Quick Overview
- 1#1: SimplePractice - All-in-one practice management platform for therapists and counselors handling scheduling, billing, telehealth, and progress notes.
- 2#2: TherapyNotes - Secure EHR and practice management software designed specifically for behavioral health professionals with robust note-taking and billing features.
- 3#3: TheraNest - Affordable practice management solution for mental health practices offering client portals, scheduling, billing, and reporting tools.
- 4#4: Practice Better - Integrated platform for wellness professionals providing EMR, telehealth, scheduling, billing, and client engagement features.
- 5#5: Jane - Practice management software for health and wellness providers with online booking, charting, billing, and telehealth capabilities.
- 6#6: TheraPlatform - HIPAA-compliant therapy platform combining EMR, video conferencing, billing, and practice management for counselors.
- 7#7: CounSol - Counseling-specific practice management tool featuring secure messaging, scheduling, billing, and teletherapy integration.
- 8#8: ICANotes - Behavioral health EHR with advanced progress notes, e-prescribing, scheduling, and billing tailored for mental health providers.
- 9#9: WriteUpp - Modern practice management software for therapists offering customizable notes, billing, scheduling, and client portals.
- 10#10: Valant - Enterprise-level behavioral health EHR and practice management system with outcomes tracking, billing, and analytics.
Tools were ranked based on a focus on core features, user experience, security compliance, and overall value, ensuring they meet the demands of modern counseling practices.
Comparison Table
Counselors depend on practice management software to handle scheduling, documentation, and client communication, with the right tool directly impacting workflow efficiency and focus on care. This comparison table explores key features, usability, and functionality of popular options including SimplePractice, TherapyNotes, TheraNest, Practice Better, Jane, and more, guiding readers to find the best fit for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice All-in-one practice management platform for therapists and counselors handling scheduling, billing, telehealth, and progress notes. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | TherapyNotes Secure EHR and practice management software designed specifically for behavioral health professionals with robust note-taking and billing features. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.5/10 |
| 3 | TheraNest Affordable practice management solution for mental health practices offering client portals, scheduling, billing, and reporting tools. | specialized | 8.7/10 | 8.5/10 | 9.1/10 | 9.2/10 |
| 4 | Practice Better Integrated platform for wellness professionals providing EMR, telehealth, scheduling, billing, and client engagement features. | specialized | 8.4/10 | 8.8/10 | 8.2/10 | 8.3/10 |
| 5 | Jane Practice management software for health and wellness providers with online booking, charting, billing, and telehealth capabilities. | specialized | 8.5/10 | 8.7/10 | 9.2/10 | 8.0/10 |
| 6 | TheraPlatform HIPAA-compliant therapy platform combining EMR, video conferencing, billing, and practice management for counselors. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.6/10 |
| 7 | CounSol Counseling-specific practice management tool featuring secure messaging, scheduling, billing, and teletherapy integration. | specialized | 8.4/10 | 8.7/10 | 8.5/10 | 8.1/10 |
| 8 | ICANotes Behavioral health EHR with advanced progress notes, e-prescribing, scheduling, and billing tailored for mental health providers. | specialized | 8.2/10 | 9.0/10 | 7.5/10 | 7.8/10 |
| 9 | WriteUpp Modern practice management software for therapists offering customizable notes, billing, scheduling, and client portals. | specialized | 8.2/10 | 8.0/10 | 8.7/10 | 8.4/10 |
| 10 | Valant Enterprise-level behavioral health EHR and practice management system with outcomes tracking, billing, and analytics. | enterprise | 7.9/10 | 8.4/10 | 7.5/10 | 7.2/10 |
All-in-one practice management platform for therapists and counselors handling scheduling, billing, telehealth, and progress notes.
Secure EHR and practice management software designed specifically for behavioral health professionals with robust note-taking and billing features.
Affordable practice management solution for mental health practices offering client portals, scheduling, billing, and reporting tools.
Integrated platform for wellness professionals providing EMR, telehealth, scheduling, billing, and client engagement features.
Practice management software for health and wellness providers with online booking, charting, billing, and telehealth capabilities.
HIPAA-compliant therapy platform combining EMR, video conferencing, billing, and practice management for counselors.
Counseling-specific practice management tool featuring secure messaging, scheduling, billing, and teletherapy integration.
Behavioral health EHR with advanced progress notes, e-prescribing, scheduling, and billing tailored for mental health providers.
Modern practice management software for therapists offering customizable notes, billing, scheduling, and client portals.
Enterprise-level behavioral health EHR and practice management system with outcomes tracking, billing, and analytics.
SimplePractice
specializedAll-in-one practice management platform for therapists and counselors handling scheduling, billing, telehealth, and progress notes.
Integrated telehealth with seamless EHR documentation and progress note templates optimized for counseling sessions
SimplePractice is a comprehensive, cloud-based practice management software tailored for mental health professionals, including counselors, therapists, and psychologists. It streamlines scheduling, telehealth sessions, electronic health records (EHR), billing, insurance claims, and client portals in one HIPAA-compliant platform. Designed to reduce administrative burdens, it enables practitioners to deliver high-quality care while ensuring secure communication and compliance with regulations.
Pros
- All-in-one solution with robust EHR, telehealth, and billing integration
- HIPAA-compliant with excellent security and client portal features
- Intuitive interface and responsive customer support
Cons
- Higher pricing tiers can be expensive for solo practitioners
- Occasional limitations in advanced customization options
- Learning curve for complex billing and reporting features
Best For
Solo or small group counseling practices needing a fully integrated, HIPAA-secure platform for scheduling, telehealth, and billing.
Pricing
Starts at $29/month (Starter plan) up to $99/month (Professional plan), with additional fees for insurance billing ($10-$20/month) and per-client telehealth usage.
TherapyNotes
specializedSecure EHR and practice management software designed specifically for behavioral health professionals with robust note-taking and billing features.
Customizable progress note templates tailored for psychotherapy, including SOAP, DAP, and BIRP formats with built-in outcome measures.
TherapyNotes is a cloud-based practice management software designed specifically for behavioral health professionals, including therapists, counselors, and psychologists. It provides integrated tools for scheduling appointments, creating customizable progress notes with therapy-specific templates, billing and insurance claims submission, and secure client communication via a patient portal. The platform is fully HIPAA-compliant, supports telehealth, and includes features like outcome tracking and to-do lists to streamline daily workflows.
Pros
- Highly intuitive interface with therapy-specific note templates
- Seamless HIPAA-compliant billing and claims processing
- Excellent customer support with quick response times
Cons
- Pricing increases with add-ons like telehealth and billing
- Limited customization options for advanced users
- No free trial, only demos available
Best For
Solo practitioners or small to medium-sized counseling practices needing a specialized, all-in-one behavioral health solution.
Pricing
Starts at $49 per clinician/month (annual billing) for core features; add $10-15/month for billing and $15/month for telehealth.
TheraNest
specializedAffordable practice management solution for mental health practices offering client portals, scheduling, billing, and reporting tools.
Robust automated billing with superbills, batch claims submission, and direct deposit for quick reimbursements
TheraNest is a cloud-based EHR and practice management software tailored for mental health professionals, offering scheduling, billing, client management, progress notes, and a secure client portal. It supports HIPAA compliance, telehealth integration, and customizable reporting to streamline counseling workflows. Designed for solo practitioners and small to medium-sized groups, it emphasizes affordability and ease of use without sacrificing core functionality.
Pros
- Affordable tiered pricing suitable for small practices
- Intuitive interface with quick setup and minimal learning curve
- Excellent customer support via phone, chat, and resources
Cons
- Telehealth requires an additional fee
- Limited integrations with external tools like QuickBooks
- Advanced reporting and customization locked in higher plans
Best For
Solo therapists and small counseling practices seeking a budget-friendly, all-in-one solution for scheduling, billing, and documentation.
Pricing
Starts at $39/month (annual billing) for Starter plan (1 provider, 40 clients); tiers up to $139/month for larger groups; monthly billing adds ~17%.
Practice Better
specializedIntegrated platform for wellness professionals providing EMR, telehealth, scheduling, billing, and client engagement features.
Built-in wellness programs for delivering structured group sessions or client homework sequences
Practice Better is an all-in-one practice management platform tailored for health and wellness professionals, including counselors and therapists. It provides tools for client scheduling, HIPAA-compliant telehealth, customizable SOAP notes and charting, billing with insurance claims, and a robust client portal for forms, payments, and homework. The software streamlines administrative workflows while supporting group practices and wellness programs.
Pros
- HIPAA-compliant telehealth integrated with scheduling
- Comprehensive client portal for engagement and payments
- Customizable charting, forms, and wellness programs
Cons
- Per-user pricing can add up for larger groups
- Some advanced reporting requires higher tiers
- Limited third-party integrations compared to top competitors
Best For
Small to medium-sized counseling practices seeking an integrated telehealth and EHR solution.
Pricing
Solo: $25/month; Group plans start at $49/month + $15/additional user; 14-day free trial available.
Jane
specializedPractice management software for health and wellness providers with online booking, charting, billing, and telehealth capabilities.
Seamless integration of scheduling with built-in telehealth and automated client reminders
Jane (jane.app) is an all-in-one practice management platform tailored for health and wellness professionals, including counselors and therapists. It streamlines scheduling, secure telehealth sessions, customizable charting with therapy-specific templates, billing, and client communication. Designed primarily for Canadian practices but usable internationally, it helps counseling practices manage administrative tasks efficiently while prioritizing HIPAA-compliant security.
Pros
- Intuitive, modern interface that's quick to learn
- Integrated telehealth and secure messaging for virtual counseling
- Customizable SOAP notes and intake forms tailored for therapy
Cons
- Pricing per-provider model gets expensive for larger groups
- Limited third-party integrations compared to competitors
- Some features like insurance billing are Canada-optimized
Best For
Solo or small counseling practices seeking an user-friendly, all-in-one tool for scheduling, telehealth, and charting.
Pricing
Starts at $74 CAD/month per provider (Solo plan); Group plans from $99 CAD/provider/month with volume discounts; 30-day free trial.
TheraPlatform
specializedHIPAA-compliant therapy platform combining EMR, video conferencing, billing, and practice management for counselors.
Comprehensive clinical supervision tools for training and oversight of interns and associates
TheraPlatform is a HIPAA-compliant practice management software tailored for mental health professionals, offering integrated EHR, secure telehealth, scheduling, billing, and customizable progress notes. It supports individual therapy, group sessions, and clinical supervision with features like interactive video tools, client portals, and automated superbills. Designed for counselors, therapists, and psychologists, it streamlines administrative tasks while prioritizing clinical documentation and compliance.
Pros
- Robust telehealth with interactive tools like whiteboards and polls
- Extensive library of customizable therapy note templates
- Strong support for group practices and clinical supervision
Cons
- Limited third-party integrations compared to competitors
- No native mobile app for providers (web-based access only)
- Occasional billing module glitches reported by users
Best For
Solo practitioners or small-to-medium counseling practices needing an affordable all-in-one EHR with excellent telehealth and documentation tools.
Pricing
Starts at $39/user/month (Essential, billed annually) up to $69/user/month (Complete); telehealth and billing add-ons extra, with a 30-day free trial.
CounSol
specializedCounseling-specific practice management tool featuring secure messaging, scheduling, billing, and teletherapy integration.
Built-in counseling-focused EHR with therapy-specific note templates and outcomes tracking
CounSol is a cloud-based practice management software tailored for counseling and therapy practices, offering scheduling, telehealth, billing, and EHR tools in one platform. It supports secure video sessions, insurance claims submission, client portals for self-scheduling and payments, and customizable progress note templates compliant with HIPAA standards. The software streamlines administrative tasks, allowing therapists to focus more on client care while providing reporting and analytics for practice growth.
Pros
- HIPAA-compliant telehealth integrated seamlessly with scheduling and billing
- Counseling-specific documentation templates and client portal
- Responsive customer support and reliable uptime
Cons
- Per-user pricing can become expensive for larger practices
- Limited third-party integrations compared to competitors
- Customization options for reports are somewhat basic
Best For
Solo therapists or small counseling groups seeking an all-in-one, user-friendly solution for scheduling, telehealth, and billing.
Pricing
Starts at $49/user/month (Starter), $74/user/month (Professional), $99/user/month (Enterprise); billed annually with discounts.
ICANotes
specializedBehavioral health EHR with advanced progress notes, e-prescribing, scheduling, and billing tailored for mental health providers.
Point-and-click progress notes with auto-populating sections specifically designed for behavioral health documentation
ICANotes is a cloud-based EHR and practice management software tailored for behavioral health professionals, including counselors, therapists, and psychiatrists. It excels in creating detailed progress notes with customizable templates, point-and-click documentation, and integrates scheduling, billing, e-prescribing, and telehealth. The platform emphasizes HIPAA compliance and workflow efficiency for mental health documentation.
Pros
- Highly specialized templates for behavioral health notes that save documentation time
- Integrated billing, scheduling, and telehealth for streamlined practice management
- Strong HIPAA compliance and data security features
Cons
- Dated interface with a steep learning curve for new users
- Pricing can be expensive for solo or very small practices
- Limited integrations with non-healthcare tools
Best For
Mental health counselors and small to mid-sized behavioral health practices prioritizing fast, compliant documentation.
Pricing
Subscription plans start at $125/user/month (billed annually); pay-per-note options and custom enterprise pricing available.
WriteUpp
specializedModern practice management software for therapists offering customizable notes, billing, scheduling, and client portals.
Visual timeline scheduler that displays client availability, appointments, and no-shows at a glance
WriteUpp is a cloud-based practice management software tailored for therapists, counselors, and mental health professionals, providing tools for appointment scheduling, secure client messaging, billing, and clinical documentation. It includes HIPAA-compliant telehealth, customizable SOAP notes, and a client portal for self-scheduling and payments. The platform is designed for solo practitioners and small groups, emphasizing simplicity and workflow efficiency.
Pros
- Intuitive interface with drag-and-drop scheduling
- Robust billing tools including insurance claims and superbills
- Customizable clinical forms and progress notes
Cons
- Limited advanced reporting and analytics
- No dedicated mobile app for on-the-go access
- Customer support primarily email-based with slower response times
Best For
Solo therapists or small counseling practices seeking an affordable, straightforward platform without overwhelming complexity.
Pricing
Solo plan at $49/month, Pro at $79/month (billed annually); enterprise custom pricing.
Valant
enterpriseEnterprise-level behavioral health EHR and practice management system with outcomes tracking, billing, and analytics.
Outcomes Module for tracking patient progress with standardized assessments
Valant is a cloud-based electronic health record (EHR) and practice management software tailored for behavioral health providers, including counseling practices. It streamlines scheduling, billing, clinical documentation, telehealth visits, and patient engagement through a secure patient portal. The platform emphasizes outcomes tracking to measure treatment progress and support evidence-based care.
Pros
- Specialized behavioral health templates and outcomes measurement
- Seamless telehealth integration with EHR
- Robust billing tools with high clean claims rate
Cons
- Higher cost with custom pricing
- Steeper learning curve for new users
- Limited customization options
Best For
Mid-sized counseling practices focused on behavioral health needing integrated outcomes tracking and telehealth.
Pricing
Custom quotes based on practice size; typically $300-$500 per provider per month plus setup fees.
Conclusion
The reviewed tools provide a diverse set of effective solutions for counseling practices, each designed to meet distinct operational needs. Leading the pack, SimplePractice emerges as the top choice, offering an all-in-one platform that streamlines key tasks. TherapyNotes and TheraNest follow as strong alternatives, with TherapyNotes excelling in specialized EHR features and TheraNest impressing with its affordability, catering to different practice priorities.
Explore SimplePractice today to enhance your practice efficiency and focus on what truly matters—supporting your clients.
Tools Reviewed
All tools were independently evaluated for this comparison