Quick Overview
- 1#1: Whova - Comprehensive event management platform specializing in conference scheduling, personalized agendas, and mobile attendee apps.
- 2#2: Sched - Dedicated conference scheduling software that builds dynamic agendas, session management, and interactive mobile event guides.
- 3#3: Cvent - Enterprise-grade event platform for conference planning, including advanced scheduling, registration, and hybrid event support.
- 4#4: Bizzabo - All-in-one event experience platform with robust scheduling, speaker management, and data-driven conference tools.
- 5#5: Eventbrite - Popular event ticketing and management tool with built-in scheduling for conferences and multi-session events.
- 6#6: Hopin - Virtual and hybrid conference platform featuring live scheduling, stages, and interactive session management.
- 7#7: AI rmeet - Scalable virtual event platform for conferences with lounge-based scheduling and large-scale attendee coordination.
- 8#8: vFairs - Virtual conference platform offering customizable scheduling, expo halls, and networking features.
- 9#9: Sessionize - Conference tool for call-for-papers, speaker management, and automated session scheduling.
- 10#10: Indico - Open-source event management system tailored for scientific conferences with flexible scheduling and registration.
We evaluated tools based on functionality, user experience, scalability, and value, ensuring a balanced selection that meets the diverse needs of event planners, from small conferences to large-scale hybrid gatherings.
Comparison Table
Explore a side-by-side comparison of top conference scheduling software, including Whova, Sched, Cvent, Bizzabo, Eventbrite, and others, to understand key features, usability, and unique strengths. This guide helps readers identify the ideal tool for their event—whether virtual, in-person, or hybrid—by highlighting differences in attendee management, session coordination, and overall functionality, simplifying the selection process for smoother planning.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Whova Comprehensive event management platform specializing in conference scheduling, personalized agendas, and mobile attendee apps. | enterprise | 9.6/10 | 9.8/10 | 9.3/10 | 9.1/10 |
| 2 | Sched Dedicated conference scheduling software that builds dynamic agendas, session management, and interactive mobile event guides. | specialized | 9.2/10 | 9.5/10 | 8.8/10 | 8.5/10 |
| 3 | Cvent Enterprise-grade event platform for conference planning, including advanced scheduling, registration, and hybrid event support. | enterprise | 8.7/10 | 9.3/10 | 7.9/10 | 8.1/10 |
| 4 | Bizzabo All-in-one event experience platform with robust scheduling, speaker management, and data-driven conference tools. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | Eventbrite Popular event ticketing and management tool with built-in scheduling for conferences and multi-session events. | specialized | 7.2/10 | 6.8/10 | 8.5/10 | 7.9/10 |
| 6 | Hopin Virtual and hybrid conference platform featuring live scheduling, stages, and interactive session management. | specialized | 8.2/10 | 8.8/10 | 7.9/10 | 7.4/10 |
| 7 | AI rmeet Scalable virtual event platform for conferences with lounge-based scheduling and large-scale attendee coordination. | specialized | 7.8/10 | 8.5/10 | 7.2/10 | 7.0/10 |
| 8 | vFairs Virtual conference platform offering customizable scheduling, expo halls, and networking features. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 7.7/10 |
| 9 | Sessionize Conference tool for call-for-papers, speaker management, and automated session scheduling. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.8/10 |
| 10 | Indico Open-source event management system tailored for scientific conferences with flexible scheduling and registration. | other | 8.7/10 | 9.5/10 | 7.2/10 | 9.8/10 |
Comprehensive event management platform specializing in conference scheduling, personalized agendas, and mobile attendee apps.
Dedicated conference scheduling software that builds dynamic agendas, session management, and interactive mobile event guides.
Enterprise-grade event platform for conference planning, including advanced scheduling, registration, and hybrid event support.
All-in-one event experience platform with robust scheduling, speaker management, and data-driven conference tools.
Popular event ticketing and management tool with built-in scheduling for conferences and multi-session events.
Virtual and hybrid conference platform featuring live scheduling, stages, and interactive session management.
Scalable virtual event platform for conferences with lounge-based scheduling and large-scale attendee coordination.
Virtual conference platform offering customizable scheduling, expo halls, and networking features.
Conference tool for call-for-papers, speaker management, and automated session scheduling.
Open-source event management system tailored for scientific conferences with flexible scheduling and registration.
Whova
enterpriseComprehensive event management platform specializing in conference scheduling, personalized agendas, and mobile attendee apps.
AI-powered Smart Scheduler that automatically optimizes agendas, resolves conflicts, and suggests personalized itineraries for attendees
Whova is an all-in-one event management platform tailored for conferences, excelling in scheduling with drag-and-drop agenda builders, session management, and automated conflict resolution. It provides organizers with tools to create dynamic timetables, assign speakers and venues, and integrate with calendars and virtual platforms like Zoom. Attendees access personalized schedules via a highly rated mobile app, enabling real-time updates, session ratings, and AI-driven networking suggestions.
Pros
- Powerful drag-and-drop scheduler with auto-conflict detection and multi-venue support
- Seamless mobile app for attendee personalization and real-time notifications
- AI matchmaking and extensive integrations for enhanced networking and engagement
Cons
- Pricing scales quickly for large events, less ideal for very small conferences
- Advanced customization requires setup time and support
- Limited free trial options; full features need commitment
Best For
Mid-to-large conference organizers prioritizing attendee engagement and robust scheduling in a mobile-first platform.
Pricing
Custom quotes starting at $4,000-$10,000 per event based on size, plus $5-$20 per attendee for premium features like AI networking.
Sched
specializedDedicated conference scheduling software that builds dynamic agendas, session management, and interactive mobile event guides.
Drag-and-drop visual scheduler with AI-assisted conflict resolution
Sched is a powerful event management platform tailored for conferences, enabling organizers to create complex multi-day, multi-track schedules with ease. It offers tools for session management, speaker coordination, attendee registration, and personalized agendas delivered via a highly rated mobile app. The software supports real-time updates, badge printing, and integrations with tools like Zoom and Eventbrite, making it ideal for professional events.
Pros
- Intuitive drag-and-drop scheduling for complex events
- Excellent mobile app for attendee engagement and personalized agendas
- Robust integrations and customization options
Cons
- Pricing can be expensive for smaller events
- Steep learning curve for advanced features
- Limited free trial and support response times
Best For
Mid-to-large conference organizers needing scalable scheduling with strong mobile attendee experiences.
Pricing
Starts at $1,499 per event for basic plans; custom enterprise pricing available.
Cvent
enterpriseEnterprise-grade event platform for conference planning, including advanced scheduling, registration, and hybrid event support.
AI-powered Smart Scheduler for automatic conflict resolution and personalized attendee itineraries
Cvent is a robust event management platform specializing in conference scheduling, offering tools for creating dynamic agendas, managing sessions, speakers, and venues in one place. It supports complex multi-track conferences with features like automated conflict resolution, personalized attendee schedules, and seamless integration with registration and virtual platforms. Ideal for professional events, it provides real-time updates, mobile apps, and detailed analytics to enhance organizer control and attendee experience.
Pros
- Comprehensive scheduling tools with AI-driven conflict detection and multi-track support
- Strong mobile attendee app for personalized agendas and networking
- Deep integrations with CRM, email, and payment systems for streamlined workflows
Cons
- Steep learning curve for advanced features and customization
- High pricing that may not suit small or budget-conscious events
- Occasional performance lags with very large-scale events
Best For
Enterprise-level conference organizers hosting mid-to-large scale events needing end-to-end management.
Pricing
Custom enterprise pricing; typically starts at $5,000+ per event or annual subscriptions from $10,000 based on scale and features.
Bizzabo
enterpriseAll-in-one event experience platform with robust scheduling, speaker management, and data-driven conference tools.
Dynamic Agenda builder with AI-powered personalization for real-time schedule adaptations and attendee recommendations
Bizzabo is an all-in-one event management platform designed for conferences and live events, with robust conference scheduling capabilities including dynamic agenda builders, session management, and real-time updates. It enables organizers to create personalized schedules, manage speakers and tracks, and integrate with mobile apps for seamless attendee access. The platform supports hybrid and virtual events, offering tools for attendee engagement, networking, and post-event analytics to optimize future scheduling.
Pros
- Comprehensive agenda and session scheduling with real-time personalization
- Integrated mobile app enhances attendee scheduling experience
- Strong analytics for optimizing conference schedules and attendance
Cons
- Pricing is premium and custom, less ideal for small events
- Steeper learning curve for advanced customization
- Limited options for very basic, low-budget scheduling needs
Best For
Mid-to-large conference organizers and enterprises needing a full-featured platform for complex, hybrid event scheduling.
Pricing
Custom enterprise pricing, typically starting at $5,000+ per event or annual subscriptions from $10,000+ based on scale.
Eventbrite
specializedPopular event ticketing and management tool with built-in scheduling for conferences and multi-session events.
Built-in marketplace that exposes events to millions of users for effortless discovery and ticket sales
Eventbrite is a versatile event management platform primarily known for ticketing and registration, allowing users to create customizable event pages for conferences with basic schedule overviews and session listings. It supports attendee check-ins, promotions via email and social media, and integrations with tools like Zoom for virtual sessions. While effective for selling tickets and managing RSVPs, it lacks advanced conference-specific features like multi-track agendas, speaker portals, or interactive mobile scheduling apps compared to dedicated solutions.
Pros
- Powerful ticketing and registration system with real-time sales tracking
- Intuitive interface for quick event setup and promotion
- Extensive marketplace for event discovery and organic traffic
Cons
- Limited tools for complex multi-day or multi-track conference scheduling
- Transaction fees reduce value for high-volume paid events
- Basic attendee engagement features without robust networking or app-based agendas
Best For
Organizers of small to mid-sized conferences prioritizing easy ticketing and promotion over advanced scheduling.
Pricing
Free for free events; paid events incur service fees (e.g., 3.7% + $1.79 per ticket sold in the US, varying by location and plan).
Hopin
specializedVirtual and hybrid conference platform featuring live scheduling, stages, and interactive session management.
Dynamic virtual venue with integrated session scheduling, expo halls, and networking lounges
Hopin is a versatile virtual event platform designed for hosting online conferences, featuring robust scheduling tools for creating multi-track agendas, managing speakers, and handling session registrations. It supports live streaming, interactive sessions, and attendee engagement within a customizable virtual venue. While comprehensive for virtual events, its scheduling capabilities shine in organizing complex conference timetables with real-time updates and integrations.
Pros
- Powerful multi-session scheduling with tracks and speaker management
- Integrated attendee registration and automated reminders
- Seamless mobile app for schedule access and networking
Cons
- Pricing escalates quickly for larger events
- Steeper learning curve for advanced customizations
- Overkill for simple scheduling without virtual event needs
Best For
Organizers of medium to large virtual conferences needing integrated scheduling, streaming, and engagement tools.
Pricing
Free tier for basics; Pro at $99/month (billed annually); Enterprise custom pricing.
AI rmeet
specializedScalable virtual event platform for conferences with lounge-based scheduling and large-scale attendee coordination.
Immersive virtual venues with lobbies, stages, and lounges that replicate physical conference scheduling and flow
AI rmeet is a comprehensive virtual event platform designed for hosting interactive online conferences, summits, and networking events with robust scheduling tools for sessions, speakers, and agendas. It integrates scheduling seamlessly with live streaming, virtual lounges, and attendee engagement features to create immersive conference experiences. While not a standalone scheduler, it excels in managing complex multi-session conference timelines within a full event production environment.
Pros
- Scalable scheduling for large multi-session conferences
- Integrated networking lounges and interactive tools
- Customizable agendas with speaker and attendee management
Cons
- Overkill and expensive for simple scheduling needs
- Steep learning curve for non-event professionals
- Limited focus on basic calendar syncing or one-off meetings
Best For
Event organizers hosting large-scale virtual conferences requiring integrated scheduling and engagement features.
Pricing
Freemium model with a free plan for small events (up to 100 attendees, limited features); paid plans start at $119/month (Starter) for 500 attendees, scaling to $419/month (Professional) and custom Enterprise pricing.
vFairs
specializedVirtual conference platform offering customizable scheduling, expo halls, and networking features.
Immersive 3D virtual venues that integrate seamlessly with scheduling for a fully branded conference experience
vFairs is a versatile virtual event platform designed for conferences, trade shows, and hybrid events, featuring robust scheduling tools for agendas, sessions, and speaker management. It allows organizers to build interactive schedules with drag-and-drop functionality, attendee personalization, and integration with registration systems. Beyond basic scheduling, it offers immersive 3D environments, live streaming, and networking lounges to enhance the overall conference experience.
Pros
- Comprehensive agenda and session scheduling with attendee customization
- Seamless integration of scheduling with virtual networking and exhibitor booths
- Strong analytics for tracking session attendance and engagement
Cons
- Higher pricing makes it less ideal for small-scale events
- Interface can feel overwhelming for users focused solely on scheduling
- Limited advanced conflict resolution compared to dedicated scheduling tools
Best For
Organizers of mid-to-large virtual or hybrid conferences needing integrated scheduling within a full event platform.
Pricing
Custom pricing starting at around $5,000 per event, depending on scale and features; subscription options available for frequent users.
Sessionize
specializedConference tool for call-for-papers, speaker management, and automated session scheduling.
Smart Schedule optimizer that automatically generates conflict-free agendas based on submissions, rooms, and speaker preferences
Sessionize is an all-in-one platform for conference organizers, specializing in call-for-papers (CFP) management, session submission collection, collaborative reviewing, and automated scheduling. It enables the creation of dynamic agendas, speaker profiles, and attendee apps while handling everything from submission deadlines to on-site logistics. The tool integrates submission tracking with scheduling to streamline event planning for virtual, in-person, or hybrid conferences.
Pros
- Comprehensive CFP and submission management with collaborative review tools
- Smart scheduling engine that optimizes session assignments and conflicts
- Free tier suitable for small to mid-sized events with no submission limits on basic plan
Cons
- Advanced customization and integrations require paid upgrades
- Steeper learning curve for non-tech-savvy organizers
- Mobile app features are solid but lack some polish compared to enterprise rivals
Best For
Mid-sized conference organizers and meetup hosts focused on tech events needing efficient CFP handling and automated scheduling.
Pricing
Free plan for unlimited events (basic features); Pro starts at €99/month (500 submissions, advanced scheduling); Enterprise custom pricing for large-scale events.
Indico
otherOpen-source event management system tailored for scientific conferences with flexible scheduling and registration.
Advanced timetable builder with automatic clash detection, drag-and-drop sessions, and multi-room/track optimization
Indico is an open-source, web-based event management platform originally developed by CERN for scientific conferences and workshops. It excels in conference scheduling by enabling organizers to create detailed timetables, manage sessions, contributions, rooms, and clashes across multi-track events. Additional features include registration, abstract handling, peer review, and custom workflows, making it a comprehensive solution for academic gatherings.
Pros
- Extremely feature-rich for complex scheduling and event management
- Free and open-source with high customizability
- Scalable for large-scale conferences with thousands of attendees
Cons
- Steep learning curve and complex setup
- Self-hosting requires technical expertise
- Dated user interface despite functional power
Best For
Academic institutions and research organizations hosting multi-track scientific conferences requiring advanced scheduling and contribution management.
Pricing
Free open-source (self-hosted); hosted options via partners start at around €500/year depending on scale.
Conclusion
The top conference scheduling software reviewed showcase distinct strengths, with Whova leading as the most comprehensive option—combining event management, personalized agendas, and intuitive mobile tools for seamless attendee coordination. Sched and Cvent also excel, offering dynamic agenda building and advanced hybrid event support respectively, making them strong alternatives for varied needs. Together, they highlight the evolving capabilities of modern scheduling solutions.
For the best attendee experience and streamlined planning, start with Whova—its robust features are designed to elevate your conference from organization to success.
Tools Reviewed
All tools were independently evaluated for this comparison