Quick Overview
- 1#1: Cvent - Comprehensive platform for delegate registration, attendee management, payments, and personalized experiences at conferences and events.
- 2#2: Bizzabo - All-in-one event platform with advanced delegate registration, networking, and engagement features for professional conferences.
- 3#3: Whova - Event app and management software offering seamless delegate registration, check-in, and interactive attendee experiences.
- 4#4: Eventbrite - Popular ticketing and registration tool for easy delegate sign-ups, payments, and event check-ins worldwide.
- 5#5: Swoogo - Flexible event registration software with customizable forms, payments, and marketing tools for conferences.
- 6#6: RegFox - User-friendly online registration platform focused on delegate sign-ups, payments, and reporting for events.
- 7#7: rsvpBOOK - Specialized delegate registration system for meetings and conferences with secure payments and badge printing.
- 8#8: EventMobi - Mobile-first event platform providing delegate registration, app-based check-in, and engagement tools.
- 9#9: Accelevents - Hybrid and virtual event software with integrated delegate registration, ticketing, and live streaming.
- 10#10: Hubilo - Event experience platform offering delegate registration, virtual booths, and analytics for conferences.
Tools were chosen based on feature strength, design quality, ease of use, and value, prioritizing robust functionality and practicality for varied event needs.
Comparison Table
Navigating delegate registration software can be complex, but this comparison table simplifies the process by examining key tools like Cvent, Bizzabo, Whova, Eventbrite, Swoogo, and more. Readers will discover critical details such as core features, pricing models, and user experience to identify the best fit for their event needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Cvent Comprehensive platform for delegate registration, attendee management, payments, and personalized experiences at conferences and events. | enterprise | 9.4/10 | 9.6/10 | 8.2/10 | 8.7/10 |
| 2 | Bizzabo All-in-one event platform with advanced delegate registration, networking, and engagement features for professional conferences. | enterprise | 9.2/10 | 9.6/10 | 8.7/10 | 8.9/10 |
| 3 | Whova Event app and management software offering seamless delegate registration, check-in, and interactive attendee experiences. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Eventbrite Popular ticketing and registration tool for easy delegate sign-ups, payments, and event check-ins worldwide. | enterprise | 7.8/10 | 7.5/10 | 9.2/10 | 7.2/10 |
| 5 | Swoogo Flexible event registration software with customizable forms, payments, and marketing tools for conferences. | enterprise | 8.4/10 | 8.8/10 | 8.2/10 | 7.9/10 |
| 6 | RegFox User-friendly online registration platform focused on delegate sign-ups, payments, and reporting for events. | specialized | 8.2/10 | 8.5/10 | 9.0/10 | 7.8/10 |
| 7 | rsvpBOOK Specialized delegate registration system for meetings and conferences with secure payments and badge printing. | specialized | 7.8/10 | 7.5/10 | 8.5/10 | 8.0/10 |
| 8 | EventMobi Mobile-first event platform providing delegate registration, app-based check-in, and engagement tools. | enterprise | 8.1/10 | 8.5/10 | 7.8/10 | 7.6/10 |
| 9 | Accelevents Hybrid and virtual event software with integrated delegate registration, ticketing, and live streaming. | enterprise | 8.3/10 | 8.5/10 | 8.9/10 | 7.8/10 |
| 10 | Hubilo Event experience platform offering delegate registration, virtual booths, and analytics for conferences. | enterprise | 8.0/10 | 8.5/10 | 7.5/10 | 7.8/10 |
Comprehensive platform for delegate registration, attendee management, payments, and personalized experiences at conferences and events.
All-in-one event platform with advanced delegate registration, networking, and engagement features for professional conferences.
Event app and management software offering seamless delegate registration, check-in, and interactive attendee experiences.
Popular ticketing and registration tool for easy delegate sign-ups, payments, and event check-ins worldwide.
Flexible event registration software with customizable forms, payments, and marketing tools for conferences.
User-friendly online registration platform focused on delegate sign-ups, payments, and reporting for events.
Specialized delegate registration system for meetings and conferences with secure payments and badge printing.
Mobile-first event platform providing delegate registration, app-based check-in, and engagement tools.
Hybrid and virtual event software with integrated delegate registration, ticketing, and live streaming.
Event experience platform offering delegate registration, virtual booths, and analytics for conferences.
Cvent
enterpriseComprehensive platform for delegate registration, attendee management, payments, and personalized experiences at conferences and events.
Integrated housing and travel booking directly within the registration process, simplifying logistics for delegates
Cvent is a comprehensive event management platform renowned for its delegate registration capabilities, enabling organizers to create highly customizable registration forms for conferences, trade shows, and corporate events. It streamlines attendee data collection, payment processing, group registrations, and automated communications while integrating seamlessly with housing, mobile apps, and CRM systems. With robust reporting and analytics, Cvent ensures scalable solutions from small meetings to global events, making it a top choice for professional event management.
Pros
- Highly customizable registration workflows and forms supporting complex attendee journeys
- Seamless integrations with CRM, email marketing, and payment gateways
- Advanced analytics and reporting for real-time insights into registrations and attendance
Cons
- Steep learning curve for new users due to extensive feature set
- Premium pricing that may be prohibitive for small-scale events
- Occasional reports of slower customer support response times during peak seasons
Best For
Large enterprise event organizers and agencies managing high-volume conferences, exhibitions, or multi-day events requiring end-to-end delegate management.
Pricing
Custom enterprise pricing starting at $5,000+ per event or subscription models based on attendee volume and features; contact sales for quotes.
Bizzabo
enterpriseAll-in-one event platform with advanced delegate registration, networking, and engagement features for professional conferences.
AI-driven attendee matchmaking and personalized agendas integrated directly from registration data
Bizzabo is an all-in-one event management platform that streamlines delegate registration through customizable forms, ticketing, and automated workflows. It supports in-person, virtual, and hybrid events with features like mobile check-in, attendee data collection, and real-time analytics. Beyond basic registration, it integrates seamlessly with engagement tools, CRM systems, and marketing automation for a complete event lifecycle.
Pros
- Highly customizable registration forms and multi-tier ticketing options
- Robust mobile app for seamless check-in and attendee engagement
- Advanced analytics and integrations with tools like Salesforce and HubSpot
Cons
- Steep learning curve for non-expert users due to extensive features
- Pricing can be prohibitive for small-scale or one-off events
- Occasional reports of slower customer support response times
Best For
Mid-to-large event organizers managing complex conferences or corporate events that require integrated registration, engagement, and analytics.
Pricing
Custom quote-based pricing starting at around $5,000 per event or $499/month for basic plans, scaling with attendee volume and features.
Whova
enterpriseEvent app and management software offering seamless delegate registration, check-in, and interactive attendee experiences.
AI-powered networking and matchmaking within the attendee mobile app
Whova is a comprehensive event management platform specializing in delegate registration for conferences, trade shows, and corporate events, featuring customizable online registration forms, ticketing, and group registration capabilities. It integrates seamlessly with a mobile app that allows delegates to access agendas, networking tools, and real-time updates post-registration. Beyond basic registration, Whova provides analytics, badge printing, and lead capture to streamline the entire delegate experience from signup to on-site management.
Pros
- Highly customizable registration forms and workflows
- Integrated mobile app enhances delegate engagement and self-service
- Robust reporting and analytics for attendee data insights
Cons
- Pricing can be expensive for small-scale events
- Advanced features require higher-tier plans
- Customer support response times vary during peak seasons
Best For
Mid-to-large event organizers hosting conferences or trade shows who need integrated registration with attendee engagement tools.
Pricing
Quote-based pricing starting at around $1.99 per registrant for basic plans, with minimum fees and discounts for larger events; enterprise custom options available.
Eventbrite
enterprisePopular ticketing and registration tool for easy delegate sign-ups, payments, and event check-ins worldwide.
Event discovery marketplace that exposes your event to millions of potential delegates
Eventbrite is a popular online platform for event creation, ticketing, and registration, enabling organizers to set up customizable event pages, manage attendee sign-ups, and process payments efficiently. It supports delegate registration through features like custom questions, group registrations, waitlists, and mobile check-in tools, making it suitable for conferences, workshops, and seminars. While versatile for public and promotional events, it focuses more on ticketing than deep delegate management like session assignments or advanced networking.
Pros
- Highly intuitive interface for quick event setup
- Strong mobile app for seamless check-ins and attendee communication
- Built-in marketing tools to boost registrations
Cons
- Transaction fees eat into profits for paid events
- Limited customization for complex delegate workflows like approvals or agendas
- Reporting lacks depth for enterprise-level analytics
Best For
Small to mid-sized event organizers hosting public conferences or workshops who prioritize ease of use and promotion over advanced delegate management.
Pricing
Freemium: free for free events (platform fee applies); paid tickets incur 3.7% + $1.79 fee (US); Pro plan $19.99/mo + fees; Enterprise custom.
Swoogo
enterpriseFlexible event registration software with customizable forms, payments, and marketing tools for conferences.
No-code event website builder for creating fully branded microsites tied directly to registration flows
Swoogo is an all-in-one event management platform designed for delegate registration at conferences, trade shows, and corporate events. It provides customizable registration forms, integrated payment processing, attendee check-in, and real-time reporting. The software also supports event websites, agendas, speaker management, and CRM features to streamline the entire event lifecycle.
Pros
- Highly customizable registration forms with conditional logic and group options
- Seamless integration of payments, invoicing, and badge printing
- Comprehensive reporting and attendee data management tools
Cons
- Pricing scales quickly for high-volume events or advanced features
- Steeper learning curve for complex customizations
- Limited native integrations compared to larger platforms
Best For
Mid-sized event organizers and associations hosting multiple conferences per year who need robust registration with built-in event marketing tools.
Pricing
Subscription tiers start at $99/month (Starter), $299/month (Pro), and custom Enterprise plans; additional per-registration or setup fees may apply.
RegFox
specializedUser-friendly online registration platform focused on delegate sign-ups, payments, and reporting for events.
Advanced conditional logic in forms that dynamically shows/hides fields based on delegate responses for personalized registration experiences
RegFox is a versatile online event registration platform designed for managing delegate registrations at conferences, summits, and corporate events. It offers customizable forms, secure payment processing, attendee data management, and on-site tools like mobile check-in and badge printing. Organizers can track registrations in real-time, send automated communications, and integrate with CRM systems for seamless delegate handling.
Pros
- Highly customizable registration forms with conditional logic
- User-friendly mobile check-in and badge printing apps
- Robust integrations with tools like Zoom, Mailchimp, and Salesforce
Cons
- Transaction fees can add up for high-volume events
- Advanced reporting requires higher-tier plans or add-ons
- Limited built-in analytics compared to enterprise solutions
Best For
Mid-sized event organizers hosting conferences or workshops who need flexible, intuitive delegate registration without complex IT support.
Pricing
Starts at $49/month for basic unlimited events with 2.9% + $0.99 transaction fees per registration; premium plans from $199/month reduce fees and add features.
rsvpBOOK
specializedSpecialized delegate registration system for meetings and conferences with secure payments and badge printing.
Advanced waitlist management with automatic notifications and spot-filling
rsvpBOOK is a versatile online RSVP and event registration platform tailored for managing delegate sign-ups at conferences, meetings, and workshops. It provides customizable forms, secure payment processing, automated email confirmations, and attendee management tools to streamline the registration process. With features like group bookings, waitlists, and reporting, it supports organizers in handling delegate data efficiently from start to finish.
Pros
- User-friendly drag-and-drop form builder for quick setup
- Affordable pay-per-registration model with no long-term contracts
- Reliable customer support and automated reminders
Cons
- Limited integrations with enterprise CRM systems
- Basic reporting lacks advanced analytics for large-scale events
- Scalability challenges for events with thousands of delegates
Best For
Small to medium-sized organizations and event planners managing delegate registrations for conferences, seminars, and professional meetings.
Pricing
Pay-per-registration from $0.99/attendee or monthly plans starting at $49 for unlimited events.
EventMobi
enterpriseMobile-first event platform providing delegate registration, app-based check-in, and engagement tools.
Fully branded mobile event app that unifies registration, check-in, agendas, and networking in one attendee-facing platform
EventMobi is a comprehensive event management platform designed for delegate registration, attendee management, and hybrid/virtual event execution. It offers customizable online registration forms, secure payment gateways, automated check-ins, and badge printing. The software integrates seamlessly with mobile apps for enhanced attendee engagement, agendas, networking, and real-time analytics.
Pros
- Integrated mobile app for seamless registration and check-in
- Robust customization for registration forms and attendee data
- Strong analytics and reporting for event insights
Cons
- Pricing can be steep for smaller events
- Steeper learning curve for advanced customizations
- Limited standalone options without full platform commitment
Best For
Mid-to-large event organizers hosting conferences or corporate events that require integrated registration with attendee engagement tools.
Pricing
Custom quotes based on event scale; starts around $4,000 per event or subscription tiers from $99/month for basics, scaling to enterprise levels.
Accelevents
enterpriseHybrid and virtual event software with integrated delegate registration, ticketing, and live streaming.
Built-in virtual venue with interactive lounges and live streaming, enabling seamless hybrid delegate experiences without third-party tools
Accelevents is an all-in-one event management platform designed for virtual, hybrid, and in-person events, with robust delegate registration capabilities including customizable forms, group bookings, and automated ticketing. It streamlines attendee data collection, badge printing, and check-in processes while integrating with CRM tools for seamless management. Ideal for conferences and summits, it also offers session scheduling, networking features, and real-time analytics to enhance delegate experiences.
Pros
- Highly customizable registration forms and workflows
- Strong support for hybrid events with virtual tools
- Intuitive drag-and-drop interface for quick setup
Cons
- Pricing is quote-based and can escalate for large events
- Advanced analytics require higher-tier plans
- Limited standalone options without full event platform commitment
Best For
Mid-to-large event organizers hosting conferences or summits who need integrated delegate registration within a comprehensive hybrid event solution.
Pricing
Custom quote-based pricing; starts around $500 per event or $99/month for basic plans, plus $0.99-$2.99 per registrant depending on features.
Hubilo
enterpriseEvent experience platform offering delegate registration, virtual booths, and analytics for conferences.
AI-powered matchmaking and personalized agendas post-registration to boost delegate networking
Hubilo is an all-in-one event management platform specializing in virtual, hybrid, and in-person events, with robust delegate registration capabilities. It enables organizers to create customizable registration forms, manage attendee data, process payments, and issue digital badges seamlessly. The software integrates with CRM systems and offers real-time analytics for tracking registrations and engagement.
Pros
- Highly customizable registration forms with conditional logic
- Seamless integrations with Zoom, Salesforce, and payment gateways
- Comprehensive attendee management and real-time reporting
Cons
- Pricing is quote-based and can be expensive for small events
- Steeper learning curve for advanced features
- Limited free tier or trial options for testing
Best For
Mid-to-large organizations hosting hybrid or virtual conferences needing integrated registration and event engagement tools.
Pricing
Custom quote-based pricing starting around $5,000-$10,000 per event depending on scale and features; no public self-serve plans.
Conclusion
The reviewed tools showcase a range of strengths, with Cvent emerging as the top choice for its comprehensive platform that integrates registration, management, payments, and personalized experiences. Bizzabo and Whova stand out as strong alternatives—Bizzabo for its all-in-one event features and networking tools, Whova for seamless check-in and interactive attendee experiences. Together, they highlight varied approaches to meeting different event needs.
Take the next step in enhancing your events by trying Cvent, the top-ranked tool, and unlock streamlined registration and impactful attendee management.
Tools Reviewed
All tools were independently evaluated for this comparison