Quick Overview
- 1#1: Accelo - All-in-one professional services automation platform for managing sales, projects, time tracking, invoicing, and client retainers in digital agencies.
- 2#2: Scoro - Comprehensive end-to-end work management software integrating CRM, projects, quotes, time tracking, and reporting for service-based agencies.
- 3#3: Productive - Agency-specific management platform for resource planning, budgeting, profitability tracking, and client collaboration.
- 4#4: Workamajig - Enterprise-grade creative agency software handling projects, accounting, CRM, and resource management in one system.
- 5#5: Kantata - Cloud PSA platform optimizing resource management, project delivery, forecasting, and financials for professional services agencies.
- 6#6: Teamwork - Client-focused project management tool with task tracking, time logging, invoicing, and resource scheduling for agencies.
- 7#7: FunctionFox - Creative agency software for project planning, time tracking, job costing, and team collaboration.
- 8#8: Plutio - All-in-one business tool combining proposals, invoicing, projects, time tracking, and client portals for small agencies.
- 9#9: GoHighLevel - White-label marketing automation platform with CRM, funnels, SMS, email, and client management for digital agencies.
- 10#10: AgencyAnalytics - White-label SEO and marketing reporting dashboard integrating 80+ data sources for client proofing and agency growth.
We evaluated tools based on their ability to address key agency needs (CRM, resource planning, time tracking, invoicing), overall usability (intuitive design, integration strength), feature depth (comprehensive reporting, workflow automation), and long-term value (scalability, pricing models, customer support).
Comparison Table
Explore a detailed comparison of leading digital agency management tools, featuring Accelo, Scoro, Productive, Workamajig, Kantata, and more, to simplify agency operations. This table outlines core features, workflow effectiveness, and integration strengths, guiding readers to select the software that aligns with their team’s specific requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Accelo All-in-one professional services automation platform for managing sales, projects, time tracking, invoicing, and client retainers in digital agencies. | enterprise | 9.4/10 | 9.7/10 | 8.6/10 | 9.2/10 |
| 2 | Scoro Comprehensive end-to-end work management software integrating CRM, projects, quotes, time tracking, and reporting for service-based agencies. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 3 | Productive Agency-specific management platform for resource planning, budgeting, profitability tracking, and client collaboration. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.5/10 |
| 4 | Workamajig Enterprise-grade creative agency software handling projects, accounting, CRM, and resource management in one system. | enterprise | 7.8/10 | 8.5/10 | 6.5/10 | 7.2/10 |
| 5 | Kantata Cloud PSA platform optimizing resource management, project delivery, forecasting, and financials for professional services agencies. | enterprise | 8.6/10 | 9.1/10 | 7.9/10 | 8.2/10 |
| 6 | Teamwork Client-focused project management tool with task tracking, time logging, invoicing, and resource scheduling for agencies. | specialized | 8.4/10 | 8.7/10 | 8.9/10 | 8.1/10 |
| 7 | FunctionFox Creative agency software for project planning, time tracking, job costing, and team collaboration. | specialized | 7.8/10 | 8.2/10 | 7.1/10 | 8.5/10 |
| 8 | Plutio All-in-one business tool combining proposals, invoicing, projects, time tracking, and client portals for small agencies. | other | 8.7/10 | 9.0/10 | 8.5/10 | 8.8/10 |
| 9 | GoHighLevel White-label marketing automation platform with CRM, funnels, SMS, email, and client management for digital agencies. | specialized | 8.4/10 | 9.2/10 | 7.1/10 | 8.8/10 |
| 10 | AgencyAnalytics White-label SEO and marketing reporting dashboard integrating 80+ data sources for client proofing and agency growth. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
All-in-one professional services automation platform for managing sales, projects, time tracking, invoicing, and client retainers in digital agencies.
Comprehensive end-to-end work management software integrating CRM, projects, quotes, time tracking, and reporting for service-based agencies.
Agency-specific management platform for resource planning, budgeting, profitability tracking, and client collaboration.
Enterprise-grade creative agency software handling projects, accounting, CRM, and resource management in one system.
Cloud PSA platform optimizing resource management, project delivery, forecasting, and financials for professional services agencies.
Client-focused project management tool with task tracking, time logging, invoicing, and resource scheduling for agencies.
Creative agency software for project planning, time tracking, job costing, and team collaboration.
All-in-one business tool combining proposals, invoicing, projects, time tracking, and client portals for small agencies.
White-label marketing automation platform with CRM, funnels, SMS, email, and client management for digital agencies.
White-label SEO and marketing reporting dashboard integrating 80+ data sources for client proofing and agency growth.
Accelo
enterpriseAll-in-one professional services automation platform for managing sales, projects, time tracking, invoicing, and client retainers in digital agencies.
Smart profitability tracking that provides real-time insights at project, task, and retainer levels to maximize agency margins
Accelo is a comprehensive professional services automation (PSA) platform tailored for digital agencies, combining CRM, project management, time tracking, invoicing, and sales pipelines into a unified system. It enables agencies to manage client relationships, track project profitability in real-time, automate recurring retainers, and allocate resources efficiently. With customizable workflows and robust reporting, Accelo streamlines operations from lead generation to billing, helping agencies scale without multiple disjointed tools.
Pros
- All-in-one platform eliminates need for multiple tools like separate CRM, PM, and invoicing software
- Advanced retainer management with auto-scheduling and profitability forecasting
- Deep integrations with accounting tools (QuickBooks, Xero) and 100+ apps via Zapier
Cons
- Steeper learning curve during initial setup and customization
- Pricing can be high for very small teams or startups
- Mobile app functionality lags behind desktop for complex project management
Best For
Mid-sized digital agencies (10-100 team members) seeking an integrated PSA to optimize client delivery, profitability, and growth.
Pricing
Custom quote-based pricing starting at ~$39/user/month (Starter), scaling to $89+/user/month (Enterprise) with annual contracts; free trial available.
Scoro
enterpriseComprehensive end-to-end work management software integrating CRM, projects, quotes, time tracking, and reporting for service-based agencies.
Workload Forecaster for predictive resource allocation and capacity planning
Scoro is a comprehensive all-in-one business management platform designed for digital agencies and consultancies, integrating project management, CRM, time tracking, resource planning, invoicing, and reporting. It enables teams to handle client projects, track billable hours, forecast workloads, and generate financial insights from a unified dashboard. By centralizing operations, Scoro helps agencies streamline workflows, boost productivity, and improve profitability without juggling multiple tools.
Pros
- All-in-one platform eliminates need for multiple tools
- Powerful resource and workload planning tools
- Customizable reports and real-time dashboards
Cons
- Steep learning curve for new users
- Higher pricing may deter small agencies
- Mobile app lacks full desktop functionality
Best For
Mid-sized digital agencies needing an integrated solution for projects, clients, time tracking, and billing.
Pricing
Starts at $26/user/month (Basic), $37/user/month (Standard), $63/user/month (Pro), with custom Elite plans.
Productive
specializedAgency-specific management platform for resource planning, budgeting, profitability tracking, and client collaboration.
Profitability Tracker with real-time forecasting and scenario planning
Productive (productive.io) is an all-in-one agency management platform tailored for digital agencies, combining project management, resource planning, time tracking, and financial oversight. It enables teams to handle tasks, schedules, budgets, profitability analysis, and client pipelines in a unified interface. With real-time dashboards and forecasting tools, it helps agencies optimize operations and boost profitability.
Pros
- Comprehensive resource scheduling and capacity forecasting
- Robust profitability tracking and financial reporting
- Seamless integration of projects, time tracking, and CRM
Cons
- Steeper learning curve for advanced financial features
- Higher-tier plans can be costly for small agencies
- Mobile app functionality lags behind desktop version
Best For
Mid-sized digital agencies seeking integrated tools for resource management, project delivery, and profitability optimization.
Pricing
Essential ($9/user/mo), Professional ($19/user/mo), Ultimate ($39/user/mo); billed annually with a minimum of 5 users.
Workamajig
enterpriseEnterprise-grade creative agency software handling projects, accounting, CRM, and resource management in one system.
Built-in accounting and real-time profitability tracking tied directly to projects and resources
Workamajig is a comprehensive agency management platform tailored for creative, marketing, and advertising agencies, offering an all-in-one solution for project management, CRM, time tracking, resource planning, and accounting. It enables agencies to handle everything from client intake and project workflows to invoicing and profitability analysis in a single system. With a focus on enterprise-level scalability, it provides deep insights into agency operations and financial health.
Pros
- All-in-one integration including accounting and profitability tracking
- Robust resource management and forecasting tools
- Customizable workflows for complex agency projects
Cons
- Steep learning curve and outdated interface
- Expensive pricing with custom quotes
- Limited mobile app functionality
Best For
Mid-to-large creative agencies requiring integrated accounting and advanced project profitability insights.
Pricing
Custom quote-based pricing; starts around $40/user/month for basic plans, scaling to enterprise levels with full accounting features.
Kantata
enterpriseCloud PSA platform optimizing resource management, project delivery, forecasting, and financials for professional services agencies.
Intelligent Resource Management with AI-driven skills matching and multi-dimensional capacity forecasting
Kantata is a comprehensive professional services automation (PSA) platform tailored for digital agencies, enabling efficient management of projects, resources, and finances. It offers advanced tools for capacity planning, resource scheduling with skills-based matching, time and expense tracking, invoicing, and profitability forecasting. The software integrates CRM capabilities and customizable reporting to help agencies optimize billable utilization and deliver client projects on time and within budget.
Pros
- Exceptional resource management with skills-based matching and forecasting
- Robust financial tools including profitability tracking and automated invoicing
- Strong integrations with tools like QuickBooks, Jira, and Salesforce
Cons
- Steep learning curve and complex initial setup
- Pricing is quote-based and can be expensive for small agencies
- User interface feels dated in some areas
Best For
Mid-sized to large digital agencies focused on optimizing resource utilization, capacity planning, and project profitability.
Pricing
Custom quote-based pricing; typically starts at $39/user/month for Team plan, up to $65+/user/month for Enterprise with advanced features—no free plan, 14-day trial available.
Teamwork
specializedClient-focused project management tool with task tracking, time logging, invoicing, and resource scheduling for agencies.
Direct invoicing from tracked project time, automating agency billing workflows
Teamwork is a robust project management platform designed for digital agencies to streamline client projects, task assignments, and team collaboration. It combines task tracking, time logging, resource planning, and invoicing into a single interface, enabling agencies to manage workflows from brief to billing. Client portals provide controlled access for stakeholders to view progress and approve milestones without disrupting internal processes.
Pros
- Intuitive task and project management with customizable templates
- Seamless time tracking integrated with invoicing for easy billing
- Strong client collaboration tools including dedicated portals
Cons
- Higher-tier plans required for advanced resource management
- Reporting features lack depth compared to enterprise tools
- Pricing scales quickly for larger agencies
Best For
Mid-sized digital agencies seeking an all-in-one solution for project delivery and client billing without complex setups.
Pricing
Free plan for up to 5 users; paid plans start at $9.99/user/month (Deliver, annual billing), $18.99/user/month (Grow), and custom enterprise pricing.
FunctionFox
specializedCreative agency software for project planning, time tracking, job costing, and team collaboration.
Interactive Timeline view for drag-and-drop project scheduling and resource visualization
FunctionFox is a web-based project management platform tailored for creative agencies, offering tools for project planning, time tracking, resource allocation, invoicing, and client CRM. It features visual timelines, Gantt charts, and job costing to streamline workflows for design, marketing, and advertising teams. The software emphasizes profitability tracking and reporting to help agencies manage budgets and deadlines effectively.
Pros
- Comprehensive creative-specific tools like visual timelines and job costing
- Integrated time tracking and invoicing for seamless billing
- Affordable pricing suitable for small to mid-sized agencies
Cons
- Dated user interface that feels less modern than competitors
- Limited integrations with popular tools like Slack or Google Workspace
- Basic mobile app with reduced functionality
Best For
Small to medium-sized creative agencies needing an all-in-one solution for project planning, time tracking, and profitability management.
Pricing
Starts at $5/user/month (billed annually) for the Solo plan; Team plan at $29/month for up to 5 users, scaling up with more users and features.
Plutio
otherAll-in-one business tool combining proposals, invoicing, projects, time tracking, and client portals for small agencies.
Seamless workflow from customizable proposals to auto-converting projects and invoices
Plutio is an all-in-one business management platform tailored for freelancers, agencies, and service-based businesses, offering tools for CRM, proposals, contracts, project management, invoicing, time tracking, scheduling, and client portals. It enables digital agencies to handle client onboarding, task assignment, progress tracking, and billing within a unified dashboard. With customizable forms and a basic website builder, it streamlines workflows from lead capture to payment collection.
Pros
- All-in-one toolkit eliminates need for multiple apps
- Intuitive client portals for better collaboration
- Flexible project views including Kanban, Gantt, and lists
Cons
- Reporting and analytics are somewhat basic
- Advanced customization limited compared to enterprise tools
- Occasional bugs in mobile app
Best For
Small to medium-sized digital agencies needing an affordable, integrated solution for client management and project delivery.
Pricing
Free plan (limited); Pro $19/mo (1 user); Business $39/mo (up to 5 users); Agency $99/mo (unlimited users); 20% off annually.
GoHighLevel
specializedWhite-label marketing automation platform with CRM, funnels, SMS, email, and client management for digital agencies.
White-label SaaS mode allowing agencies to resell the entire platform as their own branded product
GoHighLevel is an all-in-one CRM and marketing automation platform tailored for digital agencies, offering tools for lead management, sales pipelines, email/SMS marketing, funnel builders, website creation, and appointment scheduling. It stands out with white-label reseller capabilities, allowing agencies to brand the platform as their own and manage unlimited client sub-accounts. This makes it a scalable solution for agencies handling multiple clients without needing separate tools.
Pros
- Comprehensive all-in-one toolkit reduces need for multiple SaaS tools
- White-labeling and unlimited sub-accounts ideal for client management
- Affordable pricing with SaaS reselling mode for revenue generation
Cons
- Steep learning curve due to feature overload
- Occasional bugs, slow performance, and integration glitches
- Customer support can be inconsistent and slow
Best For
Digital agencies scaling client services through white-labeled marketing automation and CRM without juggling disparate tools.
Pricing
Starts at $97/month (Starter) up to $497/month (Agency Unlimited), with SaaS Pro mode for reselling at $497/month.
AgencyAnalytics
specializedWhite-label SEO and marketing reporting dashboard integrating 80+ data sources for client proofing and agency growth.
White-label automated PDF reports and embeddable client portals for seamless, branded delivery
AgencyAnalytics is a comprehensive reporting and analytics platform tailored for digital marketing agencies, enabling seamless tracking and visualization of client performance across SEO, PPC, social media, email, and more than 80 integrations. It excels in creating customizable, white-label dashboards and automated PDF reports that agencies can brand as their own to impress clients. The tool automates data collection and reporting workflows, freeing up time for strategy while maintaining professional client communications.
Pros
- Over 80 integrations for broad marketing channel coverage
- Customizable white-label dashboards and automated scheduled reports
- Rank tracking, keyword research, and competitor analysis tools
Cons
- Pricing escalates quickly for agencies with many clients
- Limited built-in project management or CRM features
- Steeper learning curve for advanced customizations
Best For
Digital marketing agencies prioritizing client-facing analytics and branded reporting over full project management.
Pricing
Starts at $79/mo (Solo, 5 reports), up to $399/mo (Agency, 200+ reports); Enterprise custom; 20% discount on annual plans.
Conclusion
After reviewing all ten tools, the top three distinguish themselves with Accelo leading as the most comprehensive all-in-one solution, merging sales, project management, and financial tools effortlessly. Scoro follows, excelling at end-to-end work management for service-based agencies, while Productive stands out for its agency-specific focus on resource planning and profitability. Each offers unique strengths, but Accelo’s holistic capabilities make it a standout choice.
To start enhancing your agency’s efficiency, consider Accelo for its integrated power—whether your needs lean toward client retainers, time tracking, or invoicing. Alternatively, explore Scoro or Productive if specific workflows align closer with your priorities; the right tool will fuel growth and streamline operations.
Tools Reviewed
All tools were independently evaluated for this comparison