

Alfresco is an enterprise-grade open-source content services platform that excels in document management, collaboration, and long-term archiving. It provides robust records management capabilities, including retention policies, disposition workflows, audit trails, and compliance with standards like DoD 5015.2, GDPR, and HIPAA. With powerful search, metadata management, and scalable storage options, it's designed for organizations handling high volumes of documents securely over time.

Box is a cloud-based content collaboration platform that serves as a robust document archiving solution through secure storage, version history, and compliance tools. It enables organizations to archive, manage, and retrieve documents with features like retention policies, legal holds, and advanced metadata search. Ideal for enterprises, Box integrates seamlessly with business applications while ensuring regulatory compliance such as GDPR, HIPAA, and SOC 2.

Egnyte is a hybrid cloud content platform designed for secure file sharing, collaboration, and governance, with strong document archiving capabilities through version history, retention policies, and legal holds. It supports compliance standards like GDPR, HIPAA, and SOC 2, enabling organizations to archive documents immutably while maintaining accessibility. The platform's AI-driven search and automation features enhance retrieval and management of archived content in enterprise environments.

FileHold is a robust document management and archiving software that provides secure storage, organization, and retrieval of electronic documents for businesses. It features metadata tagging, full-text search, version control, workflow automation, and compliance-focused records retention policies. Designed for on-premise or cloud deployment, it supports scanning, OCR, and integrations with Microsoft Office, making it suitable for long-term archiving needs.