Quick Overview
- 1#1: Nexudus - Comprehensive coworking management platform with automated billing, invoicing, and recurring membership payments.
- 2#2: OfficeRnD - All-in-one flexible workspace software featuring advanced billing automation, revenue management, and payment integrations.
- 3#3: Cobot - Coworking space management tool that automates billing, invoicing, and handles complex membership pricing structures.
- 4#4: Optix - Flexible workspace platform with seamless billing, payment processing, and subscription management for coworking operators.
- 5#5: Spacebring - Coworking and coliving management software offering automated billing, dynamic pricing, and multi-currency invoicing.
- 6#6: Archie - Management system for flexible workspaces with integrated billing, contract automation, and payment collections.
- 7#7: Workero - Coworking software providing billing automation, online payments, and membership plan management for space operators.
- 8#8: RoboDesk - All-in-one coworking platform with robust billing features, invoicing, and financial reporting tools.
- 9#9: Habu - Flex space management software focused on billing optimization, dynamic pricing, and revenue tracking.
- 10#10: Vance - Platform for flexible office spaces offering billing, utilization analytics, and payment processing capabilities.
These tools were selected and ranked for their robust feature sets (including automated invoicing, flexible pricing structures, and secure payment processing), user-friendly design, and strong value proposition, ensuring they meet the varied demands of coworking operators.
Comparison Table
This comparison table examines leading coworking billing software tools like Nexudus, OfficeRnD, Cobot, Optix, Spacebring, and others, offering insights into key features, pricing, and functionality to aid businesses in selecting the best fit for their workspace management needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Nexudus Comprehensive coworking management platform with automated billing, invoicing, and recurring membership payments. | specialized | 9.5/10 | 9.8/10 | 8.4/10 | 9.2/10 |
| 2 | OfficeRnD All-in-one flexible workspace software featuring advanced billing automation, revenue management, and payment integrations. | specialized | 9.1/10 | 9.4/10 | 8.6/10 | 8.7/10 |
| 3 | Cobot Coworking space management tool that automates billing, invoicing, and handles complex membership pricing structures. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 4 | Optix Flexible workspace platform with seamless billing, payment processing, and subscription management for coworking operators. | specialized | 8.8/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 5 | Spacebring Coworking and coliving management software offering automated billing, dynamic pricing, and multi-currency invoicing. | specialized | 8.3/10 | 8.6/10 | 8.2/10 | 7.9/10 |
| 6 | Archie Management system for flexible workspaces with integrated billing, contract automation, and payment collections. | specialized | 8.0/10 | 8.5/10 | 8.2/10 | 7.6/10 |
| 7 | Workero Coworking software providing billing automation, online payments, and membership plan management for space operators. | specialized | 8.1/10 | 8.5/10 | 7.9/10 | 7.8/10 |
| 8 | RoboDesk All-in-one coworking platform with robust billing features, invoicing, and financial reporting tools. | specialized | 7.9/10 | 8.2/10 | 7.8/10 | 7.6/10 |
| 9 | Habu Flex space management software focused on billing optimization, dynamic pricing, and revenue tracking. | specialized | 8.1/10 | 8.0/10 | 8.5/10 | 8.2/10 |
| 10 | Vance Platform for flexible office spaces offering billing, utilization analytics, and payment processing capabilities. | specialized | 7.6/10 | 8.2/10 | 7.1/10 | 7.4/10 |
Comprehensive coworking management platform with automated billing, invoicing, and recurring membership payments.
All-in-one flexible workspace software featuring advanced billing automation, revenue management, and payment integrations.
Coworking space management tool that automates billing, invoicing, and handles complex membership pricing structures.
Flexible workspace platform with seamless billing, payment processing, and subscription management for coworking operators.
Coworking and coliving management software offering automated billing, dynamic pricing, and multi-currency invoicing.
Management system for flexible workspaces with integrated billing, contract automation, and payment collections.
Coworking software providing billing automation, online payments, and membership plan management for space operators.
All-in-one coworking platform with robust billing features, invoicing, and financial reporting tools.
Flex space management software focused on billing optimization, dynamic pricing, and revenue tracking.
Platform for flexible office spaces offering billing, utilization analytics, and payment processing capabilities.
Nexudus
specializedComprehensive coworking management platform with automated billing, invoicing, and recurring membership payments.
Advanced proration engine that automatically handles mid-cycle membership changes without manual adjustments
Nexudus is a comprehensive coworking management platform with advanced billing features tailored for flexible workspaces. It automates invoicing, recurring payments, proration for upgrades/downgrades, and supports complex pricing structures like memberships, day passes, and private offices. The software integrates seamlessly with payment gateways like Stripe and PayPal, while handling multi-currency, taxes, and reporting for efficient financial management.
Pros
- Robust automated billing with proration and flexible pricing rules
- Deep integrations with payment processors and accounting tools
- Scalable for multi-location operations with detailed financial reporting
Cons
- Steep learning curve for advanced customizations
- Pricing can be expensive for very small spaces
- Occasional reports of slow support response times
Best For
Medium to large coworking spaces needing sophisticated billing tied to space management and bookings.
Pricing
Starts at $119/month for up to 50 members (Starter plan), scales to $299+/month for larger operations; custom Enterprise pricing available.
OfficeRnD
specializedAll-in-one flexible workspace software featuring advanced billing automation, revenue management, and payment integrations.
Revenue Optimizer with AI-driven dynamic pricing and automated upsell recommendations
OfficeRnD is a comprehensive management platform tailored for coworking spaces, flexible offices, and coliving operators, with a strong emphasis on automated billing and revenue management. It handles complex invoicing scenarios including memberships, day passes, private offices, and usage-based billing with prorated adjustments. The software integrates billing with space booking, access control, and member self-service portals to optimize operations and cash flow.
Pros
- Powerful automated billing engine supporting hybrid pricing models and prorations
- Seamless integrations with payment gateways, access systems, and accounting tools
- Advanced reporting and revenue analytics for data-driven decisions
Cons
- Higher cost for smaller operators or single locations
- Initial setup and customization require some technical expertise
- Mobile app is functional but lacks some desktop-level depth
Best For
Mid-sized to large coworking and flexible space operators needing robust, scalable billing integrated with full space management.
Pricing
Quote-based pricing starting around $99/month for basic plans, scaling to $500+/month for enterprise with multiple locations and advanced features.
Cobot
specializedCoworking space management tool that automates billing, invoicing, and handles complex membership pricing structures.
Flexible Billing Engine that handles intricate prorated billing, add-ons, and usage-based charges specific to coworking dynamics
Cobot (cobot.me) is a comprehensive management platform designed specifically for coworking spaces, with robust billing features that automate invoicing, memberships, and payments. It supports flexible pricing models including recurring subscriptions, day passes, packages, and prorated billing, integrating seamlessly with gateways like Stripe and GoCardless. Beyond billing, it offers space booking, access control integrations, and detailed revenue reporting, making it a full-suite solution for workspace operators.
Pros
- Highly customizable billing engine for complex coworking pricing structures
- Seamless integrations with payment processors and access control systems like Kisi
- Strong reporting tools for revenue tracking and occupancy analytics
Cons
- Pricing can become expensive for larger spaces or high-volume billing
- Steeper learning curve for non-technical users during initial setup
- Limited native support for non-coworking billing scenarios
Best For
Mid-sized coworking operators seeking an all-in-one platform with advanced automated billing tailored to flexible memberships and space utilization.
Pricing
Starts at $109/month for up to 50 members (Starter plan), $209/month for 51-200 members (Growth), with custom Enterprise pricing for larger spaces.
Optix
specializedFlexible workspace platform with seamless billing, payment processing, and subscription management for coworking operators.
Comprehensive mobile app suite enabling self-service bookings, payments, and check-ins for members and staff
Optix is an all-in-one management platform tailored for coworking spaces, flexible workspaces, and coliving communities, with a strong emphasis on automated billing and revenue management. It handles complex billing scenarios including memberships, day passes, meeting room bookings, and usage-based charges, integrated with Stripe and other payment gateways. The software also provides member portals, staff tools, access control, and reporting to streamline operations end-to-end.
Pros
- Highly automated billing for recurring memberships, add-ons, and usage-based invoicing
- Native mobile apps for members, staff, and admins enhancing self-service
- Strong integrations with payment processors, calendars, and access hardware
Cons
- Pricing scales quickly with member count, potentially costly for large spaces
- Advanced customizations and reporting locked behind higher tiers
- Initial setup can require time for complex billing rules
Best For
Mid-sized coworking operators (50-500 members) seeking integrated billing with mobile apps and access control.
Pricing
Starts at $169/month for Essentials (up to 50 members), scales to $10-20 per active member/month on Pro/Enterprise plans with add-ons.
Spacebring
specializedCoworking and coliving management software offering automated billing, dynamic pricing, and multi-currency invoicing.
Dynamic usage-based billing that automatically prorates hotdesk and resource usage
Spacebring is an all-in-one management platform for coworking spaces, with strong billing capabilities that automate recurring memberships, one-time bookings, and usage-based charges for hotdesks, offices, and events. It supports flexible pricing models, handles add-ons like meeting rooms, and integrates with payment gateways like Stripe for seamless invoicing and collections. The software also provides financial reporting and member portals for self-service payments.
Pros
- Automated recurring billing with flexible plans
- Seamless payment integrations (Stripe, PayPal)
- Usage-based tracking for hotdesks and resources
Cons
- Pricing scales quickly for larger spaces
- Limited customization in advanced reporting
- Initial setup requires data migration effort
Best For
Mid-sized coworking operators needing integrated billing with space management.
Pricing
Starts at $99/month (Basic, up to 50 members), $199/month (Pro), custom Enterprise plans.
Archie
specializedManagement system for flexible workspaces with integrated billing, contract automation, and payment collections.
Smart billing engine that automatically handles complex prorations, overages, and no-show fees for flexible memberships
Archie (archieapp.com) is a cloud-based management platform designed specifically for coworking spaces, fitness studios, and flexible workspaces, focusing on streamlining operations like bookings, access control, and billing. It automates invoicing with support for recurring memberships, day passes, private offices, and usage-based charges, integrating with payment gateways like Stripe for seamless collections. The software also provides occupancy analytics and member self-service portals to enhance revenue management and user experience.
Pros
- Powerful automated billing with prorated and dynamic pricing support
- Intuitive interface with member self-service portal
- Strong integrations for access control hardware like Kisi and Salto
Cons
- Reporting tools lack depth compared to enterprise competitors
- No native mobile app for on-the-go admin management
- Pricing scales quickly for larger spaces with high member counts
Best For
Small to medium-sized coworking operators prioritizing straightforward billing automation and space utilization tracking.
Pricing
Starts at $99/month for up to 50 members; scales to $299+/month for 500+ members, with custom enterprise quotes.
Workero
specializedCoworking software providing billing automation, online payments, and membership plan management for space operators.
Synchronized billing with door access control, automatically adjusting charges based on actual usage
Workero is a cloud-based management platform tailored for coworking spaces, flexible offices, and coliving communities, focusing on streamlining operations like bookings, member management, and billing. It automates invoicing with support for recurring subscriptions, prorated billing, and multiple payment gateways, while integrating with access control systems for seamless revenue management. The software provides real-time financial reporting and analytics to help operators optimize occupancy and cash flow.
Pros
- Robust automated billing with proration and multi-currency support
- Seamless integration with access control hardware
- Comprehensive reporting for revenue tracking
Cons
- Limited advanced customization for complex billing rules
- Steeper learning curve for non-tech-savvy admins
- Higher pricing for smaller spaces with basic needs
Best For
Mid-sized coworking operators seeking integrated billing and access management without needing extensive custom development.
Pricing
Starts at €99/month for basic plan (up to 50 members), scaling to €299+/month for advanced features; custom enterprise pricing available.
RoboDesk
specializedAll-in-one coworking platform with robust billing features, invoicing, and financial reporting tools.
Synchronized billing with access control, automatically adjusting charges based on real-time entry/exit data from integrated hardware
RoboDesk is a comprehensive coworking space management platform designed to handle bookings, member management, access control, and automated billing for flexible workspaces. It excels in generating invoices, managing recurring payments, and tracking usage-based charges through integrations with Stripe and other gateways. The software provides real-time reporting and member self-service portals to streamline operations for coworking operators.
Pros
- Automated recurring billing and invoicing with usage tracking
- Seamless integrations with payment processors like Stripe and PayPal
- Member self-service portal for bookings and payments
Cons
- Limited advanced customization for complex billing rules
- Pricing scales quickly with number of members and spaces
- Reporting lacks some depth compared to enterprise tools
Best For
Small to medium-sized coworking spaces seeking an all-in-one solution for billing and operations without heavy customization needs.
Pricing
Starts at €49/month for Starter plan (up to 50 members), €99/month for Pro (up to 200 members), and custom Enterprise pricing; billed annually with a 14-day free trial.
Habu
specializedFlex space management software focused on billing optimization, dynamic pricing, and revenue tracking.
No-code billing rules engine for creating custom pricing logic and dynamic invoicing
Habu (habu.work) is a cloud-based management platform designed specifically for coworking spaces, focusing on automated billing, invoicing, and membership management. It handles flexible pricing models, recurring payments, add-ons, and overages while integrating with access control systems and payment gateways. The software also includes booking calendars, reporting dashboards, and basic CRM features to support daily operations in shared workspaces.
Pros
- Automated billing for complex membership structures including overages and add-ons
- Intuitive interface with quick setup for small teams
- Affordable pricing with strong support for Latin American markets
Cons
- Limited integrations with popular tools like Zapier or major CRMs
- Reporting lacks depth for large-scale analytics
- No dedicated mobile app, relying on web access
Best For
Small to medium coworking spaces seeking straightforward, cost-effective billing automation without advanced enterprise features.
Pricing
Starts at $49/month for basic plan (up to 50 members), $99/month for Pro (unlimited members), with custom enterprise pricing.
Vance
specializedPlatform for flexible office spaces offering billing, utilization analytics, and payment processing capabilities.
Revenue Leakage Detection with automated recovery rules
Vance (vance.co) is a specialized billing and revenue management platform tailored for flexible workspaces like coworking spaces, gyms, and clubs. It automates recurring billing, invoicing, payment processing, and membership management while providing advanced revenue analytics and forecasting. The software helps operators eliminate revenue leakage through smart rules, dynamic pricing, and automated upsells, integrating seamlessly with access control and payment systems.
Pros
- Powerful automation for recurring billing and revenue recovery
- Detailed analytics and forecasting tools
- Strong integrations with access systems and payment gateways
Cons
- Steeper learning curve for advanced features
- Pricing can be opaque and scale with usage
- Limited free tier or trial options
Best For
Mid-sized coworking operators seeking robust billing automation to minimize revenue loss.
Pricing
Custom pricing starting at around $99/month, based on member count and revenue volume; enterprise plans available.
Conclusion
Evaluating the top 10 coworking billing software highlights strong options, with Nexudus leading as the top choice due to its comprehensive platform integrating automated billing, invoicing, and recurring payments. OfficeRnD and Cobot follow, offering advanced revenue management and robust handling of complex pricing structures respectively, ensuring diverse needs are met. These tools collectively redefine operational efficiency for coworking spaces.
Don’t miss out—explore Nexudus to unlock streamlined billing, easier management, and a more profitable workspace. Try it today to experience why it’s the top pick among operators.
Tools Reviewed
All tools were independently evaluated for this comparison