Quick Overview
- 1#1: Cvent - Comprehensive platform for planning, registering, and executing in-person, virtual, and hybrid conferences with robust analytics and attendee engagement tools.
- 2#2: Bizzabo - End-to-end event experience platform that manages registration, networking, and content delivery for conferences of all sizes.
- 3#3: Whova - Event app focused on attendee networking, agenda scheduling, and interactive features to enhance conference experiences.
- 4#4: Hopin - All-in-one virtual and hybrid event platform supporting live streaming, booths, and networking for conferences.
- 5#5: AI rmeet - Scalable virtual event platform with lounges, networking, and audience engagement tools tailored for conferences.
- 6#6: vFairs - Virtual conference platform featuring customizable booths, live chat, and gamification to drive attendee interaction.
- 7#7: Eventbrite - Ticketing and event management tool that simplifies conference registration, promotion, and on-site check-in.
- 8#8: Zoom - Reliable video conferencing solution with webinar and events features for hosting virtual conferences.
- 9#9: Webex - Enterprise-grade video platform supporting large-scale events, webinars, and interactive conference sessions.
- 10#10: Microsoft Teams - Collaboration hub with live events and meeting capabilities suitable for virtual conference hosting.
These tools were selected based on their robust feature sets, user-friendly interfaces, proven reliability, and ability to deliver value across planning, execution, and post-event analysis, ensuring they effectively support conference goals.
Comparison Table
Navigating conference software requires careful evaluation; this comparison table explores tools like Cvent, Bizzabo, Whova, Hopin, AI rmeet, and more, highlighting core features, ease of use, and adaptability to event formats. Readers will gain clarity on which platform aligns with their goals, whether organizing large in-person gatherings, hybrid sessions, or networking-focused events, enabling them to make informed decisions.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Cvent Comprehensive platform for planning, registering, and executing in-person, virtual, and hybrid conferences with robust analytics and attendee engagement tools. | enterprise | 9.6/10 | 9.8/10 | 8.4/10 | 8.7/10 |
| 2 | Bizzabo End-to-end event experience platform that manages registration, networking, and content delivery for conferences of all sizes. | enterprise | 9.2/10 | 9.6/10 | 8.7/10 | 8.9/10 |
| 3 | Whova Event app focused on attendee networking, agenda scheduling, and interactive features to enhance conference experiences. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Hopin All-in-one virtual and hybrid event platform supporting live streaming, booths, and networking for conferences. | specialized | 8.7/10 | 9.2/10 | 8.1/10 | 8.4/10 |
| 5 | AI rmeet Scalable virtual event platform with lounges, networking, and audience engagement tools tailored for conferences. | specialized | 8.2/10 | 8.7/10 | 7.9/10 | 7.6/10 |
| 6 | vFairs Virtual conference platform featuring customizable booths, live chat, and gamification to drive attendee interaction. | specialized | 8.6/10 | 9.2/10 | 8.4/10 | 8.0/10 |
| 7 | Eventbrite Ticketing and event management tool that simplifies conference registration, promotion, and on-site check-in. | other | 7.8/10 | 7.5/10 | 9.2/10 | 7.0/10 |
| 8 | Zoom Reliable video conferencing solution with webinar and events features for hosting virtual conferences. | enterprise | 9.2/10 | 9.4/10 | 9.7/10 | 8.6/10 |
| 9 | Webex Enterprise-grade video platform supporting large-scale events, webinars, and interactive conference sessions. | enterprise | 8.4/10 | 8.9/10 | 8.3/10 | 7.8/10 |
| 10 | Microsoft Teams Collaboration hub with live events and meeting capabilities suitable for virtual conference hosting. | enterprise | 8.5/10 | 9.2/10 | 7.8/10 | 8.3/10 |
Comprehensive platform for planning, registering, and executing in-person, virtual, and hybrid conferences with robust analytics and attendee engagement tools.
End-to-end event experience platform that manages registration, networking, and content delivery for conferences of all sizes.
Event app focused on attendee networking, agenda scheduling, and interactive features to enhance conference experiences.
All-in-one virtual and hybrid event platform supporting live streaming, booths, and networking for conferences.
Scalable virtual event platform with lounges, networking, and audience engagement tools tailored for conferences.
Virtual conference platform featuring customizable booths, live chat, and gamification to drive attendee interaction.
Ticketing and event management tool that simplifies conference registration, promotion, and on-site check-in.
Reliable video conferencing solution with webinar and events features for hosting virtual conferences.
Enterprise-grade video platform supporting large-scale events, webinars, and interactive conference sessions.
Collaboration hub with live events and meeting capabilities suitable for virtual conference hosting.
Cvent
enterpriseComprehensive platform for planning, registering, and executing in-person, virtual, and hybrid conferences with robust analytics and attendee engagement tools.
Passkey venue sourcing tool that automates RFPs and negotiates with 20,000+ venues globally
Cvent is a comprehensive event management platform tailored for conferences, offering end-to-end solutions from venue sourcing and registration to attendee engagement and post-event analytics. It supports in-person, virtual, and hybrid events with robust tools for planners, including mobile apps, badge printing, and session scheduling. Known for its scalability, Cvent powers thousands of large-scale conferences worldwide, integrating seamlessly with CRM systems like Salesforce.
Pros
- All-in-one platform covering full event lifecycle from planning to reporting
- Excellent scalability for enterprise-level conferences with 1,000+ attendees
- Advanced integrations with 300+ tools including CRMs and marketing platforms
Cons
- Steep learning curve for new users due to extensive features
- Premium pricing may not suit small or one-off events
- Customization requires support team assistance for complex needs
Best For
Enterprise conference organizers and agencies managing mid-to-large scale in-person, virtual, or hybrid events.
Pricing
Custom quote-based pricing; typically starts at $10,000+ per event or annual subscriptions from $50,000+ for enterprise plans.
Bizzabo
enterpriseEnd-to-end event experience platform that manages registration, networking, and content delivery for conferences of all sizes.
AI-powered Event Intelligence for personalized attendee recommendations and ROI measurement
Bizzabo is an all-in-one event management platform designed for conferences, trade shows, and corporate events, offering tools for registration, agenda building, attendee engagement, and post-event analytics. It supports hybrid and virtual events with a robust mobile app, AI-powered matchmaking, and personalized attendee experiences. The platform emphasizes lifelong event success through community building and data-driven insights.
Pros
- Comprehensive end-to-end event management including virtual/hybrid support
- Powerful AI-driven analytics and attendee matchmaking
- Highly engaging mobile app with networking tools
Cons
- High cost unsuitable for small events
- Steep learning curve for advanced features
- Custom pricing lacks transparency
Best For
Mid-to-large conference organizers seeking a scalable platform for hybrid events with deep analytics and engagement.
Pricing
Custom quote-based pricing; typically starts at $5,000-$10,000 per event or annual subscriptions from $20,000+ based on scale.
Whova
specializedEvent app focused on attendee networking, agenda scheduling, and interactive features to enhance conference experiences.
AI-driven Whova Match for personalized attendee networking recommendations
Whova is a comprehensive event management platform tailored for conferences, offering a highly engaging mobile app for attendees with personalized agendas, interactive maps, live polling, and exhibitor directories. It streamlines organizer tasks like registration, badge printing, check-in via QR codes, and lead capture for sponsors. The platform supports in-person, virtual, and hybrid events, emphasizing networking through AI-driven matchmaking.
Pros
- Exceptional mobile app boosts attendee engagement with gamification and push notifications
- AI-powered networking and matchmaking foster meaningful connections
- Robust support for hybrid events with seamless virtual integration
Cons
- Pricing scales quickly for large events, potentially costly
- Advanced customizations require higher-tier plans
- Occasional app glitches reported during peak usage
Best For
Conference organizers hosting mid-to-large events who prioritize attendee networking and mobile-first experiences.
Pricing
Quote-based pricing starts at around $2-5 per attendee for basic plans, with premium features and unlimited events from $10,000+ annually; free trial available.
Hopin
specializedAll-in-one virtual and hybrid event platform supporting live streaming, booths, and networking for conferences.
Interactive virtual lounges and expo booths that recreate in-person networking and vendor interactions
Hopin is a versatile virtual event platform tailored for hosting conferences, summits, and large-scale online gatherings with features like multi-track stages, interactive networking lounges, and expo halls. It enables organizers to stream live sessions, manage registrations and ticketing, and facilitate attendee engagement through chats, polls, Q&A, and virtual booths. Acquired by RingCentral, it now integrates advanced video capabilities for hybrid and fully virtual events.
Pros
- Highly scalable for events with thousands of attendees
- Excellent networking and engagement tools like lounges and speed networking
- Comprehensive analytics and customization options
Cons
- Pricing can escalate quickly for larger events
- Setup for complex multi-stage events has a learning curve
- Mobile app lacks some desktop features
Best For
Mid-to-large organizations hosting professional conferences or hybrid summits that prioritize interactive virtual experiences.
Pricing
Starts at $99/month for Professional plan (up to 100 attendees); Enterprise custom pricing for larger events, with pay-per-event options available.
AI rmeet
specializedScalable virtual event platform with lounges, networking, and audience engagement tools tailored for conferences.
Immersive Lounges with spatial audio for natural, small-group networking conversations
AI rmeet is a robust virtual event platform tailored for hosting large-scale conferences, summits, webinars, and trade shows with immersive experiences. It features multi-hub setups with stages, lounges, and networking zones, supporting thousands of attendees alongside tools for live polling, Q&A, and exhibitor booths. The platform emphasizes engagement through spatial audio and AI-powered matchmaking to foster meaningful interactions in a browser-based environment.
Pros
- Highly scalable for events with up to 100,000+ attendees
- Advanced networking tools like lounges and speed networking
- Comprehensive analytics and post-event reporting
Cons
- Steep pricing for premium features and large events
- Moderate learning curve for complex multi-stage setups
- Limited customization in free and basic plans
Best For
Event organizers hosting mid-to-large virtual conferences or summits that require high attendee engagement and networking.
Pricing
Free plan available; paid plans start at $119/month (billed annually) for Starter, up to $4,199/month for Enterprise, with pay-per-event options.
vFairs
specializedVirtual conference platform featuring customizable booths, live chat, and gamification to drive attendee interaction.
Immersive 3D venue builder that replicates physical event spaces with walkthrough capabilities
vFairs is a robust virtual event platform tailored for conferences, trade shows, and exhibitions, offering immersive 3D environments and interactive features. It enables organizers to create customizable virtual booths, host live streams, facilitate networking via AI matchmaking, and provide detailed analytics. The platform supports hybrid events with gamification, virtual swag, and seamless attendee engagement tools.
Pros
- Highly customizable 3D virtual venues and booths
- Advanced AI-driven networking and lead generation
- Comprehensive analytics and post-event reporting
Cons
- Pricing can be steep for small-scale events
- Steeper learning curve for advanced customizations
- Limited out-of-the-box integrations with niche tools
Best For
Mid-to-large organizations hosting virtual or hybrid conferences and trade shows that prioritize immersive, interactive experiences.
Pricing
Custom quote-based pricing, typically starting at $5,000 per event for basic packages, with subscription tiers for frequent users up to enterprise levels.
Eventbrite
otherTicketing and event management tool that simplifies conference registration, promotion, and on-site check-in.
Built-in event discovery marketplace that exposes conferences to millions of potential attendees.
Eventbrite is a versatile event management platform primarily focused on ticketing, registration, and promotion for various events, including conferences. It allows organizers to create customizable event pages, sell tickets online, manage attendee lists, and track sales through intuitive dashboards. While effective for basic conference registration and check-in, it lacks advanced features like built-in session scheduling or speaker management, often requiring third-party integrations for comprehensive conference needs.
Pros
- User-friendly interface for quick event setup and ticket sales
- Powerful marketing tools including email campaigns and social sharing
- Reliable mobile app for attendee check-in and networking
Cons
- High transaction fees on paid tickets reduce margins
- Limited native support for complex conference agendas or virtual sessions
- Customization of event pages can feel restrictive for branded experiences
Best For
Small to mid-sized conference organizers prioritizing simple ticketing, registration, and promotion over full-spectrum event management.
Pricing
Free for free events; paid events charged 2.5% + $0.99 per ticket (Essentials) or subscription plans from $19.50/month (Pro/Max) with lower fees.
Zoom
enterpriseReliable video conferencing solution with webinar and events features for hosting virtual conferences.
Breakout Rooms for dividing large meetings into smaller discussion groups
Zoom is a leading video conferencing platform that provides high-quality audio and video calls, screen sharing, chat, and collaboration tools for meetings, webinars, and virtual events. It supports up to 1,000 participants in meetings and scales to massive webinars with 100,000 viewers. Known for its reliability and ease of adoption, Zoom has become a staple for remote work, education, and business communication worldwide.
Pros
- Exceptional video and audio quality with AI-powered noise suppression
- Intuitive interface with one-click joining and browser support
- Robust integrations with calendars, CRMs, and productivity tools
Cons
- 40-minute limit on free group meetings
- History of security vulnerabilities (improved but notable)
- Higher pricing for advanced enterprise features
Best For
Businesses and teams requiring scalable, reliable video conferencing for daily meetings, webinars, and remote collaboration.
Pricing
Free basic plan (40-min limit); Pro at $15.99/user/month; Business at $21.99/user/month; Enterprise custom pricing.
Webex
enterpriseEnterprise-grade video platform supporting large-scale events, webinars, and interactive conference sessions.
AI-powered Webex Assistant for real-time captions, summaries, and noise removal
Cisco Webex is a robust video conferencing platform designed for meetings, webinars, and team collaboration, supporting up to thousands of participants with high-definition video, screen sharing, and real-time messaging. It offers enterprise-grade security features like end-to-end encryption and compliance with standards such as GDPR and HIPAA. Webex integrates seamlessly with productivity tools like Microsoft Teams, Slack, and CRM systems, making it suitable for hybrid work environments.
Pros
- Enterprise-level security and compliance
- Reliable performance for large-scale meetings
- Strong integrations with business tools and devices
Cons
- Higher pricing for premium features
- Interface can feel cluttered for casual users
- Free plan limits participant numbers and meeting duration
Best For
Enterprise teams and organizations prioritizing security, scalability, and integrations in hybrid work setups.
Pricing
Free plan with limits; paid plans start at $14.50/user/month (Starter), up to $25+/user/month for Business, with Enterprise custom pricing.
Microsoft Teams
enterpriseCollaboration hub with live events and meeting capabilities suitable for virtual conference hosting.
Deep Microsoft 365 integration allowing real-time co-editing of documents during conferences
Microsoft Teams is a versatile collaboration platform that excels in video conferencing, enabling teams to host meetings, webinars, and large-scale events with features like screen sharing, recording, and real-time collaboration. Integrated deeply with the Microsoft 365 suite, it supports chat, file sharing, and app integrations for comprehensive workflows. While primarily a business tool, it offers robust conference capabilities suitable for professional virtual gatherings.
Pros
- Seamless integration with Microsoft 365 apps like Outlook and OneDrive
- Advanced meeting features including breakout rooms, live captions, and noise suppression
- Strong security and compliance tools for enterprise use
Cons
- Interface can feel cluttered and overwhelming for new users
- Resource-intensive on lower-end hardware
- Pricing requires subscriptions for full features, limiting free tier utility
Best For
Enterprise teams already invested in the Microsoft ecosystem needing an all-in-one solution for meetings and collaboration.
Pricing
Free basic version; paid plans start at $6/user/month via Microsoft 365 Business Basic, with premium features in higher tiers up to $22/user/month.
Conclusion
After evaluating the top conference software, Cvent emerges as the leading choice, offering a comprehensive platform for planning, executing, and engaging attendees in in-person, virtual, or hybrid settings with strong analytics. Bizzabo follows closely, excelling in end-to-end event management for conferences of all sizes, while Whova stands out for its focus on networking and interactive features that enhance attendee experiences. Each tool brings distinct strengths, ensuring tailored solutions for various event needs.
Don’t miss out on optimizing your next conference—try Cvent today to leverage its robust tools and create an impactful event experience for attendees.
Tools Reviewed
All tools were independently evaluated for this comparison