Quick Overview
- 1#1: Nexudus - Comprehensive coworking and flexible space management platform for booking, billing, access control, and community engagement.
- 2#2: OfficeRnD - All-in-one management software for coworking spaces handling billing, memberships, bookings, and integrations with hardware.
- 3#3: Optix - Modern coworking software for space reservations, automated billing, mobile check-ins, and member management.
- 4#4: Cobot - Established coworking management tool for handling bookings, invoicing, access control, and reporting.
- 5#5: Deskworks - Flexible workspace management software supporting bookings, payments, CRM, and door access integrations.
- 6#6: Spacebring - Coworking platform focused on bookings, events, community building, and automated billing.
- 7#7: Andcards - Mobile-first coworking management app for digital membership cards, bookings, and access control.
- 8#8: Coworks - Cloud-based software for managing flexible workspaces, including scheduling, billing, and virtual keycards.
- 9#9: ENSO - Coworking and flex space platform for desk booking, billing, and seamless integrations.
- 10#10: Proximity - Scheduling and management software for coworking spaces with booking, reporting, and access features.
We evaluated these platforms based on robust functionality, user-friendly design, reliability, and overall value, ensuring they deliver tangible benefits to operators, from seamless day-to-day management to long-term scalability.
Comparison Table
Navigate the diverse world of coworking office space management software with this comparison table, highlighting tools like Nexudus, OfficeRnD, Optix, Cobot, Deskworks, and more. Delve into how these platforms vary in key features, pricing structures, and user experience to identify the ideal solution for streamlining operations, boosting member engagement, and maximizing space efficiency.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Nexudus Comprehensive coworking and flexible space management platform for booking, billing, access control, and community engagement. | specialized | 9.7/10 | 9.8/10 | 9.2/10 | 9.5/10 |
| 2 | OfficeRnD All-in-one management software for coworking spaces handling billing, memberships, bookings, and integrations with hardware. | specialized | 9.3/10 | 9.6/10 | 8.7/10 | 9.0/10 |
| 3 | Optix Modern coworking software for space reservations, automated billing, mobile check-ins, and member management. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 4 | Cobot Established coworking management tool for handling bookings, invoicing, access control, and reporting. | specialized | 8.8/10 | 9.2/10 | 9.0/10 | 8.5/10 |
| 5 | Deskworks Flexible workspace management software supporting bookings, payments, CRM, and door access integrations. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 6 | Spacebring Coworking platform focused on bookings, events, community building, and automated billing. | specialized | 8.6/10 | 9.1/10 | 8.4/10 | 8.2/10 |
| 7 | Andcards Mobile-first coworking management app for digital membership cards, bookings, and access control. | specialized | 8.4/10 | 8.5/10 | 9.0/10 | 8.5/10 |
| 8 | Coworks Cloud-based software for managing flexible workspaces, including scheduling, billing, and virtual keycards. | specialized | 8.1/10 | 8.4/10 | 8.2/10 | 7.9/10 |
| 9 | ENSO Coworking and flex space platform for desk booking, billing, and seamless integrations. | specialized | 8.4/10 | 8.2/10 | 9.1/10 | 7.9/10 |
| 10 | Proximity Scheduling and management software for coworking spaces with booking, reporting, and access features. | specialized | 8.2/10 | 8.1/10 | 8.5/10 | 8.0/10 |
Comprehensive coworking and flexible space management platform for booking, billing, access control, and community engagement.
All-in-one management software for coworking spaces handling billing, memberships, bookings, and integrations with hardware.
Modern coworking software for space reservations, automated billing, mobile check-ins, and member management.
Established coworking management tool for handling bookings, invoicing, access control, and reporting.
Flexible workspace management software supporting bookings, payments, CRM, and door access integrations.
Coworking platform focused on bookings, events, community building, and automated billing.
Mobile-first coworking management app for digital membership cards, bookings, and access control.
Cloud-based software for managing flexible workspaces, including scheduling, billing, and virtual keycards.
Coworking and flex space platform for desk booking, billing, and seamless integrations.
Scheduling and management software for coworking spaces with booking, reporting, and access features.
Nexudus
specializedComprehensive coworking and flexible space management platform for booking, billing, access control, and community engagement.
Seamless integration marketplace with 1,000+ apps and a powerful API for ultimate customization
Nexudus is a leading cloud-based management platform tailored for coworking spaces, flexible workspaces, and coliving communities. It provides end-to-end tools for booking management, automated billing, member CRM, access control, and community engagement via a dedicated mobile app. With robust analytics and extensive integrations, it scales efficiently for operators of all sizes, optimizing occupancy and revenue.
Pros
- Comprehensive all-in-one solution covering bookings, billing, CRM, and access control
- Over 1,000 integrations with tools like payment gateways, calendars, and hardware
- Strong community features including member apps and automated engagement tools
Cons
- Higher pricing tiers needed for advanced features like custom reporting
- Initial setup and customization can have a learning curve
- Limited free trial options compared to some competitors
Best For
Medium to large coworking space operators needing a scalable platform with deep integrations and automation.
Pricing
Starts at €119/month (Starter), €249/month (Pro), €499+/month (Premium), with custom Enterprise plans.
OfficeRnD
specializedAll-in-one management software for coworking spaces handling billing, memberships, bookings, and integrations with hardware.
Dynamic floorplan management with real-time 3D visualization and drag-and-drop space allocation for optimal utilization
OfficeRnD is a comprehensive management platform tailored for coworking spaces, flexible offices, and hybrid workspaces, offering tools for space utilization, bookings, billing, and member engagement. It automates invoicing, access control, and reporting while providing a branded member portal and mobile app for seamless user experiences. Designed for scalability, it supports multi-location management and integrates with payment gateways, calendars, and access hardware to optimize operations and revenue.
Pros
- All-in-one solution with advanced space planning and floorplan visualization
- Robust automated billing and revenue management with flexible pricing models
- Extensive integrations including Zapier, Stripe, and access control systems
Cons
- Higher pricing tiers can be costly for very small operators
- Initial setup and customization require time and expertise
- Mobile app functionality is strong but lacks some advanced desktop features
Best For
Mid-to-large coworking operators or flexible space providers needing scalable tools for multi-site management, complex billing, and space optimization.
Pricing
Starts at $149/month for Starter plan (up to 100 members), $349/month for Pro (unlimited members, advanced features), with custom Enterprise pricing for large-scale deployments.
Optix
specializedModern coworking software for space reservations, automated billing, mobile check-ins, and member management.
Virtual keyless mobile access for seamless, app-based entry without physical keys
Optix is a robust all-in-one management platform designed specifically for coworking spaces, flexible offices, and shared workspaces. It handles everything from real-time space bookings and automated billing to access control integrations and member directory management. With features like reporting dashboards and community tools, it helps operators optimize occupancy and enhance member experiences.
Pros
- Comprehensive booking and scheduling with floor plan visualization
- Seamless integrations for access control (e.g., Kisi, Salto) and payments
- Strong analytics and reporting for occupancy and revenue insights
Cons
- Pricing can be steep for very small operators
- Steeper learning curve for advanced customizations
- Mobile app lacks some desktop-level reporting features
Best For
Mid-sized coworking spaces and flexible office operators needing integrated access control and billing automation.
Pricing
Starts at $149/month for Starter plan (up to 100 members), scales to $399+/month for Pro/Enterprise with custom quotes.
Cobot
specializedEstablished coworking management tool for handling bookings, invoicing, access control, and reporting.
Advanced billing engine that automates prorated, usage-based invoicing for hot-desking, dedicated desks, and events
Cobot (cobot.me) is a comprehensive cloud-based management platform tailored for coworking spaces, flexible offices, and coliving communities. It streamlines operations by handling bookings, memberships, billing, invoicing, access control, and community engagement through a user-friendly dashboard and member app. With strong integrations for payments, hardware locks, and calendars, it supports scalable growth for space operators.
Pros
- Robust billing and invoicing automation for flexible memberships and usage-based plans
- Seamless integrations with access control hardware, calendars, and payment gateways
- Intuitive member app for self-service bookings, payments, and community features
Cons
- Pricing scales quickly with member count, which may strain very small spaces
- Reporting and analytics lack deep customization options
- Limited built-in marketing tools compared to general CRM platforms
Best For
Mid-sized coworking operators seeking an all-in-one solution for bookings, billing, and access management without heavy customization needs.
Pricing
Starts at $119/month for up to 50 members (Starter plan), scales to $359+/month for larger spaces; billed annually with a free trial.
Deskworks
specializedFlexible workspace management software supporting bookings, payments, CRM, and door access integrations.
Integrated virtual key and access control system with NFC/Bluetooth support for seamless, app-based entry without physical keys
Deskworks is a comprehensive coworking space management platform designed for flexible workspaces, coliving communities, and office operators. It handles everything from real-time desk and meeting room bookings via interactive floor plans to automated billing, invoicing, and payment processing. The software also includes member management, access control integrations, reporting dashboards, and a branded mobile app for enhanced community engagement.
Pros
- Powerful booking engine with drag-and-drop floor plans and real-time availability
- Seamless billing automation supporting memberships, add-ons, and multiple payment gateways
- Robust member app and portal for self-service bookings, payments, and community features
Cons
- Initial setup and customization can be time-intensive for non-tech users
- Higher pricing tiers may not suit very small or startup coworking spaces
- Reporting tools lack some advanced customization options compared to top competitors
Best For
Mid-sized coworking operators and flexible office providers seeking an all-in-one platform with strong mobile and community tools.
Pricing
Starts at $149/month for Starter plan (up to 50 members), $299/month for Pro, with Enterprise custom pricing based on scale and features.
Spacebring
specializedCoworking platform focused on bookings, events, community building, and automated billing.
Integrated community app with social networking, events, and direct messaging to boost member retention and engagement
Spacebring is a cloud-based platform tailored for managing coworking spaces, flexible offices, and coliving communities. It handles desk reservations, meeting room bookings, member onboarding, automated billing, and invoicing with seamless payment integrations. The software also fosters community engagement through events, messaging, and a dedicated mobile app for members.
Pros
- Comprehensive booking and space utilization tools with real-time availability
- Strong community features including member directory and event management
- Robust mobile app for members and automated billing/invoicing
Cons
- Reporting and analytics could be more customizable and advanced
- Limited third-party integrations compared to larger competitors
- Pricing scales quickly for high-volume spaces
Best For
Medium-sized coworking operators seeking an all-in-one solution with strong community-building capabilities.
Pricing
Starts at $99/month for basic plans (up to 50 members), with tiered pricing from $199/month scaling by member count and features; custom enterprise quotes available.
Andcards
specializedMobile-first coworking management app for digital membership cards, bookings, and access control.
Branded mobile app doubling as a digital key with NFC/Bluetooth access control
Andcards is an all-in-one cloud-based platform designed for managing coworking spaces, handling bookings, member management, billing, and access control seamlessly. It provides a branded mobile app for members to book desks, attend events, and gain entry via NFC or Bluetooth. Operators benefit from a centralized dashboard for multi-location oversight, invoicing, and community tools like messaging and calendars.
Pros
- Intuitive interface with quick setup
- Robust mobile app for members and access control
- Competitive pricing with a free tier for small spaces
Cons
- Limited advanced analytics and reporting
- Fewer third-party integrations compared to leaders
- Scalability challenges for very large enterprises
Best For
Small to medium-sized coworking operators prioritizing ease of use and mobile-first member experience.
Pricing
Free plan for up to 10 members; Starter at $49/month (up to 50 members), Pro at $99/month (up to 200), Enterprise custom pricing.
Coworks
specializedCloud-based software for managing flexible workspaces, including scheduling, billing, and virtual keycards.
Integrated community app that fosters member networking and events alongside core management tools
Coworks (mycoworks.com) is a cloud-based management software designed specifically for coworking spaces, flexible offices, and shared workspaces. It handles core operations like desk and meeting room bookings, membership management, automated billing, invoicing, and access control. Additional tools include reporting dashboards, community engagement features, and a mobile app for members to book spaces and make payments seamlessly.
Pros
- Intuitive booking calendar with drag-and-drop functionality
- Strong automation for recurring billing and invoicing
- Dedicated mobile app enhancing member self-service
Cons
- Limited native integrations with accounting tools like QuickBooks
- Reporting analytics lack advanced customization
- Higher costs for small spaces with few members
Best For
Small to mid-sized coworking operators seeking an all-in-one platform for space utilization and member management.
Pricing
Starts at $99/month for basic plan (up to 50 members), with tiered plans up to $299/month plus custom enterprise options.
ENSO
specializedCoworking and flex space platform for desk booking, billing, and seamless integrations.
Integrated smart access control with keyless entry via IoT locks and geofencing
ENSO is a modern coworking space management platform that streamlines bookings, member management, billing, and access control for flexible workspaces. It offers a unified dashboard with mobile apps for staff and members, automation workflows, and integrations with tools like Stripe, Google Calendar, and smart locks. Designed for efficiency, ENSO provides real-time analytics to optimize space utilization and occupancy.
Pros
- Highly intuitive interface with drag-and-drop customization
- Robust mobile apps for members and staff
- Strong automation and no-code workflows
Cons
- Pricing scales quickly for larger spaces
- Reporting features lack depth compared to enterprise competitors
- Integration library is solid but not as extensive as top alternatives
Best For
Small to mid-sized coworking operators seeking a user-friendly, modern platform with seamless access control.
Pricing
Starts at $99/month for basic plans (up to 50 members), with tiers up to $499+/month; custom enterprise pricing available; 14-day free trial.
Proximity
specializedScheduling and management software for coworking spaces with booking, reporting, and access features.
Branded member mobile app that combines bookings, payments, community chat, and access control in one seamless experience
Proximity is a comprehensive cloud-based platform tailored for managing coworking spaces and flexible workspaces. It handles key operations including desk and meeting room bookings, automated billing and invoicing, member onboarding, and access control via hardware integrations. The software also emphasizes community building with features like a branded member app, event management, and internal messaging to enhance user engagement.
Pros
- Intuitive dashboard and mobile app for easy daily management
- Strong focus on community features like events and messaging
- Reliable integrations for payments and access control hardware
Cons
- Limited advanced reporting and analytics compared to top competitors
- Customization options can feel restrictive for larger operations
- Customer support is responsive but lacks 24/7 availability
Best For
Small to mid-sized coworking operators seeking a user-friendly, community-oriented management tool without excessive complexity.
Pricing
Starts at $99/month for basic plans (up to 50 members), scales to $299+/month for premium features; custom enterprise pricing available.
Conclusion
The reviewed tools present a diverse set of powerful solutions for managing coworking spaces, with Nexudus leading as the top choice, boasting a comprehensive platform that combines booking, billing, access control, and community engagement. OfficeRnD and Optix follow, offering all-in-one and modern digital capabilities respectively, serving as strong alternatives for varied operational needs. Together, they reflect the evolving trend of efficient, tech-driven workspace management.
To streamline your coworking operations and enhance member experiences, start with Nexudus—the top-ranked tool—or explore OfficeRnD and Optix to find the perfect fit for your unique needs.
Tools Reviewed
All tools were independently evaluated for this comparison