Top 10 Best Daycare Accounting Software of 2026

Procare Software is a leading childcare management platform with specialized accounting tools tailored for daycare centers, handling everything from automated billing and family payments to financial reporting and tax compliance. It integrates attendance tracking with invoicing to ensure accurate revenue capture based on actual child hours and schedules. Designed for scalability, it supports multi-location operations and provides detailed ledgers for childcare-specific financial management.

Brightwheel is an all-in-one child care management platform with strong daycare accounting features, including automated invoicing, tuition billing, and parent payment collection. It tracks attendance to generate accurate bills, processes payments seamlessly via ACH, credit card, or app, and offers financial reports like revenue summaries and aging receivables. Designed for preschools and daycares, it simplifies financial tasks but pairs them with operational tools like check-in and communication.

Jackrabbit Class is a cloud-based management platform designed for child care centers, daycares, and activity-based programs, with robust accounting tools for tuition billing, invoicing, and payment processing. It automates family billing for multiple children, tracks attendance-linked charges, and generates financial reports to streamline daycare finances. While not a standalone accounting suite, it integrates essential bookkeeping with operational management for efficient revenue handling.

Sandbox Software is a comprehensive childcare management platform with integrated accounting tools designed specifically for daycares and preschools. It streamlines billing, invoicing, payment processing, and financial reporting by linking attendance data directly to revenue generation. The software also handles family accounts, subsidies, and customizable tuition schedules, making it suitable for operational and financial management in childcare settings.

HiMama is a comprehensive childcare management platform with basic accounting features tailored for daycare centers, primarily focusing on attendance tracking, invoicing, and parent payments rather than full financial accounting. It automates billing based on child sign-ins and sign-outs, integrates with payment processors, and provides simple financial reports, but lacks advanced tools like general ledger, payroll processing, or tax compliance. While excellent for operational efficiency in early childhood programs, it falls short as a standalone daycare accounting solution.

Tadpoles is a childcare management platform designed for daycares and preschools, with built-in accounting tools focused on billing, invoicing, and payment processing. It automates invoice generation based on attendance tracking, supports online parent payments via integrated gateways, and provides basic financial reports for revenue tracking. While not a standalone accounting solution, it streamlines financial operations alongside daily childcare tasks like parent communication and staff scheduling.

Childcare Manager is a cloud-based childcare management platform with robust accounting features tailored for daycare centers, including automated invoicing, parent payments, and financial reporting. It integrates daily attendance and scheduling directly with billing to ensure accurate tuition calculations and handles subsidies, late fees, and multi-location finances. While not a standalone accounting tool like QuickBooks, it provides daycare-specific financial tools that streamline operations for providers.

LifeCubby is a cloud-based early childhood education platform designed for daycares and preschools, offering integrated accounting tools like automated invoicing, online payments, and attendance-based billing. It streamlines financial tasks by linking child attendance and enrollment data directly to billing cycles, while also providing basic financial reports and parent payment portals. Though not a standalone accounting solution, its features support essential daycare financial management within a broader child care ecosystem.

QuickBooks Online is a versatile cloud-based accounting software designed for small businesses, including daycares, offering tools for invoicing, expense tracking, payroll, and financial reporting. It enables daycare owners to manage tuition payments, staff wages, supply costs, and generate profit/loss statements with ease. While not purpose-built for childcare, it excels in core accounting functions and supports custom setups for recurring billing and class-based revenue tracking.

Xero is a cloud-based accounting software primarily designed for small to medium-sized businesses, providing tools for invoicing, bank reconciliation, expense tracking, payroll, and financial reporting. For daycares, it excels in general bookkeeping tasks like billing parents for tuition and fees, managing cash flow, and generating compliance reports, but lacks built-in childcare-specific modules. It supports integrations with third-party apps to extend functionality, making it adaptable for basic daycare accounting needs.