Quick Overview
- 1#1: SimplePractice - Comprehensive practice management platform for therapists with scheduling, telehealth, billing, and client portals.
- 2#2: TherapyNotes - Secure EHR software tailored for behavioral health professionals featuring progress notes, billing, and scheduling.
- 3#3: TheraNest - Mental health practice management tool with client management, billing, reporting, and HIPAA-compliant features.
- 4#4: Jane App - All-in-one clinic management software for health practitioners including online booking, charting, and payments.
- 5#5: Practice Better - Integrated platform for wellness professionals offering client portals, scheduling, billing, and program delivery.
- 6#6: CounSol - Counseling-specific software with secure video conferencing, notes, billing, and appointment scheduling.
- 7#7: WriteUpp - Therapy EHR focused on customizable progress notes, billing integration, and client management.
- 8#8: MyClientsPlus - Behavioral health EHR with scheduling, billing, and treatment planning for counseling practices.
- 9#9: ICANotes - Psychiatry and therapy EHR with fast note-taking, e-prescribing, and integrated billing.
- 10#10: Valant - Behavioral health platform providing EHR, practice management, and outcomes tracking for mental health providers.
We identified these tools by assessing key factors including feature depth (scheduling, telehealth, billing), user experience, security (HIPAA alignment), and overall value, ensuring they deliver the highest level of utility for practitioners.
Comparison Table
Navigating the best counselling practice software can be overwhelming; this comparison table breaks down top tools like SimplePractice, TherapyNotes, TheraNest, Jane App, and Practice Better to simplify your choice. Readers will discover key features, pricing structures, and user experiences, empowering them to select the solution that aligns with their unique practice needs and workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice Comprehensive practice management platform for therapists with scheduling, telehealth, billing, and client portals. | specialized | 9.5/10 | 9.7/10 | 9.3/10 | 9.1/10 |
| 2 | TherapyNotes Secure EHR software tailored for behavioral health professionals featuring progress notes, billing, and scheduling. | specialized | 9.3/10 | 9.5/10 | 8.8/10 | 9.0/10 |
| 3 | TheraNest Mental health practice management tool with client management, billing, reporting, and HIPAA-compliant features. | specialized | 8.7/10 | 8.5/10 | 9.0/10 | 8.8/10 |
| 4 | Jane App All-in-one clinic management software for health practitioners including online booking, charting, and payments. | specialized | 8.9/10 | 9.2/10 | 9.4/10 | 8.4/10 |
| 5 | Practice Better Integrated platform for wellness professionals offering client portals, scheduling, billing, and program delivery. | specialized | 8.4/10 | 8.7/10 | 8.9/10 | 8.1/10 |
| 6 | CounSol Counseling-specific software with secure video conferencing, notes, billing, and appointment scheduling. | specialized | 8.7/10 | 8.9/10 | 8.5/10 | 8.4/10 |
| 7 | WriteUpp Therapy EHR focused on customizable progress notes, billing integration, and client management. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 7.7/10 |
| 8 | MyClientsPlus Behavioral health EHR with scheduling, billing, and treatment planning for counseling practices. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 8.7/10 |
| 9 | ICANotes Psychiatry and therapy EHR with fast note-taking, e-prescribing, and integrated billing. | specialized | 8.1/10 | 9.0/10 | 7.6/10 | 7.2/10 |
| 10 | Valant Behavioral health platform providing EHR, practice management, and outcomes tracking for mental health providers. | specialized | 8.2/10 | 8.8/10 | 7.6/10 | 7.9/10 |
Comprehensive practice management platform for therapists with scheduling, telehealth, billing, and client portals.
Secure EHR software tailored for behavioral health professionals featuring progress notes, billing, and scheduling.
Mental health practice management tool with client management, billing, reporting, and HIPAA-compliant features.
All-in-one clinic management software for health practitioners including online booking, charting, and payments.
Integrated platform for wellness professionals offering client portals, scheduling, billing, and program delivery.
Counseling-specific software with secure video conferencing, notes, billing, and appointment scheduling.
Therapy EHR focused on customizable progress notes, billing integration, and client management.
Behavioral health EHR with scheduling, billing, and treatment planning for counseling practices.
Psychiatry and therapy EHR with fast note-taking, e-prescribing, and integrated billing.
Behavioral health platform providing EHR, practice management, and outcomes tracking for mental health providers.
SimplePractice
specializedComprehensive practice management platform for therapists with scheduling, telehealth, billing, and client portals.
Seamlessly integrated telehealth with automatic chart notes, billing codes, and superbills generated directly from sessions.
SimplePractice is an all-in-one practice management platform designed specifically for mental health professionals, including counselors, therapists, and psychologists. It streamlines administrative tasks with features like online scheduling, secure telehealth video sessions, customizable progress notes, electronic health records (EHR), billing, and insurance claims submission. The software ensures HIPAA compliance and includes a client portal for self-scheduling, payments, and secure messaging, allowing practitioners to focus on delivering quality care.
Pros
- Comprehensive feature set including integrated telehealth, EHR, and superbilling
- User-friendly interface with excellent mobile app for on-the-go access
- Top-tier HIPAA compliance, security, and responsive customer support
Cons
- Pricing can be steep for solo practitioners on higher tiers
- Limited advanced customization in reporting and templates
- Occasional delays in insurance eligibility checks
Best For
Solo counselors or small mental health practices needing a robust, compliant all-in-one solution for scheduling, teletherapy, and billing.
Pricing
Starts at $29/month per provider (billed annually) for Starter plan; Essential ($69/month) and Professional ($99/month) tiers add billing, telehealth, and advanced features.
TherapyNotes
specializedSecure EHR software tailored for behavioral health professionals featuring progress notes, billing, and scheduling.
Advanced progress note system with therapy-specific templates, speech-to-text dictation, and automated DSM/ICD coding for quick, compliant documentation.
TherapyNotes is a comprehensive cloud-based EHR and practice management platform tailored for mental health professionals, including therapists, counselors, and psychologists. It streamlines scheduling, progress notes, billing, insurance claims, telehealth sessions, and client portals all in one HIPAA-compliant system. The software emphasizes therapy-specific workflows with customizable note templates, outcome tracking, and integrated treatment planning to enhance clinical efficiency.
Pros
- Highly customizable progress note templates with DSM-5/ICD-10 integration and dictation support
- Seamless integrated billing with one-click claims submission and superbills
- Responsive customer support via phone, chat, and dedicated reps
Cons
- No free trial (demo only), which may deter testing
- Pricing escalates with add-ons and per-claim fees for high-volume practices
- Interface can feel somewhat dated despite functional updates
Best For
Solo therapists or small to medium counseling practices needing a therapy-focused all-in-one EHR with strong billing and note-taking capabilities.
Pricing
Starts at $49/month for the first clinician and $39/month per additional clinician; includes optional add-ons like electronic prescribing ($25/month) and per-claim fees ($0.14/claim).
TheraNest
specializedMental health practice management tool with client management, billing, reporting, and HIPAA-compliant features.
Unlimited clients and users on every plan, ideal for growing practices
TheraNest is a cloud-based practice management software tailored for mental health professionals like counselors and therapists, offering tools for client scheduling, electronic health records (EHR), billing, and telehealth. It includes customizable progress notes, treatment plans, secure client portals for self-scheduling and payments, and insurance claim submissions. The platform emphasizes HIPAA compliance and streamlines administrative tasks to allow more focus on client care.
Pros
- Intuitive interface with quick setup
- Strong billing and insurance tools including superbills
- Responsive customer support and training resources
Cons
- Limited advanced analytics and reporting
- Telehealth lacks some premium integrations
- No native mobile app for on-the-go note-taking
Best For
Small to medium counseling practices seeking an affordable, user-friendly all-in-one solution without complex customization needs.
Pricing
Starts at $39/user/month (Basic, billed annually) up to $59/user/month (Unlimited); free trial available, no per-client fees.
Jane App
specializedAll-in-one clinic management software for health practitioners including online booking, charting, and payments.
Customizable therapy-specific charting templates with SOAP notes and progress tracking
Jane App is an all-in-one practice management platform tailored for health and wellness professionals, including counselors and therapists, offering scheduling, secure telehealth, customizable charting, billing, and client portals. It streamlines administrative workflows with features like online booking, automated reminders, insurance claims, and HIPAA-compliant video sessions. Designed primarily for Canadian practices, it supports solo practitioners to small teams in efficiently managing counseling operations.
Pros
- Intuitive interface with drag-and-drop scheduling
- Seamless integration of telehealth, billing, and charting
- Responsive customer support and extensive training resources
Cons
- Pricing scales per provider, expensive for larger teams
- Limited customization for non-Canadian insurance billing
- Occasional glitches in mobile app functionality
Best For
Small to medium-sized counseling practices in Canada needing a user-friendly, comprehensive tool for client management and virtual sessions.
Pricing
Starts at $74 CAD per provider/month (annual billing) for Starter plan; Essentials at $99 CAD, Premium at $149 CAD, with add-ons for SMS and advanced features.
Practice Better
specializedIntegrated platform for wellness professionals offering client portals, scheduling, billing, and program delivery.
Integrated client portal with self-scheduling, homework assignments, and secure messaging
Practice Better is an all-in-one practice management platform tailored for health and wellness professionals, including counselors and therapists. It provides tools for appointment scheduling, secure HIPAA-compliant telehealth video sessions, customizable charting and progress notes, billing with superbills, and a robust client portal for self-scheduling and secure messaging. The software streamlines administrative tasks while enhancing client engagement through features like automated reminders and outcome tracking.
Pros
- Intuitive interface with drag-and-drop scheduling
- Comprehensive client portal and telehealth integration
- Strong HIPAA compliance and customizable forms
Cons
- Limited native support for insurance claims processing
- No dedicated mobile app for providers (web-based access only)
- Advanced reporting requires higher-tier plans
Best For
Solo counselors or small therapy practices needing an affordable, user-friendly platform for scheduling, telehealth, and client management.
Pricing
Starts at $25/user/month (Basic), $49/user/month (Pro), and custom Enterprise; annual billing discounts available, with a 14-day free trial.
CounSol
specializedCounseling-specific software with secure video conferencing, notes, billing, and appointment scheduling.
Built-in client portal that enables self-service booking, payments, and homework assignments without extra integrations
CounSol is a comprehensive practice management platform designed specifically for counseling and therapy practices, offering tools for appointment scheduling, secure telehealth video sessions, billing, and electronic health records. It includes a client portal for self-scheduling, form completion, payments, and secure messaging, all within a fully HIPAA-compliant environment. The software streamlines administrative tasks, allowing therapists to focus more on client care while supporting both solo practitioners and small group practices.
Pros
- Fully integrated telehealth and scheduling with automated reminders
- Robust HIPAA-compliant client portal and secure messaging
- Strong customer support and reliable uptime
Cons
- Higher-tier features locked behind premium plans
- Limited customization options for reports and workflows
- Mobile app lacks full desktop functionality
Best For
Solo therapists or small counseling practices seeking an all-in-one HIPAA-secure solution for scheduling, telehealth, and billing.
Pricing
Starts at $64.50/month for solo practitioners (billed annually), with group plans from $39/user/month plus base fees; 14-day free trial available.
WriteUpp
specializedTherapy EHR focused on customizable progress notes, billing integration, and client management.
Automated Medicare online claiming with instant client rebates
WriteUpp is a cloud-based practice management platform tailored for Australian counsellors, psychologists, and allied health professionals. It streamlines client intake, appointment scheduling, secure telehealth, clinical documentation, and billing with direct Medicare and NDIS integrations. The software prioritizes compliance, data security, and workflow efficiency to reduce admin burdens.
Pros
- Strong Australian compliance with Medicare, NDIS, and DVA claiming
- Integrated telehealth and client portal for self-booking
- Customizable clinical templates and secure messaging
Cons
- Limited international support outside Australia
- Steeper learning curve for advanced billing features
- Fewer third-party integrations than global competitors
Best For
Australian counsellors and small therapy practices focused on Medicare billing and telehealth.
Pricing
Starts at $39 AUD/month for Solo plan (1 user), $59 for Pro, up to enterprise tiers; 14-day free trial.
MyClientsPlus
specializedBehavioral health EHR with scheduling, billing, and treatment planning for counseling practices.
Highly customizable progress note builder optimized for counseling-specific documentation and outcome tracking
MyClientsPlus is a cloud-based practice management and EHR software tailored for mental health professionals, including counselors and therapists. It provides comprehensive tools for appointment scheduling, customizable progress notes, insurance billing, and secure client portals. The platform is fully HIPAA-compliant, supports telehealth sessions, and streamlines administrative tasks to allow more focus on client care.
Pros
- HIPAA-compliant with strong security for sensitive counseling data
- Customizable therapy note templates for various modalities
- Responsive customer support and reliable billing accuracy
Cons
- Limited integrations with other tools like calendars or accounting software
- Steeper learning curve for advanced customization
- No dedicated mobile app, relying on web access
Best For
Small to medium-sized counseling practices seeking an affordable, all-in-one solution for EHR, billing, and telehealth.
Pricing
Starts at $29.95 per user/month (Basic), $49.95 (Standard), $69.95 (Premium), billed annually with a one-time setup fee.
ICANotes
specializedPsychiatry and therapy EHR with fast note-taking, e-prescribing, and integrated billing.
Patented point-and-click progress notes with automatic E/M coding and auto-population from prior notes
ICANotes is a cloud-based EHR platform designed specifically for behavioral health professionals, including counselors, psychologists, and psychiatrists. It streamlines clinical documentation with point-and-click progress notes, customizable templates, and auto-population features to reduce paperwork. The software also includes scheduling, billing, e-prescribing, telehealth integration, and compliance tools for HIPAA and meaningful use requirements.
Pros
- Exceptionally fast point-and-click documentation tailored for behavioral health
- Comprehensive integration of e-prescribing, billing, and telehealth
- Strong compliance features and customizable templates
Cons
- Higher pricing without transparent public quotes
- Interface has a learning curve for non-medical users
- Limited customization outside psychiatry-focused workflows
Best For
Counseling practices and mental health clinics prioritizing efficient, structured clinical documentation and regulatory compliance.
Pricing
Custom quotes required; typically $150-$350 per user/month depending on features and user count.
Valant
specializedBehavioral health platform providing EHR, practice management, and outcomes tracking for mental health providers.
Proprietary Outcomes Module for quantitative patient progress tracking and treatment effectiveness analytics
Valant is a cloud-based electronic health record (EHR) and practice management software tailored for behavioral health practices, including counseling, offering tools for scheduling, clinical documentation, billing, and telehealth. It emphasizes HIPAA-compliant workflows with customizable note templates and outcomes tracking to measure patient progress. The platform supports solo practitioners to larger groups with integrated revenue cycle management and patient portals.
Pros
- Specialized behavioral health tools like outcomes measurement and customizable templates
- Strong billing and insurance claims processing with high clean claim rates
- Seamless telehealth integration with EHR
Cons
- User interface feels dated and has a learning curve
- Customer support can be slow outside business hours
- Pricing lacks transparency and is on the higher end
Best For
Mid-sized counseling practices needing robust billing and outcomes tracking in an all-in-one behavioral health platform.
Pricing
Custom quote-based pricing, typically starting at $299 per provider/month for core features, scaling with users and add-ons.
Conclusion
After evaluating the top 10 counseling practice software tools, SimplePractice clearly stands as the top choice, offering a comprehensive platform that integrates scheduling, telehealth, billing, and client portals seamlessly. TherapyNotes and TheraNest, ranking second and third, excel with their own strengths—TherapyNotes for secure, tailored EHR features and TheraNest for robust HIPAA compliance and reporting—making them strong alternatives for diverse practice needs. In the end, SimplePractice rises above as the go-to solution for most counseling professionals.
Maximize your practice efficiency and try SimplePractice today to unlock its full range of tools for scheduling, billing, and client management.
Tools Reviewed
All tools were independently evaluated for this comparison