Quick Overview
- 1#1: Cvent - All-in-one event management platform for registration, planning, marketing, and onsite execution of conventions and conferences.
- 2#2: Bizzabo - End-to-end event experience platform supporting in-person, virtual, and hybrid conventions with attendee engagement tools.
- 3#3: Stova - Comprehensive solution for convention management including registration, mobile apps, exhibitor tools, and badge printing.
- 4#4: Whova - Event app and management software focused on networking, scheduling, and attendee engagement for conferences.
- 5#5: Eventbrite - Powerful ticketing and registration platform with promotion and check-in features ideal for convention events.
- 6#6: vFairs - Virtual and hybrid event platform with booths, networking, and analytics for modern conventions.
- 7#7: Swoogo - All-in-one event management tool for registration, payments, agendas, and exhibitor management.
- 8#8: EventMobi - Mobile-first event platform for attendee apps, registration, and interactive session management.
- 9#9: Momentus Technologies - Venue and event management software with CRM, booking, and reporting for large-scale conventions.
- 10#10: RegFox - Flexible registration and ticketing software with customizable forms and reporting for events.
Tools were selected based on a blend of feature depth (including registration, engagement, and analytics), user-friendliness, platform versatility (in-person, virtual, hybrid), and long-term value, ensuring they deliver exceptional performance across varied convention scales and goals.
Comparison Table
This comparison table showcases leading convention management software tools such as Cvent, Bizzabo, Stova, Whova, Eventbrite, and more, designed to assist users in selecting the right solution. Readers will gain insights into key features, strengths, and practical applications, enabling informed decisions for effective convention planning and execution.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Cvent All-in-one event management platform for registration, planning, marketing, and onsite execution of conventions and conferences. | enterprise | 9.7/10 | 9.8/10 | 8.6/10 | 9.2/10 |
| 2 | Bizzabo End-to-end event experience platform supporting in-person, virtual, and hybrid conventions with attendee engagement tools. | enterprise | 9.2/10 | 9.5/10 | 8.7/10 | 8.5/10 |
| 3 | Stova Comprehensive solution for convention management including registration, mobile apps, exhibitor tools, and badge printing. | enterprise | 8.7/10 | 9.2/10 | 8.1/10 | 8.3/10 |
| 4 | Whova Event app and management software focused on networking, scheduling, and attendee engagement for conferences. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | Eventbrite Powerful ticketing and registration platform with promotion and check-in features ideal for convention events. | enterprise | 7.6/10 | 7.1/10 | 9.2/10 | 8.0/10 |
| 6 | vFairs Virtual and hybrid event platform with booths, networking, and analytics for modern conventions. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 8.0/10 |
| 7 | Swoogo All-in-one event management tool for registration, payments, agendas, and exhibitor management. | specialized | 8.4/10 | 8.8/10 | 8.2/10 | 7.9/10 |
| 8 | EventMobi Mobile-first event platform for attendee apps, registration, and interactive session management. | specialized | 8.4/10 | 9.0/10 | 8.1/10 | 7.7/10 |
| 9 | Momentus Technologies Venue and event management software with CRM, booking, and reporting for large-scale conventions. | enterprise | 8.2/10 | 8.7/10 | 7.9/10 | 8.0/10 |
| 10 | RegFox Flexible registration and ticketing software with customizable forms and reporting for events. | specialized | 7.8/10 | 7.9/10 | 8.2/10 | 7.6/10 |
All-in-one event management platform for registration, planning, marketing, and onsite execution of conventions and conferences.
End-to-end event experience platform supporting in-person, virtual, and hybrid conventions with attendee engagement tools.
Comprehensive solution for convention management including registration, mobile apps, exhibitor tools, and badge printing.
Event app and management software focused on networking, scheduling, and attendee engagement for conferences.
Powerful ticketing and registration platform with promotion and check-in features ideal for convention events.
Virtual and hybrid event platform with booths, networking, and analytics for modern conventions.
All-in-one event management tool for registration, payments, agendas, and exhibitor management.
Mobile-first event platform for attendee apps, registration, and interactive session management.
Venue and event management software with CRM, booking, and reporting for large-scale conventions.
Flexible registration and ticketing software with customizable forms and reporting for events.
Cvent
enterpriseAll-in-one event management platform for registration, planning, marketing, and onsite execution of conventions and conferences.
Expansive supplier network with integrated venue sourcing, RFPs, and contracting tools
Cvent is a leading end-to-end event management platform tailored for conventions, conferences, and large-scale gatherings, offering tools for venue sourcing, attendee registration, housing management, and mobile app creation. It streamlines the entire event lifecycle from planning and promotion to on-site engagement and post-event reporting with robust analytics and integrations. Trusted by enterprises worldwide, Cvent excels in handling complex, high-volume events with scalability and customization options.
Pros
- Comprehensive all-in-one platform covering registration, housing, and engagement
- World-class venue sourcing via the largest supplier network
- Advanced analytics and reporting for data-driven decisions
Cons
- Premium pricing can be prohibitive for small events
- Steep learning curve for non-enterprise users
- Customization requires additional setup or support
Best For
Enterprise event planners and organizations managing large-scale conventions with thousands of attendees.
Pricing
Custom quote-based pricing; typically starts at $10,000+ per year or per event for mid-tier plans, scaling with attendee volume and features.
Bizzabo
enterpriseEnd-to-end event experience platform supporting in-person, virtual, and hybrid conventions with attendee engagement tools.
AI-driven matchmaking and networking that fosters meaningful attendee connections
Bizzabo is an all-in-one event management platform tailored for conventions, conferences, and trade shows, handling everything from planning and registration to onsite execution and post-event analytics. It supports in-person, virtual, and hybrid events with features like customizable mobile apps, AI-powered networking, session scheduling, badge printing, and lead capture. The platform emphasizes attendee engagement and ROI measurement through robust reporting and integrations with CRM and marketing tools.
Pros
- Comprehensive end-to-end event management with strong hybrid/virtual support
- Powerful analytics and ROI tracking for data-driven decisions
- Intuitive mobile app enhancing attendee networking and engagement
Cons
- Premium pricing may be steep for small-scale events
- Steep learning curve for advanced customization
- Some integrations require additional setup time
Best For
Mid-to-large convention organizers seeking a scalable platform with advanced engagement and analytics tools.
Pricing
Custom quote-based pricing; plans start around $5,000 per event or $499/month for basic subscriptions, scaling to enterprise levels.
Stova
enterpriseComprehensive solution for convention management including registration, mobile apps, exhibitor tools, and badge printing.
AI-powered mobile matchmaking and networking for personalized attendee experiences
Stova is a robust event management platform tailored for conventions, conferences, and trade shows, offering end-to-end solutions from registration to onsite execution. It excels in mobile app development for attendee engagement, badge printing, lead capture, and analytics for hybrid and in-person events. With strong integrations and scalability, it's designed to streamline large-scale event operations while enhancing participant experiences.
Pros
- Comprehensive mobile app with networking and personalization tools
- Powerful onsite solutions like badge printing and lead scanning
- Scalable for large conventions with strong analytics and integrations
Cons
- Steep learning curve for complex setups
- Custom pricing can be expensive for smaller events
- Occasional reports of inconsistent customer support
Best For
Mid-to-large convention organizers needing mobile-first tools and robust onsite management for high-attendance events.
Pricing
Custom quote-based pricing starting at several thousand dollars per event, depending on scale, features, and add-ons.
Whova
specializedEvent app and management software focused on networking, scheduling, and attendee engagement for conferences.
AI Networking matchmaking that intelligently connects attendees based on interests and profiles
Whova is an all-in-one event management platform tailored for conventions and conferences, providing tools for registration, scheduling, attendee networking, and engagement through a robust mobile app. It enables organizers to create interactive agendas, manage exhibitors and sponsors, and track real-time analytics while offering attendees features like AI matchmaking, live polling, and session feedback. The platform streamlines on-site operations with badge printing and push notifications, making it a popular choice for mid-to-large events.
Pros
- Highly engaging mobile app with AI-powered networking and matchmaking
- Comprehensive tools for registration, agendas, and exhibitor management
- Strong attendee feedback and analytics capabilities
Cons
- Pricing scales quickly for large events with per-attendee fees
- Some advanced customizations require higher-tier plans
- Occasional reports of app glitches during peak usage
Best For
Mid-to-large convention organizers seeking robust attendee engagement and mobile-first experiences.
Pricing
Free for events under 50 attendees; paid plans start at $1.50 per attendee (Essential) up to $4.99+ (Enterprise), with annual contracts and minimum fees.
Eventbrite
enterprisePowerful ticketing and registration platform with promotion and check-in features ideal for convention events.
Event Discovery marketplace that exposes conventions to millions of potential attendees for organic promotion.
Eventbrite is a popular event ticketing and management platform that enables organizers to create, promote, and sell tickets for events, including conventions, through an intuitive online interface. It offers tools for attendee registration, payment processing, check-in via mobile app, and basic event marketing via its discovery marketplace. For convention management, it handles ticketing and RSVPs effectively but lacks advanced features like exhibitor management, session scheduling, or sponsor tracking found in specialized software.
Pros
- User-friendly interface for quick event setup and ticketing
- Powerful marketing tools and event discovery marketplace
- Reliable mobile check-in and payment processing
Cons
- Transaction fees add up for high-volume ticket sales
- Limited customization and advanced convention tools like exhibitor portals
- Reporting lacks depth for complex multi-day conventions
Best For
Mid-sized convention organizers focused on straightforward ticketing, promotion, and attendee registration rather than full-scale exhibit or agenda management.
Pricing
Free for free events; paid tickets incur 3.7% + $1.59 service fee (Essentials), with Professional ($99/mo) and Enterprise plans for advanced features.
vFairs
specializedVirtual and hybrid event platform with booths, networking, and analytics for modern conventions.
Immersive 3D virtual expo halls with interactive booths and gamification elements
vFairs is a versatile event management platform specializing in virtual, hybrid, and in-person conventions, trade shows, and exhibitions. It provides tools for creating immersive virtual environments, managing exhibitor booths, attendee registration, live streaming sessions, and networking lounges. The software emphasizes lead generation, analytics, and seamless integrations to enhance event engagement and ROI.
Pros
- Highly customizable 3D virtual booths and environments for immersive experiences
- Robust networking and matchmaking tools including AI-powered features
- Comprehensive analytics and lead capture for exhibitors and organizers
Cons
- Custom pricing lacks transparency and can be expensive for smaller events
- Steeper learning curve for advanced customizations and integrations
- Less emphasis on traditional in-person logistics compared to dedicated convention tools
Best For
Event organizers hosting mid-to-large trade shows or conferences with a focus on virtual/hybrid formats and strong exhibitor engagement.
Pricing
Custom quote-based pricing starting around $5,000 per event, with subscription tiers for frequent users based on attendee count and features.
Swoogo
specializedAll-in-one event management tool for registration, payments, agendas, and exhibitor management.
Dynamic registration paths with advanced conditional logic for highly personalized attendee journeys
Swoogo is an all-in-one event management platform tailored for conventions, conferences, and trade shows, handling everything from registration and payments to attendee engagement and onsite logistics. It supports in-person, virtual, and hybrid events with customizable forms, mobile apps, agendas, and exhibitor management. Organizers praise its scalability and real-time analytics for streamlined operations.
Pros
- Highly customizable registration workflows with conditional logic
- Integrated mobile app for attendees and staff
- Strong support for hybrid events and real-time reporting
Cons
- Pricing requires custom quotes and can be higher for large events
- Steeper learning curve for advanced customizations
- Limited out-of-the-box templates compared to some competitors
Best For
Mid-sized convention organizers managing complex, multi-track events who need robust customization without a massive enterprise budget.
Pricing
Custom quote-based pricing starting around $1,000-$5,000 per event or monthly subscriptions from $500+ based on attendee volume and features.
EventMobi
specializedMobile-first event platform for attendee apps, registration, and interactive session management.
AI-driven networking matchmaking that connects attendees based on profiles and interests
EventMobi is a mobile-first event management platform tailored for conventions, conferences, and trade shows, offering customizable event apps, registration, and attendee engagement tools. It supports in-person, virtual, and hybrid events with features like interactive agendas, live polling, networking matchmaking, and lead capture via NFC badges. Organizers can track engagement metrics and ROI through robust analytics dashboards.
Pros
- Highly customizable mobile apps for superior attendee engagement
- Advanced networking and AI-powered matchmaking tools
- Comprehensive analytics and lead capture integration
Cons
- Pricing scales quickly for smaller events or high volumes
- Advanced customizations may require developer support
- Limited out-of-box integrations with some niche CRMs
Best For
Mid-to-large convention organizers focused on mobile engagement and data-driven insights for hybrid events.
Pricing
Quote-based pricing starting at ~$5,000-$10,000 per event or annual subscriptions from $10,000+, based on attendee count and features.
Momentus Technologies
enterpriseVenue and event management software with CRM, booking, and reporting for large-scale conventions.
Advanced housing management system with automated room block optimization and yield management tools
Momentus Technologies offers a comprehensive event management platform designed specifically for associations, conventions, and conferences. It handles key functions like online registration, hotel housing reservations, exhibitor and sponsor management, badge printing, mobile apps, and robust reporting. The software streamlines the entire event lifecycle, from planning and promotion to on-site execution and post-event analysis, with strong emphasis on housing block optimization.
Pros
- Integrated housing management with real-time inventory and performance tracking
- Scalable for large-scale conventions with reliable on-site tools like badge printing
- Strong reporting and analytics for data-driven decisions
Cons
- User interface feels dated compared to modern competitors
- Custom pricing lacks transparency and can be steep for smaller events
- Some advanced customizations require additional development
Best For
Mid-to-large associations and organizations hosting annual multi-day conventions with complex housing and exhibitor needs.
Pricing
Custom quote-based pricing starting at $5,000+ per event, depending on attendee volume, modules, and support level.
RegFox
specializedFlexible registration and ticketing software with customizable forms and reporting for events.
Drag-and-drop badge designer with professional templates and variable data support
RegFox is a comprehensive online event registration and management platform tailored for conventions, conferences, and similar events. It provides tools for creating customizable registration forms, processing payments, managing attendee data, and handling on-site check-ins via badge printing and scanning. The software also includes reporting, email marketing, and integrations with tools like Zapier and Mailchimp, making it suitable for mid-sized events.
Pros
- Highly customizable registration forms and event pages
- Excellent badge printing and scanning for on-site management
- Robust reporting and attendee management tools
Cons
- Limited built-in session scheduling and agenda builder
- Transaction-based pricing can become expensive for large events
- Customer support lacks phone option and can be slow
Best For
Small to mid-sized convention organizers seeking reliable registration and ticketing without complex enterprise needs.
Pricing
Transaction fees start at 99¢ + 2.9% per registration; Pro plans from $49/month for unlimited events with lower fees.
Conclusion
The top 10 convention management tools reviewed offer distinct strengths, but Cvent leads as the top choice, excelling in its all-in-one approach to registration, planning, marketing, and onsite execution. Bizzabo follows closely, standing out for its end-to-end support of in-person, virtual, and hybrid events, while Stova impresses with its comprehensive suite of registration, exhibit, and mobile tools, making them standout alternatives for varied needs.
Ready to elevate your convention experience? Cvent’s robust, all-encompassing features make it the ideal starting point—its proven track record ensures seamless execution from start to finish, setting the stage for successful events.
Tools Reviewed
All tools were independently evaluated for this comparison