Quick Overview
- 1#1: OnTime 360 - Comprehensive courier management platform with built-in accounting, invoicing, driver payroll, and financial reporting tailored for delivery businesses.
- 2#2: Rose Rocket - Cloud-based transportation management system offering integrated accounting, billing, and dispatch for couriers and LTL operations.
- 3#3: Elite EXTRA - Advanced delivery optimization software with automated billing, route costing, and accounting integrations for courier fleets.
- 4#4: moTracks - All-in-one courier dispatch and accounting software handling scheduling, invoicing, and expense tracking for medical and general couriers.
- 5#5: Track-POD - Proof-of-delivery platform with automated invoicing, analytics, and accounting tools designed for last-mile courier services.
- 6#6: Detrack - Real-time delivery tracking software featuring electronic proof-of-delivery and integrated billing for efficient courier accounting.
- 7#7: QuickBooks Online - Versatile cloud accounting software with courier-specific apps for invoicing, payroll, and expense management in logistics.
- 8#8: Xero - Cloud-based accounting platform that integrates with courier tools for automated invoicing, bank reconciliation, and reporting.
- 9#9: Zoho Books - Affordable online accounting solution with inventory tracking, multi-currency support, and project billing suited for courier firms.
- 10#10: FreshBooks - User-friendly invoicing and accounting software for small couriers, focusing on time tracking and service-based billing.
We evaluated tools based on tailored functionality (including billing, route costing, and dispatch integration), user experience, reliability, and value, ensuring they deliver actionable efficiency for diverse courier and logistics workflows.
Comparison Table
Courier accounting software is vital for managing finances effectively, and choosing the right tool can significantly impact efficiency. This comparison table explores top options like OnTime 360, Rose Rocket, Elite EXTRA, moTracks, and Track-POD, examining their key features, pricing, and strengths. Readers will learn how to match the software to their business size and operational needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | OnTime 360 Comprehensive courier management platform with built-in accounting, invoicing, driver payroll, and financial reporting tailored for delivery businesses. | specialized | 9.6/10 | 9.8/10 | 9.2/10 | 9.4/10 |
| 2 | Rose Rocket Cloud-based transportation management system offering integrated accounting, billing, and dispatch for couriers and LTL operations. | specialized | 8.7/10 | 9.1/10 | 7.9/10 | 8.2/10 |
| 3 | Elite EXTRA Advanced delivery optimization software with automated billing, route costing, and accounting integrations for courier fleets. | specialized | 8.6/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 4 | moTracks All-in-one courier dispatch and accounting software handling scheduling, invoicing, and expense tracking for medical and general couriers. | specialized | 8.1/10 | 8.4/10 | 8.2/10 | 7.8/10 |
| 5 | Track-POD Proof-of-delivery platform with automated invoicing, analytics, and accounting tools designed for last-mile courier services. | specialized | 7.9/10 | 8.1/10 | 8.4/10 | 7.5/10 |
| 6 | Detrack Real-time delivery tracking software featuring electronic proof-of-delivery and integrated billing for efficient courier accounting. | specialized | 7.8/10 | 7.5/10 | 8.5/10 | 7.9/10 |
| 7 | QuickBooks Online Versatile cloud accounting software with courier-specific apps for invoicing, payroll, and expense management in logistics. | enterprise | 7.6/10 | 7.2/10 | 8.4/10 | 7.5/10 |
| 8 | Xero Cloud-based accounting platform that integrates with courier tools for automated invoicing, bank reconciliation, and reporting. | enterprise | 7.4/10 | 6.8/10 | 9.2/10 | 8.1/10 |
| 9 | Zoho Books Affordable online accounting solution with inventory tracking, multi-currency support, and project billing suited for courier firms. | enterprise | 7.1/10 | 6.5/10 | 8.4/10 | 8.2/10 |
| 10 | FreshBooks User-friendly invoicing and accounting software for small couriers, focusing on time tracking and service-based billing. | other | 6.2/10 | 5.8/10 | 8.7/10 | 6.5/10 |
Comprehensive courier management platform with built-in accounting, invoicing, driver payroll, and financial reporting tailored for delivery businesses.
Cloud-based transportation management system offering integrated accounting, billing, and dispatch for couriers and LTL operations.
Advanced delivery optimization software with automated billing, route costing, and accounting integrations for courier fleets.
All-in-one courier dispatch and accounting software handling scheduling, invoicing, and expense tracking for medical and general couriers.
Proof-of-delivery platform with automated invoicing, analytics, and accounting tools designed for last-mile courier services.
Real-time delivery tracking software featuring electronic proof-of-delivery and integrated billing for efficient courier accounting.
Versatile cloud accounting software with courier-specific apps for invoicing, payroll, and expense management in logistics.
Cloud-based accounting platform that integrates with courier tools for automated invoicing, bank reconciliation, and reporting.
Affordable online accounting solution with inventory tracking, multi-currency support, and project billing suited for courier firms.
User-friendly invoicing and accounting software for small couriers, focusing on time tracking and service-based billing.
OnTime 360
specializedComprehensive courier management platform with built-in accounting, invoicing, driver payroll, and financial reporting tailored for delivery businesses.
Seamless dispatch-to-invoice automation that generates accurate bills directly from completed deliveries
OnTime 360 is a comprehensive dispatch and accounting software tailored for courier, delivery, and logistics companies. It automates dispatching, routing, driver management, and seamlessly integrates these with robust accounting features like automated invoicing, accounts receivable/payable tracking, and financial reporting. The platform provides real-time visibility into operations and finances, helping businesses scale efficiently while minimizing manual data entry.
Pros
- Specialized courier accounting with automated invoicing directly from dispatch data
- Deep integration between operations and finances for accurate, real-time reporting
- Scalable for small to enterprise-level courier operations with strong mobile support
Cons
- Pricing can be steep for very small operations under 5 vehicles
- Advanced accounting customizations require some training
- Fewer native integrations with non-logistics third-party tools
Best For
Mid-sized courier and delivery companies needing an all-in-one dispatch-to-accounting solution.
Pricing
Custom quotes starting at $99/month for basic plans, scaling to enterprise tiers based on vehicles/users.
Rose Rocket
specializedCloud-based transportation management system offering integrated accounting, billing, and dispatch for couriers and LTL operations.
Real-time operational-to-accounting sync that auto-generates invoices from completed deliveries and updates financials instantly
Rose Rocket is a comprehensive cloud-based platform tailored for courier, last-mile delivery, and logistics companies, offering end-to-end management from dispatching and route optimization to accounting and reporting. Its accounting module automates invoicing, handles accounts receivable/payable, integrates seamlessly with QuickBooks, and provides real-time financial insights tied to operational data. This makes it a strong solution for couriers needing unified ops and finance tools to improve profitability and cash flow.
Pros
- Seamless QuickBooks integration for effortless accounting sync
- Automated invoicing and billing based on real-time delivery data
- Robust financial reporting and profitability analytics per route/job
Cons
- Steep learning curve for non-tech-savvy users
- Pricing can escalate quickly for high-volume operations
- Customer support response times can be inconsistent
Best For
Mid-sized courier and delivery businesses seeking integrated dispatch, routing, and accounting to scale operations efficiently.
Pricing
Custom quote-based pricing starting around $250/month for basic plans, scaling with vehicles/stops (e.g., $0.25-$0.50 per stop or tiered subscriptions up to enterprise levels).
Elite EXTRA
specializedAdvanced delivery optimization software with automated billing, route costing, and accounting integrations for courier fleets.
Sophisticated zone-based billing engine that automates complex rate calculations tied directly to dispatch data
Elite EXTRA is a robust dispatch and accounting software tailored for courier and delivery companies, integrating order management, routing, tracking, and financial tools into a single platform. It excels in handling complex billing scenarios with zone-based pricing, automated invoicing, and QuickBooks integration for seamless accounting. The system supports real-time visibility for operations while generating detailed financial reports, AR/AP management, and profitability analysis specific to courier workflows.
Pros
- Courier-specific accounting with advanced rating engine for zones, weights, and surcharges
- Integrated dispatch, tracking, and invoicing for operational efficiency
- Strong reporting and QuickBooks/Xero integrations for financial accuracy
Cons
- Steep learning curve due to feature depth and older interface elements
- Custom pricing can be costly for small or low-volume operations
- Lengthy onboarding and implementation process
Best For
Mid-to-large courier fleets needing integrated dispatch and specialized accounting for high-volume billing.
Pricing
Custom quotes based on dispatch volume and users; typically $500-$2,000+/month.
moTracks
specializedAll-in-one courier dispatch and accounting software handling scheduling, invoicing, and expense tracking for medical and general couriers.
Automated invoicing triggered directly from GPS-verified deliveries with electronic signatures and photos
moTracks is a fleet management platform tailored for courier and delivery companies, featuring integrated accounting tools for invoicing, expense tracking, and financial reporting. It combines real-time GPS tracking, automated dispatching, and proof-of-delivery functionalities to streamline operations while ensuring accurate billing based on actual routes and deliveries. The software supports customer portals for self-service tracking and payments, making it a solid all-in-one solution for logistics businesses focused on accounting efficiency.
Pros
- Seamless integration of GPS tracking with automated invoicing and accounting
- Comprehensive reporting for expenses, revenue, and profitability per job
- Mobile apps for drivers with proof-of-delivery capture
Cons
- Pricing scales quickly with fleet size, less ideal for very large operations
- Limited native integrations with popular accounting software like QuickBooks
- Advanced accounting customizations locked behind higher-tier plans
Best For
Small to medium-sized courier and delivery firms seeking an integrated platform for tracking, dispatching, and courier-specific accounting without needing separate tools.
Pricing
Starts at $49 AUD/month for up to 5 vehicles (Starter plan); Pro at $99/month for 6-20 vehicles; Enterprise custom pricing for larger fleets.
Track-POD
specializedProof-of-delivery platform with automated invoicing, analytics, and accounting tools designed for last-mile courier services.
Automated invoicing generated directly from completed deliveries, including attached e-signatures and photos as proof
Track-POD is a comprehensive delivery management platform tailored for couriers, featuring route optimization, real-time GPS tracking, and proof-of-delivery tools. For accounting, it offers automated invoicing, billing based on completed deliveries, expense tracking, and integrations with QuickBooks and Xero. The software provides financial reporting on revenue, costs, and profitability, making it suitable for streamlining courier-specific accounting alongside operations.
Pros
- Strong integration of delivery data with invoicing and QuickBooks/Xero sync
- Real-time financial dashboards for revenue and cost tracking
- Automated billing tied directly to proof-of-delivery
Cons
- Lacks depth in advanced accounting like payroll or multi-entity support
- Pricing scales per driver, which can get expensive for large fleets
- Accounting features are secondary to core logistics tools
Best For
Small to mid-sized courier businesses needing integrated delivery ops with basic automated invoicing and financial reporting.
Pricing
Starts at $29/month for up to 3 drivers; scales to $39+/driver/month for advanced plans, with enterprise custom pricing.
Detrack
specializedReal-time delivery tracking software featuring electronic proof-of-delivery and integrated billing for efficient courier accounting.
Automated e-POD with embedded invoices, signatures, and payment links for instant revenue capture at delivery
Detrack is a delivery management platform with built-in accounting tools designed for courier and logistics businesses, automating proof of delivery, invoicing, and payment collection. It offers job costing, revenue tracking, and profitability reports to streamline financial operations alongside route optimization and real-time GPS tracking. While strong in operational efficiency, its accounting features support basic courier billing and reporting needs without full ERP capabilities.
Pros
- Seamless integration of proof of delivery with automated invoicing and payment collection
- Real-time job costing and profitability reporting for couriers
- User-friendly mobile app for drivers to handle on-site payments and documentation
Cons
- Accounting tools are basic and lack advanced features like general ledger or multi-entity support
- Pricing scales per vehicle, which can become expensive for large fleets
- Limited native integrations with full accounting software like QuickBooks or Xero
Best For
Small to medium-sized courier services needing integrated delivery tracking and straightforward billing without complex accounting requirements.
Pricing
Starts at $24 per vehicle/month (Starter plan), $39 for Pro, with Enterprise custom pricing; 14-day free trial available.
QuickBooks Online
enterpriseVersatile cloud accounting software with courier-specific apps for invoicing, payroll, and expense management in logistics.
Mileage tracking and automated expense categorization optimized for vehicle-heavy operations like courier fleets
QuickBooks Online is a cloud-based accounting platform that offers comprehensive financial management tools including invoicing, expense tracking, payroll, and inventory management. For courier businesses, it excels in handling billing for deliveries, tracking vehicle expenses and fuel costs, and generating profitability reports by route or client. While not specifically designed for dispatch or route optimization, it can be customized with apps and fields to support basic courier accounting needs.
Pros
- Robust invoicing and automated billing tailored for service-based billing like deliveries
- Excellent expense tracking with mileage and receipt categorization for fleet management
- Strong reporting tools to analyze profitability by client, route, or vehicle
Cons
- Lacks native courier-specific features like delivery tracking or driver scheduling
- Advanced customization requires third-party integrations, adding complexity and cost
- Higher-tier plans needed for inventory/multi-location support common in courier ops
Best For
Small to mid-sized courier companies focused on general accounting and financial reporting rather than integrated dispatch systems.
Pricing
Starts at $30/month (Simple Start) up to $200/month (Advanced), with annual discounts and add-ons for payroll/inventory.
Xero
enterpriseCloud-based accounting platform that integrates with courier tools for automated invoicing, bank reconciliation, and reporting.
Unlimited users across all plans, enabling seamless team collaboration without per-user fees
Xero is a popular cloud-based accounting software designed for small to medium-sized businesses, providing tools for invoicing, bank reconciliation, expense tracking, payroll, and financial reporting. For courier companies, it excels in core accounting tasks like generating delivery invoices, managing fuel and vehicle expenses, and reconciling multiple bank accounts, but lacks native features for route optimization, dispatch management, or real-time delivery tracking. It supports integrations with third-party apps to extend functionality for courier-specific needs.
Pros
- Intuitive, modern interface with excellent mobile app for on-the-go access
- Automated bank feeds and reconciliation save time on transaction matching
- Unlimited users and strong integrations via app marketplace
Cons
- No built-in tools for courier essentials like job costing, fleet tracking, or multi-stop billing
- Basic inventory management not suited for parcel handling or stock levels
- Advanced features like project tracking require higher-tier plans
Best For
Small courier businesses needing straightforward, scalable accounting that integrates with specialized courier apps rather than an all-in-one solution.
Pricing
Starts at $15 USD/month (Early plan, annual billing) for basics; scales to $78/month (Established) or $100+ (Ultimate) for payroll, multi-currency, and advanced reporting.
Zoho Books
enterpriseAffordable online accounting solution with inventory tracking, multi-currency support, and project billing suited for courier firms.
Multi-warehouse inventory tracking with serial/batch numbers for package management
Zoho Books is a cloud-based accounting platform designed for small to medium businesses, offering invoicing, expense tracking, bank reconciliation, and inventory management that can be adapted for courier operations. It supports multi-warehouse tracking for package inventory and service-based billing, making it viable for basic courier accounting needs. While it excels in general financial management, it lacks native features for route optimization, real-time delivery tracking, or driver dispatch.
Pros
- Affordable pricing with a free tier for very small businesses
- Strong inventory and multi-location support adaptable for package tracking
- Seamless integrations with Zoho ecosystem and third-party apps
Cons
- No built-in courier-specific tools like route planning or GPS integration
- Limited real-time delivery and driver management capabilities
- Customization for advanced courier workflows may require additional Zoho apps
Best For
Small courier businesses needing robust general accounting and basic inventory without specialized logistics features.
Pricing
Free for < $50K annual revenue; Standard $20/user/month; Professional $50/user/month; Elite $70/user/month (billed annually).
FreshBooks
otherUser-friendly invoicing and accounting software for small couriers, focusing on time tracking and service-based billing.
Project-based time tracking and profitability reports that can be adapted to monitor courier jobs and client profitability
FreshBooks is a user-friendly cloud-based accounting platform designed for small businesses, freelancers, and service providers, focusing on invoicing, time tracking, expense management, and basic reporting. For courier accounting, it supports billing clients for deliveries, tracking driver hours and fuel costs, and generating profitability reports per project or client. However, it lacks specialized courier features like route optimization, GPS delivery tracking, or fleet management integration, making it a generalist tool rather than a dedicated solution.
Pros
- Intuitive invoicing and automated reminders for client payments
- Robust time and expense tracking adaptable for driver logs and fuel costs
- Mobile app for on-the-go expense capture during deliveries
Cons
- No built-in GPS, route planning, or delivery tracking integrations
- Limited scalability for larger courier fleets with multiple drivers
- Reporting lacks logistics-specific metrics like per-route profitability
Best For
Small courier businesses or solo operators needing simple invoicing and expense tracking without advanced dispatch or tracking requirements.
Pricing
Lite ($19/mo, 5 clients), Plus ($33/mo, 50 clients), Premium ($60/mo, unlimited clients); annual discounts available, free 30-day trial.
Conclusion
The top 10 tools reviewed each bring unique value to courier accounting, with OnTime 360 emerging as the clear leader due to its holistic blend of management, invoicing, and reporting features. Rose Rocket and Elite EXTRA follow closely, offering strong alternatives for LTL operations and optimization needs respectively; together, they highlight the diversity of solutions available for different courier businesses. Regardless of size or focus, the reviewed software simplifies financial workflows, making them essential for modern delivery services.
Ready to elevate your courier operations? Dive into OnTime 360 to unlock its comprehensive accounting and management capabilities—your business’s efficiency and profitability will thank you.
Tools Reviewed
All tools were independently evaluated for this comparison