Quick Overview
- 1#1: cStoreOffice - Cloud-based back office software that automates inventory management, purchase orders, fuel pricing, and reporting for convenience stores.
- 2#2: PDI Enterprise - Enterprise platform offering back office solutions for c-stores with advanced analytics, loyalty programs, and supply chain management.
- 3#3: CoreNation - Integrated back office system for convenience stores handling POS data, inventory reconciliation, and multi-location reporting.
- 4#4: NCR Retail - Robust back office suite for convenience retail with real-time inventory, labor management, and financial reporting capabilities.
- 5#5: Passport - Forecourt and back office management software focused on fuel control, price management, and convenience store operations integration.
- 6#6: ECRS ReTAIL - Back office solution providing detailed reporting, inventory tracking, and vendor management for multi-store convenience operations.
- 7#7: Verifone Commander - Comprehensive back office platform for retail and c-stores offering exception-based reporting and centralized store management.
- 8#8: EdgePetrol - Back office software for fuel and convenience retail with automated ordering, stock control, and compliance tools.
- 9#9: RCS+ - Convenience store back office system featuring invoice verification, promotional pricing, and detailed sales analysis.
- 10#10: Success 4000 - Back office management tool for c-stores with inventory auditing, accounts payable, and custom reporting features.
Tools were evaluated based on their ability to streamline core functions (inventory, ordering, reporting), deliver robust quality and security, offer intuitive usability, and provide long-term value through scalability and cost-effectiveness.
Comparison Table
Efficient back office software is vital for convenience stores to manage inventory, finances, and operations smoothly. This comparison table examines tools like cStoreOffice, PDI Enterprise, CoreNation, NCR Retail, and Passport, highlighting their key features, integration strengths, and usability to help readers find the right solution for their store’s specific needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | cStoreOffice Cloud-based back office software that automates inventory management, purchase orders, fuel pricing, and reporting for convenience stores. | enterprise | 9.7/10 | 9.8/10 | 9.4/10 | 9.6/10 |
| 2 | PDI Enterprise Enterprise platform offering back office solutions for c-stores with advanced analytics, loyalty programs, and supply chain management. | enterprise | 9.2/10 | 9.6/10 | 7.8/10 | 8.5/10 |
| 3 | CoreNation Integrated back office system for convenience stores handling POS data, inventory reconciliation, and multi-location reporting. | enterprise | 8.6/10 | 9.1/10 | 8.0/10 | 8.4/10 |
| 4 | NCR Retail Robust back office suite for convenience retail with real-time inventory, labor management, and financial reporting capabilities. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 5 | Passport Forecourt and back office management software focused on fuel control, price management, and convenience store operations integration. | enterprise | 8.3/10 | 9.0/10 | 7.6/10 | 8.1/10 |
| 6 | ECRS ReTAIL Back office solution providing detailed reporting, inventory tracking, and vendor management for multi-store convenience operations. | enterprise | 8.3/10 | 9.1/10 | 7.8/10 | 8.0/10 |
| 7 | Verifone Commander Comprehensive back office platform for retail and c-stores offering exception-based reporting and centralized store management. | enterprise | 7.5/10 | 8.2/10 | 6.8/10 | 7.1/10 |
| 8 | EdgePetrol Back office software for fuel and convenience retail with automated ordering, stock control, and compliance tools. | specialized | 8.1/10 | 8.7/10 | 7.6/10 | 7.8/10 |
| 9 | RCS+ Convenience store back office system featuring invoice verification, promotional pricing, and detailed sales analysis. | specialized | 7.8/10 | 8.4/10 | 6.9/10 | 7.6/10 |
| 10 | Success 4000 Back office management tool for c-stores with inventory auditing, accounts payable, and custom reporting features. | specialized | 7.4/10 | 8.1/10 | 6.5/10 | 7.2/10 |
Cloud-based back office software that automates inventory management, purchase orders, fuel pricing, and reporting for convenience stores.
Enterprise platform offering back office solutions for c-stores with advanced analytics, loyalty programs, and supply chain management.
Integrated back office system for convenience stores handling POS data, inventory reconciliation, and multi-location reporting.
Robust back office suite for convenience retail with real-time inventory, labor management, and financial reporting capabilities.
Forecourt and back office management software focused on fuel control, price management, and convenience store operations integration.
Back office solution providing detailed reporting, inventory tracking, and vendor management for multi-store convenience operations.
Comprehensive back office platform for retail and c-stores offering exception-based reporting and centralized store management.
Back office software for fuel and convenience retail with automated ordering, stock control, and compliance tools.
Convenience store back office system featuring invoice verification, promotional pricing, and detailed sales analysis.
Back office management tool for c-stores with inventory auditing, accounts payable, and custom reporting features.
cStoreOffice
enterpriseCloud-based back office software that automates inventory management, purchase orders, fuel pricing, and reporting for convenience stores.
Exception-based workflow engine that automatically flags discrepancies in sales, inventory, and fuel dips for instant reconciliation
cStoreOffice by Petrosoft is a robust, cloud-based back-office software tailored for convenience stores and fuel retailers, automating critical operations like inventory management, sales reconciliation, accounting, and compliance reporting. It seamlessly integrates with major POS systems and forecourt controllers, providing real-time data synchronization across multiple locations to minimize errors and fuel variances. The platform excels in exception-based workflows, advanced analytics, and loss prevention tools, enabling operators to optimize profitability and streamline daily tasks.
Pros
- Comprehensive integration with POS, fuel controllers, and lottery systems for seamless multi-store operations
- Powerful exception-based reporting and real-time analytics for quick issue resolution and loss prevention
- Scalable cloud deployment with strong security and compliance features for regulatory adherence
Cons
- Initial setup and customization can require IT support for complex multi-site environments
- Advanced features may have a learning curve for smaller, single-store operators
- Pricing scales with store count, potentially less ideal for very small independents
Best For
Multi-location convenience store chains and fuel retailers needing an all-in-one solution for back-office automation, fuel management, and data-driven decision-making.
Pricing
Custom subscription pricing starting at around $250/month per store, scaling with locations, features, and cloud hosting; enterprise plans available with volume discounts.
PDI Enterprise
enterpriseEnterprise platform offering back office solutions for c-stores with advanced analytics, loyalty programs, and supply chain management.
Fuel Enterprise Management module for real-time pricing, dispatch optimization, and regulatory compliance
PDI Enterprise is a comprehensive back-office software solution tailored for convenience stores and petroleum marketers, handling critical functions like inventory management, accounting, fuel pricing, dispatching, and multi-site reporting. It integrates seamlessly with POS systems and forecourt controllers to streamline operations from back-office to retail floor. Designed for scalability, it supports enterprise-level chains with real-time analytics and compliance tools for fuel operations.
Pros
- Robust fuel management including pricing optimization and dispatching
- Scalable for multi-location enterprises with strong POS integrations
- Advanced reporting and analytics for inventory and financial insights
Cons
- Steep learning curve and requires extensive training
- High implementation costs and custom pricing
- Interface feels dated compared to modern cloud-native solutions
Best For
Large convenience store chains with fuel operations needing an integrated ERP for back-office and forecourt management.
Pricing
Enterprise licensing model; custom quotes starting at $50,000+ annually based on sites/users, plus implementation fees.
CoreNation
enterpriseIntegrated back office system for convenience stores handling POS data, inventory reconciliation, and multi-location reporting.
Advanced fuel management module that automates pricing, dip readings, variances, and compliance reporting in one unified dashboard
CoreNation is a specialized back office software platform designed for convenience stores, offering comprehensive tools for inventory management, accounting, payroll, and operational reporting. It supports multi-store operations with features like real-time data syncing, fuel management, and lottery integration tailored to the c-store industry. The solution emphasizes automation to reduce manual tasks and improve profitability through detailed analytics and compliance tools.
Pros
- Robust inventory tracking with lot-level control and automated reordering
- Powerful reporting suite including P&L, shrinkage analysis, and fuel variances
- Seamless integrations with major POS systems and industry-specific tools like lottery and age verification
Cons
- Interface feels dated compared to modern cloud-native alternatives
- Initial setup and customization require significant IT involvement
- Customer support response times can be inconsistent during peak seasons
Best For
Multi-location convenience store chains needing scalable, industry-specific back office automation with strong fuel and inventory focus.
Pricing
Custom quote-based pricing starting at around $400-$600 per store/month, with tiers for additional modules and enterprise features.
NCR Retail
enterpriseRobust back office suite for convenience retail with real-time inventory, labor management, and financial reporting capabilities.
Exception-based reporting that automates alerts for discrepancies in inventory, sales, or fuel pricing across multiple stores
NCR Retail provides comprehensive back-office software designed specifically for convenience stores, handling inventory management, sales reporting, labor scheduling, and financial reconciliation. It integrates seamlessly with NCR's POS systems and hardware, offering real-time analytics and multi-store oversight for chain operators. The platform supports merchandising, supplier management, and exception-based workflows to streamline daily operations and reduce shrinkage.
Pros
- Robust inventory and merchandising tools with real-time tracking
- Advanced reporting and analytics for multi-store chains
- Seamless integration with NCR POS and fuel management systems
Cons
- Higher pricing suitable mainly for larger operations
- Steeper learning curve for initial setup and customization
- Occasional reports of slower customer support response times
Best For
Multi-location convenience store chains needing enterprise-level back-office management with strong POS integration.
Pricing
Custom enterprise pricing, typically $500-$1,500+ per month per location depending on features and scale.
Passport
enterpriseForecourt and back office management software focused on fuel control, price management, and convenience store operations integration.
Real-time fuel dispenser integration for automated tank gauging and dynamic pricing adjustments
Passport by Gilbarco is a robust back-office software suite tailored for convenience stores and fuel retailers, offering comprehensive inventory management, fuel control, sales reporting, and operational analytics. It integrates tightly with Gilbarco's POS systems and fuel dispensers to enable real-time data tracking and loss prevention. Designed for multi-site operations, it supports compliance, forecasting, and customized dashboards to optimize daily workflows.
Pros
- Seamless integration with Gilbarco hardware for real-time fuel and inventory data
- Powerful reporting and analytics for loss prevention and forecasting
- Scalable for multi-store chains with strong compliance tools
Cons
- Steep learning curve and dated interface for non-technical users
- Limited flexibility outside Gilbarco ecosystem
- Premium pricing without transparent public quotes
Best For
Convenience store operators with Gilbarco POS systems needing advanced fuel management and multi-site back-office control.
Pricing
Custom enterprise pricing; typically $500-$2000 per store/month depending on modules and scale, often bundled with hardware.
ECRS ReTAIL
enterpriseBack office solution providing detailed reporting, inventory tracking, and vendor management for multi-store convenience operations.
Advanced fuel survey and automated pricing engine for competitive edge in gas station operations
ECRS ReTAIL is a robust back-office software suite tailored for convenience stores, fuel retailers, and supermarkets, managing inventory, purchasing, accounts payable/receivable, payroll, and financial reporting. It excels in industry-specific features like fuel pricing optimization, lottery ticket management, age-restricted item tracking, and multi-store operations. The platform integrates tightly with ECRS's RePOS frontend systems for seamless data flow and provides customizable reporting for operational insights.
Pros
- Industry-leading fuel management with dynamic pricing and survey integration
- Comprehensive lottery and tobacco compliance tools
- Powerful multi-store reporting and centralized control
Cons
- Primarily on-premise with limited native cloud deployment
- Dated interface requiring training for optimal use
- Premium pricing less ideal for single-store independents
Best For
Mid-sized convenience store chains with fuel pumps and lottery sales needing specialized back-office automation.
Pricing
Quote-based; typically $4,000-$10,000 upfront per store plus annual maintenance fees of 15-20%.
Verifone Commander
enterpriseComprehensive back office platform for retail and c-stores offering exception-based reporting and centralized store management.
Exception-based reporting that proactively alerts managers to discrepancies like voids, refunds, or inventory issues in real-time
Verifone Commander is a web-based back-office platform tailored for convenience stores and fuel retailers using Verifone POS terminals. It offers tools for inventory management, sales reporting, employee scheduling, fuel pricing, and compliance features like age verification. The software emphasizes real-time data syncing and exception-based alerts to optimize store operations and reduce shrinkage.
Pros
- Seamless integration with Verifone POS and payment systems
- Robust fuel management and pricing tools tailored for c-stores
- Comprehensive real-time reporting and exception alerts
Cons
- Limited flexibility outside Verifone hardware ecosystem
- Steep learning curve and dated interface
- Custom pricing can be expensive for small independent stores
Best For
Mid-sized convenience store chains with existing Verifone POS setups needing integrated back-office and fuel management.
Pricing
Custom subscription pricing per location/terminal, typically $200–$500/month depending on scale and features.
EdgePetrol
specializedBack office software for fuel and convenience retail with automated ordering, stock control, and compliance tools.
Real-time automated wet stock reconciliation with tank gauging to minimize fuel losses and ensure accuracy
EdgePetrol is a cloud-based back-office software tailored for fuel forecourt operators and attached convenience stores, offering real-time wet stock management, EPOS integration, and comprehensive reporting. It streamlines inventory control for fuel tanks, retail sales tracking, supplier reconciliation, and compliance with industry regulations like weighing and measures. The platform supports multi-site operations, helping businesses optimize fuel delivery, reduce losses, and improve profitability through data-driven insights.
Pros
- Superior wet stock management with automated tank gauging and real-time dip readings
- Seamless EPOS and forecourt controller integrations for unified operations
- Robust analytics and custom reporting for multi-site fuel and retail oversight
Cons
- Stronger focus on fuel retail than pure convenience store features
- Learning curve for advanced forecourt modules
- Pricing lacks transparency and can be premium for small sites
Best For
Fuel station owners with convenience stores needing integrated wet stock and back-office management.
Pricing
Custom subscription pricing upon request; typically £300-£800/month per site depending on features and scale.
RCS+
specializedConvenience store back office system featuring invoice verification, promotional pricing, and detailed sales analysis.
Advanced fuel desk module for real-time pump monitoring, tank gauging, and dynamic pricing adjustments
RCS+ from RCS Software is a robust back office solution tailored for convenience stores, offering modules for inventory management, receiving, pricing, sales reporting, and POS integration. It supports multi-store operations with features like employee scheduling, lottery management, and age-restricted item verification to ensure compliance. The software emphasizes detailed analytics and operational efficiency for c-store owners managing fuel and merchandise.
Pros
- Comprehensive inventory and fuel management tools
- Strong multi-store reporting and analytics
- Seamless integration with major POS systems
Cons
- Dated Windows-based interface feels outdated
- On-premise installation lacks modern cloud flexibility
- Steep learning curve for new users
Best For
Mid-sized convenience store chains with multiple locations needing detailed on-premise back office control and fuel operations.
Pricing
Custom perpetual licensing with annual maintenance fees starting at $5,000 per store; additional modules extra.
Success 4000
specializedBack office management tool for c-stores with inventory auditing, accounts payable, and custom reporting features.
Advanced fuel tank monitoring and automated pricing optimization for gasoline and diesel operations
Success 4000 from Success Systems is a Windows-based back office software tailored for convenience stores, providing robust tools for inventory management, purchasing, receiving, and accounting. It excels in handling multi-store operations, fuel management, price book maintenance, and detailed financial reporting. The solution integrates with popular POS systems to centralize data and streamline back-end processes for c-store operators.
Pros
- Comprehensive inventory and fuel management tailored to c-stores
- Strong multi-store reporting and analytics
- Reliable integrations with legacy POS systems
Cons
- Dated interface with steep learning curve
- Limited cloud or mobile accessibility
- Customization requires technical expertise
Best For
Established convenience store chains with on-premise IT infrastructure seeking proven, feature-rich back office automation.
Pricing
Perpetual license model with annual maintenance fees; custom quotes starting at $5,000+ per site depending on modules and stores.
Conclusion
Selecting the ideal back office software for convenience stores hinges on aligning with unique operational needs, and this review’s top tools excel in delivering tailored solutions. cStoreOffice leads as the standout choice, offering seamless automation of inventory, purchase orders, fuel pricing, and reporting. PDI Enterprise and CoreNation are strong alternatives, with PDI’s advanced analytics and loyalty tools, and CoreNation’s integrated POS and multi-location reporting, ensuring excellence for different operational priorities.
Take the first step toward optimizing your back office—explore cStoreOffice to experience its comprehensive, industry-leading capabilities firsthand.
Tools Reviewed
All tools were independently evaluated for this comparison