Quick Overview
- 1#1: AI rtable - Hybrid spreadsheet-database platform enabling intuitive data entry through customizable forms, grids, and interfaces with real-time collaboration.
- 2#2: Notion - All-in-one workspace with flexible databases supporting seamless data entry via inline forms, templates, and relational linking.
- 3#3: Baserow - Open-source AI rtable alternative providing no-code database interfaces for easy data entry, forms, and self-hosted deployment.
- 4#4: NocoDB - Transforms existing SQL databases into smart spreadsheets with collaborative data entry, forms, and automation features.
- 5#5: Knack - No-code platform for building custom database apps with drag-and-drop forms optimized for secure data entry and workflows.
- 6#6: Caspio - Low-code database platform delivering unlimited scalability for creating data entry forms and applications without programming.
- 7#7: Ninox - Low-code database software for designing relational databases with native apps supporting offline data entry on all devices.
- 8#8: Coda - Interactive document platform with embedded databases allowing dynamic data entry through tables, buttons, and automations.
- 9#9: Claris FileMaker - Cross-platform relational database tool with customizable layouts and forms for professional data entry and app development.
- 10#10: Budibase - Open-source low-code builder for internal tools featuring connectable databases and reusable components for efficient data entry.
We ranked these tools by evaluating key factors like feature richness (e.g., form customization, collaboration tools), user experience, reliability, and overall value, ensuring they cater to varied needs from basic data entry to advanced relational management.
Comparison Table
Explore top database entry software tools, from AI rtable and Notion to Baserow, NocoDB, and Knack, in this comparison table. Readers will find insights into key features and ideal use cases to choose the best fit for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AI rtable Hybrid spreadsheet-database platform enabling intuitive data entry through customizable forms, grids, and interfaces with real-time collaboration. | specialized | 9.5/10 | 9.8/10 | 9.3/10 | 8.7/10 |
| 2 | Notion All-in-one workspace with flexible databases supporting seamless data entry via inline forms, templates, and relational linking. | specialized | 8.9/10 | 9.5/10 | 7.8/10 | 8.7/10 |
| 3 | Baserow Open-source AI rtable alternative providing no-code database interfaces for easy data entry, forms, and self-hosted deployment. | specialized | 8.7/10 | 9.0/10 | 8.8/10 | 9.2/10 |
| 4 | NocoDB Transforms existing SQL databases into smart spreadsheets with collaborative data entry, forms, and automation features. | specialized | 8.8/10 | 9.2/10 | 8.7/10 | 9.5/10 |
| 5 | Knack No-code platform for building custom database apps with drag-and-drop forms optimized for secure data entry and workflows. | enterprise | 8.1/10 | 8.3/10 | 8.8/10 | 7.4/10 |
| 6 | Caspio Low-code database platform delivering unlimited scalability for creating data entry forms and applications without programming. | enterprise | 8.4/10 | 9.1/10 | 8.2/10 | 7.8/10 |
| 7 | Ninox Low-code database software for designing relational databases with native apps supporting offline data entry on all devices. | enterprise | 8.1/10 | 8.5/10 | 7.9/10 | 8.0/10 |
| 8 | Coda Interactive document platform with embedded databases allowing dynamic data entry through tables, buttons, and automations. | specialized | 8.1/10 | 8.7/10 | 7.5/10 | 7.8/10 |
| 9 | Claris FileMaker Cross-platform relational database tool with customizable layouts and forms for professional data entry and app development. | enterprise | 8.1/10 | 9.2/10 | 7.6/10 | 7.3/10 |
| 10 | Budibase Open-source low-code builder for internal tools featuring connectable databases and reusable components for efficient data entry. | specialized | 7.8/10 | 8.2/10 | 7.5/10 | 8.5/10 |
Hybrid spreadsheet-database platform enabling intuitive data entry through customizable forms, grids, and interfaces with real-time collaboration.
All-in-one workspace with flexible databases supporting seamless data entry via inline forms, templates, and relational linking.
Open-source AI rtable alternative providing no-code database interfaces for easy data entry, forms, and self-hosted deployment.
Transforms existing SQL databases into smart spreadsheets with collaborative data entry, forms, and automation features.
No-code platform for building custom database apps with drag-and-drop forms optimized for secure data entry and workflows.
Low-code database platform delivering unlimited scalability for creating data entry forms and applications without programming.
Low-code database software for designing relational databases with native apps supporting offline data entry on all devices.
Interactive document platform with embedded databases allowing dynamic data entry through tables, buttons, and automations.
Cross-platform relational database tool with customizable layouts and forms for professional data entry and app development.
Open-source low-code builder for internal tools featuring connectable databases and reusable components for efficient data entry.
AI rtable
specializedHybrid spreadsheet-database platform enabling intuitive data entry through customizable forms, grids, and interfaces with real-time collaboration.
Synced multi-view interfaces (kanban, calendar, gallery) on the same relational data for effortless entry and visualization
AI rtable is a versatile cloud-based platform that combines the familiarity of spreadsheets with robust relational database capabilities, enabling seamless data entry, organization, and management. Users can build custom 'bases' with linked tables, rich fields (attachments, formulas, rollups), and dynamic views like grids, kanbans, calendars, and galleries for intuitive visualization. It excels in collaborative environments with real-time editing, automations, scripting via AI rtable's API, and 100+ app integrations, making it a top choice for structured data entry without traditional coding.
Pros
- Exceptionally flexible data structuring with linked records and custom fields
- Multiple interactive views for the same dataset, enhancing entry and analysis
- Strong collaboration, automation, and integration ecosystem
Cons
- Free plan limited to 1,200 records/base and basic features
- Performance can slow with very large datasets (50k+ records)
- Advanced features require paid plans, increasing costs for scale
Best For
Teams and power users managing dynamic databases for projects, CRM, inventory, or content calendars who need spreadsheet-like entry with relational power.
Pricing
Free (limited); Plus $20/user/mo; Pro $45/user/mo; Enterprise custom (billed annually).
Notion
specializedAll-in-one workspace with flexible databases supporting seamless data entry via inline forms, templates, and relational linking.
Synced database views and bidirectional relations that allow dynamic linking and filtering across multiple databases without duplication.
Notion is an all-in-one productivity platform that transforms simple pages into powerful, customizable databases for data entry and management. It supports various database views like tables, kanban boards, calendars, galleries, and lists, with properties including text, numbers, dates, relations, rollups, and formulas for advanced data handling. Ideal for organizing projects, CRM, inventories, or knowledge bases, it enables seamless collaboration and embeds multimedia for richer entries.
Pros
- Highly customizable databases with relations, formulas, and multiple views
- Seamless integration of databases into pages, wikis, and tasks
- Strong collaboration tools with real-time editing and permissions
Cons
- Performance slows with very large databases (thousands of entries)
- Steep learning curve for advanced relational setups and automations
- Limited offline functionality and mobile app glitches for heavy data entry
Best For
Creative teams, knowledge workers, and small businesses needing flexible, interconnected databases blended with notes and project management.
Pricing
Free plan for individuals; Plus at $10/user/month; Business at $18/user/month; Enterprise custom pricing (billed annually).
Baserow
specializedOpen-source AI rtable alternative providing no-code database interfaces for easy data entry, forms, and self-hosted deployment.
100% open-source with full self-hosting support, allowing unlimited customization and data ownership without vendor lock-in
Baserow is an open-source no-code database platform that functions like a powerful spreadsheet with relational database capabilities, allowing users to create tables, enter data via intuitive grids or forms, and visualize it in multiple views such as kanban, gallery, or calendar. It supports real-time collaboration, automations, and integrations via API, making it suitable for teams managing structured data without coding. As a self-hostable alternative to AI rtable, it emphasizes data sovereignty and customization for database entry workflows.
Pros
- Fully open-source and self-hostable for complete data control
- Multiple database views (grid, form, kanban, gallery) optimized for data entry
- Real-time collaboration and row-level permissions
Cons
- Performance can lag with very large datasets on free/self-hosted setups
- Advanced automations require paid plans or custom setup
- Fewer native integrations compared to enterprise competitors
Best For
Teams and developers needing a flexible, privacy-focused no-code database for collaborative data entry and management.
Pricing
Free self-hosted/open-source; Cloud plans start at Free (2GB storage, 3K rows), Pro at $10/user/month (unlimited), Advanced at $20/user/month, Enterprise custom.
NocoDB
specializedTransforms existing SQL databases into smart spreadsheets with collaborative data entry, forms, and automation features.
Instantly transforms any relational database into a full-featured spreadsheet UI without importing or migrating data
NocoDB is an open-source AI rtable alternative that instantly converts any existing MySQL, PostgreSQL, SQLite, SQL Server, or MariaDB database into a smart spreadsheet interface for seamless data entry and management. It offers spreadsheet-like grids, forms, kanban boards, galleries, and maps for viewing and editing data without writing code. Users can share views, set permissions, automate workflows, and access via API, making it a powerful no-code tool for database operations.
Pros
- Open-source and completely free to self-host with no limits
- Broad database compatibility without data migration
- Diverse views and automation for flexible data entry
Cons
- Self-hosting requires DevOps knowledge for setup and scaling
- Free cloud tier has row and project limits
- Advanced enterprise features like SSO are paid-only
Best For
Teams and developers seeking a free, self-hosted no-code interface for entering and managing data in existing relational databases.
Pricing
Free open-source self-hosted; NocoDB Cloud: Free tier (limited), Starter $9/user/mo, Plus $29/user/mo, Enterprise custom.
Knack
enterpriseNo-code platform for building custom database apps with drag-and-drop forms optimized for secure data entry and workflows.
Real-time app builder that previews changes live as you drag-and-drop elements
Knack is a no-code platform designed for building custom online databases, applications, and workflows tailored for data entry and management. Users can create intuitive forms for data collection, organize records in relational databases, and generate reports or dashboards without coding. It supports automation, user permissions, and integrations, making it suitable for streamlining business processes.
Pros
- Drag-and-drop interface simplifies database creation
- Strong relational data modeling and automation rules
- Built-in reporting and mobile-responsive apps
Cons
- Pricing increases significantly with users and records
- Performance can lag with very large datasets
- Limited advanced querying compared to developer tools
Best For
Small to medium-sized businesses or teams needing quick, custom data entry apps without hiring developers.
Pricing
Free plan available; paid plans start at $39/month (Starter, billed annually) up to custom Corporate pricing.
Caspio
enterpriseLow-code database platform delivering unlimited scalability for creating data entry forms and applications without programming.
Unlimited end-user scalability with no extra costs per external user
Caspio is a cloud-based low-code platform designed for building custom database applications, forms, reports, and portals without coding. It excels in database entry by offering drag-and-drop tools for creating secure data input forms, automated workflows, and relational databases. With strong integration capabilities and compliance features like HIPAA and GDPR, it's suited for scalable online data management solutions.
Pros
- Powerful no-code tools for rapid form and database creation
- Unlimited end-user access on all plans
- Robust security, compliance, and 100+ integrations
Cons
- Pricing scales quickly with data volume and users
- Learning curve for advanced customizations
- Limited native offline data entry support
Best For
Mid-sized businesses and departments needing scalable, secure online database entry apps without developers.
Pricing
Free plan available; paid plans start at $28/month (billed annually) for Starter, up to custom Enterprise pricing based on records, users, and features.
Ninox
enterpriseLow-code database software for designing relational databases with native apps supporting offline data entry on all devices.
Full offline capability with automatic sync across all devices, ideal for on-the-go data entry.
Ninox is a low-code platform for creating custom relational databases, forms, reports, and workflow apps with drag-and-drop tools and scripting capabilities. It excels in data entry through intuitive forms and supports seamless synchronization across web, desktop, iOS, Android, and offline mobile access. Designed for teams needing flexible, no-code database solutions beyond spreadsheets, it handles complex relationships, automations, and integrations.
Pros
- Cross-platform support with robust offline sync for mobile data entry
- Powerful relational database features with scripting for automations
- Flexible customization without deep coding expertise
Cons
- Steeper learning curve for advanced scripting and formulas
- Fewer pre-built templates than some competitors like AI rtable
- Per-user pricing scales quickly for larger teams
Best For
Small to medium teams or field workers needing customizable, mobile-first databases for efficient data entry and management.
Pricing
Free for private use (up to 2 users); Starter €12/user/mo (billed annually); Business €25/user/mo; Enterprise custom.
Coda
specializedInteractive document platform with embedded databases allowing dynamic data entry through tables, buttons, and automations.
Doc-first relational databases where tables are fully interactive and embedded within editable, shareable documents
Coda is an all-in-one collaborative platform that combines documents, spreadsheets, and relational databases into a single, interactive workspace. It allows users to create customizable tables for data entry, link data across docs with powerful formulas, and build automations via buttons and packs without coding. Ideal for teams, it embeds structured data management within freeform documents, enabling dynamic apps and real-time collaboration.
Pros
- Highly flexible relational tables with spreadsheet-like formulas and cross-doc syncing
- Built-in automations, buttons, and 200+ packs for integrations
- Seamless real-time collaboration and doc embedding of databases
Cons
- Steep learning curve for advanced formulas and automations
- Performance can lag with very large datasets or complex docs
- Free plan limits rows and automations, pushing upgrades
Best For
Teams needing an integrated platform for collaborative data entry, project management, and custom app building within documents.
Pricing
Free plan (1,000 rows/doc limit); Pro at $10/user/month; Team at $30/user/month (billed annually).
Claris FileMaker
enterpriseCross-platform relational database tool with customizable layouts and forms for professional data entry and app development.
Native mobile app development and deployment through FileMaker Go for seamless data entry on iOS and Android devices
Claris FileMaker is a low-code platform designed for building custom database applications, emphasizing intuitive data entry through customizable forms, layouts, and workflows. It allows users to create, manage, and share databases across desktop, web, and mobile devices without deep programming knowledge. With robust scripting, reporting, and integration capabilities, it's suited for business apps focused on data collection and automation.
Pros
- Visual drag-and-drop interface for rapid form and layout design
- Cross-platform deployment including native mobile apps via FileMaker Go
- Powerful scripting engine for automation and complex logic
Cons
- Subscription pricing can be expensive for larger teams
- Steeper learning curve for advanced scripting and customization
- Less scalable for enterprise-level data volumes compared to full RDBMS
Best For
Small to medium businesses and workgroups needing custom, mobile-friendly database entry apps with moderate complexity.
Pricing
Starts at $19/user/month for FileMaker Cloud Starter; scales to $27/user/month for Pro and custom enterprise pricing.
Budibase
specializedOpen-source low-code builder for internal tools featuring connectable databases and reusable components for efficient data entry.
One-click generation of fully functional CRUD apps directly from database schemas
Budibase is an open-source low-code platform designed for building custom internal tools, apps, and dashboards that connect directly to databases for seamless data management. It allows users to create data entry forms, dynamic tables, and automated workflows with a drag-and-drop interface, supporting SQL, NoSQL, and REST APIs. As a versatile solution for database entry, it enables rapid development of CRUD applications without deep coding expertise.
Pros
- Open-source and self-hostable for cost savings and data control
- Broad database integrations including PostgreSQL, MySQL, MongoDB, and more
- Rich library of UI components and built-in automation tools
Cons
- Steeper learning curve for complex customizations compared to pure no-code tools
- Limited pre-built templates for quick database entry setups
- Cloud scalability costs can rise quickly for high-volume data entry
Best For
Development teams and IT departments needing customizable, database-connected apps for internal data entry and management.
Pricing
Free self-hosted open-source version; cloud plans start free (up to 20 users/5k rows), then Growth at $50/app/month and Enterprise custom.
Conclusion
The top database entry tools highlight AI rtable as the standout choice, with its hybrid spreadsheet-database design, customizable forms, and real-time collaboration. Notion follows with a versatile all-in-one workspace, offering flexible databases and seamless inline data entry, while Baserow impresses as an open-source alternative with user-friendly no-code interfaces and self-hosted options. Each tool suits distinct needs, but AI rtable's blend of accessibility and functionality earns it the top spot.
Explore AI rtable to enjoy intuitive data entry, collaborative grids, and adaptable workflows—an excellent starting point for anyone seeking to simplify data management.
Tools Reviewed
All tools were independently evaluated for this comparison